Tower Hamlets Council 2021 Holiday Activities and Food Programme Guidelines
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Tower Hamlets Council 2021 Holiday Activities and Food Programme
Guidelines
School holidays can be particular pressure points for some families because of increased costs (such
as food and childcare) and reduced incomes. For some children that can lead to a holiday experience
gap – with children from disadvantaged families less likely to access organised out-of-school activities,
more likely to experience ‘unhealthy holidays’ in terms of nutrition and physical health, and more
likely to experience social isolation.
Free holiday clubs are a response to this issue and evidence suggests that they can have a positive
impact on children and young people and that they work best when they provide consistent and easily
accessible enrichment activities, for more than just breakfast or lunch, and when they involve children
(and parents) in food preparation.
To address this, the Tower Hamlets Council Holiday Activities and Food Programme seeks to increase
the number of disadvantaged children, those eligible for free school meals, accessing free holiday
provision including healthy food and enriching activities during the 2021 school summer holiday
period.
Programme Aims
The overall aims of the Holiday Activities and Food Programme are to support children to:
• Eat healthier
• Be more active
• Take part in engaging and enriching activities which support the development of resilience,
character, wellbeing and other key skills
• Be safe and not socially isolated
• Have greater knowledge of health and nutrition
In addition, the Holiday Activities and Food Programme aims to support families to be more engaged
with Schools and other local services, have a greater knowledge and awareness of local free holiday
provision. The primary focus of the programme will be engaging and supporting children eligible for
Free School Meals. Those eligible for Free School Meals must be prioritised.
The Holiday Activities and Food Programme application process is being coordinated by East End Community
Foundation. All grants will be awarded and managed by Tower Hamlets Council.Available Funding
Grants are available depending on the number of places available each day at the club. An increased
grant amount is available to support groups providing SEND-focused summer holiday activities to
reflect the additional support required. To claim the SEND rate, at least 50% of attendees must be
SEND.
There will be a maximum amount of funding available relative to the number of places made available,
as shown in the table below:
Mainstream SEND
Number of Funding Number of Funding
places available available places available available
- - 25 £8,500
30 £6,200 30 £9,420
35 £6,920 35 £10,340
40 £7,640 40 £11,260
45 £8,360 45 £12,180
50 £9,080 50 £13,100
55 £9,800 55 £14,020
60 £10,520 60 £14,940
65 £11,240 65 £15,860
70 £11,960 70 £16,780
75 £12,680 75 £17,700
80 £13,400 80 £18,620
85 £14,120 85 £19,540
90 £14,840 90 £20,460
95 £15,560 95 £21,380
100 £16,280 100 £22,300
105 £17,000 105 £23,220
110 £17,720 110 £24,140
115 £18,440 115 £25,060
120 £19,160 120 £25,980
125 £19,880 125 £26,900
130 £20,600 130 £27,820
135 £21,320 135 £28,740
140 £22,040 140 £29,660
145 £22,760 145 £30,580
150 £23,480 150 £31,500
Each 5 additional places - £720 Each 5 additional places - £920
No maximum limit – grants will increase at the same rate to any size
Please outline in your application how many places per day will be available at your club, and only
bid for the corresponding amount in the table or less.
Clubs should expect to be operating at full capacity. It is expected that your average daily attendance
will be the same as the number of places bid for in your application.
No more than 2.5% of your grant can be spent on capital items.Minimum Standards of Activity
There are minimum standards which must be reached for each provision:
• Cost: clubs must be free to attend. Funding can be used to provide free places at paid clubs to
FSM-eligible children, but all other standards must still be met, and every effort must be made
to avoid stigmatising free attendees.
• Delivery Structure: clubs should deliver a minimum of 64 hours of activities in a 4x4x4
structure. This means 4 hours of activity per day, 4 days per week for 4 weeks (a total of 64
hours of provision). There may be some limited flexibility on the structure as long as the
number of hours is met. Please note, this is a minimum, and priority will be given to clubs
offering a total of more than 64 hours of activity.
• Food: at least one meal served per day and all food and snacks must meet the school food
standards. Our expectation is that the majority of food will be hot, however we understand
there will be occasions when this is not possible, and a cold alternative should be used. Please
see the next section for further information.
• Nutritional Education: provision must include an element of nutritional education each day
aimed at improving knowledge and awareness of healthy eating. This does not need to be
formal learning sessions, but children should be able to participate in activities to build their
understanding of healthy eating e.g. helping with food preparation. Please note training will
be provided by Tower Hamlets Council on this and materials will be provided.
• Enriching Activities: clubs must provide fun and enriching activities that provide children with
opportunities to develop new skills or knowledge, to consolidate existing skills and knowledge
or to try out new experiences. This could include physical activities, creative activities or
experiences.
• Physical Activities: clubs must provide activities which meet the physical activity guidelines
on a daily basis.
• Food Education for Families and Carers: clubs must include at least weekly training and advice
sessions for parents, carers and other family members which provide advice on how to source,
prepare and cook nutritious and low-cost food. Please note support will be provided by
Tower Hamlets Council on this and materials will be provided.
• Signposting and Referrals: clubs must be able to provide information, signposting or referrals
to other services that would benefit children and their families. This could be sessions or
information provided by Citizen’s Advice, School Nurses, dentists or other healthcare
practitioners, Family Support Services, Housing Support, organisations providing employment
support or financial education. Tower Hamlets Council has existing partnerships in place and
will provide information on where families can be referred to, but providers should think
how this element will fit with their delivery plan.Food Options
Each holiday clubs must ensure that at least one meal per day is provided to each child. Every meal
provided must meet the school food standards. It is preferred that the meals served are hot, but we
understand in certain circumstances this will not be possible. Within the application you must outline
your plan for food provision and confirm that you will meet the necessary standards.
With your grant funding you can either:
1) Produce healthy food yourself
2) Access redistributed ingredients from organisations such as Felix Project and the Tower
Hamlets Food Hub
3) Purchase food delivered in from an approved provider
4) Source your own provider, subject to meeting school food standards
All food provided must be budgeted for from within the grant amount.
If clubs would like redistributed ingredients, we will make every effort to support clubs where possible,
but this provision will, due to its nature, be subject to availability and supply. There will be no cost
associated with this.
Tower Hamlets Council will make available a list of approved providers to all applicants. Please indicate
in your application whether you would like to receive this information. Please remember to budget
for the cost of the food and the logistics of delivery/collection.
If you are planning to provide your own food or source your own provider, please provide details on
the application form.
What We Will Fund
Funding can be used for a variety of things, but we would expect it to fall within two broad categories:
• to support the holiday offer itself (e.g. setting up new provision, paying for additional staff)
• to support quality improvement of provision (e.g. bringing in sports coaches, establishing
partnerships with catering organisations, catering equipment etc.)
What We Won’t Fund
• activities where a profit will be distributed for private gain or projects that have no charitable
or community element
• religious or political activity (we are able to fund religious organisations if they are providing
benefit for the wider community)
• activity that replaces government funding or is a statutory responsibility, for example, we can
only fund school activities that are additional to the curriculum
• activities that benefit individuals, rather than a wider community
• retrospective costs and loan repayments
• expenditure or activities that have already taken place
• foreign travelMonitoring & Evaluation
In order to derive as much learning as possible Tower Hamlets Council will gather a range of
information from funded activities. All providers must collect the following information for all pupils
attending each session:
• First name
• Surname
• Gender
• Date of birth
• Home postcode
• UPN if available (Unique Pupil Number)
• Dates of all sessions attended
• Whether they have special educational needs or a disability
Clubs will be required to report weekly on attendances and numbers of FSM children. Tower Hamlets
Council will provide a survey for children and parents/carers to monitor eating behaviour before and
after the programme and to assess awareness of local services.
Supporting Documents
You will need to provide the following supporting documents with your application:
• Constitution or articles of association
• Approved accounts or a record of income and expenditure for the organisation
• One bank statement dated within the last 3 months that shows the account is in the
organisation’s name, account number and sort code
• Equality & Diversity Policy
• Safeguarding Policy
Organisations must be able to demonstrate and explain their safeguarding arrangements and have
relevant and appropriate policies and procedures in place in relation to:
• Safeguarding
• Health and safety
• Insurance
• Accessibility and inclusiveness
• Where appropriate, clubs must also be compliant with the Ofsted requirements for working
with children
How to Apply
Organisations can apply by clicking this link.
Applications forms must be submitted by 12 noon on Wednesday 26th May 2021. Grants will be
awarded in mid-June 2021.
The application process is being administered by East End Community Foundation and grants will be
awarded and managed by Tower Hamlets Council.You can also read
