Shire of Serpentine Jarrahdale
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OCM062.1/07/18
Shire of Serpentine Jarrahdale
Sustainable. Connected. Thriving
OUR COMMUNITY VISION
“A sustainably developed Shire, where the community, local economy and natural environment
are interconnected and thriving.”
MINUTES
FOR THE
Local Emergency Management Committee
(LEMC) Meeting
12 June 2018
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
OUR VISION
“A sustainably developed Shire, where the community, local economy and natural environment
are interconnected and thriving.”
OUR COMMITMENT
The Shire is committed to providing quality service. We strive to provide a friendly, professional
and efficient service which meets the needs of our customers.
OUR VALUES
We focus on the Customer
We do the right thing
We work as a team
We act safely
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
SHIRE OF SERPENTINE JARRAHDALE
LOCAL EMERGENCY MANAGEMENT MEETING
12 JUNE 2018
INDEX – MINUTES
Contents
1.0 OFFICIAL OPENING ...................................................................................................................... 5
2.0 ATTENDANCE AND APOLOGIES................................................................................................... 5
3.0 MINUTES OF PREVIOUS MEETING .............................................................................................. 6
4.0 CORRESPONDENCE IN / OUT ...................................................................................................... 6
5.0 STANDING ITEMS ........................................................................................................................ 6
6.0 AGENCY REPORTS ....................................................................................................................... 6
7.0 ITEMS FOR DISCUSSION ............................................................................................................ 10
8.0 LATE ITEMS................................................................................................................................ 10
9.0 NEXT MEETING .......................................................................................................................... 11
10.0 MEETING CLOSURE ................................................................................................................... 11
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
NOTICE OF MEETING
Dear LEMC Member
The Local Emergency Management Committee Meeting of the Shire of Serpentine Jarrahdale was
held on Tuesday, 12 June 2018 in the Civic Chambers, Paterson Street, Mundijong – commencing at
1400hrs.
KR Donohoe
Chief Executive Officer
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
1.0 OFFICIAL OPENING
The Shire President, Michelle Rich, declared the meeting open at 1400hrs and welcomed all
present to the committee members.
The Shire President acknowledged that the meeting was being held on the traditional land of
the Noongar People and paid her respects to their Elders past and present.
2.0 ATTENDANCE AND APOLOGIES
VOTING DELEGATES
Cr Michelle Rich Chair/Local Recovery Coordinator/Shire President
Darryl Brandis Local Emergency Coordinator/Deputy Chair/Mundijong Police
Murray McBride Acting District Officer South East Department Fire and Emergency Services
Chris Kin Maung District Officer South East State Emergency Services
Mark Cundell Karnet Prison Farm – Assistant Superintendent Security
Ryan Hamblion Department of Communities
Cr Dave Atwell Councillor
Chris Phoebe Department of Biodiversity, Conservation and Attractions
NON VOTING DELEGATES
Brian Owston Acting Manager Rangers and Emergency Services/Senior Ranger
Tony Turner Manager Health
Kenn Donohoe Chief Executive Officer
Jim Johnson Manager Rangers and Emergency Services
VISITORS
APOLOGIES
Andre Schonfeldt Executive Officer/Director Planning
Gillian French Administration Officer/ES Technical Officer
Merveen Cross District Emergency Management Advisor (OEM)
Rosemary Jasper Risk, Health and Safety Advisor
Rebecca Steinki Manager Community Development
Lorna Green SJ Anglican Parish
Tony Willison St John Ambulance
Mike Hayward Emergency Management Coordinator – East Metropolitan Health Service -
Armadale Kalamunda Group
Kim Maddern Volunteer Chief Bush Fire Control Officer
Martin Seward Serpentine Jarrahdale State Emergency Services
ABSENT
Wayne Lee Telstra
Lyn Cameron Department of Agriculture
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
3.0 MINUTES OF PREVIOUS MEETING
3.1 Amendments to previous minutes
Nil
3.2 Confirmation of minutes of 13 March 2018 (E18/613)
3.2/12/17 SERPENTINE JARRAHDALE LOCAL EMERGENCY MANAGEMENT COMMITTEE
MOTION: That the minutes of the Serpentine Jarrahdale Local Emergency Management
Committee meeting held 12 December 2018 be confirmed (E18/613)
Moved: D Brandis Seconded: M Cundell
CARRIED: Unanimously
4.0 CORRESPONDENCE
In
1 OEM Thank a Volunteer Day Grants
2 WALGA Proposed EM Boundaries
3 OEM Disaster and Emergency Communications Conference
4 OEM At Risk Communities
5 OEM AFAC Knowledge Series Event
6 DFES Change of Position – Gavin Eva
7 OEM Feedback to Officer of Emergency Management
Out
1 G French Minutes of 13 March 2018
2 G French Recovery Communications Update
3 G French Westplan Dambreak Revocation
4 G French Feedback to Officer of Emergency Management
5.0 STANDING ITEMS
5.1 Update of LEMC Contacts
Contact list for the meeting to be circulated and updated.
5.2 Update Resources List
Within O Drive: Administration: Local Emergency Management Committee
5.3 Change of Positions / Leave and Acting Arrangements Notification
Gavin Eva is no longer District Officer South East DFES
Murray McBride is Acting District Officer until Paul Southam commences.
5.4 Incident Support Group Activations
Nil
5.5 Risk Profile Change
Nil
5.6 Local Emergency Management Arrangements
The LEMA has been endorsed by SEMC
5.7 Local Recovery Plan
As an appendix of the above, this has now been endorsed by SEMC
5.8 LEMC Exercises / Presentation
Local Government Emergency Incident Review – Presentation by Tony Turner
6.0 AGENCY REPORTS
6.1 Mundijong Police
Attended workshop in May “Communicating in Recovery” which was a professional
development workshop for anyone in the emergency management or community sector
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
that manages information and/or communicates with members of the public after an
emergency.
Conducted Level 2 search for missing person Ian Collett.
6.2 Karnet Prison Farm
Nil Report
6.3 Armadale Kalamunda Group
Nil Report
6.4 Department of Communities
Nil Report
6.5 St Johns Ambulance
Nil Report
6.6 Parks and Wildlife
Nil Report
6.7 Department of Fire Emergency Services
No significant activations within the Shire.
6.8 Telstra
Nil Report
6.9 District Emergency Management Advisor (OEM)
METROPOLITAN WA POLICE FORCE – PROPOSED DISTRICT CHANGES
On the 4 December 2017, the Commissioner of Police announced the implementation
of eight (8) Metropolitan Police Districts in place of the four (4) existing Metropolitan
Police Districts, with a ‘Go Live’ date of the 1 July 2018. The proposed eight (8)
Metropolitan Police Districts boundaries are aligned, where possible, with local
government boundaries. WA Police Force propose that the emergency management
districts within the metropolitan area and surrounds be aligned with the eight (8)
Metropolitan Police Districts.
Under the Emergency Management Preparedness Procedure 9 – Prescription of
Emergency Management Boundaries the following are to be consulted by the
proposer:
• Local Government/s; and
• LEMC/s, and DEMC/s affected by the proposed change/s
When consulting Local Government, consideration needs to be given to the provisions
of the Western Australian Partnership Agreement on Communication and
Consultation, which outlines the principles and code of practice for consulting with
Local Government.
Following the completion of the required consultation, WA Police Force is to prepare
a formal submission for consideration by the SEMC Response Capability
Subcommittee.
If the proposed changes to the boundaries of EM districts are endorsed by the
Response Capability Subcommittee, the proposal is then to be referred to the SEMC
Executive Officer for progression to the SEMC – either for inclusion in the Agenda for
the next SEMC meeting, or for consideration by SEMC members ‘out of session’.
The WA Police Force will be working with WALGA to consult with all metropolitan local
governments on their proposed district changes.
CREATION OF RURAL FIRE DIVISION WITHIN DFES
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
The Rural Fire Division will incorporate the Office of Bushfire Risk Management
(OBRM), a Bushfire Centre of Excellence, Bushfire Risk Management Programs,
Bushfire Technical Services, Land Use Planning Services and an increased focus on
volunteer relations.
The new division will be headed by Murray Carter, the current Director of OBRM.
The division will have a dedicated budget and will report directly to the Commissioner.
Over the coming months we will be consulting with stakeholders and volunteers to
develop concepts for an Australian-first $18m Bushfire Centre of Excellence that will
ensure WA has the best access to bushfire knowledge, training, technical expertise,
science and research.
The Centre will bring rural fire management and training under one umbrella for all
State agencies, local governments, organisations, volunteers and communities.
A new State Bushfire Advisory Council will ensure greater collaboration between those
involved in managing bushfires – as well as giving volunteers and the community a
stronger voice in major decisions.
The division will take consultation to the regions with Ministerial Volunteer Advisory
Forums being held with the Minister for Emergency Services and myself.
A Volunteer Advisory Committee will be established to further ensure an open line of
communication between volunteers, the government and DFES.
Most importantly, these changes will transform the way we manage bushfire
emergencies in regional Western Australia, helping build safer and more resilient
communities.
APPOINTMENT OF STATE EMERGENCY ANIMAL WELFARE COORDINATOR
The Department for Primary Industries and Regional Development has appointed Ms
Amanda Nardi-Wallace as the State Emergency Animal Welfare Coordinator and she
can be contacted on: t +61 (0)8 9368 3229, p 0447 231 395, email amanda.nardi-
wallace@dpird.wa.gov.au
This is the first time this role has been appointed.
The State Emergency Animal Welfare Plan is currently in draft and will be sent out by
the end of May 2018 for the standard three month consultation to all local
governments and emergency services agencies for comment.
PUBLIC INFORMATION REFERENCE GROUP - Recovery Communications Guide
Handbook – WA Police Force – AWARE Funded
The handbook has been sent out to all CEO’s from local government (2 copies). They
will be asked to provide one copy to their communications person/team and one to
their Emergency Management person/team.
This will include one USB thumb drive which contains all of the templates. A low-res
PDF copy of the guidelines will also be on the USB thumb drive. Should you have any
queries on the handbook please contact:
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
Samuel Dinnison
Media Liaison Officer
Police Media Unit
Western Australia Police Force
Ph: (08) 9222 1011
STATE EXERCISE MANAGEMENT
The Office of Emergency Management has commenced the project of an Emergency
Management Exercise Management framework for the State. It is envisaged this will
be completed within 12 months.
2018 EMERGENCY PREPAREDNESS REPORT
Doctor Ron Edwards, Chair of the State Emergency Management Committee, formally
launched the collection of data for the 2018 Emergency Preparedness Report this
month. One hundred and seventy Emergency Management sector agencies have
been sent the capability survey. The individual organisations responses are combined
to provide a state wide view of capability in readiness and preparedness. The survey
is to be completed by Wednesday 13 June 2018.
AUSTRALIAN DISASTER RESILIENCE CONFERENCE
The Australian Institute of Disaster Resilience (AIDR) will host the inaugural Australian
Disaster Resilience Conference (ADRC) in Perth, from 6-7 September 2018. The ADRC
will bring together local government, communities, NGOs, not-for-profits, research
organisations, education partners and the private sector to share thinking and practice
around disaster resilience.
The ADRC will run as a single stream conference concurrently with the AFAC18
conference. For more information on the Call for Abstracts, or the ADRC, visit the
AIDR website.
RECOVERY WORKSHOP – 21 JUNE 2018
The Office of Emergency Management will be hosting a recovery workshop on 21 June
2018. The workshop focus is the evaluation of the effectiveness of recovery programs.
At the national level, a “Monitoring and evaluation framework for disaster recovery
programs” has been developed. The implications of this framework for Western
Australia are:
(1) the proposed Disaster Recovery Funding Arrangements (which will ultimately
replace WANDRRA) Category C – Community Recovery Fund will require an
evaluation of recovery programs, funded under Category C, to be undertaken
(2) the creation of a national database which captures recovery programs’
outcomes and activities
The workshop will be facilitated by Dr George Argyrous from the Australia-New
Zealand School of Government. Dr Argyrous brings a great deal of experience to the
topic of recovery programs’ evaluation, having been the project lead for the
“Monitoring and Evaluation Framework for Disaster Recovery Programs”.
Local governments, and particularly designated Local Recovery Coordinators, are key
to establishing recovery best practice and sharing ‘lessons’ with other local
governments and recovery workers. Importantly, this ‘hands on’ workshop will assist
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
in establishing a network of recovery practitioners in WA who draw upon recovery
best practice.
To book a place/s for this workshop, please contact Karen Edmeades by 14 June 2018:
karen.edmeades@oem.wa.gov.au or 6551 4053.
AUSTRALIAN INSTITUTE FOR DISASTER RESILIENCE
Community Recovery Handbook
The revised Community Recovery Handbook has been published and is available for
download on the Knowledge Hub and will be available for print at the online store this
week.
It is a useful resource to build capability for those who have a role or responsibility in
supporting communities through recovery after a disaster or for those assisting
communities in recovery. The handbook can be used to develop policies, capabilities,
emergency management plans and other documents that support disaster recovery.
The handbook is accompanied by a variety of toolkits that support implementation of
the handbook. The handbook aligns to the recently updated National Principles for
Disaster Recovery and includes guidance on applying the principles within various
demographics and throughout the various complexities in supporting a community
through the recovery process.
2018 SEMC MEETING SCHEDULE
• 3 August 2018
• 5 October 2018
• 7 December 2018
6.10 Water Corporation
Nil Report
6.11 Western Power
Nil Report
6.12 State Emergency Services
Chris thanked the Shire and volunteers for their participation in the missing person search
for Ian Collett.
6.13 Shire of Serpentine Jarrahdale
Nil Report
6.14 SJ Anglican Parish
Nil Report
6.15 Volunteer Chief Bush Fire Control Officer
Nil Report
7.0 AGENDA ITEMS
Nil
8.0 LATE ITEMS
Nil
Ordinary Council Meeting 23 July 2018OCM062.1/07/18
9.0 NEXT MEETING`
Schedule for LEMC Meetings to be held at 1400hrs
Shire of Serpentine Jarrahdale Civic Chambers 13 March 2018
Shire of Serpentine Jarrahdale Civic Chambers 12 June 2018
Shire of Serpentine Jarrahdale Civic Chambers 11 September 2018
Shire of Serpentine Jarrahdale Civic Chambers 11 December 2018
10.0 MEETING CLOSURE
Chairperson closed the meeting at 1449 hours
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