PIARC XVI WORLD WINTER SERVICE AND ROAD RESILIENCE CONGRESS PARTNER PROGRAM FEBRUARY 7-11, 2022
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PIARC X VI WORLD WINTER SERVICE
AND ROAD RESILIENCE CONGRESS
PARTNER PROGRAM
FEBRUARY 7-11, 2022
PARTNER BENEFITS
As hundreds of transportation and road Our Partner benefits are designed
professionals from across 24 time zones to provide branded impressions,
attend the XVI World Winter Service commercial content, targeted messaging
and Road Resilience Congress, we are and personal interaction to facilitate
excited to offer you opportunities to gain networking and generate leads.
exposure, benefits and visibility with our
Taking advantage of this Partner
2022 virtual Partner Program.
opportunity gives you a direct path to
As a Partner, you will have the opportunity reach members of the transportation
to be front and center with our delegates, industry with your products and/or
decision-makers and professionals from services. Take a look and get in touch
across the globe. now!
P I AR C PAR TNER P R OGR AM L EV ELS
BR ONZE UNLIMITED SILVER 5 GOLD 4 PLATINUM 3
$3, 000 CDN SPOTS $8, 000 CDN SPOTS $13, 000 CDN SPOTS $18, 000 CDN SPOTS
General logo v isibility as Feature Video - 1 x 15 Feature Video - 1 x 15 Recognit ion as Virtual
a BRONZE level partner of second during Platform Sign second pre-roll video in Platform Sponsor
Calgary 2022 on Conference on one day of the conference advance of one feature
(M - F) program session - Keynote Feat ur e Video - 1 x 30
Website, Conference
Tuesday or Mayors’ Session second pre-roll video in
Materials Feature Video - 1 x 15
Wednesday or Keynote advance of one feature
1 Free delegate registration second pre-roll video in program session - Opening
Thursday
advance of 1 of 12 technical Ceremony Monday or
Partner Kiosk in Partner sessions per day Feature Video - 1 x 15
Pavilion Exhibition Ministers’ Session Monday
second pre-roll video in or Closing Session
Partner Programming -
advance of 1 of 12 technical Friday including scripted
provide 15 or 30 minute
sessions per day recognition as a PLATINUM
Demo or Break programming
for Partner Auditorium - Partner Programming - level Partner
3rd choice of time slot / provide one 15 or 30 minute Feat ur e Video - 1 x 15
video length (total of 19 Demo or Break programming second pre-roll video in
opportunities - 11 x 15 min. for Partner Auditorium - advance of 1 of 12 technical
and 8 x 30 min.) 2nd choice of time slot / sessions per day
Highlighted logo location video length (total of 19
opportunities - 11 x 15 min. Par t ner Pr ogramming
within the Virtual Convention
and 8 x 30 min.) - provide one 15 or 30
Centre
minute Demo or Break
General verbal recognition Premium logo locations programming for Partner
as a SILVER level Partner within the Virtual Convention Auditorium - 1st choice of
Centre time slot / video length
General logo v isibility as
General verbal recognition (total of 19 opportunities
a SILVER level Partner of
Calgary 2022 on Conference as GOLD level Partner - 11 x 15 min. and 8 x 30
Website, Conference min.)
ALL PARTNER LEVELS General logo v isibility as a
Materials GOLD level Partner of Calgary Pr emium logo locat ions
ALL Partner Kiosks include within the Virtual
2 Free delegate 2022 on Conference Website,
ability to custom brand Convention Centre
registrations Conference Materials
your space, ability to post
PDF and Video content, Partner Kiosk in Partner 4 Free delegate Int r oduct ion and General
ability to set office Pavilion Exhibition registrations v erbal r ecognit ion as a
hours and connect with PLATINUM level Partner of
Partner Kiosk in Partner Calgary 2022
delegates 1:1 via chat. Pavilion Exhibition
NATIONAL LIMITED General logo v isibilit y as
All Partners will receive
PARTNER SPOTS a PLATINUM level Partner of
post-event analytics to
PROGRAM LIMITED
Calgary 2022 on Conference
quantify and qualify their SPOTS
Website, Conference
visitors and interest.
Exclusive packages Materials
Partners are responsible
There are a limited number 6 Fr ee delegate
for all costs related to
of packages available r egist rat ions
video production and
adhering to time limits for countries wishing Par t ner Kiosk in Partner
alloted in selected to establish a National Pavilion Exhibition
package. Videos will be Pavilion. Refer to National
aired as provided noting Pavilion info page for
PIARC will not provide additional details. Ready to commit?
language translation or Complete and submit your application form to secure your
interpretation. sponsorship package NOW!
P I AR C PAR TNER P R OGR AM L EV ELS
Partner Program Benefit Summary Platinum Gold Silver Bronze
Price for Partner Level (Canadian Dollars) $18,000 $13,000 $8,000 $3,000
Available Packages 3 4 5 Unlimited
Recognition as a Virtual Platform Sponsor
Feature Video in advance of Feature Session
Platinum Options - Opening OR Closing OR Ministers
30 sec 15 sec
Gold Options - Keynote (2) OR Mayors
Verbal recognition within conference program
Premium logo visibility within Conference Platform
Feature Video when logging onto platform on one conference
day (Feb 7 or 8 or 9 or 10 or 11) 15 sec
Partner Programming - Partner produced content scheduled 1st choice 2nd choice 3rd choice
into the program - frequency and time slots to be assigned 15–30 15–30 15–30
minutes minutes minutes
15-sec video in advance or following one Technical Session
per day - frequency and time slots to be assigned/day
Highlighted logo visibility within Conference Platform
Free Registrations
6 4 2 1
General logo visibility - conference website, conference
materials
Kiosk in Partner Pavilion with networking features
ALL Partner Kiosks include ability to custom brand your space, post PDF and video content, set office hours and connect
with delegates 1:1 via chat.
All Partners will receive post-event analytics to quantify and qualify their visitors and interest.
All video and content are produced and provided at the Partner’s cost based on the time allotted in Partner package, in
language of Partner choice. PIARC will not provide translation or interpretation.
NATIONAL PARTNER PROGRAM – Exclusive packages
There are a limited number of packages available for countries wishing to establish a National Pavilion. Refer to National
Pavilion info page for additional details.
Ready to commit? Complete and submit your application form to secure your sponsorship package NOW!
INTERESTED IN A NATIONAL PAVILION?
This opportunity is open to any PIARC country member in good standing who may wish to establish a unique presence
in our National Pavilion Exhibition Hall.
We will create a custom-built exhibition hall that will house a select number of National Pavilions.
Each National Pavilion will be created with direct input and in consultation with our platform designers. Your Pavilion
will reflect your country brand and provide you with the opportunity to include exhibitors in their own kiosk linked
within your virtual footprint. By clicking on your custom National Pavilion, delegates will have access to your own
branded kiosk and the selection of linked exhibitor kiosks from your country.
The National Pavilion cost will include:
• A Pavilion built to your specifications in consultation with our platform designers and one linked kiosk
• A select number of free registrations for your Pavilion as indicated
• The opportunity to accommodate linked kiosks (exhibitors) at no additional charge. Your fee includes
the number of indicated linked kiosks (below). See packages below on the cost to expand the number of
linked kiosks
• All linked kiosks will have their own branding
• All Partner Pavilion linked kiosks will have full networking and display benefits: the ability to post videos,
PDF or other promotional materials, communicate with delegates 1:1 via chat or set up a video conference,
establish office hours, visitor analytics and much more.
National Pavilion space is limited, and Pavilions will be sold only until January 5, 2022, to allow sufficient time to build
and link your custom display. Once purchased, your Pavilion may request additional linked Partner kiosks, within the
package limits, until January 14, 2022.
Pav ilion
National Pav ilion Package Large Medium Small
only
Cost (CAD) $30,000 $25,000 $15,000 $10,000
Custom Pavilion size Large Medium Small Small
Free Registrations for Pavilion 15 10 5 2
10 7 3 1
Linked Kiosks (each includes 1 free registration)
(Country + 9) (Country + 6) (Country + 2) (Country)
Additional Linked Kiosks at $3,000 each
Unlimited Unlimited Unlimited 1
(incl. 1 registration/per)
Please use Application form to submit your request for a National Pavilion Package.
P I AR C PAR TNER P R OGR AM AP P L I CATI ON
YES! I am interested in: (CANADIAN DOLLARS)
PARTNER PACKAGE Platinum $18,000 Gold $13,000 Silver $8,000 Bronze $3,000
NATIONAL PAVILION PACKAGE Large $30,000 Medium $25,000 Small $15,000 Pav ilion only $10,000
Extra Linked Kiosks @ $3,000 each x $
CONTACT INFORMATION:
Name: Email:
Phone: Organization:
Address: City: Province/State:
Postal Code/ZIP: Country:
Please review all terms and conditions related to our Partner Program and associated benefits.
TERMS AND CONDITIONS
I am authorized to enter into this agreement on behalf of the above organization, and I agree to comply with the following terms:
Cancellation
If an event, including but not limited to, force majeure; acts, regulations, or orders of governmental authorities; fire, flood, explosion, disaster,
hurricane, tornado, civil disorder (including labour disputes or demonstrations of any kind); acts of terrorism or other violence; curtailment
of transportation facilities, or other emergencies, that make it impossible, illegal or otherwise inadvisable for the XVI World Winter Service
and Road Resilience Congress to host all or in part its virtual Conference, this agreement shall terminate without further obligation on the
part of any party hereto. In the event of a cancellation, postponement or disruption of the Conference for any cause beyond the organizers’
control, the organizers shall have no obligation whatsoever to the Partner (Exhibitor or Sponsor). To the extent that any Partner benefits
have not been entirely or partially received at the date of such termination, the Partner is entitled to obtain a partial refund as reasonably
calculated by the organizers (less any and all legitimate expenses incurred by the organizers for initial administration fees, design work, etc.)
The Partner hereby waives any and all claims against the organizers for damages or compensation due to the cancellation or postponement
of the Conference pursuant to this paragraph.
Benefit Fulfillment
The Partner understands that the selected Partner level benefits can only be satisfied if the Partner provides all documents, files and
registrations required by the associated deadlines. In failing to provide materials and/or not completing the assigned tasks by the deadlines,
the organizers cannot be held responsible, nor will they issue a refund in whole or in part for failure to meet, complete or comply with the
requirements.
Registrations - information and priority codes will be provided to complete the registration process. All terms and conditions related to
registration (cancellation or substitution) will apply for each complimentary registration. See Registration for related terms and conditions.
All Partners will have the opportunity to have a Partner Kiosk in the Partner Pavilion Exhibition Hall. Each Partner who builds a kiosk will
agree to post their office hours in relation to daily scheduled “Exhibition” hours. Partners agree to participate in at least one “Exhibition”
session in AM or PM or both per day to accommodate time zones.
Payment via Visa, MasterCard, American Express, EFT or cheque is accepted. Conditions and /or fees will apply to payment methods.
FULL Payment must be received before Partner Program or National Pav ilion benefits w ill be assigned.
I have read and understood all terms and conditions.
Please complete this section. ALL Amounts are in CANADIAN DOLLARS
Package selected: Bronze Extra kiosks: $ Package Price: $ 30,000
Applicable Taxes 5% GST on Package (+ kiosks) x .05 = $ TOTAL: Package (+ kiosks) + Tax = $
Gold
Pavilion
Silver
Platinum Large
Medium
only
Small 3,000
8,000
10,000
13,000
15,000
18,000
25,000
Payment by credit card - additional 4% service fee will apply for all Credit Card Payments
Payment by Transfer (EFT) - Transfer to include all applicable fees
Comments:
Once your application has been received and reviewed, we will contact you by email to advise of package availability, review the available
opportunities for your benefits and complete the payment process.
To complete your application, please submit using the button below OR send a completed copy to logistics@intertaskconferences.com OR
by fax: (1) 613 236 2727.
SUBMIT NOW
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