STUDENT REPRESENTATIVE COMMITTEE - NOMINATION FORM
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STUDENT REPRESENTATIVE COMMITTEE - NOMINATION FORM
ELECTION OF THIRTEEN (13) STUDENT REPRESENTATIVES TO THE
STUDENT REPRESENTATIVE COMMITTEE
Term of Office 14 May 2021 – 13 May 2023
The Student Representative Committee is the University’s peak consultative body for undergraduate and postgraduate
students. The Committee includes elected members and appointed members and, collectively, represents the voice of
students to the University Council and has influence over a broad range of topics affecting students at Macquarie
University.
The positions to be elected to the Student Representative Committee are:
• three (3) Undergraduate Student Representatives
• one (1) Overseas Students Representative
• one (1) Undergraduate Student Representative from the Faculty of Arts
• one (1) Undergraduate Student Representative from the Faculty of Medicine, Health and Human Sciences
• one (1) Undergraduate Student Representative from the Faculty of Science and Engineering
• one (1) Undergraduate Student Representative from the Macquarie Business School
• one (1) Postgraduate Student Representative
• one (1) Postgraduate Student Representative from the Faculty of Arts
• one (1) Postgraduate Student Representative from the Faculty of Medicine, Health and Human Sciences
• one (1) Postgraduate Student Representative from the Faculty of Science and Engineering
• one (1) Postgraduate Student Representative from the Macquarie Business School
To be eligible to be nominated as a candidate in the election of Student Representatives to the Student Representative
Committee, a student must:
• be progressing towards a Macquarie University degree, diploma or certificate;
• Be enrolled in at least one unit of study at the date and time of the close of nominations, Wednesday 31 March
2021 at 3.00 pm;
• not be a fulltime employee of the University or any Controlled Entity;
• not have been convicted under the disciplinary procedures of the University of Serious Misconduct in the
previous two years;
• for Coursework individuals, have achieved the satisfactory standing required under the Academic Progression
Policy;
• for Higher Degree Research individuals, have achieved the minimum rate of progress required under the
Higher Degree Research Rules; and
• not have served as a Student Representative Committee member, Student Representative to Academic Senate
or Student Representative to University Council or any combination of them, for a period of two years in total
during the four-year period preceding 31 March 2021.
Each nomination needs to be supported by a proposer and a seconder who are eligible to vote in the election.
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Important Information
Students can only be nominated, or act as a proposer or seconder for the electorate in which they are enrolled.
For example, a student seeking nomination as an Undergraduate Representative from the Faculty of Arts must
be enrolled in an undergraduate course owned by the Faculty of Arts, as does their proposer and seconder. Faculty of
enrolment will be based on which Faculty a student’s course belongs to, or the first major a student has enrolled in –
if you are not sure, please contact election@mq.edu.au for confirmation of your faculty.
To find out your home Faculty, go to the Handbook Archive or https://coursehandbook.mq.edu.au/, select the year of your
commencement and enter your course name on the search bar.
Examples below:
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NOMINATION FORM
We, the undersigned, being qualified to vote in the above election, do hereby nominate (Please PRINT clearly)
Full name of Nominee:
Student number:
Faculty enrolled:
Course enrolled in:
Contact phone number:
Email address:
Address: Post code:
as a candidate for election to the Student Representative Committee, in the role of (tick appropriate – one box
only):
1. Undergraduate Student Representative
2. Overseas Students Representative
3. Undergraduate Student Representative from (please tick one box only)
Faculty of Arts Faculty of Medicine and Health Sciences
Faculty of Science and Engineering Macquarie Business School
4. Postgraduate Student Representative
5. Postgraduate Student Representative from (please tick one box only)
Faculty of Arts Faculty of Medicine and Health Sciences
Faculty of Science and Engineering Macquarie Business School
Note: Each nomination needs to be supported by a proposer and a seconder both of whom are eligible to vote in the election.
Full name of Proposer:
Student number:
Faculty enrolled:
Course enrolled in:
Contact phone number:
Email address:
Address: Post code:
Signature: Date:
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Form continues over the pageFull name of Seconder:
Student number:
Faculty enrolled:
Course enrolled in:
Contact phone number:
Email address:
Address: Post code:
Signature: Date:
Consent:
I hereby consent to this nomination, declare that I meet the eligibility criteria set out for the role I am
nominating for and agree to abide by the Code of Conduct for Elections (attached as Schedule 2 to this
nomination form):
Signature of candidate: Date: _______
Notes for Candidates:
1. Candidates are invited to submit with this nomination form:
• A statement relating to their candidacy – not exceeding 150 words
• A photograph – for circulation to voters (submit as a jpeg file)
Nominations, including statement and photograph, must be received by 3.00 pm on Wednesday 31 March
2021 by email to election@mq.edu.au
2. Each candidate is entitled to appoint a Scrutineer to attend the candidate draw to determine the order in which
candidates will appear on the ballot. The candidate draw will occur on Monday 19 April 2021 from 11.05 am in the
Function Room, Level 1 The Chancellery, 19 Eastern Road (19ER).
The form to nominate a Scrutineer is attached as Schedule 1 to this Nomination Form.
3. All candidates are required to attend a compulsory election briefing meeting with the Deputy Returning Officer
on Monday 19 April 2021 from 1.00 pm to 1.30 pm via Zoom (due to physical distancing requirements).
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Form continues over the pageSchedule 1: Ballot Draw Form
STUDENT REPRESENTATIVE COMMITTEE - BALLOT DRAW FORM
APPOINTMENT OF SCRUTINEER FOR DRAW OF CANDIDATES
To: The Deputy Returning Officer, C/o Governance Services, via election@mq.edu.au
I hereby appoint ..............................................................................................................................................................
(Given names) (Surname or family name)
of.......................................................................................................................................................................................
(Residential address)
contactable by…….…………………………………………………………………………………………………………………………………………
(Mobile phone number)
to be my Scrutineer for the candidate draw in connection with the Student Representative Committee election for which
I am a Candidate to be held on Monday 19 April 2021 from 11.05 am in the Function Room, Level 1 The
Chancellery, 19 Eastern Road (19ER).
Name of Candidate............................................................................................................................................................
(As it appears on the nomination form)
Signature of Candidate....................................................................Date.................... / ................... / ...................
NOTE: A candidate cannot act as a scrutineer in an election which they are contesting.
DECLARATION OF SCRUTINEER
I, ........................................................................................................accept appointment to act as scrutineer on behalf
(Scrutineer’s Name)
of ............................................................................................................................. at the election noted above.
(Name of person requesting your appointment)
I undertake that I will faithfully observe all the provisions of the Macquarie University By-Law 2005, the Local
Government Act 1993, the Macquarie University Act 1989 and the regulations thereunder which relate to such office of
scrutineer. Further, I solemnly promise and undertake that in my office of scrutineer, I will not:
i. attempt to ascertain how any person shall vote or has voted and that if in the discharge of my duties I shall
have learned, or have the means of learning how any person shall vote or has voted, not divulge or disclose
same by word or act; and
ii. use any image recording device (including cameras, video recorders and video enabled mobile phones) to
record images associated with the candidate draw.
Signature of Scrutineer ..................................................................Date.................... / ................... / ....................
NOTE: Adapted with permission from the AEC Scrutineer Appointment Form and Electoral Commission NSW Appointment of Scrutineer
Form.
The deadline for submission of appointment of Scrutineer forms is 3.00 pm Wednesday 31 March 2021
Forms to be submitted by email to election@mq.edu.au
Please note that Scrutineers will be asked to present their photo ID on the day.
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Form continues over the pageSchedule 2: Code of Conduct for ticket. However, they must not
Elections campaign for that ticket unless that
campaigner has already been
PART 1 - PRINCIPLES nominated to campaign for a
candidate in that ticket.
1. This Code of Conduct applies to any
person involved in an election at the 7. A candidate is, at all times, responsible
University, including staff and for the conduct of any person whom
students of the University, eligible they have nominated as a campaigner.
voters, campaigners, candidates and
scrutineers. 8. A campaigner must abide by this Code
of Conduct.
2. Elections are subject to the
University’s Ethics Framework, a copy 9. A person must not participate in a
of which is available on the campaign for an election in which he
University’s website. or she is not entitled to vote or is
otherwise prohibited from
3. No person shall engage in dishonest or campaigning.
misleading practices of any kind
during the course of an election.
PART 3 - ELECTION MATERIAL
4. All information provided to the
returning officer, on official forms, in 1. Election material is defined as any
correspondence and/or verbally, must physical, online or social media
be true and accurate and not content that in the opinion of the
misleading. returning officer is intended to
promote the electoral prospect of a
5. Directions of the returning officer candidate or ticket in an election.
must be followed at all times.
2. The returning officer must approve all
election material prior to its use in any
PART 2 - CAMPAIGNING election.
1. Campaigning is defined as any activity 3. The returning officer may publish on
or material that in the opinion of the the University website guidelines in
returning officer: relation to permissible election
material and locations for display. The
a) identifies a person as a returning officer must also distribute
candidate; or such guidelines to the candidates and
each candidate and campaigner must
b) affiliates a person with the comply with these guidelines.
election.
2. The returning officer may specify the 4. All election material must:
time period within which campaigning a) comply with the University’s
is permitted in association with an Ethics Framework;
election. b) clearly display the name of the
candidate or ticket on whose
3. Candidates are permitted to nominate behalf the material is posted,
persons to participate in their election displayed or distributed;
campaign (campaigners).
c) contain the words “authorised
4. To nominate a campaigner, a by the returning officer” in
candidate must provide the name, every copy of election material
student number and contact details in displayed, distributed or
writing of any campaigner to the posted;
returning officer prior to that
campaigner undertaking any d) be placed on campus in
campaign work. accordance with the
University’s policies relating to
5. A campaigner may only campaign for posters and advertising; and
one candidate during an election. e) not use, contain or refer to a
Macquarie University logo.
6. A campaigner may campaign for a
Page 6 of 95. The returning officer may control the in relation to a candidate) during an
placement of election material in any election period either in writing or
way that the returning officer sees fit. verbally except where:
PART 4 - PROHIBITED CONDUCT a) that person is campaigning on
behalf of a candidate in
Unauthorised campaigning accordance with this Code of
Conduct and the information
1. A person must not campaign on behalf presented is in relation to and
of a candidate unless he or she has approved by that candidate; or
been nominated to campaign and he
or she is not otherwise prohibited b) the candidate in relation to
from campaigning. whom the information is
presented is present, the
2. A campaigner must not: information presented is not
a) accept or receive payment or rude, slanderous or calculated
payment in kind for their to embarrass and it is in a
efforts; forum where in the returning
b) use public address systems for officer’s opinion that
campaign purposes; or candidate has a fair and
c) use facilities of the University reasonable opportunity to
not generally available to all respond directly.
students, including, but not
limited to, office space, Interference with secret ballot
computers, photocopiers,
stationery, telephones and 1. A person must not by dishonest or
facsimile machines, for clandestine means attempt to discover
campaigning. how another person has voted.
3. A person must not campaign: 2. A person involved in administering the
conduct of an election (including any
a) within ten metres of a polling scrutineer appointed under these
station; rules) must not disclose or assist
b) during class times in another person to disclose any
classrooms and other premises information as to how a person votes
used to conduct classes; or at an election.
c) on any premises, such as the
library and other similar areas Inducement, bribery or interference
reserved for teaching, study or
research. 1. A person must not exercise violence or
intimidation, or offer or give a bribe,
Unauthorised Election Material with a view to:
1. A person must not publish, display or inducing a person to submit or
post election material which has not withdraw candidature for
been approved by the returning election; or
officer. influencing the vote of a
person at an election; or
2. A person must not publish, display or
post election material except in otherwise interfering with the
accordance with this Code of Conduct. due course of an election.
3. The use of mailing lists in 2. In this section, bribe includes any
campaigning, other than lists pecuniary benefit or material
specifically created for the election, is advantage including food, drink or
forbidden. entertainment.
4. Endorsement of a candidate or ticket Illegal voting
by a student club, society or other
organisation is forbidden. A person must not dishonestly exercise, or
attempt to exercise, a vote at an election to
5. A person must not present which that person is not entitled.
information about a candidate of any
kind (including by making allegations
Page 7 of 9Persons acting on behalf of candidates not the express permission of the
to assist voters or collect voting papers publisher, election material which is
displayed, posted or distributed.
1. A person who is a candidate for
election or acting on behalf of such a 2. A person must not damage public or
candidate (whether with or without private property, including that of the
the candidate's authority) must not act University.
as an assistant to a person voting at
the election.
PART 5 – ELECTION COMPLAINTS
2. A scrutineer must not act as an
assistant to a person voting at an 1. Any candidate, campaigner, staff
election. member or student is entitled to
report an alleged breach of the election
3. Without limiting the generality of 6(a) rules or Code of Conduct.
or (b), a person acts as an assistant by
assisting another to obtain, complete 2. A complainant must make his or her
or return postal voting papers or to complaint in writing to the returning
complete and submit a vote officer via the election@mq.edu.au
electronically. email address.
4. A person who is a candidate for 3. A complaint must:
election or acting on behalf of such a
candidate (whether with or without (a) be submitted in a timely fashion,
the candidate's authority) must not within 24 hours of the alleged
have in his or her possession, or breach;
attempt to gain possession of, postal
voting papers for that election (except (b) be written clearly and entirely in
any such papers issued to the person English;
as a voter in his or her own right).
(c) include the Complainant’s full
5. In an electronic ballot, during the name and contact details; and
voting period a person, other than the
voter, must not: (d) provide a full description of the
circumstances of the complaint
a) be in contact with or in the and evidence to support the
immediate vicinity of a voter allegation.
while that voter has the election
webpage open on any electronic 4. The returning officer must provide the
device; or following to a person against whom a
complaint is made:
b) set up an electronic device and
solicit voters to cast their vote (a) a statement of what is alleged;
using that electronic device.
(b) subject to (c), an opportunity to
Unlawful interference with computer make a written or oral
programs representation to the returning
officer in relation to the
1. A person must not, without lawful complaint;
authority to do so, tamper or interfere
with a computer program, system or (c) the provisions of (b) do not apply
election website used for the purposes when, in the opinion of the
of an election. returning officer, the urgency of
the matter so requires.
2. A person must not, without lawful
authority to do so, tamper or interfere 5. The returning officer must investigate
with or remove voting forms, ballot all complaints and make a
boxes or electoral rolls from the determination within 48 hours of
polling booths. receiving the complaint in relation to
whether a breach of the election rules
Destruction of Property or Code of Conduct has occurred and
the consequences.
1. A person must not cover, deface,
mutilate, destroy or remove without
Page 8 of 96. The returning officer must 2. The returning officer may, acting in his
communicate their determination on a or her discretion, dismiss any
complaint to the complainant and the candidate immediately on the grounds
respondent. of abuse, coercion, harassment,
defection or intimidation by that
7. The act of submitting vexatious or candidate or a campaigner acting on
frivolous election complaints to the their behalf of other candidates,
returning officer is, in itself, campaigners, voters or electoral
considered to be a breach of the Code officials.
of Conduct by that complainant.
3. A decision of the returning officer
under this clause is final and not
PART 6 – CONSEQUENCES OF BREACH subject to appeal.
1. The returning officer may, if satisfied 4. Breach of these rules by any candidate
that a person involved in an election or person campaigning is misconduct
has breached the rules, or has by that person for the purpose of the
committed an act prohibited under the University’s disciplinary by-laws, rules
Code of Conduct or in any way acted and policies.
improperly, dishonestly or unfairly at
any time during the conduct of an
election, enforce any of the below
consequences or a combination
thereof:
(a) order that a person make an
apology orally or in writing;
(b) order that, where possible, a
candidate rectify the matter
which was the subject of the
Complaint;
(c) direct any person to cease their
behaviour;
(d) require a person or group of
persons to cease and desist from
any form of campaigning for
such period of time as the
returning officer deems
appropriate, including this or
any future election at the
University;
(e) recommend to an appropriate
body that the person or group of
persons be removed from the
campus, for any period of time
that the returning officer
recommends;
(f) charge any person or group of
persons for the expenses
resulting from any damage
caused as a result of their
prohibited conduct;
(g) disqualify any candidate from
the election;
(h) refer issues of a disciplinary
nature regarding the conduct of
students to the appropriate
University bodies.
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