Quebec Trip Opportunity to Experience French Language & Culture Madeleine d'Houet School Parent Information - Faith Theme: Knock, and the door ...

Quebec Trip
Opportunity to Experience
French Language & Culture
Madeleine d’Houet School
   Parent Information
           Fa ith Theme: Knock, a nd the door will be
                                      opened for you
           Aca demic Theme: Cha mpions of Students

Prayer
& Welcome

Voyage au Québec
 This is an OPTIONAL grade 9 activity meant to enrich
  students’ immersion experience in language and culture.

 Grade 9 students who choose to not participate will be
  provided with appropriate programming at school, which
  will reflect some of the learning opportunities experienced
  by students on trip.

                           CHAPERONES

Jumpstreet Tours
Has actively led educational tours for 25 years.
Tour leaders are young, energetic, fun, local, and with tour 24/7.
Itineraries are thoughtfully designed to engage students.
Unique exclusive programming, plus all the usual stuff.
Students will learn and have fun on these educational tours.

Tonight’s Agenda
Obligations and Responsibilities
Curricular Fit
Trip Details
Safety and Student Eligibility
Financial Information
Documentation
Questions

Obligations &
Responsibilities

Parent Obligations and Responsibilities
 Understand that travel is a privilege students earn
 Parents/Guardians are required to sign off on having heard and participated
  in this presentation
 Parents/Guardians are required to read and sign off on Student Conduct
  Agreement Form
 Obtain all travel documents (including a government issued I.D. (Driver’s
  License/Passport) as required (birth certificate and student school I.D. can be
  accepted)
 Photocopies of students’ identification must be provided to trip leader on
  required date (TBA)
 Advise the trip leader of any medical conditions that may affect a student’s
  participation (medical form)

Student Obligations and Responsibilities
The highest standards of responsibility and behavior are expected
 from students at all times and during ALL ACTIVITES PRIOR TO AND
 THROUGHOUT THE DURATION OF THE TRIP. Students will be
 travelling under the authority of the Calgary Catholic School
 District, therefore, all guidelines, expectations and rules outlined
 in the school handbook which govern students’ conduct at school
 will be in effect throughout this field trip.

                                CHAPERONES

Student Obligations and Responsibilities
The purpose of the code of conduct is to ensure that all travelers
 will have a safe and enjoyable tour.
Participants who choose not to follow the rules by displaying
 unacceptable behavior will be disciplined appropriately, which may
 include being returned to Calgary, at parents’ expense.
Students are required to abide by the decisions made by the Trip
 Leader, the principal (or designate) and the tour chaperones.

                                CHAPERONES

Student Obligations and Responsibilities
Maintain grades and attendance in the period leading up to the
trip
Adhere to school based behavior codes both PRIOR TO AND
 DURING (including social media etiquette, language, dress code
etc. as per Student Handbook & P.O.D. use contract). This includes
the exclusive use of French in school prior to and for the duration
of the trip.
Understand that there will be zero tolerance for banned
 substances
Show respect to fellow travelers, chaperones, tour guides, etc.

                              CHAPERONES

Student Obligations and Responsibilities
 Respect meal times
Inform designated chaperone of whereabouts at all times
Personal belongings (including purchases) are individual’s
 responsibility
Abide by the decisions made by the Trip Leader, the
 principal (or designate) and the tour chaperones.

                           CHAPERONES

Supervisor and Teacher Responsibilities
 Ensure proper and complete supervision for all participants
 Support and follow the school and District’s Code of Conduct (including
 dress code)
 Take whatever precautions are necessary to ensure the safety, and
 appropriate behavior of students
 Have in their possession all of the following information:
  emergency contact lists
  medical/dietary information
  Copies of government Issued I.D./passport information/birth
   certificate/school I.D. card

                                   CHAPERONES

Communication
 A communication link will be set up (Remind.com)
 This will cover any unexpected events,
 contingencies, suspensions, etc.
 Please note that all district policies that are in effect
 during the trip

Curricular Fit-Why Go?

Why Go-Curricular Fit
 Experiential learning at its finest
 No substitute for being there
 Understanding through doing
 Deeper appreciation of French language and culture
 Students will be exposed to a variety of situations where they will depend
 on their knowledge of the French language.
 Fits into numerous French Language Arts objectives, providing students an
 opportunity to use their French in an authentic French environment.

Trip Details

Timeline
 Parent meeting – October 30, 2019 at 7pm
 Student Application & Student Code of Conduct form due November 4, 2019
 Anyone interested in being chaperone must be bilingual, must have a current Police Check
  with Vulnerable Sector by December 5th, 2019 (at this time the number of parent chaperones
  needed is undetermined).
 Chaperone choices made by January, 2020.
 Student Assignment (hotel room, chaperone, motorcoach) decided by administration
 Spring meeting – April 30, 2020 (7:00pm)
 Trip May 8th -12th, 2020

                                          CHAPERONES

Draft Itinerary
MAY 8-12, 2020

DAY 1  Calgary to Montreal
Early morning departure (Air Canada)
Meet at airport 2 hours prior (@4am)
Off to Montreal!
Lunch at Atwater market (student expense)
Bus to Quebec City
 Dinner at Chez Victor
 Meet the Spirits during interactive Theatre:
les crimes en Nouvelles France

DAY 2  Quebec City
Breakfast at the hotel
 Visit Plains de Abbraham, Parlement,
Grand-Allee, Quartier Petit Champlain, Place
Royale
 Scavenger Hunt in Old Quebec
 Sovereign council role playing
 Visit Upper Town: St. Louis Gate, Chateau Frontenac, Dufferin Terrasse, Holy Trinity Cathedral
 Mass in French at la Basilique Cathedrale Notre Dame
 L’improvisation a la Quebecoise
 Dinner at Café Buade in the Latin Quarter

DAY 3  Quebec City
Breakfast at the hotel
 Boat cruise to Grosse Ile
 lunch delivered from Sandwicherie Fastoche
 Guided tour of Berthier-sur-mer
 Cabane a sucre: Cabane a Pierre

DAY 4  Quebec City
Breakfast at Cochon Dingue
 Cote-de-Beaupre, Montmorency Falls
 Lunch (students’ expense) Chez Boulduc (poutine)
 Guided tour of the Citadelle de Quebec
 St. Anne de Beaupre
 cheese tasting at l’Auberge Baker in Chateau-Richer
Guided tour of Place Royale & Quartier Petit
Champlain
 French cuisine at Cotes-a-Cotes Resto Grill in Basse
Ville

Day 5  Montreal to Calgary
Breakfast at Le Cosmos Ste Foy
 Return via bus to Montreal
 Lunch (students’ expense) in Vieux Montreal
 Guided tour of Vieux Montreal: Place Jacques
Cartier, City Hall, Marche Bonsecours, Old Port
 Multimedia show about Montreal
 Visit Mont-Royal
 Leave Montreal around 7pm arriving about 9:30
pm in Calgary

Safety &
Student Eligibility

Student Safety
 THIS IS OUR FIRST PRIORITY!
 Students are to stay with their chaperone.
 Passports/Government issued I.D. cards are the students’
  responsibility and must remain safely guarded at all times. Copies
  will be kept with our trip leader and chaperones.
 Regular room checks and set times for being in rooms
 Jump Street hires security guards to be stationed on our hotel
  floors nightly.

Student Eligibility Requirements
Eligibility will in part be based on part/all of the following:
   Optimal attendance
   Grades at per individual student success
   Optimal disciplinary standing
   Effort to communicate in French during the school year

Financial Information &
Policies

What is the Registration Procedure?

 Complete the form given at the beginning of the meeting and
return to the provided box.
Pay initial deposit by November 8th (online, see school website)
Complete payment schedule as detailed by school. Reminders
 will be sent out. *Payments can be made online (credit or debit)

Financial Obligations (payment)
 Total cost for travel       Tour Includes:
                                                                     Estimated Costs:
                               airfare and 4 nights
                                                                      Based on maximum student participation
 Deadlines for payment          accommodations
                                                                        (cost can vary if the total number of
  (including down              Coach bus from arrival at airport
                                                                        students travelling changes)
  payment)                       to departure at airport
                               Organized tours led by French
 Additional costs                                                    Potentially up to 91 Student Participants
                                 tour guides (24 hours a day)
  (lunches & spending)         Admission to all services as per      1:8 Chaperone Ratio = 12-13 chaperones
                                 the itinerary (tx & grat. incl.)     Requests for parent chaperones will be
 Any cancellation and/or      Contracted Security guards in          made once the number of students and
  reimbursement                  hotel (approx.11pm – 6am)             teachers going on trip is decided.
  insurance beyond the         Insurance (required by the
  basic District insurance.      district-approx. 80$/child)
                               Breakfasts & Suppers (as per
 Approximate cost               itinerary -lunches are not incl.)
  $2100 - $2500                Cost of guest teachers at MDH

Payment schedule

        Nov. 8, 2019    • $800

        Jan. 10, 2020   • $800

        Mar. 2, 2020    • Final Balance (TBD)

Tours including air: Important information
MdH has reserved this booking (May 8-12) with Jumpstreet and has paid
 a nonrefundable deposit for our flights.
Jumpstreet will require other deposits to secure the service bookings.
It is imperative that all payments be paid on required dates. Please note
 until this has been done the cost of the flight may fluctuate daily and could
 be reflected in each student’s total price.
Airlines set deadlines for final payments and passenger lists; if these
 deadlines are missed, the seats will be released and the deposits will be
 forfeited.

Tours including air: Ticket information
An accurate passenger list must be supplied along with full payment.
The list must have the names of each participant as they appear on their
 passports (or other gov’t issued ID).
 If a passenger has a ticket that does not have the exact same name as the one on
 their passport, they could be refused boarding at the gate.
First and last names must be clearly defined (middle names need to be defined as
 first or last); birthdates, nationality and sexes must also be included.
If changes to the list are required after it has been submitted to the airlines,
 name change fees may apply.

Tours including air: luggage
• One carry on bag allowed (no checked luggage).
  Students are responsible for their own luggage. A
  list of suggested items to pack will be shared
  with students on a later date.
• A day pack will be provided by Jumpstreet and is
  expected to be used as the only backpack.

District Cancellation & Insurance Policy(1)
 The District has arranged blanket student travel coverage for all District approved international and
  national trips.
 The student travel policy provides accident and sickness coverage while traveling on school trips,
  and trip cancellation.
 Cancellation coverage provides protection when a student is unable to undertake or continue on
  the scheduled trip as a result of their own injury, sickness or death or that of an immediate family
  member;
 Where there is a concern related to student/staff safety the District reserves the right to cancel a
  trip up to and including the planned day of departure or recall a trip already in progress. Trip
  cancellation insurance may not provide coverage in this situation.
 There are no guarantees of refunds if at any time a student is no longer able to participate in
  trip, or if student breaches Student Code of Conduct prior to trip. For example, the airfare is paid
  in full several months prior to trip.
 The District will not be responsible for any reimbursement of lost funds as a result.

District Cancellation & Insurance Policy(2)
 The insurance policy does not
  provide coverage in relation to
  either the direct impact of a
  terrorist incident and/or delays in
  travel that may occur as a
  consequence and the unexpected
  expenses that result
 District Insurance (approx. $80
  included in trip costs)
   https://www.inglegroups.com/usicoutbound

Documentation

Documentation
Students must have:
 a valid government issued I.D. (Drivers
  or passport)

Forms
 Presentation sign-off/Intention form –complete immediately & hand back
 Student Code of Conduct Form – students received at the mandatory student meeting
and should return by Monday, Nov. 4th, 2019
 Student Trip Application Form – same as above
 Medical Form -will be sent home at a later date
 Chaperone Application Form with Police Check w/vulnerable sector- handed in on or
before December 4th, 2019. Applicant must be bilingual and will be invited for a bilingual
conversation with admin.
 others (as required)

Presentation Sign-off Form

                   CHAPERONES

The Next Steps
1. November 8th payment is due (made online).
2. Applications of interested students will be forwarded
   to Mme. McCutcheon and Mme. Claeys for approval
3. Additional meetings will be held to coordinate the trip
   and address all questions that arrive.

Questions?