Parent/Student Handbook Grades K 8 2021 - 2022 - Holy Spirit ...
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Parent/Student Handbook
Grades K - 8
2021 - 2022
A nationally recognized
Blue Ribbon School of Excellence2021 – 2022 HOLY SPIRIT STAFF
School Office – 893-7700
Ministry Center - 893-3982
Pastor – Fr. Fred Klotter fklotter@hspirit.org
Principal – Mrs. Doris Swenson dswenson@hspiritschool.org
Asst. Principal – Mrs. Khaki Strebel kstrebel@hspiritschool.org
Counselor – Mr. Jordan Best jbest@hspiritschool.org
Learning Coordinators:
Mrs. Kathleen Harren kharren@hspiritschool.org
Mrs. Terri Reilly treilly@hspiritschool.org
Director of Childcare – Mrs. Angie Hiland ahighland@hspiritschool.org
Director of Advancement –
Mrs. Jen Gianone jgianone@hspiritschool.org
School Secretary – Mrs. Angela Steinbock asteinbock@hspiritschool.org
Homeroom Teachers
PK 3 - Mrs. Amanda Hoerter ahoerter@hspiritschool.org
PK4:
Mrs. Carena Johnson cjohnson@hspiritschool.org
Mrs. Terry McKiernan tmckiernan@hspiritschool.org
Kindergarten:
Mrs. Amber Brookins aburgin@hspiritschool.org
Ms. Taletha Odom todom@hspiritschool.org
First Grade:
Ms. Ashley Herl aherl@hspiritschool.org
Mrs. Julie Knoop jknoop@hspiritschool.org
Second Grade:
Mrs. Shari Schoen sschoen@hspiritschool.org
Mrs. Sarah Turner sturner@hspiritschool.org
Third Grade:
Ms. Emily Clark eclark@hspiritschool.org
Mrs. Ann Garcia agarcia@hspiritschool.org
Fourth Grade:
Mrs. Lynn Diamond ldiamond@hspiritschool.org
Mrs. Kandace Fell kfell@hspiritschool.orgFifth Grade:
Mr. Kevin Hulsman khulsman@hspiritschool.org
Mr. David Shreve dshreve@hspiritschool.org
Sixth Grade:
Mrs. Jessica Farrell jfarrell@hspiritschool.org
Mrs. Liesl Minneci lminneci@hspiritschool.org
Seventh Grade:
Mr. Ben Jarboe bjarboe@hspiritschool.org
Mrs. Emily McCarty emccaty@hspiritschool.org
Eighth Grade:
Mr. Steve Mercer smercer@hspiritschool.org
Ms. Audrey Voit avoit@hspiritschool.org
RELATED ARTS:
Spanish:
Mrs. Vilma Makram vmakram@hspiritschool.org
Mrs. Grace Choo gchoo@hspiritschool.org
Art – Mr. Kevin Barbro kbarbro@hspiritschool.org
Music – Mrs. Susan Johnston sjohnston@hspiritschool.org
PE/Computer – Mr. Levi Ray lray@hspiritschool.org
Librarian – Mrs. Lisa Mullaney lmullaney@hspiritschool.org
ASSISTANTS
PK3 – Ms. Sophie Osborne sosborne@hspiritschool.org
PK4:
Mrs. Vickie Lewis vlewis@hspiritschool.org
Mrs. Tammy Yates tyates@hspiritschool.org
Kindergarten – Mrs. Debbie Taylor dtaylor@hspiritschool.org
First Grade:
Mrs. Shelia Frasher sfrasher@hspiritschool.org
Ms. Terri Phillips tphillips@hspiritschool.org
Second Grade – Mrs. Susan Gilligan sgilligan@hspiritschool.org
Floater – Mrs. Rebecca Duvall rharpring@hspiritschool.orgTABLE OF CONTENTS
FAMILY COMMITMENT
MISSION STATEMENT
PHILOSOPHY
GOALS
ABSENCE
ACCESS TO THE BUILDING DURING SCHOOL HOURS
ACCREDITATION
ADMISSIONS
ARRIVAL
ASBESTOS
ATTENDANCE POLICY
BIRTHDAYS/CELEBRATIONS
BUILDING SAFETY
BULLYING
CHILD ABUSE LAWS
CLASS SIZE
CLASSROOM ASSIGNMENT
COMMUNICATION
CONDUCT
COUNSELING
DISCIPLINE
DISMISSAL PROCESS
DRESS CODE
ELECTRONICS
EMERGENCY DRILLS
EMERGENCY SCHOOL CLOSING/DELAYED SCHEDULE
FIELD TRIPS
GOVERNANCE STRUCTURE
GOVERNOR’S CUP
GRADING
GRIEVANCE PROCEDURES
HEALTH AND MEDICAL REQUIREMENTS
HIGH SCHOOL SHADOWING
HOMEWORK
LOST AND FOUND
LUNCH PROGRAM
MEDICATION
PARENT NEWSLETTER
PERSONAL ELECTRONIC DEVICE USE
PRE-REGISTRATION PROCEDURE/RE-ENROLLMENT PROCEDURE
PROLONGED EVACUATION
PROMOTION POLICY
RELEASING STUDENTS DURING SCHOOL HOURS
REPORTING STUDENT PROGRESS/PTS CONFERENCES
RIGHTS OF NON-CUSTODIAL PARENTS
SCHOOL PROPERTY
SCHOOL SAFETY PATROL
SEARCH AND SEIZURE
TARDINESS
TECHNOLOGY
TELEPHONE/CELL PHONE
TRANSPORTATION CHANGE
TUITION
VIDEOS
VISITORS
WITHDRAWAL
CONCLUDING THOUGHTS
APPENDIX:
Harassment Chart
Field Trip Form
Carpool DiagramWORKING TOGETHER IN CATHOLIC SCHOOLS – Published by the Archdiocese of Louisville, 2021
Catholic schools in the Archdiocese of Louisville work in partnership with parents and their school communities to promote a shared
responsibility for the education of each child. The principles and expectations below help us all to achieve this critical partnership.
This partnership recognizes:
• Parents as the primary and continuing educators of their children.
• The contribution that parents make by valuing the Catholic identity of our schools.
• The shared responsibility for the moral, spiritual, emotional, and social development of students in our schools.
Parents can expect that their child’s school will:
• Provide an excellent education based on the traditions of Catholic teachings.
• Strive to maintain a safe, secure, and welcoming environment for their children.
• Involve parents as the first educators in any decisions that affect their child’s learning or well-being.
• Provide timely and accurate information about their child’s progress.
• Respect a parent’s working hours in terms of response times to emails and phone calls.
• Demonstrate respect for the privacy of families in all interactions, including through the use of technology and social media.
The school can expect that parents will:
• Actively support school policies and expectations.
• Work collaboratively with school leaders, teachers, and staff.
• Respect the skills, knowledge, and experience of school leaders and teachers.
• Demonstrate respect for the school and staff in all communications including digital technologies and social media.
• Contribute to the life of the school in ways that reflect their interests, skills, and experience.
• Fulfill their commitment to pay all fees in a timely manner, and in hardship circumstances, to actively work with the school
to seek out mutually suitable arrangements for their payment.
• Respect a teacher’s working hours in terms of response times to emails and phone calls.
• Request a formal meeting time with their child’s teacher when there is a concern to be discussed.
As integral partners in the life of school communities, the school with parents have a co-responsibility to:
• Value and respect the Catholic identity of the school, its relationship to the parish community, and the teaching of Catholic
beliefs.
• Model Christian values and support the mission of Catholic schools with all members of the school community.
• Value and respect the diversity and cultures within the school community.
• Contribute to a welcoming and inclusive school community.
• Support the child’s learning at school and home.
• Contribute to consultation through the advisory board and participate in appropriate decision-making processes.
• Work toward resolving disagreements through respectful discussion and negotiation.
• Contribute to a culture where privacy and confidentiality are assured.
• Ensure respectful and caring relationships are reflected in the ways in which staff, students, and parents interact when
engaging in sporting and extra-curricular activities.
• Acknowledge and support the work of the school advisory group and associated committees within the school and parish.
Adapted from “Parent Charter for Catholic Schools in the Archdiocese of Canberra & Goulburn.” Permission received to use and
adapt.FAMILY COMMITMENT
Holy Spirit School invites you to make a family commitment to the community of Holy Spirit. As a family we commit ourselves to
fulfilling our responsibilities as Catholic parents by being visible members of the body of Christ at Holy Spirit Parish:
... participating at the Eucharist and celebrating the
Sacrament of Reconciliation with our children.
... continuing, with our children, to grow spiritually through
sacramental preparation programs, parish prayer,
and other religious formation opportunities.
... supporting the parish by use of Sunday stewardship and
contributions of time and talent to parish programs and organizations.
... becoming involved in and supporting parish school programs.
... supporting the teaching authority of the school, its faculty
and staff as agents of the Church.
MISSION STATEMENT
Holy Spirit School provides a strong foundational education for diverse learners in a Catholic environment. We do this by …
➢ Employing traditional and innovative approaches for the development of the whole child.
➢ Knowing students as individual learners and differentiating instruction according to their needs.
➢ Emphasizing Christian values and the importance of service.
➢ Maintaining small class sizes and a mid-size enrollment of two classes per grade.
➢ Developing each child’s ability to be responsible for themselves and for one another.
➢ Providing a safe, nurturing environment, where students grow when they fall short and gain confidence when they
succeed.
GOALS
Holy Spirit School strives to teach and preserve the traditions of our Catholic faith, while recognizing the talents and gifts of each
student. A partnership among parents, school, and parish is essential to the vitality of the parish school. Our vision and goals are:
To respond to students with care and concern
in a Christ centered environment.
To provide a safe, productive and
pleasant work environment which allows the educational
program to meet the needs of students.
To promote responsible stewardship of
parish resources.
To employ a variety of instructional techniques
in order to address the needs of the whole child.
To continually evaluate educational programs for effectiveness.
To promote community service.
In order to achieve these goals, a strategic plan will be developed establishing objectives, action steps timelines and
accountability.ABSENCE If a student is to be absent from school for any reason, the parent or guardian (not the child) is to call or email the homeroom teacher or the school office before 8:30 AM. The school office will call parents if a student is absent without notification after 8:30 AM. To report that your child will be absent, please call the school office at 893-7700. A tardy is anyone who comes in after 9:00 am. It is considered a half day absent if the student arrives before 3 missed hours of school. Anyone who arrives more than 3 hours late will be marked absent for the day. Upon return to school, a signed note of explanation MUST be given to the homeroom teacher. Teachers will assist the student in obtaining make-up work. It is the student's responsibility to complete assigned work. Any test missed must be made up within a week of the student’s return to school due to illness. To have missed work due to illness sent home, a written request or email to the teacher by 10:00 am on the day of absence due to illness is required. The message must contain the name of the sibling or designated person who will be collecting the work. A homework form will be provided listing the missed work. Students have two days for each day sick to make up missed work. To receive the best possible education, it is important for student to attend class regularly. Illness and family circumstances are legitimate reasons for absence. Except in the instance of the death of a family member or illness, in order to obtain an excused absence, a written request MUST be submitted to the school office and classroom teacher a minimum of one week in advance of the missed day(s). Missing school for reasons beyond illness or unusual family circumstances are strongly discouraged. Parents and student assume responsibility for gaining the knowledge for all schoolwork missed. Excused Absence: To be considered excused, the following will apply: To the degree possible, students will be given the homework and assignments PRIOR to their absence. This includes taking tests prior to the absence. Parents/Students must be responsible for meeting with the teacher to obtain the work and checking Sycamore for any changes in assignments. The homework that is given in advance is due upon the student’s return to school. Due to the unpredictable pace and direction of a class, the work given to your child may or may not be completed during the absence. Please know that your child may repeat the same activity if this is where the class is upon his/her return. If the class should unexpectedly move at a quicker pace, then your child will be responsible for any additional make-up work. Prior notice must be submitted to the school office one week in advance to be granted an excused absence. Unexcused Absence: (Unexcused absence is a result of non-notification of the absence, excessive prior absences, absences immediately prior to or immediately following Fall break, Thanksgiving holidays, Christmas holidays, mid-winter break, Spring break or Summer break.) If the absence is unexcused, the student must complete all classwork and tests from the unexcused day(s). Teachers will use 75 as a perfect score and from there reduce points for any errors. All work is to be turned in on the day after the absence, unless otherwise cleared with the teacher. Parents/students are responsible for checking Sycamore for assignments. Failure to turn in assignments will result in a zero. Parents are requested to schedule medical appointments outside of school hours. If a student must be excused for a medical appointment, he/she should present a note stating the reason for leave and return time. The note is presented to the homeroom teacher before school begins and is then taken to the office. After a student is absent 10 days, a doctor note MUST be presented upon the return of any future absences.
Students who are absent 20 days (or the equivalent of 20 days, including tardies) or more may be cause for a student to
be retained in the current grade for another year.
ACCESS TO THE BUILDING DURING SCHOOL HOURS
All exterior doors, except the Rotunda doors, will remain locked during school hours. All visitors must sign in at the
school office. Visitors will be required to wear a “Visitor” sticker during their time in the school building.
Parents are a vital part of the instructional process and are welcome to arrange a visit to our classrooms. Please contact the
Principal/Assistant Principal or Teacher to set up a visit.
Parents may not enter a classroom without permission from the office staff.
Students will not be allowed to call home for forgotten items unless granted special permission from the office. If a
parent brings a forgotten item, it may not be delivered based on need.
Students will be instructed not to open outside doors unless directed to by staff. Students will be able to exit safely from
all entrances during the day.
ACCREDITATION
Holy Spirit Church operates a parish school as a part of its overall education/formation ministry. The school is governed
by all policies and procedures applicable to a certified non - public school in the state of Kentucky. The school is further
guided by policies and procedures determined by the Archdiocese of Louisville and the Formation guidelines of Holy
Spirit Church.
The Commissioner of Education has authorized the Kentucky Non-Public School Commission to formulate a certification
process for any non-public school that wishes to be certified by the state. The Office of Lifelong Formation and
Education of the Archdiocese of Louisville, believes that certification is essential for the ongoing improvement of our
schools. All schools within the Archdiocese of Louisville will also be accredited through SACS.
In addition, Holy Spirit School has been recognized by the United States Department of Education as a Blue Ribbon
School of Excellence.
ADMISSIONS
The basic purpose of Catholic Schools is to assure that Catholic truths and values are fully integrated with the student’s
life and academic program. Families should not apply unless they desire to participate in the religious program of the
school.
Holy Spirit School admits students of any race, sex, color, national and ethnic origin to all the rights, privileges, programs
and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race,
color, national or ethnic origin in administration of its educational policies, admission policies, athletic programs and
other school administered programs. Preference is given to children whose families are registered members of Holy Spirit
Parish. Families interested in joining Holy Spirit Parish may contact the Ministry Center at 893-3982.
Order of Acceptance of Applications:
Parishioners will be notified in the church bulletin of the registration timetable. Applications will be accepted as shown
below. If necessary, priority may be based on the date of the family registration in the parish and/or submission deadline
date of the school registration.
1. Catholic students whose families are active parishioners and already have children in Holy Spirit School.
2. Catholic students whose families are active parishioners but do not have children in Holy Spirit School.
3. Students of other faith traditions whose families are active in Holy Spirit School and already have children in
Holy Spirit School (admitted on a tuition basis).4. Students of other faith traditions whose families are not active in Holy Spirit School and already have
children in Holy Spirit School (admitted on a tuition basis).
5. Students of other faith traditions who are not active in Holy Spirit School (admitted on a tuition basis).
An Active Parishioner is:
1st One who is involved in the mission of the parish, especially its Sunday worship, its educational goals, its service
and outreach activities.
2nd And one who adopts stewardship as a way of life, by
a.) completing an annual intention form for Stewardship of Time and Talent
b.) completing an annual intention form for Stewardship of Treasure
c.) faithfully fulfilling their commitment of Time, Talent & Treasure
Active in Holy Spirit School for tuition families means:
a.) current in all tuition and fees
b.) faithfully fulfilling the commitment of Time, Talent & Treasure
Academic/Behavior Requirements
It is a requirement for parents to fully disclose all health needs, learning and behavior assessments concerning the child.
The school will decide if its program will best meet an individual’s learning needs. The school is equipped to serve
students with mild or no physical or learning disabilities.
Probationary Admission
At the discretion of the administration, a student may be accepted for a probationary period not to exceed one trimester.
Admission Procedure
Contact the School office and complete all forms and remit all required fees. Request that the present school, if
applicable, send all necessary forms, grades, test scores, health records to Holy Spirit School prior to your child/children
entering Holy Spirit. Upon receipt of necessary paperwork, the decision to admit a student will be made by the principal
in accordance with the current admission guidelines. Students in grades 6-7-8 may be required to have an interview with
the principal.
ARRIVAL (Subject to change. An announcement will be made prior to the first day of school.)
Children may not arrive at school before 7:20 AM. Morning duty faculty/staff members will begin supervising in the
cafeteria/gym at 7:20. Students in grades K-3 will wait in the cafeteria. Students in grades 4-8 will wait in the gym.
After 7:40 a.m. entrance is by the Rotunda doors ONLY. Students who are not in their homeroom by 7:40 are tardy and
must come to the school office to receive a tardy slip before going to class.
Only school staff is allowed in the classroom wing(s) prior to the homeroom period. Parents must refrain from
unscheduled conferences with teachers.
Appointments allow the teacher time to prepare for the conference.
Supervision of Students on Grounds
During the hours of 7:20 AM until 2:50 PM. Holy Spirit students are under the supervision of school personnel. Students
who have not been picked up by 2:50 PM they will be sent to the office unless they are registered with the After School
Care. Repeated offenses will result in additional charges per late minute.
Students are not allowed in the school building, the gym or on the school grounds without the supervision of a parent,
teacher, coach or sponsor.If a club meeting or sports practice is scheduled to occur immediately after school, a parent or club representative must
provide for adequate supervision of children waiting to begin the activity. When the event is over, the presiding adult is to
remain in supervision until the last child is picked up.
ASBESTOS
In 1988, EPA and the Commonwealth of Kentucky adopted a rule requiring inspections, assessments, and management of
asbestos-containing building materials (ACBM) in schools. This rule is called “AHERA”. In an effort to maintain a safe
environment for students, staff, and visitors and in order to comply with the rule, the Archdiocese of Louisville completed
all of the necessary tasks and maintains a viable asbestos management program throughout the school system.
This notice is being provided to comply with those most recent notification requirements.
Although there are no (longer) asbestos-containing building materials as defined by the AHERA rule present in our
school, recent personnel changes within the state’s department that oversees the asbestos-in-schools program has brought
about some changes with respect to recordkeeping and annual notification requirements, even for schools that have no
asbestos as defined in AHERA.
A copy of the school’s asbestos inspection and management is available in the school office for inspection.
ATTENDANCE POLICY
Consistent school attendance is one of the keys to academic progress. Parents can help their child succeed by ensuring
their attendance except when illness or family emergencies occur.
Kentucky School Law defines a truant as any child who has been absent, or tardy, for more than three days without valid
excuse. All truants must be reported to the Director of Pupil Personnel of the appropriate public school district.
School Hours
HOMEROOM BEGINS: 7:40 AM
DISMISSAL BELL: 2:35 PM Prayers will begin at 2:30 p.m. Walkers and after school care will be dismissed
immediately following prayers and announcements. Car riders will be a few minutes later.
BIRTHDAYS/CELEBRATIONS
With permission from the homeroom teacher, treats for celebrations of birthdays may be given out at school. All treats
coming to school must be store bought and individually wrapped with ingredients listed (Please check with the homeroom
teacher concerning food allergies.). Any necessary utensils must also be sent in.
Party invitations may only be distributed in school if there is an invitation for all members of the homeroom. Thank you
notes and any other correspondence, gifts, etc., are not to be distributed in school.
BUILDING SAFETY – All policies outlined below are Archdiocesan directives.
Alcohol/Drug/Tobacco Policy/Vaping or any materials used for such purposes
The possession and or use of any alcohol, chemical, drug or drug derivative, or vaping materials classified as a stimulant
or depressant without the authorization of a physician is prohibited on the school grounds or at any school-sponsored
function.
In the event of possession or use of tobacco, alcohol, illegal or controlled substances, or vaping materials a student's
parents will be notified and required to remove the student from school property. The student will not return to school
until a conference has been held with the parent, student and principal. A violation of this policy is grounds for immediate
dismissal.Possession of Dangerous Articles
Articles which are potentially hazardous to children's safety (i.e. matches, lighters, pocket knives, fireworks, guns or other
weapons) are not permitted on school grounds at any time. Possession of contraband articles may be grounds for
immediate dismissal.
BULLYING (Published by the Archdiocese of Louisville, 2021)
All people have dignity because they are created in God’s image and are of infinite value. As Catholic community, we are
called to reflect the values of Jesus in His regard and respect for all people. We build up the Body of Christ within our
school communities and provide physically and emotionally safe environments for all members.
Bullying is defined as unprovoked and deliberate actions intended to hurt, isolate, or humiliate another individual.
Cyber bullying is bullying conduct as defined above that is undertaken through the use of electronic devices. Electronic
devices include, but are not limited to, telephones, cellular phones, computers, pagers, electronic mail, instant messaging,
text messaging, electronic readers, videogames, websites, and any form of social media.
Bullying and cyber bullying shall not be tolerated and are hereby prohibited.
Holy Spirit School reserves the right to address all forms of prohibited conduct and, if necessary, impose discipline for
such misconduct that occurs on or is delivered to school property or a school-sponsored event on or off school property;
or occurs off of school property or outside of a school-sponsored activity or event, if the conduct interferes with a
student’s educational opportunities or substantially disrupts the orderly operation of the school or school-sponsored
activity or event.
The disciplining of students who engage in bullying behavior is in accordance to the school discipline policy which
includes graduated consequences.
Role of parents:
• Report concerns of bullying behavior to their child's appropriate teacher as soon as possible following the
incident(s). If concerns are not handled sufficiently at this level, a report should be made to the principal or other
designated individual.
• Support the school's anti-bullying policy and actively encourage their child to avoid bullying behavior.
Role of students:
• Report to the teacher in charge, or to another staff member, any incidents of bullying they witness at the time of
the incident, or as soon as possible following the incident.
• Whenever possible, stand up for the student being bullied, and refrain from joining in bullying behavior.
• Treat others with the respect and dignity that is expected of a Catholic school student.
CHILD ABUSE LAWS
Holy Spirit School abides by the Child Abuse Prevention, Adoption, and Family Services Act. This law mandates that all
cases of suspected abuse and/or neglect be reported to Child Protective Services. All persons over the age of 18 involved
with children in the school on a regular basis will be required to attend the Safe Environment Training and read and sign
the Archdiocesan Statement of Policy and Procedures on Sexual Abuse.
School officials must permit agents from Child Protective Services to interview a child at school, if requested. School
officials are not required to notify parents/guardian that a child is being interviewed by CPS. A school official may
remain with the child during the interview if the child requests they do so and the CPS agent allows us to do so.CLASS SIZE
The Archdiocese of Louisville has established class size limits as follows:
K-3 29 students
4-6 31 students
7-8 35 students
Holy Spirit School strives to set smaller class limits than the Archdiocese permits. Each year the class size limits are
reviewed in light of parish census data.
CLASSROOM ASSIGNMENT
Student homeroom assignment is determined by the Administrative staff of Holy Spirit School. Parents are not given the
opportunity to request specific homerooms.
COMMUNICATIONS
Open communication between teacher and parent/guardian is essential to providing students with the best education
possible. It is important that the teacher and parent/guardian work together to solve any problems, whether it relates to
academics, social behavior or other school areas.
All teachers are expected to stay in regular contact with their students’ parents. Communication should be made for
positive reasons as well as potential concerns. It is an expectation that all teachers in grades K-8 prepare a syllabus to
communicate academic and behavioral expectations; Friday notes, weekly newsletters, etc. are also recommended.
Teachers will check email/voice mail messages daily. Reponses will be made within 48 hours.
CONDUCT
All student disciplinary and guidance decisions are governed by the Administration and faculty.
Holy Spirit School strives to effect in its students a lifestyle based upon Gospel precepts. It is expected that Catholic
School students will conduct themselves with Christian behavior appropriate to each occasion. Parish and school
authorities are rightfully concerned with behavior problems on school premises and in public places (e.g. on the bus, at
athletic or recreational events, etc.) Holy Spirit School personnel feel a responsibility for motivational or corrective
measures whenever or wherever such incidents occur.
At Holy Spirit, each teacher has definite rules in his/her classroom which will be explained to the students during the first
week of school. Students have the responsibility of knowing and following these rules.
The following are specific requirements for growth in self-discipline:
• Order is expected at all times.
• Gum is not permitted on the school grounds or on field trips.
• Uniforms are to be clean and in good repair. Specific requirements can be found under Dress Code.
• Students may not leave the school grounds without being signed out by and remaining in the company of an
authorized adult.
• At no time is a student to be unsupervised in any area of the school or grounds.
• Students must have a written note from home if they are to remain indoors during recess, or to be excused from
physical education class for health reasons.
• Repeatedly missing or late assignments is unacceptable. Students will be notified of the policy for their grade
regarding missing and late assignments.
• Students must exit the school building when dismissed and not re-enter without permission from the school office.
• Students attending extracurricular activities sponsored by the school are expected to behave in an acceptable
manner. Failure to do so will warrant disciplinary action by the school.
• Articles which are potentially hazardous are not permitted on school grounds. (See building Safety)
• The use of personal items, such as cell phones, electronic games, radios, toys and other games are prohibited during
school hours. Cell phones must be turned off during school hours and kept in backpacks.
Faculty or staff will confiscate any inappropriate items. Only parents can retrieve the items from the school office.Conduct which violates the rules of common sense and safety is not acceptable, even though it may not be specifically stated in the Handbook. Students should always be mindful of the example they set and the effect it has on the reputation of Holy Spirit School. Holy Spirit students should maintain proper decorum and provide positive leadership both at school and away from school. Any student involved in an incident at school or away which may jeopardize or cause harm to the reputation of Holy Spirit School or being in opposition to the values of the Catholic Church may be dismissed from school or face other disciplinary action. COUNSELING A student may see the Counselor by self referral or by request of the parent, teacher or principal/assistant principal. After a student has seen the counselor, a permission slip for continued services will be sent home. Permission needs to be signed and returned before further counseling sessions can be arranged. Students involved in conflict are often sent to the Counselor for mediation. If there is need for continued services, parental permission will be requested. DISCIPLINE The goal of Christian discipline is self-discipline. The student freely chooses one form of behavior over another and he/she must learn to accept the consequences of that chosen behavior. A positive approach is utilized when guiding student behavior. Well prepared and conducted classes reduce disciplinary problems, particularly when positive motivation for conduct and achievement are apparent. In the event of a disciplinary problem, the following guidelines are in effect: Any effective disciplinary action must be: 1. deserved and the student must understand what he or she has done and the consequences of that action. 2. constructive and proportionate to the problem. 3. as soon as possible after the problem behavior, allowing for careful deliberation. Procedures recommended for correcting problem behavior follow this sequence as a normal rule (subject to special circumstances): NOTE: The Homeroom teacher is the primary caregiver of the students in her/his care. Therefore, they are always involved in any disciplinary process involving a student from the homeroom. 1. Teacher conference with student to seek an understanding and solution. Written notification (by child whenever possible) to parents. 2. Conference of teacher, student and Counselor. Plan for improvement/support established. Written notification (by child whenever possible) to parents. 3. Conference of teacher, student, parent(s) and Principal. Student and Parents are put on notice that behavior is seriously interfering with the student or school's success. 4. Suspension in/from school (upon discretion of Principal). A Detention/Morning Call System allows the faculty and staff time to conference with the student on an as needed basis. It also allows correction of behavior which is immediate to the problem situation. Detention or Morning Calls may be made for either behavior or work habit difficulties. If the homeroom teacher determines that a detention is necessary, the following guidelines are in effect: 1. The student or teacher will notify the parent, at home, or work, that the student will has been assigned a detention/morning call as well as the date and time. 2. The homeroom teacher, and other faculty or staff as needed, will meet with student at 7:00 am unless directed by the assigning teacher.
3. Attendance at the detention/morning call is mandatory. It is to take precedence over any extra-curricular activity.
Failure to arrive for a morning call will result in an additional morning call.
4. Failure to report on the assigned day will result in a second morning call. Both must be served. Habitual repeating of
morning calls (missed or otherwise) may result in an in-school suspension. Continuation of such behaviors may result in
probation or dismissal.
Harassment
Verbal harassment, such as taunting, excessive teasing, and bullying will not be tolerated. As a Christian school, Holy
Spirit School maintains that each child has the right to attend school without being humiliated and/or harassed by others.
While children are encouraged to handle certain childhood disagreements themselves, children are asked to inform a
caring adult when inappropriate and hurtful situations occur. Parents are asked to inform the school immediately if such a
situation develops and/or continues after being addressed by the school. Threats of physical harm to another student,
teacher, or any member of our school community will be taken seriously and dealt with accordingly. Students making
such threats can be permanently removed from school.
Harassment is any intentional behavior that makes teachers, staff, or students feel uncomfortable, and prevent students
from learning and enjoying school. Harassment can take many forms. The following are only examples of harassment:
1. Physical
• Bumping into another student or brushing up against him/her on purpose
• Assault
• Standing in someone’s way, standing too close or deliberately impeding/blocking movements
• Patting, hugging, kissing without permission
• Grabbing, unwanted physical touching, pinching
2. Verbal
• Threatening or belligerent words
• Insults, derogatory comments re: race, gender, ethnicity, religion, etc.
• Comments about a person’s body
• Sexual jokes, suggestions, slurs or remarks
• Sexual stories or rumors
• Notes, letters or graffiti
• Pressure to do something inappropriate
• Rude noises
3. Visual
• Derogatory, demeaning, or inflammatory posters, cartoons, written words, drawings, novelties or gestures
4. Nonverbal
• Staring at another’s body
• Mimicking or pantomiming in an insulting way
• Gestures or looks, or suggestive body movements
• Unauthorized use of another’s property
• Tampering with/destruction of another’s property
5. Electronic
• Any harassment that takes place through e-mail, voice mail, picture phones, internet sites, etc. which negatively
affects the learning environment of the school or contains information about a student
Sexual harassment refers to unwelcome sexual behavior that makes a student or teacher feel uncomfortable or unsafe. It
can destroy the advantages our school has to offer, and it undermines our goals. Federal and State laws make sexual
harassment, whether it involves different-sex or same-sex situations, a punishable offense.Harassment issues will be handled according to the charts in the appendix.
AS IT IS IMPOSSIBLE TO ANTICIPATE ALL FORMS OF HARASSING BEHAVIOR, THE SCHOOL
ADMINISTRATION RESERVES THE RIGHT TO IMPOSE DISCIPLINARY ACTION, AS IT SEES FIT, ON
CONDUCT NOT SPECIFICALLY COVERED IN THE POLICY.
ALL DISCIPLINARY ACTIONS ARE RECORDED AND CONSIDERED A PART OF THE STUDENT’S FILE.
Dismissal from Holy Spirit School
Dismissal from Holy Spirit School may occur if parents are not supportive of the school’s guidance or personalized
instruction plan. The school may dismiss at any time a student whose conduct is harmful to self or others and whose
behavior is not manageable by the staff.
Grounds for Immediate Dismissal
Holy Spirit School is committed to a process of formation for its young people. It is rare that a student will be asked to
leave the school community. However, the following may be grounds for immediate dismissal.
• Persistent disobedience or aggression.
• Blatant opposition to school faculty or staff.
• Possession of a weapon at school.
• Possession or use of cigarettes, alcoholic beverages or illegal drugs on school grounds at any time during their
enrollment. This includes vaping, juuls, e-cigs, etc.
• Consistent violation of the rights of other students.
• Truancy
• Theft
• Vandalism of school or church property. (Particularly if fire is involved)
• Frequent, uncontrollable temper tantrums.
• Participation in a physical fight at any time on school grounds.
• School based evidence of gang related behavior.
• Harm to the reputation of the school by one's conduct on or off the school grounds.
Faculty, Staff and Administration are not at liberty to discuss disciplinary situation with anyone beyond the scope of those
immediately involved. Parents and friends are encouraged to do the same.
Threatening Behavior – Following Archdiocesan guidelines
Threatening behavior is defined as intentional statements, gestures, or actions meant to cause harm to person(s) or
property. In investigating behavior alleged to be threatening, school officials may conduct a threat assessment that
considers the circumstances surrounding the behavior, the nature of the statements, gesture communications or actions,
the developmental state of the student involved and any other relevant information. The school may also complete a
threat assessment matrix which could assist in determining the level of any threat.
Any behavior deemed threatening by school officials is inappropriate and will result in immediate suspension and may
result in dismissal from school. Behaviors deemed threatening by school officials are to be addressed in the following
manner:
1. Student exhibiting threatening behavior is removed from the situation and placed under the direct supervision
of appropriate school personnel.
2. Student’s parent/guardian is notified.
3. Student is suspended from school and may not attend a school activity or be present on the school grounds.
4. School officials apprise pastor and Superintendent of Schools.
5. Should the threat concern death or serious physical injury to any student, teacher, volunteer, employee or any
other person reasonably expected to be on school property, or concern that use of a weapon of mass
destruction on school property, the local authorities will be contacted. The threat assessment matrix may be
shared with local authorities. The individual(s) who have been threatened, as well as applicable
parents/guardians, are to be notified as soon as possible.6. Parent/guardian of student is required to seek and secure a mental health assessment conducted by an
appropriately credentialed professional. Parent/guardian and/or school officials may consult with the Family
Counseling Office for assistance in determining an adequate mental health assessment.
7. Mental health assessment results and recommendations are shared with the principal who then makes a final
decision as whether the student shall be allowed to return to school. In making the final decision, the
principal considers not only the results of the mental health assessment but also any history of inappropriate
behavior, the circumstances surrounding the threatening behavior, the nature of the threat, the developmental
stage of the student, and other relevant information. Additionally, should the student be allowed to return to
school, the decision may include conditions for reinstatement and follow up.
False Threats (Published by the Archdiocese of Louisville, 2021)
Any student falsely reporting threatening behavior is subject to disciplinary action which may include suspension
and/or dismissal from school as well as the reporting of the false threat to the local authorities.
Consultation
The Superintendent and Director of Family Counseling, are available to consult with schools dealing with
threatening behavior.
DISMISSAL PROCESS - No student will be called for early dismissal between 2:15 – 2:30 p.m.
For the safety and well being of our students, it is imperative that all adults and students observe the school dismissal
process. Attempting to “circumvent the system” in order to get away more quickly could seriously endanger the lives of
others. Parents are asked to comply with the procedure and to support the procedure to their children. Pets must remain
in the car and younger children must be supervised.
Students involved in after-school activities must report directly to that activity.
Students will be dismissed in the following order:
Walkers and afterschool care (bike riders will leave with walkers)
Carpool
(See diagram for parking procedures for pick up.) Families with only a kindergarten child will use the Rotunda as the
pick-up location. Families with only a first grader (or if a kindergarten and first grade child) will use the parking lines
along the playground. All others are to use the main lot facing Lexington Road. All carpools must use the main lot.
Anyone with special permission for parking elsewhere will be given a parking pass to keep in the window of the car.
Special permission is based on winning this privilege through school functions. Families with a child in PK and another
grade are to use the pick up at the Rotunda. Special parking passes will be given out at the beginning of the school year
for those in PK, K and special event winners.
Parents are asked not to park on the street and/or in the neighborhood for students to walk to the cars. This is dangerous
and in many cases there is no longer adult supervision. Parents may not walk up to the school and pick up students in
order to walk to cars parked somewhere other than the parking lot.
DRESS CODE
Parents are asked to put names on all uniform items.
Students are to be neatly dressed and well groomed. The Homeroom teacher and/or Principal/Assistant Principal are the
decision makers regarding acceptability of dress and hair style. References to appropriate length generally means the
uniform guidelines. Repeated uniform infractions in a trimester may result in a change in policy. The handbook is
considered the warning.
PE: There is an option PE uniform available at Shaheen’s. It consists of a gray t-shirt with the Holy Spirit as a screen
print, shorts with the Holy Spirit screen print. Shorts are specifically designed for boys and one for girls. There is also a
track pant with the Holy Spirit screen print that may be worn.
Pants: Navy blue uniform slacks (no jeans or corduroy, cargo, tight fitting or stretch style).
Belt required (solid color, smooth leather or woven; no embroidered or patterned belts)Shorts: Shorts allowed throughout the year. Navy dress traditional style Bermuda shorts (no shorter than 2" above the top of the knee) Belt required (solid color, smooth leather or woven; no embroidered or patterned belts) Skirts: Girls-plaid uniform style (Grs. 3-8) (length – no shorter than 2” above the top of the knee) An index card (horizontally) is a good measure. Lengths may need altering throughout the year. Jumpers: Girls in grade K – 2 are required to wear the girls-plaid uniform style (length – no shorter than 2” above the top of the knee) Solid black sweatpants or solid black leggings may be worn under skirts/jumpers. Leggings worn under uniform skirts/jumpers are to be ankle length. Shirts: White, tailored, short or long sleeve (button down, no lace, no scallops or ruffles) White, knit Polo Shirt, long or short sleeve or White, knit turtleneck Red (monogrammed), knit Polo shirt available only at Shaheen’s Undershirts are allowed, must be plain white, no writing which can be seen through uniform shirt Sweatshirt/3/4 Zip Fleece Sweatshirt/Sweater: Red Holy Spirit uniform sweatshirt or ¾ zip fleece sweatshirt with the school crest. Students are encouraged to purchase a sweatshirt because classroom temperature often dictates the need for these additional garments. Red Athletic Style sweaters or red cardigan sweaters are also accepted. Students will not be permitted to wear jackets, coats, or non-uniform sweatshirts in the classroom. Students may wear their athletic sweatshirts on Fridays. Grade 8 only may wear special Holy Spirit uniform sweatshirt at any time. Socks: The main body of the sock is to be white, navy, gray, black or red. Any logos/stripes must also be one of the main colors (white, navy, gray, black or red). No tye-dye socks. Girls-Navy blue, white, black or red knee socks or short socks or tights All socks must be clearly visible when shoes are being worn. Shoes: Tennis or sturdy walking shoes (no open toe or open heels) No sandals. Tennis shoes MUST be worn on PE days. Boots and booties ARE NOT allowed, except on Free Dress days. No holes in shoes or broken shoelaces. Shoes must be laced correctly. Hair: Extreme styles which draw attention to the child or distract others are not allowed. Hair is to be kept out of the eyes. Boys-Bangs are to be above the eyebrows. Hair is to be no longer than the bottom of the earlobe and must be above and off the collar. Girls may wear headbands to hold hair out of face and eyes. No hair dye, beads, wraps, feathers, etc. are permitted. Jewelry: Boys- May wear a wristwatch, no jewelry. A single, religious medal or cross is allowed. No Smart Watches. A single wrist band is acceptable. Girls- May wear small post earrings to maintain pierced ears, no dangles or loops. No more than one pair of earrings. A small simple necklace, a wristwatch and one ring are allowed. No Smart Watches. Bracelets are not to be worn. A single wrist band is acceptable. Tattoos are not allowed. Makeup and fingernail polish are not permitted; no applied tips.
Out of Uniform Days and Spirit Wear Days On special occasions, students may be given the opportunity to dress out of uniform, however a child can lose this privilege. If the guidelines are not followed students will call for a change of clothes. The following guidelines are in effect for: Jeans Days/Free Dress: 1. All shirts must have sleeves. Shirts may not convey images which are in variance with the principles of Catholic Education. (i.e. violence, alcohol, tobacco, rock bands). 2. Jeans (colored denim is acceptable), loose athletic pants, sweatpants, and capris may be worn. All must be in good repair. Clothing may not be torn/ripped, be revealing, or have inappropriate messages. 3. Skirt lengths must be uniform length or have leggings underneath. No sundresses. 4. No short shorts, sweatpants material or cut-off jeans. Shorts must be uniform length. 5. No pajama style, Yoga pants, leggings, or jeggings. 6. Socks must be worn. 7. No tight-fitting clothing. *See Shoes heading for footwear Spirit Wear Days Spirit Wear Days are generally the last Friday of the month. On these days, students must wear shirts with “Holy Spirit” or “Falcons”. This can include team jerseys, or other shirts with Holy Spirit logos. The bottoms are to be long jeans, uniform pants, uniform shorts, PE shorts or PE sweatpants. (If a Holy Spirit team uniform tank is worn the student wear a white t-shirt underneath.) The Administration will make the final decision as to the appropriateness of dress items. DRESS CODE VIOLATIONS – Repeated infractions may result in policy change. When students (grades 4 – 8) do not follow the Uniform Code for Holy Spirit School, they will be issued a Uniform Violation Form. When a student accumulates 3 Uniform Violations it will result in a morning call. Field Trip Days/Field Day: Students going on field trips and/or participating in Field Day should consult their homeroom teacher regarding appropriate dress. Caps are not to be worn in the building except on special “hat days”. At the discretion of the teacher or administration, students may be directed to call home for a change of clothing. Dress-up Days 1. Clothes characterized as what children would wear to church. Jeans and T- shirts not allowed. 2. Bare clothing styles not allowed. 3. Athletic shoes may be worn. ELECTRONICS The use of personal electronic devices is not allowed. Students should not bring digital cameras, Nintendo DS games, ipods, etc to school. Cell phones are to be turned off. The only exception would be a Kindle or other e-Reader with permission from the teacher and/or principal for grades K – 8. EMERGENCY DRILLS In compliance with state laws, regular drills are held to practice procedures that would be followed in the event of fire, tornado, earthquake, or other safety emergency
EMERGENCY SCHOOL CLOSING/DELAYED SCHEDULE When weather conditions cause school opening to be questionable, one of the following announcements will be made on local television and radio. (1) All Catholic Elementary and High Schools will be OPEN (2) Catholic Elementary and High Schools will be OPEN but on a Delayed Schedule. Holy Spirit will begin providing supervision at 9:20 a.m. with the bell ringing at 9:40 a.m. and will dismiss at 2:35 PM. CLASSES BEGIN AT 9:40 A.M. Arrival after that is considered tardy. IT IS A 2-HOUR DELAY. (3) All Catholic Elementary and High Schools are closed. Closings due to extreme heat conditions do not affect Holy Spirit School. All classrooms are air-conditioned. If weather should become inclement during the course of the school day, Holy Spirit will remain in session, with dismissal at the regular time. Students are safer at school than they are walking home or trying to connect with their parents at an unscheduled time. Delayed School Opening and Day Care Operation Holy Spirit Faculty and Staff do not report until 9:05 on delayed opening days. Be sure that adults are present for supervision prior to driving away. FIELD TRIPS Field trips provide excellent opportunities for extension of classroom learning. Participating in a field trip is a privilege, however, and not a right. A student must daily demonstrate the responsibility and good behavior as a pre-requisite of this privilege. All school rules are in effect on a field trip. The student must present to the teacher, at least two days in advance of the trip, the approved standard field trip permission slip signed by the parent/guardian. A student will not be permitted to take a field trip without this signed form. Verbal permission is not acceptable. The form at the end of this handbook and on the website may be used/copied in the event of an emergency. If copied, the exact wording must be used. If a student does not participate in the field trip for any reason, the student will be expected to remain at school unless other arrangements are worked out between the parent and principal. Eighth grade students and their parents will receive the conditions for the special class field trips. FIREARMS In accordance with Kentucky State Law, Holy Spirit School will report any adult/student who is determined to have brought a weapon or firearm to school or to school grounds. A firearm is defined as anything that will expel a projectile by the action of an explosion. A weapon is anything capable of producing injury/death. Examples include (but are not limited to) pocketknives, brass knuckles, karate sticks, etc. Students found with these items will be reported to juvenile authorities and subject to indefinite suspension. GOVERNANCE STRUCTURE Holy Spirit School is guided by the policies and procedures outlined in the Archdiocesan Handbook for Elementary Schools. Traditionally, the operation of schools in the Archdiocese has been based on the shared policy development process that occurs at both the local and diocesan level. Holy Spirit has an active School Consultative Board which serves in advisory capacity with the principal and pastor concerning the operation of the school. The primary function of the School Board is to monitor the effectiveness of the school in meeting its mission and goals.
GOVENOR’S CUP (Gr. 5, 7/8) AND SHOWCASE (Gr. 6)
Competitors are selected by those students achieving the three highest scores on a past Governor’s Cup/Showcase subject
test administered during school hours by the teachers. If there are ties then MAP scores and/or GPA in that subject will be
reviewed. All tests are graded per scantron sheets and actual scores are not provided to the academic committee but given
in rank order by the principal.
GRADING
Grades will be determined with the following percentages in mind for core content classes grades 3 – 8:
Core Content Classes (gr. 3 – 5) Core Content Classes (gr. 6 -8)
Attendance/Participation 10% 10%
Daily Work 20% 20%
Quizzes 25% 20%
Tests/Projects 45% 50%
93 – 100 A
84 – 92 B
75 – 83 C
70 – 74 D
69 and below U
A student whose academic performance indicates serious deficiencies may be placed on academic probation.
Teachers will communicate with students the grading standards and policies at the beginning of the year.
GRADUATION
A graduation prayer service is prepared by the school to recognize those students who have met all the academic
requirements of Holy Spirit School. Graduation attire is a commencement gown for both boys and girls. Gowns are
collected after the ceremony.
All accounts must be reconciled before student records are forwarded to the high school. Delinquent accounts may
prevent a student from participating in the graduation ceremony.
GRIEVANCE PROCEDURES
Authority in the Louisville Catholic schools depends largely upon a spirit of cooperation among administrators, teachers,
parents, and students. However, disagreements can occur. For those instances when the student/parents want to appeal a
decision, the process appeal levels are as follows: 1.) teacher; 2.) Principal/Assistant Principal; 3.) School Advisory
Committee; 4.) Parish Administrator/Pastor; 5.) Office of Lifelong Formations and Education.
Disagreements should be discussed and resolved and the level closest to the disputed question. When either party
involved chooses to appeal a decision to the next highest level, such appeal should be made within a reasonable time
frame (ten days to two weeks). If, at any level, a formal hearing process is sought, all persons involved must agree to full
disclosure of all pertinent information to the person, board, or committee conducting the hearing. The hearing body is
bound to maintain all confidentiality of all information received.
HEALTH AND MEDICAL REQUIREMENTS
Communicable Diseases
In the event that a child is ill with a communicable disease, the school should be notified so that teachers can be alerted
for signs of illness in other children.Eye Exam for School Entry
A vision screen is required by an optometrist or ophthalmologist (not family physician or pediatrician) by January of the
year of the student’s first year of admission.
Illness
Parents are asked to keep children home who are running a fever, have chills, diarrhea, a skin rash or nausea. Children
who have conjunctivitis (Pinkeye) or strep infection must remain at home 24 hours after treatment begins.
Parents will be asked to pick up their child if conjunctivitis is suspected.
Head Lice
School officials must be notified when a child or other members of the family contract head lice.
Holy Spirit School follows a no nit, no lice policy, meaning that students are not allowed in the school building if they are
discovered to have nits or live lice on their scalp.
❖ All members in the particular grade or class may be checked once one person is discovered to have lice.
❖ Carpool riders and siblings will also be checked to help eliminate the spread of lice.
❖ If any of these people (carpool riders or siblings) are found to have lice, their classes or grades may be
checked.
❖ Students will be checked by a trained staff member before being allowed back into the classroom. A
parent/guardian must be present during the recheck. The child may only be checked once every 24 hours.
❖ Students will be checked 5 – 7 days later to make sure lice/nits have not returned.
❖ Students who have lice more than once must have a Health Department statement clearing them of
lice/nits.
Please be respectful of each family and child who is identified as having lice. Please remind your children not to gossip or
make fun of any child that has lice. It is important for children to understand that if they or a classmate is identified as
having lice, they haven’t done anything wrong and they aren’t unclean or dirty.
If a child is detected with lice, the parent/guardian will receive an information packet containing a checklist for treating
the child and home.
If parents have further questions regarding the school’s finding and/or decision, they can contact the Health Department
(574-6558).
Illness May Return
-Conjunctivitis (pink eye) -24 hours after start of treatment
-Diarrhea -After one normal bowl movement
-Fever (over 100 degrees) -24 hours after normal temperature (may not return the
next day after being sent home unless a doctor’s note is
supplied)
-Influenza -24 hours after symptoms have subsided
-Lice -must be nit free
-Strep Throat -24 hours fever free and start of treatment
Immunization
An immunization certificate and Medical Examination Form are required for all kindergartners, sixth graders and new
students. These will be kept with the health records at school. When immunization certificates expire, the school will
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