Specialist Radio Programming Round 1 2019/20 - Community ...
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Specialist Radio Programming Round 1 2019/20
Form Preview
Using this form
Specialist Radio Programming Support - how to apply
Use this form to apply for support for Specialist Radio Programming (ongoing, regular
ethnic, Indigenous and RPH programming).
Do not use this form to apply for Content projects. Content projects are applied for with a
different form.
Use the Next Page and Previous Page buttons or the Form Navigation list on the right-
hand-side to move between questions. This will automatically save your application. Don't
use the Forward or Back buttons on your website browser as you may lose your progress.
As you complete the form, your responses will determine which further questions you
will be required to answer. Questions that are not applicable to your application will be
automatically disabled.
For further instructions on how to use this online form, please see the SmartyGrants Help
Guide for Applicants.
Please let us know if something doesn't work or doesn't make sense. We want to hear from
you and we want to help you: call us on (03) 8341 5900.
Once you're happy with your responses, click to the Feedback and How to Submit page
where you will find a Review button. Here you will be able to review your whole application,
download it to share with others and submit electronically.
Grant Guidelines
Please read these grant guidelines before you apply. The grant guidelines include important
information about this grant category, including what you can and can’t use the grant funds
for. These guidelines apply to Specialist Program content only. Here are the grant guidelines
for other Content project funding. Please note, funding for Specialist Radio Program support
is limited by the funds available for allocation.
1. What is the objective of Specialist Radio Programming support?
Specialist radio programming refers to established ongoing, regular programs that deliver a
specific service, not otherwise provided by broadcasters, to a local community.
This funding support is designed to encourage stations to carry specialist radio
programming and assists with the maintenance and development of specialist programming
content in community broadcasting to meet the needs of particular communities:
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• RPH programs to serve people with a print disability, in accordance with the specific
conditions outlined in section 4.
• Ethnic programs to serve a defined local ethnic community, in accordance with the
specific conditions outlined in section 4.
• Indigenous programs, in accordance with the specific conditions outlined in section 4.
2. Who is eligible to apply?
• A community radio station with a long-term or temporary broadcast licence.
• Incorporated not-for-profit organisations auspicing applications for program
groups broadcast on a community radio station.
• A Remote Indigenous Media Organisation or Remote Indigenous Broadcasting.
3. Who is not eligible to apply?
• An applicant seeking support for TV content should apply for programming support
under Content grants
• RPH licensed stations. RPH stations may apply for funding support through Content
grants and Development & Operations grants.
• A community radio station broadcasting RPH programs within the broadcast 'footprint'
of an existing RPH service (predominantly in metropolitan areas).
• Check here to see if your station operates within the broadcast footprint of an
existing RPH
4. What conditions apply?
All specialist programs must:
• be on air by the start of the upcoming funding period (1 July 2019)
• be produced locally – programs originating elsewhere for local re-broadcast are not
eligible
• be broadcast regularly, at least fortnightly between 6am–1am (i.e. not overnight) for
the entire funding period
• be at least 30 minutes long, with a minimum of 80% specialist programming material
including culturally relevant music
• have a minimum of 40% of the program which must be spoken word content or musical
content broadcast live or recorded by the station and covers social, cultural and political
issues of importance to the relevant community, and news and information relevant to
cultural and language maintenance, with an emphasis on local perspectives.
Specific specialist programs requirements:
• An Indigenous program broadcast on a non-Indigenous licensed station must be
produced and presented by an Indigenous person or group (FAQ Link: My project has
an Indigenous focus, is there anything I need to consider?)
• An Indigenous program broadcast on an Indigenous licensed station must be
produced and presented by an Indigenous person or group and; must include 50%
Indigenous language content and/or content produced and distributed within a remote
Indigenous community
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• An Ethnic program must be produced and presented by a person or group of people
broadcasting to a defined local ethnic community which has input into the content of
the program. The program’s spoken language must be at least 50% in a language other
than English except where English is the native or common language of the cultural
community (e.g. Irish, Indian) or where the program is produced and presented by
people under the age of 30. Spoken word content must be no more than 25% religious
• A Multicultural program must be produced by a group of at least 3 broadcasters from
differing language/cultural backgrounds and address issues of multiculturalism, identity,
settlement, etc. It can be in any
• An RPH Program must conform with Standards for RPH Programming on Community
Radio. A Memorandum of Understanding (MoU) template between you and RPH Australia
(RPHA) is available that demonstrates your commitment to RPH Programming and that
you have contacted RPHA and acknowledge the Standards for RPH Programming on
Community Radio. Note that:
• sponsorship announcements, music, standard news bulletins such as National
Radio News (NRN), and other items not specific to the needs of people with a
print disability do not qualify as RPH content
• all printed items shall be read in full. Material shall be presented with an
appropriate identification of: the publication, edition, date of publication, page
number and author's name. In no circumstances shall the text be varied, or any
editorial comment be offered in relation to an item.
Note: CBF representatives may review your programs in accordance with the grant
guidelines and may require the return of funds associated with non-compliant programs in
this grant category.
Please ensure every program you are applying for is eligible for funding support. You can
find more information about the CBF’s Monitoring Policy here.
Specific applicant requirements:
• Applicants must meet with presenters and program contributors (either in person or via
teleconference) prior to application at least once per funding period, to ensure:
• everybody understands and commits to complying with the grant guidelines
requirements for Specialist Radio Programming support throughout the funding
period
• everybody understands and agrees to the funded items requested
• everybody is aware of their grant expenditure record keeping requirements
• broadcasters are sufficiently supported by stations and incorporated
organisations to provide interesting and relevant content for local communities
• broadcasters and station representatives have an opportunity to discuss any
issues and maintain an open dialogue to include specialist programmers in the
overall station community.
Each grant application will require the date of your most recent meeting and a list of
attendees and their contact information. CBF representatives may request a copy of the
written minutes from this meeting and may contact presenters and program contributors
directly at any time. You can find a template agenda/minutes for such a meeting here.
Applicants who do not demonstrate consultation with presenters and program contributors
will be considered ineligible for funding in this grant category.
5. How much can you apply for?
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There is no set limit on the total amount you can request for Specialist Radio Programming
support; however, overall funding is limited. You can apply for resources needed to produce
the eligible specialist programming identified in your application. You might not receive the
full requested grant amount due to limited available funds. All eligible requests will receive
support if they are considered reasonable in comparison with the guide below, your previous
requests, requests from other applicants in this grant round and funds available. Your grant
budget should detail proposed expenditure for each type of specialist program (aggregated
by program type: ethnic, Indigenous or RPH), including additional funds toward program
development costs for new program groups.
Guide for how much to apply for annually:
• Infrastructure/small equipment – up to $750 per program, and up to $5,000 per
applicant organisation per program type
• Program materials – up to $1,000 per applicant organisation per program type
• Subscriptions/news sources – up to $120 per program
• Music – up to $720 per program, and up to $5,000 per applicant organisation per
program type
• Local travel – up to $500 per program, and up to $2,000 per applicant organisation per
program type
• Program marketing – up to $600 per program, and up to $1,200 per applicant
organisation per program type
• Program website costs – up to $200 per program, and up to $1,000 per applicant
organisation
• Conference registration – up to $2,000 per applicant organisation per program type
• Broadcaster meeting expenses – up to $1,000 per applicant organisation per program
type
• Community/broadcaster engagement: administration/consultation fees for the station –
up to $250 per program as a transitional measure
• Phone/internet expenses – up to $120 per program, and up to $500 per applicant
organisation per program type
• Indigenous program wages – up to $75 per hour of programming
• Outside broadcast/special broadcasting events – up to $2,500 per applicant
organisation
• Program specific training/mentoring – up to $500 per program, and up to $2,500 per
applicant organisation.
FAQ Link: Should the figures above be regarded as caps?
Applicants may request funding in Round 1 for a twelve-month period (July to June), which
will be paid in two instalments with payment of the second instalment contingent upon
receipt and approval of a grant progress report covering the initial six months (July to
December). The second payment may be reduced if funded programming has ceased or is
no longer eligible for support. Applications submitted in Round 2 may include new programs
and/or amendments to ongoing program support to reflect any programming changes made
in the July to December funding period only (six months).
FAQ Link: How much should we apply for on behalf of Specialist Program groups?
FAQ Link: What is the community / broadcaster engagement / admin fee?
FAQ Link: Should I request the same amount as last year?
6. What can you use the grant for?
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Costs relating directly to program production and community/broadcaster engagement,
including:
• infrastructure: small equipment, storage devices (i-pod, USB drive, )
• program specific needs: reference materials, news sources, music, localised program
related travel, program marketing and events, program website costs
• community participation: conference registration (e.g. NEMBC), broadcasters meeting
expenses
• community/broadcaster engagement: administration/consultation fees for the station
• funding requests for Indigenous programs may include wages/honorariums for
presenter, producer, contributor fees
• program specific training/mentoring: non-accredited training support, additional
program supervision, buddy systems for new
7. What can't you use the grant for?
You cannot use the grant for other costs that don't relate to the production of the program,
including:
• operational costs, training, or equipment which can be applied for as part of the
station’s Development & Operations grant application
• Content production more appropriately applied for as a Content grant application
• overseas travel
• payment of membership fees
• access/airtime fees imposed by the station
• costs incurred prior to 1 July 2019
• station costs that could be met by its in-kind contribution, such as studio hire fees and
admin staff work time
• contingency costs
• sponsorship production
8. What does the Content Grants Advisory Committee look at when
assessing your application?
The Specialist Radio Programming components of a Content Grant application are not
competitively assessed. Applications that meet the following criteria will receive support:
• Eligible program – your program is eligible for funding and appropriate consultation
has taken place as defined above
• Objective – your program contributes to the ongoing maintenance and development of
either RPH, Ethnic or Indigenous community broadcasting
• Completeness – the information you have provided including attachments listed on
the application form is sufficient for the committee to assess your application
• Previous reporting – you have met all reporting requirements for previous CBF grants
• Budget – the budget items requested are considered reasonable in comparison with
your previous requests, requests from other applicants in this grant round and funds
available. The approved budget section of your Grant Agreement may vary from your
application request.
FAQ Link: How will specialist radio programming requests be assessed?
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10. How will you report on the grant if the application is successful?
• You will be required to submit a grant report. The grant report details what happened
with the proposed activity (successes, learnings, outcomes) and includes any
information required by the special conditions of your grant
• The grant report will show that the funds were expended as per the approved grant
budget in your grant agreement. You will need to keep records of all grant expenditure.
An office holder at your organisation will be required to certify that the grant funds have
been expended as per your grant
• We may require an Auditor to sign a form declaring that grant funds have been
expended as per the approved grant budget in your grant
• Any variation to the approved grant budget required should be requested in writing
during the funding period. Grant expenditure variations must be approved in writing
before a grant report is submitted
• You must acknowledge the CBF’s financial support as detailed on the CBF website.
Organisation Details
* indicates a required field
Video Tutorial: Organisation Details
We are aiming to simplify the application process if you are asking for support for multiple
Content projects. To save you time, you only need to complete organisation and contact
details once, in your primary Content application form.
If you are applying for support for one project or program, this will be your 'primary' Content
grant application form.
If you are applying for more than one Content project, or are also applying for Specialist
Radio Programming support, you will need to select one of your application forms and
identify it as the 'primary' form.
Is this application the primary Content grant application from your organisation
this round? *
◯ Yes ◯ No
We only require organisations to complete organisational information for the primary Content grant
application each round.
What type of organisation are you? *
Please choose the option that best applies to your organisation.
This section of your application helps the CBF to understand your organisation in more
detail. The following questions assist the Content Grants Advisory Committee to determine
whether your organisation should receive priority weightings or special consideration. This
information will also be used to help the CBF to measure the impact of its grants programs.
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What was your organisation's average annual income over the past three financial
years? *
$
Must be a dollar amount.
Should include all income sources, including previous grants.
Annual report with financial statements *
Must be a URL.
Your organisation’s financial statements or annual report may be shared with the CBAA and other
sector organisations for the purposes of sector research. If you do not wish us to share this information
please contact a CBF Grants Administrator.
Strategic plan *
Must be a URL.
Or similar if you have a long-term plan that you call something else.
Upload your Annual Report and Strategic Plan (if not available publicly online)
Attach a file:
FAQ Link: Why do you want our Strategic Plan in a Content grant application?
FAQ Link: The application form asks me to attach an Annual Report and financial
statements - what does this mean?
Volunteers
We are gathering data on all the people involved in content production across all platforms
(tv, radio, online, social media) at your organisation.
FAQ Link: What is content production?
Total number of volunteers involved in content production at your organisation
over the past 12 months *
Must be a number.
Including presenters, contributors, producers, production volunteers and any others.
How many identify as women? *
Must be a number.
How many are aged under 26? *
Must be a number.
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Specialist Programming Overview
* indicates a required field
Video Tutorial: Specialist Programming Overview
Project title *
Specialist Radio Programming 2019/20
Must be no more than 10 words.
A brief title to easily identify this grant.
I would like to apply for support for the following program types: *
☐ Indigenous ☐ Ethnic ☐ RPH
Tick all that apply.
Anticipated start date Anticipated end date
Must be a date. Must be a date.
And no earlier than 1 July 2019 A date no later than 30/06/2020
Summary of Programs
Download, complete and attach a Summary of Programs for program groups for which you
are seeking support.
Attach Summary of Programs *
Attach a file:
Total number of hours of Specialist Radio Programming (ethnic, Indigenous, RPH)
broadcast on your station each week
Must be a number.
Letter of support from a recognised community broadcasting station
demonstrating their commitment to broadcast the production
Attach a file:
Are any Ethnic or Indigenous programs listed in your Summary of Programs new
programs since the last round? *
◯ Yes ◯ No
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Are any RPH programs listed in your Summary of Programs new programs since
the last round? *
◯ Yes ◯ No
Consultation
Video Tutorial: Consultation
Applicants who do not demonstrate consultation with presenters and program contributors
will be considered ineligible for funding in this grant category.
Resource link: Example meeting minutes
Consultation with Indigenous broadcasters
Stations and auspicing groups are expected to meet with Indigenous broadcasters at least
once per year to review grant funding requirements, ensure some connection between
management and broadcasters, offer support to broadcasting groups, encourage active
engagement with community broadcasting stations and ensure all parties understand grant
requirements and expenditure processes for those grant funds.
At this meeting the station, auspicing groups and broadcasters must:
• Review the grant guidelines for Specialist Radio Programming support
• Agree to the funded items requested
• Discuss grant expenditure recording keeping requirements
• Discuss how the program(s) can best serve and engage with their community
• Discuss how the station can support the program(s)
• Discuss any other issues
Please provide any additional information about your consultation process
How did you consult with broadcasters who did not attend the last consultation meeting?
Meeting attendees
List everyone who attended your Indigenous consultation meeting, including presenters,
producers, station staff and volunteers.
The CBF may contact meeting attendees to confirm discussions.
Name Role/Position Email Phone Number Date of meeting
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Consultation with ethnic broadcasters
Stations and auspicing groups are expected to meet with ethnic broadcasters at least
once per year to review grant funding requirements, ensure some connection between
management and broadcasters, offer support to broadcasting groups, encourage active
engagement with community broadcasting stations and ensure all parties understand grant
requirements and expenditure processes for those grant funds.
At this meeting the station, auspicing groups and broadcasters must:
• Review the grant guidelines for Specialist Radio Programming support
• Agree to the funded items requested
• Discuss grant expenditure recording keeping requirements
• Discuss how the program(s) can best serve and engage with their community
• Discuss how the station can support the program(s)
• Discuss any other issues
Please provide any additional information about your consultation process
How did you consult with broadcasters who did not attend the last consultation meeting?
Meeting attendees
List everyone who attended your ethnic consultation meeting, including presenters,
producers, station staff and volunteers.
The CBF may contact meeting attendees to confirm discussions.
Name Role/Position Email Phone Number Date of meeting
New Programs
* indicates a required field
New Indigenous & Ethnic programs
Program name *
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Provide a short background on the program presenters, including cultural
and language groups and any supporting personnel assisting with program
development *
Word count:
Suggested word count: 150 words
Program start date *
a date and no later than 30/6/2019
Provide a link to where we can find a recent typical program to listen to *
Must be a URL
If you are unable to provide a link to where we can find a recent typical program, you can
mail an appropriately labelled recording on CD or USB to:
Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052
What is the connection between the relevant community and this program? *
Word count:
Suggested word count: 150 words
What local information does this program include? *
Word count:
Suggested word count: 100 words
New RPH Programs
Program start date *
Must be a date and no later than 31/12/2018.
Provide a link to where we can find a recent typical program
Should be a whole typical program
If you are unable to provide a link to where we can find a recent typical program, you can
mail an appropriately labelled recording on CD or USB to:
Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052
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Specialist Program Budgets
* indicates a required field
Budget instructions
To complete the budget below, make sure to:
• Identify all budget items for which you are seeking support.
• Describe the item required under 'Item Detail'. For example: "4 hours per week @ $25
per hour", or "$10 for phone calls per week".
• Use whole dollars.
Additional reminders:
If you are GST registered, show GST exclusive amounts in the grant budget. If you are not
GST-registered, show GST inclusive amounts.
FAQ Link: How do I complete the budget table?
Video Tutorial: How to complete the budget section
For example:
Expenditure Item
Item detail
CBF grant funds
Infrastructure/small equipment
Laptop for audio editing, see attached quote
$750
Music
Increase Greek music library
$720
Subscriptions/news sources
Chinese newspaper
$75
TOTAL
$1,545
New programs may request a one-off payment start-up / seeding funding for program
resources, training and program development. Items could include the purchase of music,
USBs, program mentoring, news sources, small equipment (headphones, portable recorders)
or other requirements specific to establishing a new program group.
Please note the Specialist Radio Programming grant guide for how much to apply for
annually:
• Infrastructure/small equipment – up to $750 per program, and up to $5,000 per
applicant organisation per program type
• Program materials – up to $1,000 per applicant organisation per program type
• Subscriptions/news sources – up to $120 per program
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• Music – up to $720 per program, and up to $5,000 per applicant organisation per
program type
• Local travel – up to $500 per program, and up to $2,000 per applicant organisation per
program type
• Program marketing – up to $600 per program, and up to $1,200 per applicant
organisation per program type
• Program website costs – up to $200 per program, and up to $1,000 per applicant
organisation
• Conference registration – up to $2,000 per applicant organisation per program type
• Broadcaster meeting expenses – up to $1,000 per applicant organisation per program
type
• Community/broadcaster engagement: a contribution to the station for the cost of
consulting with the Specialist programming broadcasters – up to $250 per program as a
transitional measure
• Phone/internet expenses – up to $120 per program, and up to $500 per applicant
organisation per program type
• Indigenous program wages – up to $75 per hour of programming
• Outside broadcast/special broadcasting events – up to $2,500 per applicant
organisation
• Program specific training/mentoring – up to $500 per program, and up to $2,500 per
applicant organisation.
FAQ Link: What is the community/broadcaster engagement admin fee?
FAQ Link: Do I have to provide a budget for each program?
FAQ Link: Should the figures provided in the guide above be regarded as caps?
Indigenous program costs
Expenditure item Item detail CBF grant funds
Indigenous program cost total
Total requested *
$
This number/amount is calculated.
Indigenous program cost comments and quotes
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If there's anything in your project budget you would like to clarify for assessors, explain it here, such
as why have you chosen a particular supplier or why you are seeking more funding than the guidelines
suggest.
Supporting documents
Attach a file:
Evidence of costs such as 3 current quotes for each item valued at $1,000 or higher
Ethnic program costs
Expenditure item Item detail CBF grant funds
Ethnic program cost totals
Total Ethnic requested *
$
This number/amount is calculated.
Ethnic program cost comments and quotes
If there's anything in your project budget you would like to clarify for assessors, explain it here, such
as why have you chosen a particular supplier or why you are seeking more funding than the guidelines
suggest.
Supporting documents
Attach a file:
Evidence of costs such as 3 current quotes for each item valued at $1,000 or higher
RPH program costs
Expenditure item Item detail CBF grant funds
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RPH program cost totals
Total RPH requested *
$
This number/amount is calculated.
RPH program cost comments and quotes
If there's anything in your project budget you would like to clarify for assessors, explain it here, such
as why have you chosen a particular supplier or why you are seeking more funding than the guidelines
suggest.
Supporting documents
Attach a file:
Evidence of costs such as 3 current quotes for each item valued at $1,000 or higher
Total support requested
Total CBF funds requested
This number/amount is calculated.
Contact Details
* indicates a required field
Privacy Notice
The Community Broadcasting Foundation (CBF) respects the right of individuals to privacy
protection. Where personal information is supplied to the CBF it is used to assist in providing
resources and other services to community broadcasters and community broadcasting
organisations, and in meeting our responsibilities as the funding agency for the community
broadcasting sector. To this end personal information may be shared with other community
broadcasting sector representative organisations, consultants and funding providers.
Individuals have the right to access, update or correct any of their personal information held
by the CBF at any time.
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Entities that are collecting personal information for provision to the CBF in a funding
application or for related purposes must ensure that the individuals concerned consent
to the provision of their personal information to the CBF, receive a copy of this Privacy
Statement, and have been advised that our Privacy Policy is available at https://cbf.org.au/
privacy-policy/privacy-statement/.
Complaints against the CBF's acts or practices in relation to privacy protection may be
investigated by the Privacy Commissioner who has power to award compensation in
appropriate circumstances. For more information please see our Privacy Policy on our
website or contact the Foundation's Chief Executive Officer on (03) 8341 5900 or by e-mail
via exec@cbf.com.au.
Contact person
This is the person we will correspond with about this grant.
Contact person *
Title First Name Last Name
This is the person we will correspond with about this grant
Position *
e.g. Manager, Board Member, Fundraising Coordinator
Phone number *
Email address *
Will be to our email newsletter for up-to-date information about the CBF's activities including grant
opportunities
Applicant Organisation
ABN *
The ABN provided will be used to look up the following information. Click Lookup above to
check that you have entered the ABN correctly.
Information from the Australian Business Register
ABN
Entity name
ABN status
Entity type
Goods & Services Tax (GST)
DGR Endorsed
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ATO Charity Type More information
ACNC Registration
Tax Concessions
Main business location
Applicant trading name *
Organisation Name
Can be different from the Entity name listed with the Australian Business Register shown above.
Do you need to update your organisation's details since the last time you
submitted a grant application to the CBF? *
◯ Yes ◯ No
Applicant Organisation Contact Details
If you have applied for a CBF grant in the past and you are confident that we have your
current organisation contact details on file, you only need to complete details that may have
changed since last time.
Postal address
Address
Suburb State Postcode
Physical address
Address
Suburb State Postcode
If different from posal address above
Organisation phone number
Organisation email address
Will be to our email newsletter for up-to-date information about the CBF's activities including grant
opportunities
Organisation website
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Must be a URL
Declaration
* indicates a required field
Content project summary
Please list your Content projects, in order of priority to your organisation.
The project priority assigned by your organisation may be taken into consideration when
determining funding allocations.
FAQ Link: How do I prioritise my projects?
No. Project title Amount requested for this
project
1.
2.
3.
4.
Declaration
The Declaration must be made by a person with the appropriate authorisation at the
applicant organisation.
I understand that this application will be competitively assessed on its merits against the
assessment criteria published in the grant guidelines and that the application may not
receive support, or may receive part-support.
I certify that to the best of my knowledge the statements made within this
application are true and correct, and I understand that if the applicant
organisation is approved for this grant, we will be required to accept the terms
and conditions of the grant as outlined in the grant agreement.
Name of authorised Title First Name Last Name
person *
Must be a senior staff member, board member or appropriately
authorised volunteer
Position *
e.g. Station Manager, Treasurer, Board Member
Date *
Must be a date
Feedback and How to Submit
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Feedback
We encourage grantees to provide constructive feedback so we can learn more about
your experience in working with us to help us improve our grants process. The following
anonymous survey should take you no longer than 5 minutes to complete:
https://www.surveymonkey.com/r/submittedapplications
How to submit
Once you have completed your Content grant form, Review and Submit the form.
You can print/download the application as a pdf document to share with others by clicking
Download PDF at the top of the Review page.
To submit your application, click the Submit button at the top of the Review page.
• Any unsubmitted forms will not be accessible to the CBF and will not be assessed.
• If a required question is left blank or you have entered incorrect characters in a
question (like letters in a number question), you will be unable to submit a form. Use the
Application Form Navigation list to return to the question that requires completion.
Once you successfully submit your application you will receive an automatic email
confirming receipt of your application with an attached pdf version for your records.
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