Page created by Sam Mason
              Department of Defense School

Parent Student
   Page |1
Table of Contents

PRINCIPALS’ MESSAGE                                      5


THE MIDDLE SCHOOL PHILOSOPHY                             6
CHARACTER DEVELOPMENT                                    6
PACK PRIDE                                               6

PROTOCOLS                                                7

COMMUNICATION                                            7
GRADESPEED                                               7
HONOR ROLL                                               8
LOST AND FOUND                                           8
LUNCH                                                    8
SCHOOL DAY                                              10
TELEPHONE MESSAGES                                      10
TRANSPORTATION                                          10

PROCEDURES                                              10

ADVISORY                                                10
ASSIGNMENT HEADINGS                                     10
BOOK BAGS                                               10
LOCKER USE                                              11
PLANNER/AGENDA                                          11
SCHOOL SUPPLIES                                         11

POLICIES                                                12

ANTI-BULLYING POLICY                                    12
ATTENDANCE POLICY                                       12
PRE-ARRANGED ABSENCE                                    14
STUDENT ARRIVAL TIME                                    14
TARDINESS                                               14
MAKE-UP WORK                                            14
HOMEWORK                                                14
PASSES TO THE OFFICE                                    14
PASSES TO THE NURSE OR COUNSELORS                       14
VISITORS AND VOLUNTEERS                                 14
GUEST VISITORS                                          15
AFTER SCHOOL ACTIVITIES                                 15

                                          Page |2
CLOSED CAMPUS                                                                              15
THEFT                                                                                      15
STUDENT RIGHTS AND RESPONSIBILITIES                                                        16
DISCIPLINE GUIDELINES                                                                      16
CONSEQUENCES                                                                               17
SCHOOL-WIDE DISCIPLINE RUBRIC                                                              17
SPINNERS                                                                                   19
INTERNET USE                                                                               19
OFF-LIMITS AREA                                                                            19
PROHIBITED ITEMS AND ACTIVITIES                                                            19
DRESS CODE                                                                                 20
BUS TRANSPORTATION – “AN UNRULY BUS IS AN UNSAFE BUS!”                                     21
SCHOOL BUS SAFETY                                                                          22
BUS BEHAVIOR                                                                               22

OTHER DODEA SCHOOL RULES, REGULATIONS AND PROCEDURES                                       23

HIGH SCHOOL GRADUATION REQUIREMENTS                                                        23
TRANSFERRING COURSE CREDITS TO A DODEA SCHOOL                                              24
HOME-SCHOOL STUDENTS                                                                       24
STUDENT GRADE-LEVEL PLACEMENT                                                              24
GRADING AND GRADING SYSTEM                                                                 25
TRANSCRIPTS/RECORDS POLICY/ACCESS TO STUDENT RECORDS                                       25
SYSTEM-WIDE ASSESSMENT PROGRAM                                                             26
SCHOLASTIC INTEGRITY                                                                       26
ACCELERATED WITHDRAWAL                                                                     26
RELIGIOUS HOLIDAY OBSERVANCE                                                               27
INTERSCHOLASTIC ATHLETICS                                                                  27
EDUCATION STUDENT SERVICES                                                                 27
SPECIAL EDUCATION                                                                          27
DISABILITY SERVICES                                                                        28
COUNSELING                                                                                 28
SCHOOL PSYCHOLOGY                                                                          29
SCHOOL HEALTH SERVICES                                                                     29
STUDENT ENROLLMENT                                                                         30
ACCESS TO SCHOOL FACILITIES                                                                30
COMPUTER ACCESS/INTERNET POLICY/ELECTRONIC DEVICES                                         31
CHILD ABUSE AND NEGLECT                                                                    31
FAMILY ADVOCACY PROGRAM                                                                    31
SEXUAL HARASSMENT                                                                          32
PARENT/STUDENT/TEACHER COMMUNICATION                                                       32
NON-DISCRIMINATION/EQUAL OPPORTUNITY                                                       32
MEDICATION AT SCHOOL                                                                       33

                                             Page |3
FIRST AID AND EMERGENCY CARE                       34
STUDENT ILLNESS                                    34
SAFETY AND SECURITY                                35
PARENT-TEACHER CONFERENCES                         35
SCHOOL ADVISORY COMMITTEES                         35
NONCUSTODIAL PARENT RIGHTS                         36

                                         Page |4
Principals’ Message

  Dear Students, Families and Community Members,

  On behalf of the faculty and staff at Patch Middle School, it is my pleasure to welcome you to the SY 2018-2019.
  Patch Middle School is committed to providing a caring and nurturing environment that is tailored to the specific
  learning and social needs of our middle school students. We will continue the tradition of high expectations the
  Stuttgart community has established in its long history.

  Patch Middle School is committed to providing instructional opportunities that will hold student interest and keep
  them engaged. In addition to the core subjects of Math, Science, Language Arts and Social Studies, we will offer
  many classes in art, music and technology to students in all three grade levels. Students will have the opportunity
  to take advanced classes in Foreign Language and receive support in core development areas if necessary. This
  challenging and engaging curriculum will ensure that the students of Patch Middle School are on the path to be
  college and career ready.

  The staff of Patch Middle School is excited to offer a strong advisory program which will provide each student
  with an adult advocate. These advocates will work to give guidance, supplemental support and promote
  communication between home and school. The advisories will also offer a peer group for students and a more
  intimate connection to the school environment.

  Our experience has shown us that it takes a team to help students reach their full potential. One goal we have for
  the school year is to help build and support the strongest possible partnership with parents and community
  members to ensure the highest quality of education for the students of Patch Middle School. We encourage you to
  join the PTA, make contact with your child’s teachers, frequently check your student’s progress through
  Gradespeed and talk to your child about their school day. Additionally, know that our doors are always open and
  that you are more than welcome to come to the school to discuss successes and challenges.

  Parent Back to School Night is September 13, 2018. Please join us and the entire faculty for this important and
  informational evening. You will have an opportunity to experience your student’s daily schedule and meet the
  teachers and staff.

  Welcome to Patch Middle School!


  Shawn Knudsen and Mynda Massey-Vuković

                                                      Page |5
Patch Middle School Guiding Principles
The Middle School Philosophy
 Life is always changing, we are constantly learning about ourselves and the world around us. For this
 reason, Patch Middle School is designed to provide students with an opportunity to become more
 independent and responsible. As a result, learners will develop the confidence to take the appropriate
 action when called on to make important life decisions.

 It is the goal of Patch Middle School to provide a smooth transition from elementary school to middle
 school. Grades 6, 7 and 8 are organized into teams that enable students and teachers to get to know each
 other while learning new concepts and academic content in the areas of Social Studies, Science, Math and
 Language Arts. Our instructional day will also include special areas or elective classes such as World
 Language, Physical Education, Health, Art, Computer, Video, and Music classes, and other subjects where
 instructors will help students explore their interests.

 Teachers meet frequently as a group to:

            Discuss programs and progress
            Coordinate homework assignments and projects
            Schedule team/grade level activities and tests
            Plan related lessons, thematic units and special activities
            Handle classroom/team disciplinary procedures
            Meet with administration, parents, and other special area teachers as needed

 Student success at Patch Middle School is directly related to the effort they put forth in helping
 themselves, fellow students and supporting the efforts of teachers, parents, and community. Everyone who
 comes into contact with our students will focus on rigorous academic requirements paired with creating
 and maintaining a caring and meaningful learning environment.

Character Development
 Administration and staff recognize the need for students to maintain positive self-directed behavior, and
 we will work with all stakeholders to gather data and input for developing and maintaining Patch Middle
 School’s Guiding Principles of Behavior. It is an expectation of Patch Middle School that students accept
 responsibility for their behavior, and aspire to learn from mistakes to grow into responsible community

Pack Pride
  Participate Respectfully
  Accept Responsibility
  Treat each other Kindly
  Come Prepared
  Help each other

                                                  Page |6

                            Patch Middle School Bell Schedule
       Class Period                                            Scheduled Time

        Periods 1/5                                               0800-0925
        Periods 2/6                                               0930-1050
                             A Lunch 1055-1140                                        1145-1305
        Periods 3/7
                                   1055-1135                B Lunch 1140-1220                       1225-1305
                                               1055-1215                              C Lunch 1220-1305
        Periods 4/8                                               1310-1430

                                        Early Release Thursday Schedule

     Class Period                                              Scheduled Time
        Periods 1/5                                               0800-0910

        Periods 2/6                                               0915-1025

                            A Lunch 1030-1100                                   1105-1215
        Periods 3/7
                                   1030-1100               B Lunch 1105-1135                 1140-1215
                                               1030-1140                              C Lunch 1145-1215
        Periods 4/8                                               1220-1330

  Students will enter school at 0750 and dismiss at 1430. There is a 5 minute travel time between
  classes and lunches.

 Good communication is essential to a positive and productive school year. Patch Middle School
 communicates with parents and sponsors through newsletters, the school website and e-mail notifications.
 The administrative team works with community leaders to ensure a level of transparency between
 organizations to support student success.

 Up to date grade information can be found via “GradeSpeed” – the school’s online grading portal. All
 students are given an individual Student Connection account for GradeSpeed so they can monitor their
 grades at any time from any computer. Parents can sign up for a Parent Connection account as well to assist
 their students in maintaining their grades. Parents can request a Gradespeed account by following the link
 on the Patch MS homepage.

                                                    Page |7
Honor Roll
 Students meeting the criteria for the School Honor Roll will be recognized for their hard work
 academically. Students will receive a certificate commending them for their achievements. Each team
 develops a plan and schedule for honoring students. Students will be awarded A/B honor roll for all full
 time students with all A’s and B’s. Students who receive all A’s will qualify for Principal’s Honor Roll.
 Students earning a C, D or F in any subject will not be eligible for the honor roll.

Lost and Found
 Books, keys, coats, and other personal items that are found in the building or on the campus should be
 turned in to the attendance office. Lost and found is located in the Forum (lunch room.) Items of value will
 be kept in the main office. Unclaimed items will be given to charity organizations during winter, spring,
 and summer recesses.

 Students may bring a sack lunch to school, purchase lunch in the lunch room with cash or with a lunch
 account that parents can set up through the customer service desk at the PX. The lunch menu is available

  Pack Pride should be followed at all times, especially in the cafeteria. Keeping the cafeteria clean is
  everyone’s individual responsibility. It is an expectation of the school that student’s clean up their eating
  area before leaving the cafeteria. Being responsible and respectful applies to each student. Your good
  behavior and manners reflect highly upon you, your family, our community and all of Patch MS.

                                                    Page |8
Parent/Student/Teacher Conferences
 Official conference days are scheduled twice during the school year – usually in the months of November
 and April. Of course, conferences can also be arranged by contacting the grade-level team leader for your
 student’s team or individual teachers as needed.

School Cancellation and Unscheduled Dismissals
 On occasion it may be necessary to cancel school because of inclement weather. Fog, snow, and ice may
 make it impossible for school buses to make their normal runs. Road conditions may be so hazardous that
 even the safety of the students who normally walk to school could be endangered. At such times, school
 will be canceled for the entire day, including for "walkers.” The decision to delay or cancel bus
 transportation is made by the USAG Commander. Late opening or cancellation is typically announced
 on AFN (FM 102.3) before 0600, at least twice between 0600 – 0700, and after the 0700 news.
 Information concerning weather/ road conditions and school closures is available on the Garrison web-site
 at Information can also be obtained by calling 475-ROAD (475-7623). There
 should be no need to call the school for this information. If there is no announcement on AFN, school will
 begin and will be dismissed as usual. If you do not receive AFN, plan with a friend or someone in your unit
 to call you and inform you of any changes in the school day.

                                                  Page |9
School Day
 The school day is defined as the moment students arrive at the school bus stop to the time they return to the
 bus stop. During this time, all school protocols, procedures and policies are in effect. Please note, the
 electronics policy only applies from 0750 to 1440.

Telephone Messages
 Because students are not permitted to carry or access their cell phones or other electronic devices during
 the school day, all messages from parents to students will be conducted through the attendance office.
 Though it will be challenging to relay last minute messages we will do our best to ensure your student is
 notified as soon as possible. No messages will be delivered after 1400.

 Requests for changes in transportation cannot be accepted over the phone. Students are required to submit a
 note signed by the parent, and including a contact phone number requesting permission to ride an alternate
 bus 24 hours in advance to the Transportation Office. The Transportation Office approves or rejects these

 Advisory meets each B-Day for a total of 80 minutes. Students are to use this time daily to work on class
 assignments, visit other teachers in the buildings for assistance in making up work, completing
 assignments, and seeking out help as necessary. Students must request from their receiving teacher(s)
 permission prior to attending another Advisory other than the regularly assigned Advisory teacher.
 Students are to report first to their assigned Advisory teacher, follow all instructions, and provide the
 Advisory teacher with their class planner as evidence of prior scheduled appointments with others to
 include other teachers, nurse, administration, counselor, etc. Students MUST return to their Advisory for
 the final 20 minutes of 8th period.

Assignment Headings
 All homework assignments will be labeled using the following manner:
                                                                                           DUE DATE

Book Bags
 Book bags must be carefully stored and safely secured in a locked locker prior to the beginning of first
 period. Book bags are not allowed in the classrooms, hallways, study-areas or cafeteria at any time. Book
 bags must not be left unattended at any time. Do not bring unnecessary or valuable items to school that
 can be lost, stolen, or damaged. No book bags, cinch sacks or large bag of any kind are allowed in

                                                   P a g e | 10
Locker Use
 Each student will be assigned a locker. Students are permitted to open their lockers before and after school
 and during passing periods. Students are also allowed to access their lockers with permission from their
 teachers during class. Sharing lockers is a violation of school policy.

  Each student is responsible for maintaining his/her locker. Students are responsible for the locker assigned
  to them. Responsibility includes:
       Keeping their lockers clean and free of debris and graffiti
       Reporting needed repairs to the Attendance Office
       Preventing and reporting vandalism to a locker
       Keeping combinations confidential.

 Every student is expected to maintain a school binder and planner/agenda to record and organize all their
 assignments. Parents are encouraged to check the agenda and binder on a regular basis, as they contain
 standards being taught, expectations, classroom assignments, homework, and hall passes to include use of
 Advisory time. Binders will be supplied by the PTSA.

School Supplies
  Textbooks, workbooks, and other instructional supplies are provided by DoDEA on loan. The proper care
  and use of these items should be stressed to help students develop and maintain a feeling of personal
  responsibility for books or supplies furnished for their use. It is recommended that parents replace
  textbooks and library books that are lost or damaged beyond normal wear and tear. Other supplies such as
  pens, pencils, rulers, crayons, writing paper, etc., are to be purchased by parents. The student’s teacher and
  subject requirements will determine the types of specific supplies.

  To ensure clarity in communication with parents, the basic guidelines regarding provision of school
  supplies are listed below.

  Parents are expected to provide the following for their children as needed. The local PX will have a more
  specific grade level list.
         Rubber eraser                     Crayons/color pencils             Notebook - 3-ring binder
         Colored pencils                   Book bag or backpack              Paints (watercolor)
         Glue (sticks, bottled)            Spiral notebooks                  Colored markers
         Pocket folders                    Plastic supply box                Tissues (1 box, max.)
         Highlighters                      Notebook dividers                 Paper - loose leaf
         Pens and pencils                  Bound composition book            Scissors
         Composition Books                 Gym shoes

                                                   P a g e | 11
Anti-Bullying Policy
 Statement of Intent: We are committed to providing a caring, friendly and safe environment for all of our
 students so that they can learn in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at
 our school. If bullying does occur, all students should be able to report and know that incidents will be
 dealt with promptly and effectively. We are a REPORTING school. This means that anyone who knows
 that bullying is happening is expected to report incidents to a teacher, their counselor, or administrator.

 Bullying Defined: Bullying is a conscious, willful, deliberate activity intended to harm where the
 perpetrator(s) get pleasure from the targeted child’s pain/and or misery. It can be verbal, physical, and/or
 relational; have as its overlay race, ethnicity, religion, gender (including sexual orientation), physical, or
 mental ability; includes all forms of hazing and cyberbullying. It can be and often is continuous and
 repeated over time, but does not have to be. Once is enough to constitute bullying. Examples of bullying
 include but are not limited to:
            Taunting.
            Using put-downs, such as insulting or making fun of someone’s race, religion, physical ability or
             disability, mental ability or disability, gender and/or perceived or actual sexual orientation.
            Threatening or ganging up on someone.
            Stealing or damaging another person’s things; stealing or damaging can also be considered a criminal
            Spreading rumors about someone.
            Physically hurting a targeted child, including, but not limited to hitting, kicking, tripping, pushing, and
            Unwanted touching, patting, grabbing, hugging, kissing, cornering, blocking passage, and/or
            Shunning or purposefully excluding a targeted student, or trying to get other students not to
             play/interact with targeted child.
            Using a cell phone, gaming device, the Internet, or other social media to threaten, stalk, ridicule,
             humiliate, taunt, spread rumors, lock out of a game, or hack into a targeted child’s account.
            Hazing, or any intentional, knowing, or reckless act by one person alone or acting with others,
             directed against a student, that endangers the mental or physical health or safety of a student for the
             purpose of pledging, being initiated into, affiliating with, or holding office in an organization.

 Bullying can be:
           Emotional (being unfriendly, excluding, tormenting e.g. hiding books, threatening gestures)
           Physical (pushing, kicking, hitting, punching or any use of violence)
           Racist (racial taunts, graffiti, gestures)
           Sexual (unwanted physical contact or sexually abusive comments)
           Homophobic (because of, or focusing on the issue of sexuality)
           Verbal (name-calling, sarcasm, spreading rumors, teasing)
           Internet (all areas of internet, such as email & internet chat room misuse mobile threats by
             text messaging & calls misuse of associated technology, i.e. camera &video facilities)

Attendance Policy
  In accordance with the policy stated in the DoDEA Regulation 2095.01, “School Attendance,” August 26,
  2011, as amended, school attendance is mandatory (DoDEA Regulation 2095.01, “School Attendance,”
  August 26, 2011, as amended). All students are required to attend school for 180 instructional days per
                                                 P a g e | 12
school year to ensure continuity of instruction, successfully meet academic standards, and demonstrate
continuous educational progress. School attendance is a joint responsibility between the parent or
sponsor, the student, the classroom teacher, the school personnel, and in some cases the Command.
Students with excessive school absences shall be monitored by the Student Support Team to assist them
in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be
identified as present or absent, based on the following criteria:

      Absent up to 25% of the school day = absent one-quarter of the school day.
      Absent between 26%-50% of the school day = absent one-half of the school day.
      Absent 51%-75% of the school day = absent three-quarters of the school day.
      Absent 76%-100% of the school day = absent full-day.

All absences (excused and unexcused) require a parent’s phone call, email or a signed note to be handed
in to the Attendance Office. The parents of students who have not been phoned/ emailed in as absent, will
be contacted by the attendance office. Students are not allowed to sign themselves out of school. The
contact information for the Attendance Office is listed below:

                                     0711-680-7191 or 430-7191 ext 4004

Excused Absences: DoDEA considers the following conditions to constitute reasonable cause for
absence from school for reasons other than school-related activities:
      Personal illness
      Medical, dental, or mental health appointment
      Serious illness in the student’s immediate family
      A death in the student’s immediate family or of a relative
      Religious holiday
      Emergency conditions such as fire, flood, or storm
      Unique family circumstances warranting absence and coordinated with school administration
      College visits that cannot be scheduled on non-school days
      Pandemic event

Unexcused Absences can include:
      Babysitting younger sibling
      Traveling for pleasure
      Oversleeping
      Missed the school bus

Unexcused absences may result in school disciplinary actions. An absence from school or a class
without written verification from a parent or sponsor will be unexcused. Student attendance is calculated
based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year.
Student attendance monitoring is designed to provide a continuum of intervention and services to
support families and children in keeping children in school and combating truancy and educational
neglect. Parents should notify the school of their child’s absence by at least 30 minutes after the start of
the school day for which the student is absent. Too many unexcused absences may trigger the Student
Support Team to convene.

                                                P a g e | 13
Pre-Arranged Absence
  Pre-arranged absence forms need to be completed for absences that will last for three or more days. Your
  student will have the responsibility to take this form to their teachers to collect assignments and the
  teachers’ signature. After the form is completed, please return it to the Attendance office. Please be
  advised that A completed Pre-Arranged Absence form does not mean the absence is Excused.

Student Arrival Time
   Parents are advised that no student should arrive on school grounds before 7:45. Supervision of students
   does not begin until 7:45; therefore no student should be on campus before this time. Parents will be
   notified if their student continues to arrive on campus prior to 7:45. Your cooperation in this matter will
   greatly enhance the safety and security of all our students.

             Students who arrive late to school must go to the attendance office to receive a pass to class.
             Students must be in class and seated when the tardy bell sounds unless otherwise instructed by the
              classroom teacher.
             Students who arrive late to class (between instructional periods) will be subject to teacher consequences.

Make-up Work
  For an excused absence, the student is responsible for obtaining and completing make-up work. Students
  are expected to complete missed assignments in a timely manner upon return to school. Work will be
  completed in the same amount of days as student is absent.

  DoDEA strongly supports the philosophy that homework is a necessary adjunct to school life, which
  serves different purposes according to the student's grade level. On average students in Grade 6 will
  receive 5-6 hours per week; Grades 7-8 will receive 7-9 hours per week.

   It is Patch Middle School policy to assign homework as appropriate, as it is reinforcement for classroom
   curricular areas and is designed to support student learning. Homework will be designed to meet the
   needs and abilities of each individual student and considerations for time commitment will be made when
   assignments are given. As appropriate, homework will be evaluated and returned by the teacher.

Passes to the Office
  Students must obtain a pass from their teacher to be excused from/ or to a classroom. This includes
  during classes, during lunchtime, and during advisory. It is the responsibility of the student to obtain the

Passes to the Nurse or Counselors
  Student’s must report to their classes before being referred to the Nurse or Counselors and secure a pass
  from the teacher. Student’s may not report to the counselor or nurse during the passing time unless in the
  case of emergency.

Visitors and Volunteers
   (DoDEA Administrative Instruction 4700.3, “Application and Background Check for DoDEA School
   Volunteers and Student Teachers,” May 15, 2006) For safety reasons, all visitors and volunteers must
   report to the school front office immediately upon entering the school. A visitor/volunteer is
                                               P a g e | 14
someone who is not a school employee or student and enters the school during operating hours. Visitors
   may go only to the area they indicated as their destination when signing in at the front office. All visitors
   will receive an appropriate visitor’s badge that is to be displayed conspicuously at all times while on
   school grounds. Visitors may be asked for an item of value in exchange for the visitor’s badge. Any
   change to the designated location must be cleared through the front office before visiting a different
   location. Upon finishing their visit, visitors must check out at the office, return the visitor badge, receive
   their item of value that may have been requested, and exit the school. Parents are welcome to visit the
   school and classrooms to observe our programs in action. In accordance with the policy stated in DoDEA
   Administrative Instruction 4700.3, “Application and Background Check for DoDEA School Volunteers
   and Student Teachers,” May 15, 2006 a visitor or volunteer should never be left alone with students
   unless proper background clearances have been obtained. Please consult your school administrator to
   begin this process.

Guest Visitors
  Students must plan ahead if they desire to bring a guest to school. A visitor’s guest pass form must be
  picked up at the attendance office prior to the guest’s appearance at school. No DODEA student is
  permitted to visit our school while his/her DODEA school is in session. This guest pass form must be
  signed by the student’s teachers and then presented to the attendance office for approval by an
  administrator no later than one day prior to the guest visit. There should be a valid educational purpose
  for the visit, such as a visit by a German school. Siblings will not be brought to school as guest visitors.

After School Activities
  A variety of after school clubs and activities may be offered dependent upon volunteers and student
  interest. Some typical middle school activities may include: chess, math counts, book clubs, drama, art,
  newspaper, and robotics. Participation may be limited. Some special-activity clubs may require a fee.
  The after-school activity information sheet must be completed before any student may remain after-hours.
  The club or activity sponsor may provide a copy of this information sheet to students. It is the student’s
  and parent’s responsibility to complete this information sheet and return it to the sponsor or main office.

Closed Campus
  In the interest of safety, school administration has established a “Closed Campus Policy”. Students are
  not permitted to leave the school grounds on their own during the school day. The school cannot be
  responsible for students who violate school rules and leave school grounds. Only in special cases, and
  with approval from parents and administration, are students allowed to leave school grounds during the
  school day. In ALL cases, sponsors or their delegated representative must sign out students leaving
  school. A student’s school day begins at 0800 and ends at 1435.

  Each student is responsible for protection of his/her property. Students are advised not to carry large
  amounts of money or valuables. Students are encouraged to immediately report acts of theft and/or
  missing items. The school will not be held responsible for lost, stolen, or damaged personal property i.e.
  cell phones, IPods, all electronic devices, collectible cards, etc.

Standard Operating Procedure for Responding to Threats of Suicide and/or Violence
   In accordance with the DoDEA-Europe Standard Operating Procedure (SOP) for Responding to Threats
   of Suicide and/or Violence, a clear protocol has been established for School Administrators, School
   Psychologists, School Counselors, and School Nurses. In caring for the mental, emotional, psychological,
   and physical well-being of students and employees, school crisis screening personnel complete a threat
   screening upon notification that a student has made statements or engaged in actions which may indicate
                                                   P a g e | 15
a threat of self-harm and/or harm to others. All findings and recommendations are reported to the school
   administrator. In all cases, regardless of the level of threat determined by the screening, parents are
   directly notified of the concern. Results of some screenings may result in law enforcement involvement
   and/or transportation to emergency services.

Student Rights and Responsibilities
   (DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012)
   In accordance with Enclosure 2 of the DoDEA Administrative Instruction 2051.02, “Student Rights and
   Responsibilities,” April 17, 2012 students are expected to actively participate in the educational process,
   including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students
   should bring to the attention of a school employee behavior or activities that may endanger the safety and
   well-being of themselves or others.
   Students shall:
               Comply with policies, procedures, and standards for student behavior;
               Refrain from conduct or behavior that is disruptive;
               Respect the rights and human dignity of other students and all school employees.
               Attend school and classes regularly and punctually and make a conscious effort in all classes;
               Participate in and take advantage of educational opportunities provided by DoDEA schools; and
               Assist school employees in operating a safe school by abiding by the laws of the United States, the
                local military installation, the host nation, and DoDEA policies, regulations, and procedures.

Discipline Guidelines
   Management of student behavior is a responsibility shared by students, sponsors/parents/guardians,
   teachers, and the military command and school communities in general, in accordance with Enclosure 2
   in the DoDEA Administrative Instruction 2051.02. (DoDEA Regulation 2051.1, “Disciplinary Rules and
   Procedures,” April 4, 2012, as amended & DoDEA Administrative Instruction 2051.02, “Student Rights
   and Responsibilities,” April 17, 2012). It consists of teaching and reinforcing positive student attitudes
   and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness
   and respect; and teachers, administrators, and other school staff shall treat students with courtesy,
   fairness, and respect. All students will be disciplined in a fair and appropriate manner. School
   administrators shall operate and maintain a safe school environment that is conducive to learning.
   Administration will ensure prompt investigation and response to incidents or complaints involving
   students made by students, parents, teachers, or DoDEA staff members. In accordance with the policy
   stated in DoDEA Regulation 2051.1, “Disciplinary Rules and Procedures,” April 4, 2012, as amended
   discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited
   to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service
   programs, community service and counseling programs. Other behavior management techniques will be
   considered prior to resorting to more formal disciplinary actions that remove a student from school for a
   suspension (short or long term). Long-term suspension or expulsion as a first offense may be considered
   when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses
   involving firearms or other weapons, fighting or violence; or the possession, use, or sale of drugs).

   Patch Middle School utilizes a restorative discipline approach which is a proactive strategy used to create
   a culture of connectivity and care where all members of the school community thrive. The process of
   restorative justice offers a more sustainable, equitable, and respectful alternative to dealing with

   Restorative practices help make schools safer and more caring places, creating pathways to opportunity
   and success by focusing on the following areas we hope to make Patch Middle School a campus where
                                                     P a g e | 16
compassion and understanding are central to all decisions and practices. In order to ensure that these
  practices continue to grow on our campus, we would like to share with parents and students some key
  points of the process:

  Immediate/ Direct Reporting: It is essential that any and all incidents are reported immediately. This
  provides the school with an opportunity to begin addressing the issue and helps to quicken the restorative
  process. Incidents can be reported to any adult staff member and will be directed to administration for the
  implementation of next steps.

  Empowerment and support: Students who have been wronged work with the grade level counselor or
  school psychologist to clearly articulate their feelings, establishing boundaries and developing a plan for
  addressing any future situations where they feel that their rights and or personal space is not being

  Behavior/Action Ownership: Students who have been identified as having stepped outside of the school’s
  behavioral expectations will provide a statement of their understanding of the events and will work
  through the process of accepting personal responsibility for their actions, developing an understanding
  that poor choices do not define us, only provide an opportunity for growth.

  Mediation: Peer mediation is a process that helps students work towards positive resolutions for both
  students in order to avoid further trouble. This conflict resolution process helps students develop the skills
  to advocate for themselves and establish clear boundaries for what they feel are appropriate ways to
  interact. Because this process is new to most middle school students, sessions are facilitated by an
  impartial adult. This person ensures that students respond to one another appropriately and that all parties
  have a stake in the resolution and development of a process for moving forward.

  Though Patch Middle School is committed to using restorative alternatives for disciplinary infractions we
  fundamentally believe that all actions must be address and part of the process is accepting the
  consequences for individual actions. The following disciplinary/consequence rubric provide a basic
  example of some types of infractions along with possible consequences for engaging in these activities.
  The chart is a GUIDE. All instances are reviewed based on their own merit and disciplinary action is
  decided at the discretion of the administrative team.

School-wide Discipline Rubric
   The following rubric is a GUIDELINE for disciplinary action at Patch Middle School. Based on the
   previously mentioned policy we only use the rubric as a guide because we believe that each incident is
   specific to the situation. As a team our counselors, dean and assistant principle work diligently to
   investigate every incident to ensure that students are supported but held accountable for their actions.
   This rubric should provide you with an idea of the disciplinary actions that may be taken based on the
   severity of the incident. The listed infractions are only a sample of the type of incidents that may occur
   in each category. Administration reserves the right to apply disciplinary consequences as they deem

                                                   P a g e | 17
Administration reserves the right to apply disciplinary consequences as they deem appropriate.

                                              P a g e | 18
Electronic/ multimedia devices (e.g. cell phones, smart phones, tablets, gaming devices)
  No electronic device (e.g. headphones, cell phones, handheld gaming devices, iPods, iPads, Kindles and
  cameras) will be seen, used or heard in the school buildings from 0750-1435 to include lunch. Teachers
  have discretion over the curricular use of such devices in their classroom but must obtain administrative
  approval for such items to be used during the school day. These items are to be turned off and put away
  before entering the building each morning. The school assumes no responsibility for electronic devices
  brought to school. Students are not permitted to send or receive text messages during the school day.
       1st Offense: Warning: Student is instructed to store device appropriately
       2nd Offense: Device is confiscated and can be retrieves from main office after school.
       3rd Offense: Device is confiscated and student is given one (1) day after school detention. Parent
                    must meet with administrator or designee to retrieve the device and discuss progressive
  There has been a significant rise in students who are in possession of these devices for multiple reasons.
  Though the primary purpose of the device was to assist students with ADD/ADHD deal with fidgeting
  and concentration concerns, they have now become a common fad among our students. As an
  administrative team we have decided not to completely ban the item however, should they become a
  distraction from instruction they will be confiscated. Just as outlined above for electronic devices,
  Spinners will follow the same progression of response based on the level of offence.
           Failure to surrender the device is insubordination and will result in disciplinary action.

Internet Use
   Patch MS has a great deal of technology available to students. Each student will have a computer
   account that will allow him or her to access the internet, school resources, online databases, virtual
   libraries, Google Apps, cloud storage, teacher e-mails, links to online textbooks, as well as a connection
   to up to date assignments and grades.

   Students are encouraged to appropriately use the technology provided by the school. Inappropriate use or
   violations of the DoDEA Internet Agreement will results in consequences ranging from individual
   counseling to termination of all computer privileges as well as other disciplinary consequences. DoDEA
   form 6600.01 details the policies and responsibilities of appropriate computer and internet use.

Off-Limits Area
  Patch Middle School is a closed campus. Any student found in off-limits areas will be subject to
  suspension from school. The Sponsor and parent will be called for immediate pick-up, along with
  Military Command notification to the Sponsor’s Commander. The elementary school, teen-center, food
  court, Child Development Center, Shoppette, Commissary and all other surrounding facilities, are off-
  limits to all middle school students during school hours. Stairwells and any other areas that are not
  specific to a student’s daily schedule are considered off-limits. If you have any questions about an area,
  please see an administrator.

Prohibited Items and Activities
            Students are not permitted to sell items on campus without the express permission of campus
            Community members, parents, teachers and students are not permitted to post flyers or posters of any
             kind without the express permission of campus administration.

                                                    P a g e | 19
Students are not allowed to be in possession of the following items while at school or while attending a
  school function:
            Knives or Weapons of any kind (real or replications.) This includes pocket knives of any size, Lazar
             pointers and Swiss army Knives.
            Tobacco products (including Vapes, e-cigarettes), Alcohol, drugs or paraphernalia that would promote
             the use of these items.
            Aerosol sprays of any type.
            Sharpies or any type of permanent markers (except for use in classroom activities as outlined in
             teacher’s syllabus.)
            Large rubber bands
            No outside balls of any kind permitted (Basketballs, Footballs, Volleyballs, tennis balls, etc.)

  Items permitted on a limited basis:
            Skateboards, Scooters, and Bikes and other wheeled transportation devices are permitted
             o They may not be used on school premises during school hours.
             o These items must be safely stored during school hours and the owner retains full responsibility for
                 security of these items.
             o If items are found abandoned in hallways or classrooms they will be confiscated and only returned
                 to the sponsor or guardian of record.

                     Administration reserves the right to modify the list at their discretion.

Dress Code
  Students are expected to dress in a manner that complies with the school’s dress code policy as directed
  in the DoDEA Administrative Instruction 2051.02, “Students Rights and Responsibilities,” Enclosure 2
  (3,c,1) and Enclosure 2 (5,l) (DoDEA Administrative Instruction 2051.02, Student Rights and
  Responsibilities,” April 17, 2012).

  Students should come dressed for success, and all clothing should be appropriate for an educational
  setting focusing on comfort, safety, and education. Inclement weather may be more common than not
  during the winter months. Appropriate attire is essential and safety must be taken into high consideration.
  Standards for dress are designed to promote health, safety, contribute to the teaching and learning
  climate, and to promote a positive image while at school and within our communities.

                                                    P a g e | 20
Because fads in dress and grooming are subject to sudden and sometimes radical change, a basic rule to
  remember is that student dress and grooming should not be suggestive, indecent, or unusual as to detract
  from the classroom environment. Undergarments should not be visible, midriff should not be exposed,
  shoes should be closed at the back (no slides, flip-flops, backless sandals or Crocks) Changes in dress
  code, deemed appropriate and necessary by the school principal, may be announced, implemented and
  enforced during the course of the academic school year. Final determination of acceptable dress code and
  grooming rests with the principal or his/her designee.
  Students who cannot immediately conform to the requirements of the dress code standards will be
  required to change into acceptable clothing. If a student does not have clothing readily available to
  meet these standards while at school, parents will be called to bring appropriate clothing or contacted
  to prevent future violations. Everyone’s attention in maintaining these standards is mandatory: students,
  faculty, staff, parents, all stakeholders. Repeat violations of the dress code will result in disciplinary

Bus Transportation – “An Unruly Bus is an Unsafe Bus!”
  The time students spend going to and from school is an extension of their school day. School buses are
  an extension of the school campus. Riding school buses is a privilege that may be suspended or revoked
  if a student does not behave in a safe and proper manner in accordance with DoDEA behavior
  expectations in accordance with Enclosure 8 in the DoDEA Regulation 2051.1,”Disciplinary Rules and
  Procedures,” April 4, 2012, as amended (DoDEA Regulation 2051.1,”Disciplinary Rules and
  Procedures,” April 4, 2012, as amended).

  Good order among students on the bus is fundamental to safety. What is commonly referred to as the "bus
  discipline problem," really comes down to the effect that a lack of good order has on every student's
  safety. "Discipline" isn't the problem—the real problem is safety, because bad "discipline" results in an
  unsafe operation. Safe student transportation is one of our highest concerns. We have high standards for
  mechanically sound vehicles and qualified, trained drivers, two of the three parts that make up the
  formula for safe school bus operations. The third and equally vital part that completes the formula is safe
  student behavior on the bus.

  The most serious effect of student misbehavior is its impact on the bus driver. Driving in European traffic
  conditions demands the driver's full attention and absolute concentration. Anything that diverts attention
  or breaks concentration, however momentary, can have dangerous, even fatal, consequences. Consider
  this: When the driver looks in the rearview mirror to identify and correct student misbehavior, who is
  driving the bus? Parents (including sponsors or guardians) are responsible for their children's behavior on
  the bus. DoDEA policy prohibits hiring adults for the primary purpose of supervising student behavior
  and enforcing discipline on school buses. Parents must teach their children proper behavior and ensure
  they follow the rules.

  School principals will take disciplinary action. Riding school buses is a privilege that may be suspended
  or revoked when a student does not behave in a safe and proper manner. Suspension or revocation of bus
  privileges does not relieve the student of attending school. Parents must make the necessary
  arrangements. Parents must ensure that their children understand and follow the rules for riding the
  school bus.

  It's all about a safe ride for students to and from school every day. All children need to behave in an
  orderly and serious manner or risk having their bus privileges suspended or revoked. If problems occur,
  please contact DETMO Transportation Office at DSN 430-8493/8497 or CIV 0711-6808493/8497.
                                                  P a g e | 21
School Bus Safety
           In Europe, TRAFFIC IS NOT REQUIRED TO STOP for loading and unloading school buses.
            American children must follow this life-saving rule!
           Some Patch Middle School buses are assigned a Safety Monitor. The primary function of this adult is
            to assist the driver in monitoring safety issues occurring “outside of the bus” they are not responsible
            for monitoring student behavior.

  Parents must ensure that their children understand and follow the 10 School Bus rules listed below:
          1.    Obey the driver or adult.
          2.    Enter and exit the bus safely, and always show your bus pass.
          3.    Students should remain properly seated and use seatbelts when available.
          4.    Keep your hands, feet and other body parts to yourself.
          5.    Do not throw things.
          6.    Put nothing out of the window.
          7.    Remain quiet, and do not disturb the driver or others.
          8.    No profanity, indecency, smoking, prohibited items, or vandalism.
          9.    Do not eat, drink, or chew gum.
          10.   Be responsible, be safe.

Bus Behavior

                                                      P a g e | 22
Other DoDEA School Rules, Regulations and Procedures
  This section of the handbook provides information that applies throughout DoDEA. It notifies parents/
  students and stakeholders of specific rules, regulations and procedures governing DoDEA schools. The
  authorities pertaining to these rules, regulations, and procedures may be found on the DoDEA Web site.
  Policies can change throughout the school year. The most current policies can be found at

High School Graduation Requirements
  (DoDEA Administrative Instruction 2000.1, “High School Graduation Requirements ad Policy,”
  September 5, 2004) A standard diploma is awarded upon completion of the following requirements as
  stated in Enclosure 3, Sections 2 and 3 in the DoDEA Administrative Instruction 2000.1, “High School
  Graduation Requirements and Policy,” September 2014:
           Minimum 2.0 GPA;
           Completion of 26.0 units of credit; and
           Completion of specific course requirements.

  An honors diploma is awarded upon completion of the following additional requirements:
           Completion of all requirements for a standard diploma and additional course requirements;
           Minimum 3.8 GPA at the end of the second semester of the graduating year; and
           Earning a passing grade and the requisite exams in a minimum of four Advanced Placement (AP)
            exams and/or International Baccalaureate diploma (IB) in advanced-level courses.

  High School Graduation Course Requirements:

                                        Minimum Requirements
                 Content Area              Standard Diploma       Honors Diploma
                 English Language Arts     4.0 credits            4.0 credits
                 Social Studies            3.0 credits            3.0 credits
                 Mathematics               4.0 credits            4.0 credits
                 Science                   3.0 credits            3.0 credits
                 World Language            2.0 credits            2.0 credits
                 Career Technical          2.0 credits            2.0 credits
                 Physical Education        1.5 credits            1.5 credits
                 Fine Arts                 1.0 credit             1.0 credit
                 Health Education          0.5 credit             0.5 credit
                 Minimum Total             26.0 credits           26.0 credits
                 Required Courses          21.0 credits           21.5 credits
                 Elective Courses          5.0 credits            4.5 credits
                 AP and/or IB Courses      -                      4 courses
                 and requisite exams
                 Minimum GPA               2.0 GPA                3.8 GPA
                 *AP and/or IB courses may be used to meet DoDEA requirements.

                                                 P a g e | 23
In Bahrain only, an IB diploma is awarded upon completion of the established requirements for the IB
  diploma. Students unable to successfully meet requirements for receipt of the IB diploma must meet all
  requirements for the standard or honors diploma to receive a DoDEA diploma.

Transferring Course Credits to a DoDEA School
  (DoDEA Administrative Instruction 2000.1, “High School Graduation Requirements and Policy,”
  September 5, 2004) DoDEA will accept the official courses, grades, and earned credits of middle school
  (grades 7-8) and high school (grades 9-12) students who transfer into a DoDEA school from other
  DoDEA schools or who earn course credits in a non-Department of Defense (DoD) system (public or
  private), correspondence, online, and/or homeschool program that are accredited by one of the six U.S.
  regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-
  supported system of accreditation for public or private education programs in a foreign nation in
  accordance with Enclosure 3, Section 10 of the DoDEA Administrative Instruction 2000.1, “High School
  Graduation Requirements and Policy,” September 5, 2004. Please contact your child’s school for
  questions regarding course credit transfer process and approval.

Home-School Students
  DoDEA recognizes that home-schooling is a sponsor’s right and may be a legitimate alternative form of
  education for the sponsor’s dependents. Home-school students who are eligible to enroll in a DoDEA-
  Europe and DoDEA-Pacific and DoDEA-Americas students on a tuition-free basis are eligible to utilize
  DoDEA auxiliary services without being required either to enroll in or register for a minimum number of
  courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services
  must meet the same eligibility and standards of conduct requirements applicable to students enrolled in
  the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD
  dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma
  may not receive DoDEA commencement regalia, the DoDEA diploma, nor walk to participate in a
  DoDEA commencement ceremony.

Student Grade-Level Placement
  (DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 26, 2004) Kindergarten and grade
  1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of the
  DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 26, 2004. An otherwise DoDEA-
  eligible student who will reach his or her fifth birthday on or before September 1 of the school year will
  be eligible to be enrolled in kindergarten. An otherwise DoDEA-eligible student who will reach his or
  her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1.
  Kindergarten is not a prerequisite to grade 1 entry. Placement in grades 2 through 8 is predicated upon
  successful completion of the preceding year. Students entering a DoDEA elementary, middle, or junior
  high school (through grade 8) from a non-American or host nation school will be placed in the grade level
  corresponding to their ages assuming yearly progression from grades 1 through 8.

  Grade-level status (9, 10, 11, and 12) will be determined by the number of course credit units earned by
  the student, in accordance with Section 2 of the DoDEA Regulation 2000.3, “Student Grade Level
  Placement,” March 26, 2004. Students entering grade 9 must have successfully completed grade 8 and/or
  been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have
  successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11
  must have successfully completed grade 10 and earned a minimum of 12 course credits. Students
  entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

                                                 P a g e | 24
All DoDEA students, including students with disabilities, English language learners (ELLs), and students
  with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA
  secondary curriculum.

Grading and Grading System
  At the beginning of each course or grade level, every DoDEA teacher shall make available information
  regarding grading policy and course requirements to parents and students. This information will be
  provided to parents and students by the end of the first month of the school year or by the end of the first
  month of the semester in the case of a semester course.

  If any child demonstrates unsatisfactory progress or achievement, teachers must notify parents with
  enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is
  evident, and not later than the midpoint of the nine-week grading period.

  Timely and accurate reporting of student progress shall be accomplished for students in grades 4 through
  12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes,
  tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be
  promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of
  evaluation and posting should be no longer than ten (10) calendar days from the day the assignment is
  collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should
  be recorded per week in the EGB System.

  To create an account and access the EGB System please visit the DoDEA Web site for instructions.

  Progress Reports/Report Cards
  (DoDEA Regulation 2000.10, “Department of Defense Dependent Schools Progress Reports,” August 1,
  1995) In accordance with the policies and procedures in the DoDEA Regulation 2000.10, “Department of
  Defense Dependent Schools Progress Reports,” August 1, 1995 it is the policy of DoDEA to issue a
  progress report every nine weeks for any student present or enrolled for at least 20 days or more in a
  marking period. Marks will be given at the end of the second, third, and fourth marking period for
  students in grades K-1. Marks or grades will be given at the end of each of the four marking periods for
  students in grades 2-12. For students in grades K-12, unsatisfactory achievement of program objectives
  or standards will be reported to parents during each marking period as soon as evident, but no later than
  the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.
  In case of students whose performance does not begin to decline until after the midpoint in the quarter,
  every effort will be made to contact parents as soon as this happens and work to get the student back on
  track. All students will receive assessments that fairly and accurately report their academic progress.
  Marks or grades on report cards will be determined by the degree to which students are achieving
  established program objectives or standards. Marks or grades must be based upon student academic

Transcripts/Records Policy/Access to Student Records
  Student records and transcripts may be requested from several different sources, depending upon the
  student's last date of attendance or graduation date. Please visit the student records Web site for further
  instruction based on your situation or discuss with the counseling department at your student’s school.

                                                   P a g e | 25
You can also read