WEDDING PLANNING CHECKLIST - The Commons
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WEDDING PLANNING CHECKLIST
18 - 12 months before
In-between pinterest searching and constant Googling - give your partner a hug. It’s time to get into the details,
how exciting! Focus on getting some of the big elements out of the way, these will all tie into your theme, vibe
and goals of your wedding.
start Tour wedding venues - have a look at our incredible wedding venues here
the wheels Interview and book wedding planner or day-of coordinator
in motion Do you need one of these? What is the difference?
Start thinking about decor and colours (well - if you are like us you’ve been thinking
about this for awhile!)
Confirm date
Choose wedding party - big or small, that’s up to you!
Reserve a block of hotel rooms for out-of-town guests
Research dresses and suits and get a style board started. Buy the dress if you find the
perfect one!
Hint: book an entire day off with a group of, it is perfectly acceptable to
drink a little champagne!
vendors Get quotes from other key vendors
Interview and book officiant
Book tastings and confirm vendors
Caterer
Cake/dessert if this won’t be provided by the caterer
By the end of this time we recommend you at minimum have the following booked
to avoid disappointment as these vendors often book up fast:
Venue Music and Entertainment
Catering Officiant
Florist Wedding planner / day-of coordinator
Photographer & Videographer Hair and make-up artists9 months before
You’re really in the swing of things now, and you’ve likely accomplished a lot already! Next step is working on
some of the details that will tie the theme throughout your wedding, from invites to wedding party outfits - these
elements will take your wedding to the next level.
building Confirm colour palette
the Start thinking about rentals (chairs, tables, linens) and put in an order.
foundation Hint: You can always amend/cancel the order but it is best to make sure your
items are available, especially specialty items such as soft seating, arches etc.
Confirm any specialty vendors or equipment that will help make your day unique
Hint: Specialty food vendors like coffee carts, or food trucks, or entertainment,
or candy bars, special bartenders or late night snacks)
Set up gift registry
Plan + reserve honeymoon if planning on right after wedding
Launch your wedding website
dress & If you haven’t already bought the wedding dress, try and nail one down now.
wedding Hint: Don’t overthink it!
party Have your wedding dress altered
Begin searching for wedding party dresses and suits
Shop for any accessories such as shoes, socks, jewelry
invitations Choose, design and order invitations
Hint: if there are budget constraints, find an email service like Paperless
Post
Don’t have everyone’s address? We suggest starting a google form and
sending everyone the link
Send out save-the-dates
Hint: need a budget and eco-friendly option? Email or digital invites are
just as good these days!6 months before
It may seem like it will never arrive, but things are starting to fall into place - you and your partner are getting
so close to your big day.
connecting Send out your invites
the dots Research + order any wedding favors or decor element
Sit down with all your vendors and go over the day
If rentals aren’t included - starting booking anything else needed
Table
Chairs
Linens
Plates, cutlery, serving dishes
Glassware
Order any other decor items required
details for Purchase wedding rings
success Plan rehearsal dinner
Confirm person in wedding party that is planning bachelor/ette parties
Are you just having a wedding shower? Jake and Jill parties? What would
make this extra special?
Book cars or transportation for wedding day
tip from the pros:
If this is starting to feel like your fulltime job and the never-ending list
of to-do keep you up at night – ask for help, take a break and come back
re-inspired!4 - 2 months before
Details, details, details - they may seem endless, but everything is taking shape! You are on track! Keep up the
incredible work!
4 month Book any accommodations needed for wedding night
countdown Meet with florist + discuss colours within your theme
Decide on specific songs for special moments:
Walking down the aisle
Entrance for reception
First dance
If you are doing any DIY elements for your day, start working on them
Hint: Make it fun and invite friends to help!
Reserve any extra tech items not included with your venue (lighting, video or sound)
2 month Obtain a marriage license
reality Finalize menu and catering plan
Hint: Plan for a late night snack, your guests will be hungry from all the
dancing and celebrating!
Design and order menu cards
Draft a run-of-show, confirming all the big things to hit during your ceremony and
reception. If you have a wedding planner they will walk you through the process,
however if you are doing everything yourself reach out to your vendors as they have
done this many times and are a wealth of information about what works best.
Hint: this ensures all vendors and additional staff are on the same page and
takes the stress off you! No one wants to project manage on their wedding
day
Begin writing vows
Order any gifts needed for wedding party, parents or each other
Design and order any specific rehearsal dinner invites needed1 month before
Yes, you heard correctly - only ONE month left till your wedding!
30 days and Confirm final seating arrangement
counting! Finalize day-of time-line with all vendors (or if you have a day-of coordinator have
them reach out)
Confirming all details with each vendor used
Share inspiration with photographers and videographers to ensure you get
all the shots you want!
Schedule hair and make up test run
Confirm the number of centre pieces needed. Bouquets and boutonnieres
too!
Design and order thank you cards
Confirm any honeymoon bookings
Track your RSVPs and follow up with non-responders
Discuss any contingency plans
Snow, rain, and hail happen - even on your wedding day!
Extras
Organize guestbook
Small decor like battery powered candles
Cake servers
wedding day survival kits
Anticipate issues will come up. Make sure you have things on hand to fix
any situation, things like: advil, stain remover, bobby pins, deodorant,
tampons, sewing kit, breath mints, wet whips, nail file, granola bars, etc.
These little things will save the day!1 week - day of
Can you believe it? You’ve made it, and now you get to sit back and ENJOY getting married!
7 days out Share the final day-of schedule with all parties
Give the final guestlist count to the caterer
Confirm delivery/load-in times with all vendors
Connect with your vendors on any other details needed
Hint: choose and confirm your point person and let them know who it is so
you are not bothered by little details on the day of your wedding
Break in your shoes!
Waxing, hair cut/colour, etc
Finalize vows
day Give rings to best man
before... Make sure any vendor cheques are in hand (either to your event curator, point
person or the best man)
Nails - mani + pedi
Attend rehearsal dinner
Hint: Drink lots of water ;) Don’t stay up all night!
Finish packing for honeymoon
DAY OF! Get some SLEEP!
Practice your vows
Drink lots of water
Eat something!
Get Married!!!thank you WE LOOK FORWARD TO WORKING WITH YOU
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