THE NATIONAL DIVERSITY IN STEM CONFERENCE - 2019 SACNAS - OCT. 31 - NOV. 2, 2019
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2019 SACNAS
THE NATIONAL DIVERSITY
IN STEM CONFERENCE
OCT. 31 - NOV. 2, 2019 PARTNERSHIP PROSPECTUS
contents i. Aloha! Welcome!..............................................................................................4 ii. 2018 Demographics and Digital Reach............................................... 6 iii. Strategic Partners: High Impact, High Visibility................................. 8 iv. Impact Partners.............................................................................................. 12 v. Equity and Inclusion Partners................................................................. 19 vi. Brand Visibility Partners............................................................................. 25 vii. Graduate School and Career Expo.................................................... 32 viii. Exhibitor Policy............................................................................................... 33
Aloha! Welcome!
SACNAS is proud to hold the nation’s largest multicultural and multidisciplinary STEM
diversity event in Hawaii, America’s most ethnically diverse state.
Hawaii is also one of the most biologically diverse places on the planet. With deep
ocean waters, active volcanoes, and incredibly diverse microclimates and environments,
the 50th state is one of the earth’s greatest scientific treasures and provides a living
laboratory for exploration.
From the Executive Leadership
The SACNAS National Diversity in STEM Conference is known for its sense of familia.
In Hawaiian, the word is ohana. The moment you step into a SACNAS event, you know
you are home—your whole self is accepted and celebrated as a vital part of your
contributions to the STEM fields.
Sonia Zárate, PhD
Our partners are an essential part of this ohana—providing opportunities, resources,
connections, and inspiration to the next generation of STEM talent.
We invite you to join this community of changemakers.
The major goals for 2019 SACNAS–The National Diversity in STEM Conference are:
1. To provide an inclusive space that honors and celebrates science, culture, and
community, and
2. To serve as the connector between diverse STEM talent and you.
One of the most important aspects of our conference is the breadth of professional
development opportunities available.Whether it’s principles of leadership, engagement
through networking, or access to the brightest talent, you will find them all at 2019 SACNAS.
We hope you take advantage of the many benefits that come with a conference
John D. Winnett
partnership. As a conference partner, you demonstrate your commitment to diversifying
STEM and making the culture of science more inclusive, not only at your own institution
or company but across the country. Your presence as a conference partner will help
educate our attendees and influence their academic and career paths.
We look forward to welcoming you into the SACNAS ohana.
Sonia Zárate, PhD John D. Winnett
President Executive Director
-4-
From the 2019 Hawaii Advisory Group
On behalf of the STEM community of Hawaii, we proudly invite you to become a
partner for 2019 SACNAS – The National Diversity in STEM Conference in Honolulu,
October 31 – November 2!
It is our profound honor to host the 2019 SACNAS conference. We believe Hawaii
showcases the balance of western and indigenous research with the purpose of advancing
science while also protecting the values, culture, and rights of its indigenous peoples and
their practices.
You may expect to find an unusually large number of Native Hawaiian and Pacific Island Healani Chang, DrPH
scholars at the upcoming convention as well as an outstanding demonstration of hookipa
(hospitality) for which the Islands are celebrated.
We hope you will elect to become a partner of 2019 SACNAS and be a part of an
unforgettable event that will encourage STEM students to dream big and achieve!
Mahalo,
2019 Hawaii Advisory Group
Healani Chang, Dr. P.H. Amber Noguchi, PhD
Chair, Hawaii Advisory Group Co-Chair, Hawaii Advisory Group
Member, SACNAS Board of Directors Advising Assistant, Student Academic
Program Director, Pacific Biosciences Success Center
Research Center University of Hawaii at Manoa
Amber Noguchi, PhD
-5-
Female Male Transgender
60% 39% < 1%
Non-binary
< 1%
Prefer
not to say Other
1% < 1%
2018 SACNAS Conference
Female Male
60% 39% Non-binary
< 1%
Demographics 4,213
Prefer
not to say
ATTENDEES BY LEVEL 1%
Based on those who provided demographic information REGISTRANTS
Postbac
Students
ATTENDEES BY LEVEL 1%
VIP’s &
Guests
511
TRAVEL
Undergraduate Graduate Exhibitor
37%
Professional
16% 2%
Postbac
27% Students Students
16% 1%
SCHOLARSHIPS
Postdoc
2%
VIP’s &
AWARDED
Guests
1,111
Undergraduate Graduate Exhibitor
37%
Professional
16% 2%
27% Students
16% Postdoc
2%
STUDENT
DISCIPLINE PRESENTATIONS
DISCIPLINE
Computer &
Information
Science
2%
105
STUDENT
Physics & Psychology &
Social Sciences
PRESENTATION
AWARDS
Life Sciences Other Chemistry Astronomy STEM Computer &
40% 12% 9% 6% Education 4%
Information
Science
ETHNICITY
Engineering Health & Learning
9% 5% 2%
Geoscience
4%
5%
Physics &
Astronomy
Mathematics
5%
Psychology &
Social Sciences 168
ETHNICITY
Life Sciences Other Chemistry STEM
4%
40% 12% 9%
Engineering
6%
Health
Education
& Learning
Alaska
Native
Geoscience
STUDENT
9% 5% 5%
2018 SACNAS Conference
Digital Reach
CONFERENCE WEBSITE – WEEK OF CONFERENCE
Visitors
10,026 Page Impressions
62,668
FACEBOOK – WEEK OF CONFERENCE
Reach Followers
4,188 10,059
TWITTER – MONTH OF OCTOBER
Followers Impressions
10.1K 17.9K
Uses of SNAPCHAT – WEEK OF CONFERENCE
SACNAS Filter
1,057 Impressions
48.1K
CONFERENCE MOBILE APP – WEEK OF CONFERENCE
Total Users Total Time Attendees Spent Within App Total Banner Impressions
3.25K 122K 723K
(Over 75% of minutes impressions
attendees) with quick banners
-7-
Strategic Partners:
High Impact, High Visibility
Take your investment to the next level!
Our diverse membership and attendees are composed of undergraduate and graduate students,
postdocs, and professionals from all STEM fields and sectors. Grow your brand recognition for diversity
and inclusion in STEM, create meaningful connections to STEM talent, and increase visibility for your
organization. Together, we can plan a strategic approach for 2019, offer multiple touch points with our
members, and showcase your brand as a strategic partner in achieving true diversity in STEM.
What’s Great About Strategic Partnerships?
Increased Recognition
As a strategic partner, you are a champion for our multicultural and multi-ethnic communities.
Ease of Planning
Preparing in advance allows more time for you to connect internally with other members of your team.
Competitive Discounts
All strategic partners receive competitive price points and value-adds for their investment.
Flexibility & Scalability
We will discuss your overall goals, your budget, and how 2019 SACNAS— The National Diversity in STEM
Conference can help you achieve success.
Career Development
Your expertise will help guide our curriculum through numerous collaboration opportunities including
leading various sessions.
-8-
Presenting Partner
Investment: $250,000
This exclusive and singular presenting partner becomes a full partner in the development, promotion, and
presentation of 2019 SACNAS—The National Diversity in STEM Conference in Hawaii.
BENEFITS:
Speaking Engagements
• Five-minutes: Opening Ceremony
• Three-minutes: Native American Pow Wow
• Three-minutes: choose Friday Plenary, Student Awards Ceremony or Luau
Branding Visibility
• On-stage recognition and photo opportunity: Opening Ceremony
• 30-second sponsor-created video: Opening Ceremony and Friday Plenary
• Recognition on all major conference signage
• Level-specific recognition on the conference website
• Logo or name on all conference emails
• Visual acknowledgement at all general sessions
• One conference attendee bag item insert (no paper), 4,000 minimum
• One electronic postcard to all registered conference attendees
• Co-branded lanyards (with SACNAS), 4,000 minimum
• Co-branded conference bags (with SACNAS), 4,000 minimum
• Announcement of sponsorship on social media (with logo): Twitter, Facebook, etc.
• One email (created by you) pre or postconference
• Logo included on conference app launch screen
• Featured banner (designed by you) on conference app
Your Institutional Participation
• Ten (10) VIP tickets to meet & greet with opening keynote speaker
• Twenty (20) VIP seats (tables of 10) at general sessions
• Expo Hall package (carpet, setup, tables/chairs, etc. included)
• Twenty (20) full conference registrations, including Expo Hall access
• Conference and Expo Hall: 20’ x 40’ booth in premium space and placement
• First right of refusal for purchasing nearby booths (at cost and deadline applies)
• Four (4) lead retrieval devices for your institution to track booth traffic
• One (1) year access to SACNAS resumé database to set up on-site meetings and prescreening
• Five (5) Expo Hall only registrations
Programming Collaboration
• Opportunity to have a designated member of your team or organization join the advisory group
to provide insight on producing robust career development and science programming
• Provide full registration scholarships to two (2) students to participate in conference
and a meet & greet photo opportunity with the selected scholars
• 30-45 minute exclusive content—Webinar with SACNAS Membership—preconference to prepare
student attendees
-9-
Platinum Partner
Investment: $100,000
BENEFITS:
Speaking Engagements
• Three-minutes: choose Friday Plenary or Student Awards Ceremony
• Three-minutes:VIP reception
Branding Visibility
• On-stage recognition and photo opportunity: Opening Ceremony
• 30-second sponsor-created video at Friday Plenary
• Recognition on all major conference signage
• Level-specific recognition on the 2019 Conference website
• Logo or name on all conference emails
• Visual acknowledgement at all general sessions
• One conference attendee bag item insert (no paper), 4,000 minimum
• One electronic postcard to all registered conference attendees
• Announcement of sponsorship on social media (with logo): Twitter, Facebook, etc.
Your Institutional Participation
• Five (5) VIP tickets to meet & greet with opening keynote speaker
• Ten (10) reserved seats (tables of 10) at general sessions
• Expo Hall package (carpet, setup, tables/chairs, etc. included)
• Ten (10) full conference registrations with Expo Hall access
• Conference and Expo Hall: 20’ x 20’ booth in premium space and placement
• First right of refusal for purchasing nearby booths (at cost and deadline applies)
• Four (4) lead retrieval devices for your institution to track booth traffic
• One (1) year year access to SACNAS resumé database to set up on-site meetings and prescreening
• Five (5) Expo Hall only registrations
- 10 -GOLD SILVER BRONZE
$75K $50K $25K
BRANDING BRANDING BRANDING
On-stage recognition & photo op: On-stage recognition & photo op: On-stage recognition & photo op:
opening ceremony opening ceremony opening ceremony
Ten (10) reserved seats (tables of 10) Recognition on all major conference Recognition on all major conference
at general sessions signage (level-specific signage (level-specific
Recognition on all major conference Recognition on conference website Recognition on conference website
signage (level-specific) (level-specific) (level-specific)
Recognition on conference website Visual acknowledgement Visual acknowledgement
(level-specific) at all general sessions at all general sessions
Logo or name on all Announcement on social media Announcement on social media
conference emails
Visual acknowledgement
at all general sessions
ACCESS ACCESS ACCESS
Ten (10) full conference registrations Eight (8) full conference Four (4) full conference
registrations registrations
Expo Hall: 20’ x 20’ premium
placement Expo Hall: 10’ x 30’ Expo Hall: 10’ x 20’
Three (3) exhibitor conference Three (3) lead retrieval devices Two (2) lead retrieval devices
registrations
Six (6) months of resumé Three (3) months of resumé
Nine (9) months of resumé database access database access
database access
Additional sponsorships Additional sponsorships
Four (4) lead retrieval devices at 15% discount at 10% discount
Additional sponsorships
at 20% discount
- 11 -Impact Partners
The following impact programs are geared toward empowering, engaging, and increasing the pipeline
of diverse students pursuing careers and advanced degrees in STEM. Through these interactions,
attendees are able to complement their academic and professional experiences. Our programs consist
of professional and workforce development, cultural competency, civic engagement, community
building, dynamic conversations, and networking.
CONVERSATIONS WITH SCIENTISTS
Investment: $40,000
Co-Sponsorship @ $25K (Limit 2)
Expected Attendance: 1,500
Audience: Undergrad, grad, and professionals
Conversations with Scientists is a signature event—gathering student and professional attendees in
informational, roundtable, and discipline-specific discussions. All conference attendees are encouraged to
attend and serve as mentors or mentees. Event occurs over lunch.
BENEFITS:
Engagement Brand Visibility
• Short, three-minute video played in each • Signage with logo placed outside of session rooms
session room • Logo projected graphically in each room
• Six (6) full conference registrations • Logo on table top signs
• Two (2) lead retrieval devices • Opportunity to distribute marketing collateral,
• Lead discussions at various roundtables 1,000 minimum
• Access to all Conversations with Scientists • Session is prominently highlighted within the
session rooms mobile app as a specialty event
“I learned about postdoc opportunities and received
valuable feedback regarding my research during
my poster session. My favorite moment was being
handed information about a postdoc fellowship after
a professor listened to my research presentation.
It gave me a huge boost in confidence! I like how
SACNAS is geared toward helping students...”
—Megan Hamilton, Student, STEM Education (Minnesota Chippewa)
- 12 -COMMUNITY COLLEGE DAY
Investment $35,000
Expected Attendance: 300
Audience: Undergrad students
Community College Day offers local and national community college students the opportunity to learn
more about academic opportunities and careers in STEM while building a community of peers and
mentors. The program serves as a precursor to students’ full conference experience by training them to
successfully navigate the event, gain networking skills, and build lasting connections.
BENEFITS:
Engagement Brand Visibility
• Speaking opportunity: five-minute welcome • Signage with logo placed outside of program area
and three-minute video option • Logo projected on screen
• Exclusive opportunity: 45-minute • Opportunity to provide marketing collateral
workshop presentation for recruitment
• Table at two-hour afternoon recruitment session • Opportunity to provide marketing materials at
• Collaboration on program design with program two designated partner tables during Community
team to ensure best outcomes College Day recruitment session
• Speaking opportunity: five-minute closing • Four (4) full conference registrations
• Premiere placement of booth at Expo Hall • One lead retrieval device to track all participants
• Post-conference email (personalized by you) sent
by SACNAS to Community College Day attendees
- 13 -EDUCATIONAL LUNCH SESSION
Investment: $15,000 (each)
Three sessions available
Expected Attendance: 75
Audience: Undergrad & graduate students, professionals
Share on the latest topics in STEM. Select format and topic that would benefit students.
BENEFITS:
Engagement Branding Visibility
• Lead a panel on topics related to STEM • Signage with logo placed outside of program area
• Attendees will enjoy lunch and networking • Opportunity to provide one take-away item,
with members of your team 75 minimum
• Speaking opportunity • Opportunity to provide marketing materials at
• Four (4) full conference registrations designated partner table
ENTREPRENEURSHIP & INNOVATION HUB
Investment $15,000
Expected Attendance: 50
Audience: All
The EIH will be an opportunity for you to support entrepreneurship, intrapreneurship, and innovation.
Hosted in the hustle and bustle of the Expo Hall, this is a high visibility opportunity to share the great work
you and your organization are doing in STEM.
BENEFITS:
Engagement Branding Visibility
• Lead two (2) 45-minute sessions • Logo on website as EIH partner
• Co-develop speaking topics to support • Signage with logo placed at the hub
innovation and entrepreneurs • Opportunity to distribute marketing materials
• Three (3) full conference registrations • Naming rights of the hub
• 10 x 10 booth adjacent to SACNAS booth • Industry Exclusive
and EIH
• Priority Booth Selection
- 14 -HAWAII WORKFORCE DEVELOPMENT
LUNCH SESSION
Investment: $15,000
Expected Attendance: 75
Audience: Undergrad students and instructors
Help foster sustainable change for our students and teachers by discussing industry trends, present
and future workforce skills, and educational circles of support in Hawaii and neighboring islands for the
development of the STEM workforce and the Island’s needs.
BENEFITS:
Engagement Branding Visibility
• Lead a panel on industry on Saturday • Signage with logo placed outside of program area
• Attendees will enjoy lunch and networking • Logo projected on screen
with members of your team • Opportunity to provide one take-away item,
• Speaking opportunity 75 minimum
• Four (4) full conference registrations • Opportunity to provide marketing materials at
designated partner table
- 15 -LEADERSHIP ALUM RECEPTION
Investment: $15,000
Audience: Professionals
Expected Attendance: 150
For over 10 years, SACNAS has offered leadership development programs, resulting in a strong network of
over 300 scientists who have directly benefited from these leadership programs and the National Diversity in
STEM Conference. We know that leaders are not born, they are made. Our leadership alum have gone on to
take strong leadership positions in their respective careers and communities. Let’s celebrate their hard work
and success!
BENEFITS:
Engagement Brand Visibility
• Speaking opportunity: 5-10 minute welcome and • Signage with logo placed outside of reception area
video option • Opportunity to provide one take-away item, 150
• Opportunity to highlight your diverse leaders minimum
• Four (4) full conference registrations • Opportunity to provide marketing materials at
• Four (4) conference only registrations designated table
(no Expo Hall)
PROFESSIONAL DEVELOPMENT SESSIONS
Investment: $10,000 (each)
Expected Attendance: 75
Audience: Students, Professionals
Help advance diverse professionals in STEM by providing key trends and skills. Topics can vary from
management, presentation, to effective communications.
BENEFITS:
Engagement Branding Visibility
• Lead a panel on professional development • Signage with logo placed outside of program area
• Attendees will enjoy networking with members • Logo projected on screen
of your team • Opportunity to provide one take-away item,
• Speaking opportunity 75 minimum
• Four (4) full conference registrations • Opportunity to provide marketing materials
at designated sponsor table
- 16 -STUDENT PRESENTATION AWARDS CEREMONY
Investment: $10,000
Audience: Undergrad
Expected Attendance: 500
Our Student Awards Ceremony is a celebration of our award recipients —their accomplishments,
determination and persistence, and successes yet to come. The ceremony brings together more than 100
STEM degree-seeking recipients of our many scholarship funds for an inspirational evening that celebrates
our students’ aspirations and the partners who make it all possible.
BENEFITS
Engagement Brand Visibility
• Speaking opportunity: 5-10 minute welcome and • Acknowledgement of partnership during the
video option Awards Ceremony
• Four complimentary tickets to attend the • Prominent full logo on the front page of the
Awards Ceremony Awards Program
• Opportunity to display one pull up banner
(provided by you) at the entrance
ENTREPRENEUR AND INNOVATION SESSIONS
Investment: $2,500 (each)
SACNAS as a convener of great minds and we encourage our members and partners to
push boundaries through scientific breakthroughs, technological advancements, mathematical
achievements, and engineering solutions. Our new Entrepreneurship and Innovation Hub is an
opportunity for partners and entrepreneurs’ to share their latest greatest work.
The Hub will be centrally located in the Graduate and Career Expo Hall and will be open Thursday
and Friday from 2 p.m. – 5 p.m. You have an opportunity to host a 45 Minute session.
- 17 -SCIENTIFIC SYMPOSIA SESSIONS
Investment: $10,000 (each)
Expected Attendance: 75
Audience: Students and professionals
Present a 90-minute scientific symposium during the conference. Each scientific symposium should consist
of four researchers presenting original research and a moderator, all of your choice. Highlight your
scientists and increase science education and awareness.
BENEFITS:
Engagement Brand Visibility
• 90-minute presentation where you choose four • Signage with logo placed outside of the
researchers to present their original research session area
and a moderator
• Opportunity to provide one take-away item
• Four (4) full conference registrations
BREAKFAST MEET & GREETS
Investment: $10,000 (each)
Expected Attendance: 75
Audience: Undergrad students
Kick off the second day of the conference by hosting an informal breakfast to meet and greet students.
BENEFITS:
Engagement Branding Visibility
• Attendees will enjoy a continental buffet • Signage with logo placed outside of
breakfast and networking with members of breakfast area
your team • Logo projected on screen
• Speaking opportunity during breakfast session • Opportunity to provide one take-away item,
(e.g. panel, keynote, roundtable discussions) 75 minimum
• Two (2) full conference registrations • Opportunity to provide marketing materials
at designated partner table
- 18 -FIELD TRIPS (Saturday)
Investment $7,500* (each)
Expected Attendance: 75
Audience: Undergrad and grad students
Bring a diverse group of qualified students to your organization, lab, or research center. SACNAS will
secure transportation and provide student snack bags; your institution will manage all logistics. Facility
required to be within a reasonable driving distance of the Hawaii Convention Center.
BENEFITS:
Engagement Branding Visibility
• Design the visit and what you want your • Opportunity to provide one take-away
audience to experience item, 75 minimum
• Ability to recruit attendees from exclusive
SACNAS travel scholarship list
• SACNAS provides student recruitment
support via email marketing and social media
*Any applicable entrance fees are not included.
Equity & Inclusion Partners
The uniqueness of the 2019 SACNAS conference lies in the celebration and awareness of our attendees’
cultures and identities. Through various platforms at the conference you can support our students
and professionals while celebrating diversity and the importance of building equitable and inclusive
environments in academia, government, and industry. Cultural competence and awareness are at the core
of our collective work.
TRADITIONAL LUAU
Investment: $25,000
Expected Attendance: 1,200
Audience: All attendees
The Luau celebrates cultural diversity within our Native Hawaiian communities and shares the tradition
and culture with all conference attendees. This is one of the highest energy events during the conference.
BENEFITS:
Engagement Brand Visibility
• Five (5) full conference registrations • Logo on signage in high visibility area
(e.g. on-stage)
• Speaking opportunity: two-minute welcome at
Luau • Opportunity to provide marketing materials at
designated partner table
• Networking with hor d’oeuvres and
refreshments
- 19 -WOMEN IN STEM RECEPTION
Investment: $15,000
Expected Attendance: 300
Audience: All attendees
The Women in STEM reception celebrates and focuses on women at every stage of their education and
career. The reception offers attendees the opportunity to network, exchange stories, and build community.
BENEFITS:
Engagement Brand Visibility
• Speaking opportunity: 5-10 minute welcome • Signage with logo placed outside of reception area
and video option • Opportunity to provide one take-away item,
• Opportunity to highlight your women leaders 75 minimum
• Four (4) full conference registrations • Opportunity to provide marketing materials at
• Up to eight (8) conference only registrations designated partner table
(no Expo Hall) • Promotion through conference app
• Preconference promotions and social
media highlight
CHAPTER AWARDS CEREMONY & RECEPTION
Investment: $15,000
Expected Attendance: 350
Audience: Student and professional chapters
SACNAS has over 115 student and professional chapters nationwide that provide local support and
leadership development for STEM students and professionals. During this reception, we recognize chapter
awardees, new chapters, host the SACNAS Chapter Chant, and provide chapters a space to network with
each other.
BENEFITS:
Engagement Brand Visibility
• Speaking opportunity: three-minute welcome • Recognition in award ceremony press release
• Two (2) full conference registrations • Signage with logo placed outside the reception
area
• Logo projected on screen
• Opportunity to provide one take-away item
• Opportunity to provide marketing materials at
designated partner table
• Special recognition in a preconference email
to 2,000+ chapter members and via social
media highlight
- 20 -STUDENT ORIENTATION
Investment: $15,000
Expected Attendance: 500
Audience: Undergrad and grad students
The goal of the student orientation is to motivate travel scholars and research presenters to effectively
present their research and interact with mentor judges. The event includes a welcome speech and networking
opportunities.
BENEFITS:
Engagement Brand Visibility
• Speaking opportunity: three-minute welcome • Signage with logo placed outside of the area
• Verbal recognition by presentations • Logo projected on screen
committee chair • Logo on all student poster presentation boards
• Provide three (3) or more mentor judges • Opportunity to provide one take-away item
• Three (3) full conference registrations • Opportunity to provide marketing materials at
designated partner table
• One lead retrieval device
• Postconference email (personalized by you) sent by
SACNAS to orientation attendees
- 21 -POW WOW
Investment: $10,000
Expected Attendance: 500
Audience: All attendees
The Pow Wow celebrates cultural diversity within our Native communities and shares the tradition and
culture with all conference attendees. This is one of the highest energy events during the conference.
BENEFITS:
Engagement Brand Visibility
• Participate in the Grand Entry Procession • Signage with logo placed outside of
alongside the SACNAS board and your Pow Wow and Indigenous Marketplace
selected institutional representatives
• Logo projected on screen
• Four (4) full conference registrations
• Verbal acknowledgement by
Pow Wow Committee
LGBTQ+ RECEPTION
Investment: $10,000
Expected Attendance: 100
Audience: All attendees
This dessert reception celebrates LGBTQ+ students, professionals, and allies. The reception offers
attendees the opportunity to network, exchange stories, and build community.
BENEFITS:
Engagement Brand Visibility
• Five-minute speaking opportunity: • Signage with logo placed outside the
welcome and video option reception area
• Roundtable discussions and networking • Opportunity to provide one take-away item,
with attendees 75 minimum
• Opportunity to provide marketing materials
at designated partner table
“Attending SACNAS was a very empowering experience. I felt
like there were people that didn’t even know me but had my
back and were willing to support my career path. Seeing other
PhDs that looked like me and had similar paths reminded me
that I am supposed to be here and motivated me to finish the
last few years I have left in my PhD program.”
—Sashary Ramos, Student, Chemistry
- 22 -DISCIPLINE-SPECIFIC RECEPTION
Investment: $10,000 (each)
Expected Attendance: 100
Audience: All students
Enjoy networking with students with light fare and refreshments at a discipline-specific reception focusing
on promoting diversity and inclusion.
BENEFITS:
Engagement • Network with students and share your
• Speaking opportunity: 10-minute welcome programs and opportunities
and video option
• Two (2) full conference registrations Brand Visibility
• Up to 10 reception-only passes for your • Logo projected on screen
institutional members to network with
students • Opportunity to provide recruitment
materials
• Messaging from partner for SACNAS to send
targeted communications to students • Reception is prominently featured in
conference app
DIA DE LOS MUERTOS OFRENDA
Investment: $5,000
Expected Attendance: 2,500
Audience: All Attendees
This year’s conference occurs during Dia de los Muertos! We will set up a traditional ofrenda in the
convention center lobby and invite attendees to honor ancestors, mentors, and model STEM leaders and
innovators who have passed away. Enjoy brand visibility with a meaningful activity that celebrates culture,
community, and science!
Brand Visibility
• Logo prominently displayed near the ofrenda
• Featured in conference app
• Located in high traffic area
• Charging station
- 23 -THE STORY COLLIDER SHOW
Investment: $3,000
Expected Attendance: 200 - 300
Audience: All Attendees
The Story Collider is an internationally recognized live storytelling event that features true, personal
stories about science. It debuted at 2018 SACNAS and was one of the most celebrated events of the
conference. The underwriter of this event will enjoy multiple forms of recognition at a deeply popular
show and support the science communication training efforts of The Story Collider and SACNAS.
BENEFITS:
Engagement Brand Visibility
• 2-minute speaking opportunity at start • Signage with logo placed at entrance of
of show the venue
• Verbal recognition by show emcee • Opportunity to provide recruitment materials
• One (1) full conference registration at entrance of the venue
STUDENT PRESENTATION AWARDS
Investment: $1,500 (each)
Expected Presenters: 600
Audience: Undergrad and grad students
The main purpose of student presentations are to give students an opportunity to present their STEM
research at a large national conference while 200+ judges evaluate their work and provide meaningful
mentorship. Sponsorship of student presentation awards provides the opportunity to recognize
individual students for exemplary research and presentation skills while gaining personalized visibility
for your organization.
BENEFITS:
Engagement Brand Visibility
• Participate as a mentor/judge and have the • Opportunity to provide recruitment materials
ability to nominate exemplary students for and information on internships and fellowships
presentation awards • Partner name displayed on Student Awards
• Access to student awardee contact information Ceremony PowerPoint during presentation
for further communication of awards
• Verbal recognition by Student Presentations
Committee Chair during announcement of
sponsored award(s)
- 24 -Brand Visibility Partners
As a Brand Visibility Partner you can expand your brand recognition, increase your organization’s visibility, and support validity and
credibility in the STEM diversity space while opening a pathway to an expanded target audience. Leverage our diverse platform as
part of your marketing and brand strategy to reach over 4,000 attendees and the city of Honolulu.
Investment: $25,000 (each)
AIRPORT SIGNAGE DIGITAL CONVERSATIONS
Welcome attendees to the beautiful city of Honolulu Add your logo to our social media screens at the SACNAS booth
Develop message in multiple languages for all conference Be a part of our social media conversation with your social media team
participants and for larger brand exposure (similar to a Q & A around conversations and buzz happening on-site)
Share your success story of engagement with conference attendees on
Twitter as we retweet and engage via the SACNAS Twitter account
Share visual stores through Snapchat and Instagram as we re-share with
our network
- 25 -Investment: $15,000 (each)
ESCALATOR RECRUITMENT HOTEL KEY WATER
STAIR CLINGS
CLINGS GUIDE CARDS* BOTTLES
Company logo and/or Company logo and/or Name/logo recognition Distribution of custom Help promote healthy
messaging prominently messaging prominently on the cover of the hotel key cards with lifestyles by supplying
displayed on both sides of displayed on all steps recruitment guide, your logo and welcome nearly 4,000 conference
the escalator (approx. 45) in the main which is included in messages to conference attendees with a water
convention center lobby each attendee’s bag at attendees at the main bottle proudly displaying
registration hotel your sponsor logo.
*One partner limit
Production and Production and Full-page color ad on the Water bottles (with
installation included. installation included. inside front cover sponsor logo) placed in
Provide your own design Provide your own design nearly 4,000 conference
if more than a logo if more than a logo. attendee bags
Escalator runners will not Specialty sponsor badge Specialty sponsor badge
be applied on top of an ribbons ribbons
escalator with side clings
- 26 -$10,000 Investment (each)
COLUMN WRAP ESCALATOR RUNNERS POCKET GUIDE
Attendees will see your logo/brand each time Runners will be on the top rails.Your brand Gain exclusive exposure to all conference
they walk through the main convention center showcased on top of the convention center attendees from the very beginning! The
area escalators shows that you are the company pocket guide is a handy conference agenda-
that will take them places. at-a-glance provided to nearly all attendees at
registration.
Your logo and messaging prominently Company logo and/or messaging prominently Name/logo recognition on the cover of the
displayed on all four sides of a column in the displayed on the upper railing of one set of pocket guide distributed to all attendees
main convention center lobby escalators
Full-page, color ad on the back cover of the
Production and installation included Production and installation included pocket guide
You are responsible for design You are responsible for design if more than
a logo
Full-page, color ad on the back cover of the
pocket guide
Specialty sponsor badge ribbons
Investment: $7,500 (each)
BUSINESS CARD RAFFLE LUGGAGE TAGS
The Business Card Raffle allows you to collect critical contact By providing luggage tags to nearly 4,000 conference attendees, you can
information from attendees as they fill out entry forms or drop guarantee they will think of you on their flights home and each time they
their business cards at the SACNAS booth each day to win an iPad. travel.
Signage with sponsor logo placed near/on the raffle area 4,000+ luggage tags with sponsor logo given to attendees at registration
Opportunity to provide table cover with sponsor logo for raffle table Specialty sponsor badge ribbons
iPads included
Contact list of raffle participants including name, email, university/
company, and phone number
Specialty sponsor badge ribbons
- 27 -Investment: $5,000 (each)
MAIN LOBBY BANNER
BUSINESS CARD DROP CHARGING STATION*
(CLINGS)
Have your business card included in nearly What happens at every conference? Cell Place your logo and messaging on the
4,000 conference attendee gift bags. phones and laptop batteries die! You can be upper glass panel railing in the main lobby.
the saving grace by sponsoring one of the Conference attendees are sure to see your
two main charging stations in the convention brand every time they look up or as they go
center. to sessions.
Business card placed in each conference Sponsor logo and messaging prominently Sponsor logo and messaging prominently
attendee bag displayed on a main charging station displayed on a set of four glass panels
Specialty sponsor badge ribbons Branding area is 2’ x 7’ (fountain view) or 2’ x Full size cling is 3’ x 15’ (each individual panel
10’ (park view) 38” x 47.25”)
Includes a sponsor flag Production and installation included. Sponsor
responsible for design if more than a logo.
Production and installation included. Sponsor
responsible for design if more than a logo.
*EXCLUSIVE sponsorship of both main lobby
charting stations is available for $10,000.
- 28 -Investment: $2,500 (each)
MAIN
SPONSOR LOBBY CONFERENCE
DOOR ELEVATOR PLANTER FLAGS WALL
WRAP BANNER MOBILE APP
CLINGS BOXES (limit of 3 flags CLINGS
per sponsor) (CLINGS) (five maximum)
Place your logo on Whenever Conference Create a visual Place your logo Place your logo/ App banner visible
windows within conference attendees will impact at the and messaging brand on two to all attendees
select exterior attendees take an notice your logo/ conference with on select walls large windows and
doors throughout elevator in the message wrapped custom flags throughout the let the sun radiate
the conference convention center on a large planter placed in high conference center. your message to
center. Conference or their hotel, you box wrapped traffic areas. Conference all the conference
attendees will see will be right there. around a tree attendees will see attendees.
your brand every Your brand will be leading up to the your brand every
time they enter or showcased on the convention center time they walk to/
exit the building. front two panels or on select from sessions.
of an elevator. terraces.
Sponsor logo Sponsor logo Sponsor logo Sponsor logo Sponsor logo Sponsor logo Add link to
prominently and messaging and messaging and messaging and messaging and messaging recruitment page
displayed on a ten prominently prominently prominently prominently prominently or your institution’s
(need size units) displayed on the displayed on displayed on displayed on a displayed on two homepage
square window front two panels a large4-sided a custom flag large 3’ x 5’ wall windows (interior
cling (clings of an elevator in planter box (approximately cling facing message).
alternate window the convention structure 10’ high) in the
panes) on two center or specific convention center
exterior doors hotel (pending
venue approval
and availability)
Sponsor may place Production Location is Production Location is Full window cling
clings either facing and installation dependent on and installation dependent on size sign is 6’ x 4’
outside or inside included. Sponsor availability included. Sponsor availability and (each individual
responsible for responsible for convention center window cling is 3’
design if more design if more approval. x 4’)
than a logo. than a logo.
Production Production Production Production
and installation and installation and installation and installation
included. Sponsor included. Sponsor included. Sponsor included. Sponsor
responsible for responsible for responsible responsible for
design if more design if more for design if design if more
than a logo. than a logo. more than a than a logo.
logo.
- 29 -$1,500 Investment (each)
SACNAS LOTERÍA (Bingo Game)
Game participation will take place on social media. There will be 16 challenges associated with the
game, just like Lotería. Complete each challenge to complete the associated Lotería square. The winning
numbers will be announced on the last day at the SACNAS booth in the Expo Hall.
• Boost recruitment at your booth through social media engagement, inclusion in the mobile app, and the
additional in-person traffic to the booth
• Challenge Example: Come to booth 604 and take a selfie of yourself with the Anteater (UCI). Post the
selfie to one of your social media accounts and tag UC Irvine and SACNAS.
THE ATTENDEE CONTACT US THE EXPERT THE STORYTELLER THE TRAILBLAZER THE GIVER
“Previously I attended the conference as
a graduate student, but this was my first
time as a faculty member. The one-on-one
mentoring session was like an epiphany. I found
myself having come full circle from mentee
to mentor, from graduate student to faculty
member. During the meeting, I felt goose
bumps every time I sat in a roundtable and
students approached me with questions and
sought advice. Overall this meeting was pivotal
in helping me reaffirm my vision and mission...
to be in a position where I had direct contact
with students and to teach them fundamental
scientific principles while providing them with
mentorship and guidance.”
— Elizabeth Padilla-Crespo, PhD, Professional, Microbiology & Geoscience
- 30 -- 31 -
GRADUATE SCHOOL AND CAREER EXPO
EXPO
EXHIBITOR BENEFITS CHOICE
$2,000
PREMIUM
$2,500
CORPORATE
$3,500
PREMIERE
$5,000
10’ x 10’ Booth X X X X
CARPET INCLUDED X X X X
Pipe & Drape X X X X
Booth Décor Package
(2’ x 6’ Skirted Table, 2 Chairs, X X X X
1 Wastebasket, carpet)
Booth Identification Sign X X X X
Expo Hall Only Registration 2 2 2 2
Booth Placement High Traffic and
Normal Traffic Normal Traffic High Traffic
at Main Entry
Expo Hall Lounge Access X X X X
Transaction Processing Fee Included Included Included Included
*Academic Department with an active chapter will receive a $150 discount. Departments support that an active chapter will benefit
from this discount - upon approval from Chapter Programs Manager. Only one (1) discount per academic institution.
*Associations and nonprofits under $1 million organizational budget are eligible for $300 discount upon receipt of 990s.
WHAT IS NOT INCLUDED?
• Full conference registration (includes access to programming and meals)*
• Multiple registrations**
• Lead retrieval device or app
• Internet/WiFi service*
• Electrical outlets***
* Exhibitors may upgrade to a full conference registration at an additional $150 cost.
** Exhibitors may purchase up to two (2) additional exhibitor registrations per 10’x10’ booth.
*** Additional services can purchased in the exhibitor portal.
- 32 -EXHIBITOR POLICY
Payment Policy: A non-refundable down payment of $500 is due at the time of booth
reservation, and full payment is due within 30 days from the reservation date. All payments are
due in full by July 31, 2019. If a reservation is made within 30 days of the payment deadline
(July 31, 2019), payment will be due in full at the time of the reservation.
Failure to make a full and timely payment within 30 days from the order date will result in loss
of Exhibitor’s booth reservation. At this time, the exhibitor will have the option to accept a late
fee of $100 to extend the reservation. All payments are due in full by July 31, 2019 with
no exceptions.
Payment options are as follows:
• Credit card via the online point of sale system (POS) exhibits online reservation form.
• Call SACNAS directly to provide credit card information: 831-459-0170 ext. 226 (Amex,
MasterCard,Visa)
• If paying by a purchase order, the purchase order receipt must be submitted to SACNAS
within 30 days from the order date to accounting@sacnas.org
• Send a check (payable to SACNAS, with booth number in memo) via regular mail to:
SACNAS, P.O. Box 8526, Santa Cruz, CA, 95061-8526
• For overnight mail, send checks to: SACNAS, 1121 Pacific Ave., Santa Cruz, CA, 95060
• All academic instutions with an active SACNAS chapter interested in the discounted
exhibitor rate, please email exhibits@sacnas.org.
CANCELLATIONS
Booth Cancellation Deadline: June 30, 2019
Cancellations received and acknowledged by SACNAS on or before the booth reservation
cancellation deadline of June 30, 2019, will receive a refund of exhibitor’s fees minus a $500
cancellation processing fee per booth. After June 1, 2019, exhibitors cannot be refunded the
cost of their booth or any associated fees.
READY TO PARTNER?
Visit us online: sacnas.org/conference
Email sponsor@sacnas.org or call 831-459-0170
- 33 -You can also read
