THE UNIVERSITY OF WINNIPEG - Travel, Arrival & Quarantine Protocols April 7, 2021

THE UNIVERSITY
      OF WINNIPEG
Travel, Arrival & Quarantine Protocols
                           April 7, 2021

                                      Presented by:
                    Ashley Dunlop, Director of IIRSS
        Iresha Hewa Wellalage, Coordinator of IIRSS
               Ali Raza, Student Immigration Advisor

Can You Travel?
• International students may be authorized to travel to Canada if
  attending a designated learning institution (DLI) that has a COVID-19
  readiness plan approved by its province and is listed on the IRCC
  website.

• The University of Winnipeg’s Travel, Arrival and Quarantine Protocols
  have been approved by the Province of Manitoba, and that we are on
  the list

• UWinnipeg students with the required documentation will be able
  to begin or continue their studies from within Canada.

IRCC documents needed to travel
• You must have a valid study permit or a letter of introduction that
  shows you were approved for a study permit to travel to Canada
• Students with Stage 1 Approval (AIP) must wait to clear Stage 2 prior
  to travel
• US students: may apply for their study permit at the Port of Entry

• For more information: https://www.canada.ca/en/immigration-refugees-
  citizenship/services/coronavirus-covid19/students.html

Letters of Support
• Letters of Support are not a requirement to enter Canada, but
  HIGHLY RECOMMENDED. UWinnipeg students have been
  prevented from boarding flights without a letter of support in hand.
• A letter of support that can be presented to airline officials who may
  be unfamiliar with current Government of Canada policies.
• UWinnipeg issues letters of support to students who meet our
  conditions, and are prepared to show border officials that they
  meet the conditions for entering Canada.

L e t t e r s o f S u p p o r t – H ow t o R e q u e s t

• Email iirss@uwinnipeg.ca to request your letter. You must send us a
  copy of your visa, intended dates to travel, quarantine location and
  details, and be registered in at least 2 courses for Spring term
• *Returning students do not have to be registered full-time for Spring, but
  it is recommended.*
• To receive a letter of support from UWinnipeg, you will need to be
  registered in minimum of two Spring 2021 courses.

U W ’s T rave l , A r r iva l & Q u a ra n t i n e
P ro t o c o l
The UWinnipeg Travel, Arrival & Quarantine Protocol was developed to:

 Support safe international student travel, arrival and quarantine/self-isolation
  planning, while addressing the safety of students, staff, the campus community
  and general public health.
 Provide step by step instructions to incoming international students on how to
  safely prepare, travel, arrive, and quarantine upon arrival.
 Ensure students understand and assume their responsibility to meet safe
  travel and arrival procedures, as well as mandatory quarantine requirements
  as outlined by the Government of Canada and the Province of Manitoba.

Step 1: Depart Safe

Students must:
 Attend pre-travel orientation to review pre-departure, arrival and
  quarantine protocols or review the UWinnipeg Travel, Arrival &
  Quarantine Protocols (i.e. this PowerPoint)

D ow n l o a d A r r ive C a n A p p o r R e g i s t e r
      Online

Travellers to Canada are required to submit information digitally through ArriveCan
Submit your information within 48 hours before arriving in Canada. The app helps you
to:
• provide mandatory information required for entry into Canada
• reduce your wait time and points of contact at the border
• provinces and territories so that they can contact travellers for public health follow-
      up
• law enforcement to verify compliance with the mandatory isolation order

D ow n l o a d A r r ive C a n A p p o r R e g i s t e r
  Online
• Download the ArriveCAN app (iOS, Android or web format) or register at
  Canada.ca/ArriveCAN
• Once you submit your information through ArriveCAN:
     a receipt will be displayed and emailed to you
     show the receipt to a Canadian border services officer when you
      enter
• You can show your ArriveCAN receipt from:
     the app as a screenshot
     your email
     a printout

P rov i d e Q u a ra n t i n e D e t a i l s o n A r r ive C a n
You will be asked to enter quarantine details, including:
  whether you have accommodation where you can quarantine for 14 days or possibly
   longer
  the address of your final quarantine location
  whether you can avoid all contact with other people who didn’t travel with you while in your
   place of quarantine
  whether you’ll have access to basic necessities of life, including water, food, medication
   and heat, without leaving quarantine
  if there are people at increased risk from COVID-19 at that place (ages 65+, etc.)
  whether it's a group living environment or houses multiple families, such as living with
   roommates you can’t avoid who didn’t travel with you
 More details: https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-
 covid-19/arrivecan.html

Pre-Departure COVID Testing
• All travellers to Canada are required to present a negative COVID-19
  test result to airlines before departure (by air) or entering Canada (by
  land).
• Contact an accredited lab in your country to take a PCR (polymerase
  chain reaction) test no earlier than 72 hours before departure.
• For full details about COVID-19 pre-departure testing and air transport,
  see Flying to Canada: COVID-19 testing for travellers - Travel
  restrictions in Canada – Travel.gc.ca

Post-Arr ival COVID-19 Testing
• A post arrival COVID-19 test is required at the Port of Entry (Toronto,
  Montreal, Calgary and Vancouver)

• To speed up the process, register in advance here: Flying to Canada:
  COVID-19 testing for travellers - Travel restrictions in Canada –
  Travel.gc.ca

3 D ay G ove r n m e n t Q u a ra n t i n e – A i r
T rave l l e r s
• There will be a mandatory 3 day stay at Government-
  authorized hotels while you wait for the test result, at your
  personal expense
• You must book in advance. Look at this website, choose
  your port of entry, and follow the booking directions:
  COVID-19 mandatory hotel stopover: Booking and list of
  government-authorized hotels - Canada.ca

T h e R e s t o f Yo u r Q u a ra n t i n e

• After completing your government quarantine and receiving
  a negative test result, you will travel on to your final
  destination (Winnipeg) to complete the remaining days of
  your 14 day quarantine.
• In cases where a test result comes back positive, you will
  be shifted to the government-facilitated isolation facility or a
  suitable location.

T rave l S a f e : P re p a re Yo u r Pa p e r wo rk

Prepare important documents including:
• Passport
• Study Permit or Study Permit Approval Letter
• Letter of Acceptance (LOA)
• Custodianship document, if applicable
• Proof of insurance for quarantine period from Manitoba
  International Student Health Plan (included on Letter of Support)
• ArriveCan registration receipt

P re p a r i n g Yo u r Pa p e r wo rk

• Negative COVID-19 test result
• Letter of Support from UWinnipeg’s IIRSS (UG students) or
  Graduate Studies
• Proof of 2 Quarantine Bookings (3 day government quarantine,
  remaining quarantine in Winnipeg)
• Contact information for IIRSS, quarantine location, airline, including
  24/7 emergency phone number

       Carry these documents with you, not in your packed luggage!

Pa c k i n g L i s t & S u p p l i e s f o r Q u a ra n t i n e

General items to consider :                 In your carry-on baggage:
•   60 disposable face masks or 30          •   At least 2 masks
    disposable and 1 cloth face mask        •   Several pairs of gloves
•   One large bottle of quality sanitizer   •   Travel sized hand sanitizer
•   Box of nitrile gloves                   •   Disinfecting wipes
•   Thermometer                             •   All medications and essential toiletries
•   Tissue                                  •   Change of clothes
•   Clothing                                •   Chargers, adaptors, electronics, laptop,
•   Entertainment (books, movies, music,        SIM card… anything you will need to
    games)                                      support your studies during quarantine
•   Toiletries

S t e p 2 : T rave l S a f e
During your trip:
• Wear a non-medical mask or face covering, following airline
  recommendations
• Wash and sanitize your hands often
• Observe appropriate physical distancing guidelines, as best as possible.
  (Attempt to maintain a 2-metre distance)
• Be aware of the local situation for your connections and follow local public
  health advice while in transit. Be prepared for unexpected challenges and
  delays!

S t e p 2 : T rave l S a f e

Additional Safety Measures:
• Ensure cell phones and electronics are charged, and bring chargers,
  including voltage converter/adaptor
• Stay in touch with IIRSS, Campus Living, etc. to report delays or problems
  during travel
• Bring snack foods as restaurants may be closed. Note that some foods
  (fruit, nuts or meat products) are not permitted to enter the country.

S t e p 3 : Q u a ra n t i n e ( a i r t rave l l e r s )
- H o t e l Q u a ra n t i n e ( u p t o 3 d ay s )
Your quarantine will begin with your pre-booked Government of Canada Hotel
quarantine, at the port of entry.

Upon arrival, you will:
• Go through Canadian Customs, presenting all the required documents for your
   studies, and related to your COVID testing and quarantine, for assessment by
   a Border Services Officer
• Take a COVID-19 arrival test
• Go directly to your pre-booked hotel to await results from your arrival test

S t e p 3 : Q u a ra n t i n e ( a i r t rave l l e r s )
  - re s t o f q u a ra n t i n e ( t o t a l 1 4 d ay s )

• After you receive your negative COVID-19 test results, you can travel on
  to Winnipeg to complete the rest of your quarantine.
• Be in touch with your airline or travel agent about your onwards travel and
  keep us informed if you have registered for airport pickup

S t e p 4 : Q u a ra n t i n e S a f e i n W i n n i p e g -
  A i r p o r t P ro c e d u re s
• IIRSS will arrange safe airport pickups for undergraduate/graduate students
  participating in a UWinnipeg-sponsored quarantine
• You must register for this service, as soon as you have your travel details
  confirmed: https://www.uwinnipeg.ca/student/intl/services/airport-reception.html
• Upon arrival in Winnipeg, you must take private transportation directly to your
  quarantine location
• This means no stops for groceries, medication, chargers, or anything you didn’t
  pack with you!
• Wear a non-medical mask or face covering while travelling to the place where
  you'll quarantine or isolate

S t e p 4 : Q u a ra n t i n e S a f e i n W i n n i p e g
  – Q u a ra n t i n e L o c a t i o n s
OPTION                  DESCRIPTION                               COST (APPROX.)
UWinnipeg               A private room in campus dormitory        Rent: $462 (room and taxes)
Residence               with a private bathroom; 3 meals          Meal plan (mandatory): $560
                        delivered per day +                       Total = $1,078 CAD
                        UWinnipeg quarantine support              FULLY BOOKED APRIL 12 to 30
Holiday Inn & Suites    A private room at the Holiday Inn         Rent: $1,097 (room and taxes)
                        adjacent to campus +                      Meal plan (optional): $560
                        UWinnipeg quarantine support              Total: $1,656+ CAD depending
                                                                  on meal plan options
Languages Canada        A 11-night quarantine hotel stay upon      $1,550 to $1,880 CAD + taxes,
Study Safe Corridor     arrival in your destination city, 3 meals depending on option selected
All-Inclusive Package   included, airport transfer, SIM card, etc.
                        included
                        Options & booking here: Winnipeg
                        hotels 11 day (eventscloud.com)

U n ive r s i t y - S u p p o r t e d Q u a ra n t i n e
Options

To book:
UW Residence: email housing@uwinnipeg.ca
Holiday Inn and Suites Winnipeg - Downtown: email and request
UWinnipeg Quarantine Package (ivan.lam@whg.com)
Languages Canada: book directly on website:
https://na.eventscloud.com/website/20294/howto/

U n ive r s i t y - S u p p o r t e d Q u a ra n t i n e
Options
Students in University-Supported Quarantines will receive:
• Private and safe transport from airport to quarantine location
• Linens, towels and related supplies for 14 days
• High speed Internet access
• Wellness checks by counsellor and health clinic staff
• Personal check-ins with our student mentors and staff
• Social and group activities run by our student mentors

S t e p 4 : Q u a ra n t i n e S a f e
– Self-Monitoring for Symptoms

• Students will be required to self-monitor daily for symptoms of
  Covid-19 using the Manitoba Self Screening Tool.
• If a student experiences any symptoms of Covid-19 during the
  quarantine period, he/she must follow the directives of Manitoba
  Public Health, and immediately notify the quarantine location and
  The University of Winnipeg.
• https://sharedhealthmb.ca/covid19/screening-tool/
• Confirm symptoms, seek medical support and inquire about testing
  with Health Links by calling 204-788-8200 or 1-888-315-9257

S t e p 4 : Q u a ra n t i n e S a f e
– D u r i n g Q u a ra n t i n e
During Quarantine, you may not:
• Leave your location for any reason other than to seek urgent medical
  attention
• Have any guests
You must:
• Monitor your health for COVID-19 symptoms
• Follow all other guidance provided by your local public health authority
• Submit your 10 day follow up COVID-19 test (kit provided to you)
• Full Details about Quarantine Requirements: Mandatory quarantine or
  isolation – Travel restrictions in Canada – Travel.gc.ca

S t e p 4 : Q u a ra n t i n e S a f e
– Compliance
After you arrive in Canada, a representative of the Government of
Canada will call you to monitor compliance, and may also drop in on
your quarantine location (this has happened to UW students)
! Violating instructions provided to you when you entered Canada or
failing to provide accurate information is an offence and could lead to
up to:
• 6 months in prison and/or
• $750,000 in fines, being found inadmissible, removed from Canada
  and banned from entering for 1 year

O t h e r : A r r iv i n g by L a n d ( d i re c t ly f ro m
US)
• Travellers arriving by land (i.e. directly from the United States) do
  not complete a 3 day quarantine at the port of entry, but still must
  take a test on arrival and complete a 14 day quarantine.
• For full details, please see: Driving to Canada: COVID-19 testing
  for travellers - Travel restrictions in Canada – Travel.gc.ca
• Do NOT land in the USA and attempt entry at a land border, if you
  are coming from overseas.

H e a l t h I n s u ra n c e C ove ra ge

Your health insurance coverage through the Manitoba International
Student Health Plan provides your basic health coverage for the
entire year (up until August 2021)

This means you will have health coverage immediately upon arrival in
Manitoba, and during your quarantine.

S I M C a rd s

• PhoneBox is a telecommunication provider in Canada whose
products are tailored to the needs of international students.
•   PhoneBox offers Canadian local cell phone numbers with
affordable monthly plans, starting at just $40/month, with no
contractual commitments.
• You can order your SIM card and have it sent to your home, so you
have it for travel
• Click here for more information or email
    https://prepaid.gophonebox.com/?bn=1613

U p c o m i n g E ve n t s

FYI Session dates – learn how to pick and register for classes!
• March 11th, 9:00 am - 10:30 am
• March 18th, 9:00 am - 10:30 am
• April 1st, 9:00 am - 10:30 am
• April 15th, 9:00 am - 10:30 am
https://zoom.us/j/91305690331
Meeting ID: 913 0569 0331
Passcode: 525788

U p c o m i n g E ve n t s

International Welcome Week!

• May 3rd, 9:00-10:00 am: Introduction to Staff and Services
• May 4th, 9:00-10:00 am: Immigration
• May 5th, 9:00-10:00 am: Academic Advising
• May 6th, 9:00-10:00 am: Library
• May 7th, 9:00-10:00 am: Health Insurance

Next Steps – COMPLETE IN THIS
ORDER
 Receive full study permit/letter of approval
 Register for courses (minimum 2)
 Book your flight
 Book your quarantine and airport pickup
 Contact IIRSS for letter of support to travel (after receiving
  visa/booking quarantine)
 Complete Government of Canada Travel Checklist: Air or Land
  version
 Stay in touch with IIRSS!

Courses and Refunds
If you are waiting for your visa or approval letter and intend to begin:
 If you drop your courses before they start, there is no fee charged for
  the course. Your funds will be transferred to the next term.
 If you choose to continue, there will be no refund of these course fees
  if you receive a visa refusal in future.
 If you choose to drop, you can begin your studies in the Fall intake

How to Def er
Check your Letter of Acceptance (LOA)
If September 2021 (Fall) is listed as a start term on page 2, you do not have to
request additional documentation from Admissions. Complete the survey to defer,
and watch your email about information regarding registering for Fall. Drop your
Spring courses
If September 2021 (Fall) is NOT listed, email intladmissions@uwinnipeg.ca to
request a new term on your LOA (you must comply with conditions to be
considered)
All Students Deferring: complete the survey on these links (bottom of page):
https://www.uwinnipeg.ca/student/intl/

Questions?