Pathways Mid Canterbury Youth and Careers Exchange 2021 - Exhibitors Guide - Amazon AWS

Exhibitors Guide

Pathways
Mid Canterbury Youth and Careers Exchange 2021

General Information

Event: Pathways - Mid Canterbury Youth and Careers Exchange 2021
Date: 04.05.2021
Postponement Date: TBC
Venue: EA Networks Centre, 20 River Terrace, Ashburton 7700.

Event Staff

 Name           Organisation                 Phone          Email

 Katie Miller   Ashburton District Council   027 210 6408   Katie.miller@adc.govt.nz

 Kate Fogarty   YMCA                         0274143157     youthcoach@ymcasc.org.nz

 Abbey Bruce    Ashburton College            0274027129     br@ashcoll.school.nz

Welcome to Pathways 2021– Mid Canterbury Youth and Careers Exchange. This
guide provides helpful information about exhibiting. If you have any further
questions please do not hesitate in contacting the organisers.

Pathways is the first in a sequence of four interactions that aim to support youth in
Mid Canterbury in identifying their pathway, and to prepare them with the
attributes essential to successfully entering the workforce and our community.
Pathways is designed to expose youth, parents and caregivers to the careers,
recreational activities and support available to youth in Mid Canterbury.

To supplement the Pathways experience and encourage curiosity and exploration,
students are given workbooks to work through during school that support the
programme through activities. Each year level has a different objective as detailed
below:

 Year 9    Initial exposure to programme and careers
 Year 10   Encourage curiosity and exploration through a trip into the working
           environment
 Year 11   Investigation into who in our district offers careers of interest and
           begin theory of driver licencing
 Year 12   Build networks with employers and practical driver licencing

We would like to give you the opportunity to advertise the diverse roles your
business offers in our student workbooks (example below), from Year 11 students
are asked to research which businesses within our Mid Canterbury offer roles they
are interested in. The objective is to better educate youth on what opportunities are
available in Mid Canterbury and where to find them, and to raise money to provide
the My Next Move Mid Canterbury programme to students.

Costs (Inc. GST):

 Item                                                                        Price
 Not for profit – Pathways site (includes 2 Nigel Latta tickets)             00.00
 For profit – Pathways site (includes 2 Nigel Latta tickets)                 50.00
 ¼ Page colour advert (with your logo and information)                       100.00

Audience and timetable

Time                Year Level and      Who                  Student
                    Activity                                 Numbers

7.30-9 am           Open for sign in,   Exhibitors, event
                    induction and       staff
                    pack in

9.00am-10.15am      Year 12             ASHCOLL, , ACS,      208
                                        YMCA

10.15am-11.30am     Year 9              ASHCOLL, Mt Hutt,    392
                                        ACS

11.30am-11.45am     Break

11.45am-12.45pm     Year 10             ASHCOLL, Mt Hutt,    357
                                        ACS

12.45pm-1.45pm      Year 11             ASHCOLL, Mt Hutt,    365
                                        ACS, YMCA

1.45pm-2.45pm       Year 13             ASHCOLL, ACS         124

4.00pm-6.00pm       Parent and public   Open to the public

6.00-7.30           Nigel Latta         Ticket holders

7.30-               Pack down           Exhibitors, event
                                        staff

*** PLEASE NOTE THERE IS NO ALLOCATED TIME FOR LUNCH, ORGANISATIONS ARE
REQUIRED TO ORGANISE THEIR OWN COVER WHILE THEY TAKE LUNCH.

Designing your stand space

Space: 3.0m x 3.0m

You are required to supply your own furniture for your site (including chairs) and must
ensure the feet of tables and chairs are covered to protect the courts.

We encourage exhibitors to consider ways to make their stands engaging and interactive.
Such exhibitions attract the most visitors on the day and help to enhance the overall
visitor’s experience. So, it is important to plan your space ahead of time to get the return
on your investment.

Many exhibitors will engage with creative agencies to design their space. For those with
smaller budgets, there are some simple and inexpensive ways to ensure your stand is
engaging:

      Professional banners or signage to display your organisation's name and key
       messages
      Vibrant and energetic staff that will reflect your brand well and engage with the,
       mostly teenager, audience
      Furniture designed to enhance your visitor interactions i.e. tables so you can share
       information together perhaps sofas and ben bags to encourage visitors to stay
       longer
      Computer or tablets to play presentations, videos or photos on a loop- please be
       mindful of neighbouring exhibitors for noise level. You will need to provide a tagged
       cord
      Flyers or other promotional material so visitors can take information home to read.

While we encourage exciting and interactive displays, we do ask that you keep safety and
the consideration of other exhibitors in mind when planning your stand activation.

The Pathways 2021 management must be notified prior to the events, should you wish to
bring:
     Large or potentially risky machinery
     Live animals
     Give away items. Lollies are strictly forbidden.
     Any items/ activity that needs prior approval of venue management

The Pathways 2021 management reserves the right to refuse requests deemed to be
unsafe or distracting to other exhibitors so please discuss your requirements with us prior
to the event.

Advertising

The Pathways 2021 will run extensive promotional activity across radio, local newspapers,
schools and social media to promote the event. You are encouraged, once registered, to
promote your involvement with this event.

At the Event:

Sign in and induction

Sign in and induction upon arrival is compulsory. Please see the information desk, where
you will obtain your exhibitors wrist band, floor plan and participate in health & safety
induction.

Lunch:

A pre-order form will be sent to those who register.

Setting up your stand

      Set up time for exhibitors will be from 7.30am 4th May, you will need to be ready for
       the first students to arrive at 9.00am.

      Tables and chairs must have protective feet

      All electrical cords must be checked, tagged and tapped down.

Members of the Pathways 2021 team will be on site at all times so if you need anything on
the day, please do not hesitate to find event staff wearing hi-vis or event t-shirts.

Stand utilities

Wireless internet: Visiting   Password: W3!come2adc

Power: There is a limited number of power points which are available on a first registered
first served basis, if you require power please make sure this is acknowledged on the
online registration.

Scavenger hunt/spot prizes

Please be aware students will have a set of specific questions they need to answer to
complete the scavenger hunt. If you are able to donate prizes for the scavenger hunt (e.g.
sporting goods, restaurant vouchers, technology etc.), please contact the organisers.

Parking

All day parking is available in the EA networks carpark.

Security

It is your responsibility to monitor your own stand space during opening times. Pathways
takes no responsibility for your stand, resources or personal belongings.

After the Exchange:

Pack down prior to 7.30pm (or the conclusion of Nigel Latta’s presentation) is strictly
prohibited.

Check List

   1.   Complete the registration form
   2.   Design stand space
   3.   Promote your participation
   4.   Check you have everything you need (table, chair, tagged power cord)
   5.   Complete sign in and induction including familiarising yourself with the emergency
        procedures for the EA Networks Centre upon arrival