Summer on the Farm 2019 - COLOR WARS 2018 - Langford Farms Club
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Summer on the Farm 2019
COLOR
WARS
2018
Welcome to Summer on the Farm 2019. Our goal at Langford Farms is to offer children the opportunity to unplug and
connect with others. With a wide variety of activities, and a supportive and nurturing staff, we aim to provide an
environment where children can grow, develop new skills and become more confident, surrounded by a community of
friends that can last a lifetime. Our goal each and every summer is to try and understand what makes an environment
special for the kids, different from the other ten months of the year, where they are not graded on results, only praised
for giving it a try. While we strive to provide a fun, safe, interesting and varied camp program, the magic that makes
camp happen comes from the campers themselves, who continue the legacy from summer to summer. Like our Color
Wars tradition, so many memories are created and shared and it’s these magic moments that bring kids back every
summer. Come join us and let the magic begin.
WHAT MAKES LANGFORD FARMS GREAT?
We take fun seriously!
Daily Swimming – At least an hour of recreational swim time per day
Affordable Rates - Maximum fun for minimum expense
Experienced Staff – College age and older, we hire the best
Majors and Minors - Sports and Creative Arts emphasis
Choose your Weeks – Come for a week, come for the summer
Extended Camp Hours – No extra charge for Early/After Care
Indoor/Outdoor Facility – Too hot or raining? We can go inside
Special Guests and Events - Can you say Water Slide?
Middle School Leadership - Better than sitting around at home!
Camper’s Choice Activities - Kids can customize their schedules
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
CAMP AT A GLANCE:
Junior Camp: Completed Grades K – 5: Activities are centered around a camp
environment that offers an activity-based program with fun and challenging camp
experiences, led by our highly trained counselors who provide guidance and
encouragement. Activities include daily swimming, gym and field games, cooperative
games, art and crafting opportunities, unique programming, themed activities, down
time in the electronic game room, special events and more. Campers also have
opportunities to customize their schedule by choosing their Majors and Minors.
For our youngest campers, those who have completed grades K/1, we have created a unique camp environment
specifically for them, involving most of the traditional camp activities, while under the watchful eye of our counselors.
Campers must have completed kindergarten in order to attend the Langford Farms camp program and should be able to
independently change in and out of clothing, swimsuits, shoes, etc.
Note: Please be advised that Langford Farms is a large, social and athletic activity program. We provide structured and
varied activities for the entire camp day. We recognize this may not be a good fit for all children. If you’d like to discuss
if our program is a good fit, please feel free to contact the club at 615/754-8650.
Senior Camp: Completed Grades 6 – 8: Our middle school camp group operates on its
own schedule but will also participate in many of the whole camp and recreational
activities, including daily swim time, gym and field games. In addition, they will have
weekly field trips, camp and community service projects, leadership training, and
ample down time for group bonding under the leadership of active staff role models.
Leader-in-Training Program: Completed Grades 7 - 8: As part of the Senior camp, the
LIT program is an optional programming choice for campers in this group. LIT’s will be
intentionally integrated into the camp as youth leaders. This program will allow them the opportunity to participate in
all the fun aspects of camp while also being able to take on some responsibility and develop leadership skills. LIT’s will
be with a Junior camp group in the morning, assisting with youngers campers, and then will rejoin their Senior camp
group for afternoon activities. Campers who would like to participate in the LIT program option should show interest
and aptitude in the following areas: Building positive relationships with younger children, serving others and the
community around them, leadership, collaborating with peers in a project-based setting, and positive role-model
behavior
High School Volunteers: This program is for highly responsible high school students who have an interest in working
with children. There are a limited number of spots available and anyone interested must fill out an application.
Applications will be reviewed, and students and their parents will be notified of the decision. Decisions will be made
based on availability, application process, references, and the discretion of camp management. Being part of this
program is a great way to develop job training while in a positive learning environment. It is something that can be put
on a resume for future employment and can meet the high school volunteer hours requirement.
Children will be placed in a camp group according to age/grade and will remain with their group for the majority of the
day. Daily group schedules offer a variety of age-specific activities. Opportunities to interact with other children in the
camp program will occur during Majors and Minors, special camp events and whole camp activities.
CLUB PROGRAMS: Opportunities to participate in Langford Farms Club programs
such as swim and tennis lessons are available while at camp. Information on dates,
fees and registration will be available at a later date. Check for updates on the
website, www.langfordfarmsclub.com. Participation on the Langford Farms Swim
Team requires a membership to the club. Call the office for more information.
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
2019 WEEKLY CAMP THEMES
Weeks Theme
Week 1: We’ll enjoy the great outdoors while we participate in summertime classics
Backyard Bash like lawn games, picnics, s’mores, slip-n-slide, squirt guns, and more.
May 28 – May 31
Week 2: Say Yes to Part science, part creativity, part ooey gooey, and then there’s the mud tug?
June 3 – June 7 the Mess This week we’re going to get dirty. Let the messy games begin.
Week 3: Who will be Camp Champs in 2019? Congratulations to Team Ohio State on
June Madness
June 10 – June 14 winning the 2018 Langford Cup. Game on!
Week 4: Unique puzzles, games and challenges await as we use our imagination,
Escape: Camp
June 17 – June 21 technology and engineering skills to solve the great LFC camp mystery.
Week 5: Through epic battles and competitions, kingdoms will vie for supremacy by
Clash of Kings
June 24 – June 28 conquering the most land. Get ready to throw down the gauntlet!
Week 6: We’ll celebrate the birth of our country, hold our annual Camp Elections,
All American and show our American Spirit.
July 1 – 3, 5th
Week 7: The camp will be Rockin’ this week as we move and groove our way toward
Rock the Farm
July 8 – July 12 the end of week concert and talent show.
Week 8: Drip, Drip, Here we go… The biggest water slide of the summer, the Crazy Craft Race,
July 15 – July 19 SPLASH!! water games, slip-n-slides, and so much more.
Week 9: Team Orange has won the past 2 summers. Start working on your team
COLOR WARS
July 22 – July 26 march, team sing, team race, and team build
Week 10: Say good-bye to summer as we revisit some of our favorite games and
July 29 - 31 Summer’s Best activities of 2019. See you next year!
At Langford Farms we’re all about about choice. Camper’s have the opportunity to individualize their
camp experience by choosing their Majors and/or Minors.
Minors: All campers will select Minors each day from a counselor-led list of options. They will be updated
weekly and changed through the summer so that each day offers the opportunity for a new experience.
Minors will not be determined until we have finalized staff for the summer and will be posted for the children each
week, but may include activities such as athletics, art, building, dance, drama, creative writing, book club, chess, etc.
Majors: Each week, our older campers will be able to choose their Majors. Majors will have either an Art or Sport
emphasis and are more instructional in nature, offering a more well-rounded experience and the opportunity to earn
achievement awards, ribbons and medals. Majors for summer 2019 are listed below. (Majors are subject to change).
Summer 2019 Sport Majors Summer 2019 Art Majors
Week 1 Kickball Week 1 Inside/Out
Week 2 Basketball Week 2 Messy Art
Week 3 Sports Combo Week 3 Multi Media
Week 4 Football Week 4 3-D Art
Week 5 Ultimate Frisbee Week 5 Medieval Art
Week 6 Baseball Week 6 Work Shops
Week 7 Soccer Week 7 Art Rocks
Week 8 Lacrosse Week 8 Art Exhibits
Week 9 Golf Week 9 Fabric Art
Week 10 Kid’s Choice Week 10 Kid’s Choice
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
TUITION 2019
PRICE CHART: (Based on Grade Completed)
Registration Fee Tuition Junior Camp Tuition Senior Camp High School
LFC Member
(Non-Refundable) (Completed Grades K-5) (Completed Grades 6-8) Volunteers
Early Bird (By 3/1) $20/Child $150/week $175/week Training Fee $150
Regular (After 3/1) $40/Child $160/week $185/week (No weekly tuition)
Pro-rated Week 10 $120/3-days N/A Applications due 4/1
Registration Fee Tuition Junior Camp Tuition Senior Camp High School
Non-Member
(Non-Refundable) (Completed Grades K-5) (Completed Grades 6-8) Volunteers
Early Bird (By 3/1) $30/child $160/week $185/week Training Fee $150
Regular (After 3/1) $50/child $170/week $195/week (No weekly tuition)
Pro-rated Week 10 $120/3-days N/A Applications due 4/1
*To Register: In addition to the non-refundable registration fee, a $25 deposit/week, per child, is due at the time of
registration to reserve those weeks. The weekly balance due will reflect the deposit paid at the time of registration.
1. Early Bird Discount: Register by March 1 and save on registration fees and tuition.
2. Sibling Discount: $10 off for your second and more children. Children must be coming
the same weeks for the discount to apply.
3. Eight is Great: Sign up for at least 8 weeks of camp, pay in full, and receive 8% off the total
family tuition. No refund if choosing this option.
4. Refer a Friend: For each registration we receive with your name on it, you receive $10 off your total.
Weekly Tuition Child 1 Tuition = $160 Child 2 Tuition = $150 Child 3 Tuition = $140
Example: *Less: $25 Deposit/Week -$25 deposit -$25 deposit -$25 deposit
Balance Due Per Child Bal. Due Child 1 = $135 Bal Due Child 2 = $125 Bal. Due Child 3 = 115
Payment Options:
In Full: Payments can be made via cash, check or credit card. There is no refund if choosing this option.
Monthly: Monthly payments will be processed, for all registered weeks, on the dates listed below. An automatic billing
option must be completed, which authorizes Langford Farms to make charges to your account, in the event you fall
behind or miss a payment. Monthly payments can be made via any payment method prior to the billing date. If not
paid before the billing date, the automatic billing method will be made on the dates listed below.
Weekly: Weekly payments will be processed the Friday BEFORE each week of camp that your child is registered for. An
automatic billing option must be completed, which authorizes Langford Farms to make charges to your account, in the
event you fall behind or miss a payment. Weekly payments can be made via any payment method prior to the billing
date. If not paid before the billing date, the automatic billing method will be made on the dates listed below.
Tuition Payment Schedule:
If Attending these weeks: Monthly Weekly
Due Dates Due Dates
Week 1: 5/28- 5/31 5/24/19 5/24/19
Week 2: 6/3 – 6/7 5/31/19 5/31/19
Week 3: 6/10 – 6/14 6/7/19
week 4: 6/17 – 6/21 6/14/19
Week 5: 6/24 – 6/28 6/21/19
Week 6: 7/1 – 7/3, 7/5 6/28/19 6/28/19
Week 7: 7/8 – 7/12 7/5/19
Week 8: 7/15 – 7/19 7/12/19
Week 9: 7/22 – 7/26 7/19/19
Week 10: 7/29 – 7/31` 7/26/19 2018 Color Wars Champs
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
FAQ’S: Deposits and Registration: A camp spot is reserved with a non-refundable registration fee for each camper, payment in full, or minimally, a $25 deposit/week/child, at the time of registration. Deposits are deducted from the weekly or monthly camp tuition fees due. Deposits will be fully refunded if cancellation is made before May 1st. Enrollment: Langford Farms Club accepts enrollment on a first come, first served basis. Registration is complete when we have received the registration form, emergency form, permission and waiver form, registration fee and deposit, per child. Upon receipt and completion of camper registration, a confirmation email will be sent. If a camp group or week is full, you will be notified of the opportunity to place your child on a wait list. Important camp information will be sent out to all families prior to the start of camp. Payment: Weekly and monthly tuition payments will be billed per the tuition payment schedule dates, however. you are welcome to pay the tuition balance any time prior to the due date. If we are unable to process your payment you will be notified. Resolution of declined payments must be completed within 2 days, including all any fees, in order to continue participation in the program. Choosing to pay via cash or check does not exclude you from filling out the automatic billing section. Schedule Adjustments: We understand scheduling changes can occur and will do our best to accommodate your requests. Please fill out the camp change form to add, cancel or switch weeks. All requests must be submitted for approval at least one week in advance for consideration. Adding Weeks: A week may be added if space is available. The $25 deposit will be required to add a week of camp. Cancelling Weeks: You will not be charged for a week if cancellation has been requested with at least one week of advance notice, however, the deposit is non-refundable if the request is made after May 1st. Transferring Weeks: You may switch weeks if space is available, and the request was made with at least 1 week of notice. Your deposit will transfer to the new week if approved. Only 1 deposit can be applied per week. Non-Attendance: Tuition is based on enrollment, not attendance. If your child does not attend a week of camp that was reserved for you, and cancellation was not requested with one weeks’ notice, your deposit will not be refunded or transferred, and payment will still be required. Camp Hours: Camp programmed activities run from approximately 8:30am to 4:30pm. Extended care hours, for the convenience of working parents and caregivers, are from 6:30am to 6:00pm. There is no extra charge for this service. A late pick-up fee will be charged if a child is picked up after 6:00pm. Please be prepared to pay when you arrive, or it will be added to your next billing cycle if a balance is due. Rates are $1/minute late: Example: 6:15 pickup = $15. Drop-off/Pick-up: All children must be signed in and out each day at the office. Campers may be signed out, by an adult over the age of 18, and only to those adults indicated on the authorized persons list, or with written parental permission given in advance. Lunch/Snacks: Langford Farms does not provide lunch, so a sack lunch is recommended. We will provide an afternoon snack for all campers, but our K/1st campers should additionally bring a morning snack. Information on other options for lunch and snacks will be communicated in the parent handbook, which will go out in May. What to Bring: Please provide a refillable water bottle, lunch, snacks, sunscreen, swimsuit and towel, and a bag for all their belongings. Many children have similar items so labeling everything with your child’s name is recommended. It is also recommended that campers wear tennis shoes and clothing that can get wet and dirty, in order to fully participate in many of the daily activities. Parent Handbook: Information on how to prepare your child for camp and general information regarding the Langford Farms camp program will be forwarded to all camp families, via email, prior to the start of camp. Questions: Please feel free to contact the office at 615/754-8650 with any questions. 5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
Forms can be emailed, faxed, mailed
2019 SUMMER ON THE FARM or dropped off. A confirming email will
Registration Form be sent once registration is complete.
Please use a separate registration form for each child. Date Registration Submitted:_______________
CAMPER INFORMATION
Child’s Name: _________________________________ Date of Birth: __________________ Age: _______
Street Address: ____________________________________ Telephone: ________________________ Sex: M / F
City, State, Zip: ____________________________________ Grade Completed as of 6/1/19: __________
School Attended: ___________________________________ Pre-8:30 Drop Time ______ Post-4:30 Pickup Time______
PARENT/GUARDIAN INFORMATION
Parent/Guardian Name: _____________________________ Parent/Guardian Name: ___________________________
Relationship to Child: _______________________________ Relationship to Child: _____________________________
Street Address: ____________________________________ Street Address: __________________________________
City, State, Zip: ____________________________________ City, State, Zip: __________________________________
Cell Number: ______________________________________ Cell Number: ____________________________________
Work Number: _____________________________________ Work Number: __________________________________
Email Address: _____________________________________ Email Address: __________________________________
Any custody agreements, court orders, or restraining orders pertaining to this child: Yes__ No__
Custody: Mother__ Father__ Joint__ Guardianship__
SELECT YOUR WEEKS: (We do not offer partial week or single day options)
Camp Week Reservation
(Please check the weeks your child will be attending)
⃝ Week 1: 5/28 – 5/31 Backyard Bash ⃝ Week 6: 7/1 - 7/3, 7/5 All American
⃝ Week 2: 6/3 – 6/7 Say Yes to the Mess ⃝ Week 7: 7/8 – 7/12 Rock the Farm
⃝ Week 3: 6/10 – 6/14 June Madness ⃝ Week 8: 7/15 – 7/19 Wet-n-Wild
⃝ Week 4: 6/17 – 6/21 Escape: Camp ⃝ Week 9: 7/22 – 7/26 Color Wars
⃝ Week 5: 6/24 – 6/28 Clash of Kings ⃝ Week 10: 7/29 – 7/31 Summer’s Best (3-day week)
Select your payment plan: __In full __Monthly __Weekly
The Automatic Billing section must be filled out unless you are paying tuition in full at time of registration.
REGISTRATION PAYMENT INFORMATION: Automatic Billing: Please submit one of the following
Registration Fee: (See Price Chart) $___________ DEBIT/CREDIT CARD:
Deposit Due: (Multiply # weeks x $25) +___________ Card #_____________________________
+___________ Exp. Date________
Name on card________________________________________
Total Due to Reserve a Spot in Camp: $___________ CVV #_________ _
----------------------------------------------------------------------------------------------------------------------
$10.00 Referral Discount ELECTRONIC FUNDS TRANSFER:
Bank Name____________________________________
ABA #____________________ Acct. #_____________________
Referred By: _________________________________________ Name on Account______________________________________
Checking__ Savings__
New Families: If you were referred to the Langford Farms Summer
Camp program, please write their name above (one). Must Signature________________________________________
both be registered for 4 weeks of camp for discount to apply.
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
LANGFORD FARMS CLUB
2019 Emergency Form (one form per child)
Camper’s Name______________________________ Birthdate__________________
Mother’s Name______________________________ Cell Phone_________________ Work Phone__________________
Father’s Name_______________________________ Cell Phone_________________ Work Phone__________________
Medical:
Is there any reason to restrict the child from any activity? Y / N
If yes, please explain_______________________________________________________________________________
________________________________________________________________________________________________
Does the child have any physical or emotional conditions requiring special attention by camp staff? Y / N
If yes, please explain_______________________________________________________________________________
________________________________________________________________________________________________
Are there any situations that can cause your child to become upset or create anxiety? Y / N
If yes, please explain_______________________________________________________________________________
________________________________________________________________________________________________
Do you have any behavior management suggestions for your child? ________________________________________
________________________________________________________________________________________________
Is the child on any medications (prescribed or O-T-C)? Y / N
If yes, please explain_______________________________________________________________________________
Does the child have any known allergies or dietary restrictions? Y / N
If yes, please explain_______________________________________________________________________________
________________________________________________________________________________________________
HeaIth Insurance Information:
Insurance Company_________________________________ Policy Holder’s Name___________________________
Policy Group Number _______________________ Doctor________________________Number________________
Emergency Contact and Authorized Persons:
In addition to the persons listed above, only these individuals listed below have authorization to care for my child in the
event of an emergency or be available for drop-off/pick-up. All individuals listed below should be prepared to show
identification to staff. Your child will not be released to anyone other than these individuals without written permission.
Name Relationship Emergency Phone Number Drop-off Pick-up
to Child Contact Y / N ✓ ✓
Authorization for Emergency Medical Care:
I hereby give my authorization to the Langford Farms Club to contact a doctor or an emergency medical provider, and
for the doctor, hospital or medical service to provide emergency medical care for my child listed above should an
emergency arise. I accept all expenses necessary for emergency treatment.
________________________________________ ________________________________________ ________________
Signature of Parent or Guardian Print Date
5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone
Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
LANGFORD FARMS CLUB Permission Forms and Waivers (one form per child) Camper’s Name_____________________________________________________ Date____________________ Sunscreen Permission Form: The Langford Farms Club sunscreen policy is to have children apply sunscreen themselves, with a parent-provided sunscreen of a SPF they wish their child to have, under the supervision of LFC camp staff. Please apply sunscreen before arriving at camp and have your child’s first and last name clearly labeled on the bottle. By signing below, I agree to allow camp staff and/or other campers to assist in applying sunscreen, as necessary, throughout the day. ___________________________________________ ________________________________________ ________________ Signature of Parent or Guardian Print Date Photo Permission Form: I give permission and consent for my child to allow photographs to be taken during camp session activities. I further give permission and consent that any such photographs may be published and used by the Langford Farms Club to illustrate and promote the Langford Farms camp experience and its camp programs. ___________________________________________ ________________________________________ ________________ Signature of Parent or Guardian Print Date Field Trip Permission Form: (Senior Camp Only) The Langford Farms Club middle school summer camp program will be taking weekly field trips throughout the summer. As a convenience for you, we would like to extend a permission form that will suffice for all planned activities during the weeks your child is registered for. By signing below, you agree to grant permission for the child listed above to participate in all scheduled field trips as part of the Langford Farms Club summer camp program. As parent or guardian, I release the Langford Farms Club agents, employees and representatives from all claims, liability, and damages for personal injuries, property damage, or other loss arising out of, or in connection with these field trips. ___________________________________________ ________________________________________ ________________ Signature of Parent or Guardian Print Date Lost/Stolen/Damaged Personal Items: I understand that Langford Farms is not responsible for lost, stolen, misplaced or damaged personal property at the camp facility or on camp property, and I hereby agree to release Langford Farms Club from such liability. __________________________________________ ________________________________________ ________________ Signature of Parent or Guardian Print Date Liability Participation Waiver: I agree to allow my child to participate in any activities and programs offered as part of the summer camp program at Langford Farms Club. I agree that my child will abide by all rules and regulation relating to the operation and conduct of the program and the use of the facilities provided for the program. I understand that the failure of my child to observe these rules and regulations may result in his/her being excluded from participation in the program. I represent that my child is physically able to participate in the program. I fully understand that his/her participation may entail the risk of physical injury. I agree to waive any claim of any kind, whether resulting from an injury or otherwise, and further agree to release, indemnify, and hold harmless the Langford Farms summer camp program, Langford Farms Club, and their respective directors, officers, employees, volunteers, agents, and/or representatives from any and all liability occurring as a result of his/her participation in the program. I will be personally responsible for any financial costs incurred as a result of his/her participation, including, without limitation, transportation and/or medical expenses incurred as a result of any injury. The undersigned has read and voluntarily signed this waiver ___________________________________________ ________________________________________ ________________ Signature of Parent or Guardian Print Date 5219 Rustic Way www.langfordfarmsclub.com (615) 754-8650 phone Old Hickory, TN 37138 email: langfordfarmsclub@tds.net (615) 807-3737 fax
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