Welcome Back for School Year 2021-2022 - Special Education Director's Webinar Supporting Schools and Students to Achieve - Idaho Training ...
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Welcome Back for School Year 2021-2022 Special Education Director’s Webinar Supporting Schools and Students to Achieve August 11, 2021 SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION
Agenda
• Welcome Kim!
• Early Childhood Updates
• Data & Reporting – Review, Correct, and Prep
• Secondary Transition
• Alt Assessment and Medicaid
• Dispute Resolution
• Special Populations
• Funding & Fiscal Accountability
• Changes to the website & new resources
• Updates from SESTA
Welcome Back for SY 21-22 – August 11, 2021 | 2
Welcome Kimberli Shaner!
Please welcome Kim, our
new Dispute Resolution
Coordinator!
3
Early Childhood Special
Education
Shannon Dunstan –Early Childhood Coordinator
Welcome Back for SY 21-22 – August 11, 2021 | 4
See The Sound
REGISTER NOW!
LIMITED TO 30
INDIVIDUALS PER
SESSION
5
New Resources – ITC – EC Topic Page
• Early Childhood
Outcome (ECO)
Process
• Idaho Early Learning
eGuidelines
Welcome Back for SY 21-22 – August 11, 2021 | 6
Data and Reporting
Review, Correct, and Prep
Alisa Fewkes –Data and Reporting Coordinator
Supporting Schools and Students to Achieve
SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION Welcome Back for SY 21-22 – August 11, 2021 | 7
Review End of Year Reporting
2020-2021 data are used for:
• Monitoring;
• Significant Disproportionality; and
• Determinations
Welcome Back for SY 21-22 – August 11, 2021 | 8
Review and Correct
Reporting Special Education Data in ISEE
• Child Find (60-day Timeline)
• Early Childhood Transition
• Program Exit
• Disciplinary Action
• Early Childhood Outcomes
Welcome Back for SY 21-22 – August 11, 2021 | 9
2021-2022 Data Preparation
Systems and Communications
• Enrollment/Registrar
• Discipline
• ISEE
Welcome Back for SY 21-22 – August 11, 2021 | 10Make Sure to Report
All students ages 3-21 receiving special education
• IEP
• Service plan
All disability categories
• Speech/Language Impairment
All grade levels (PK – 12)
• Grade level PK regardless of service location
• Grade 12 – Secondary Transition
Welcome Back for SY 21-22 – August 11, 2021 | 11Environments
Age 3-5 Enrolled in PK
• Codes 44-52
Age 5 Enrolled in Kindergarten – Age 21
• Codes 01-21
* Students who are Kindergarten age eligible should be
recorded as enrolled in Kindergarten.
Welcome Back for SY 21-22 – August 11, 2021 | 12Registration is Open
https://form.jotform.com/211966000855050
Data and Reporting - Review, Correct, and Prep | 13Data Drill Down
Part of Assessment Roadshow
September 23 – Region 3: Boise/Meridian/Nampa
September 29 – Region 5: Idaho Falls
September 30 – Region 4: Twin Falls
October 5 – Region 1: Coeur d’Alene
October 6 – Region 2: Moscow
Welcome Back for SY 21-22 – August 11, 2021 | 14Secondary Transition
Updates
Randi Cole –Secondary Transition Coordinator
Supporting Schools and Students to Achieve
SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION Welcome Back for SY 21-22 – August 11, 2021 | 15Moving On Binder
Updated Binder and supporting documents available on ITC!
ITC: Secondary Transition topic page
Updated Documents:
• Moving On Binder 2021
• Planning for Graduation
• ID Graduation Timeline and Transition Activities
• IEP Team Grad Guide and Transition Planning Tool
• Transition Timeline: A Yearly Guide for Teaching
Transition Skills (PreK-Age 21)
Welcome Back for SY 21-22 – August 11, 2021 | 162021 Fall Transition Institute
REMINDER to SAVE the
DATES!
November 3rd (full day)
and 4th (half day)
Team Lead Registration and Survey
Please complete by Monday, August 23rd
Welcome Back for SY 21-22 – August 11, 2021 | 17Updates from the Alternate
Universe
Karren Streagle, Ph.D. – Alternate Assessment/Low Incidence Disabilities/
Medicaid Coordinator
Welcome Back for SY 21-22 – August 11, 2021 | 182021 IDAA ELA & Math Scores are still a…
Welcome Back for SY 21-22 – August 11, 2021 | 19IDAA ELA & Math Scores
• Planned to report raw scores
• Must report comparable scores
• Proficiency Levels
• Might use another state’s cut scores
Welcome Back for SY 21-22 – August 11, 2021 | 20Spring 2022 IDAA Test Administration
• IDAA ELA and Math
• Live test
• IDAA Science
• Operational field test
• Standard setting summer 2022
• Scores fall 2022
Welcome Back for SY 21-22 – August 11, 2021 | 21Spring 2022 IDAA Test Forms
• Computer adaptive tests
• Online
• Fixed Forms
• Online with printed response option cards
• Online fixed form with embossed graphics
• Paper fixed form test, online human voice recordings
IDAA fixed forms will require IEP
accommodation and SDE approval
Welcome Back for SY 21-22 – August 11, 2021 | 22Updates from the Medicaid
Sandbox
Karren Streagle, Ph.D.
Alternate Assessment/Low Incidence Disabilities/
Medicaid Coordinator
Welcome Back for SY 21-22 – August 11, 2021 | 23Medicaid SBS Reference Guide 2021-22
• School-Based Medicaid topic page
• Minor changes
• Hyperlinks
• Screenshots
• “Licensed practitioner of the
healing arts”
• Substantive change
• Removal of 3-year evaluation requirement for CHIS
Welcome Back for SY 21-22 – August 11, 2021 | 24Updated SBS Fee Schedule
• Bureau of Financial Operations (BFO)
reviewing all fee schedules
• No changes anticipated for SBS
Welcome Back for SY 21-22 – August 11, 2021 | 25COVID-19 Public Health Emergency
• Hyperlink to Renewal Notice of COVID-19 PHE
• Renewed effective July 20, 2021
• Extension for 90 days
• October 19, 2021
Welcome Back for SY 21-22 – August 11, 2021 | 26Medicaid Advisory Committee Meetings
• Resume face-to-face meetings
• State Department of Education
• Wednesday, September 8, 2021: 1:00 – 4:00 PM
• Wednesday, December 8, 2021: 1:00 – 4:00 PM
• Wednesday, March 9, 2022: 1:00 – 4:00 PM
• Wednesday, June 8, 2022: 1:00 – 4:00 PM
Welcome Back for SY 21-22 – August 11, 2021 | 27MAC Representatives
Region/Type Name LEA
Region 1 Sara Yoder Boundary SD
Region 2 Shannon Richards Moscow SD
Region 3 Chynna Hirasaki Caldwell SD
Region 4 Sherry Bingham Minidoka SD
Region 5 Holly Tanner Bear Lake SD
Region 6 Bryon Kennedy Sugar-Salem SD
Charter School Tara Handy Rolling Hills Public Charter
Virtual Charter Jared Bissen Gem Prep
Welcome Back for SY 21-22 – August 11, 2021 | 28Recognition of Lori Ravet
Welcome Back for SY 21-22 – August 11, 2021 | 29Dispute Resolution
Transfer Students
Kimberli Shaner – Dispute Resolution Coordinator
Emily Sommer – Dispute Resolution Program Specialist
Welcome Back for SY 21-22 – August 11, 2021 | 30Training Slides
In case you missed it, presentation slides will be available at the SDE website under
Special Education, Resource Center, Recent Trainings.
Julie Weatherly, Resolutions Greg Abell, Principal,
in Special Education, Inc. Sound Options Group, LLC
“What LEA Representatives “Deepening Leadership and
Need to Know and Do as IEP Conflict Engagement
Team Meeting Process Capacity”
Leaders” Welcome Back for SY 21-22 – August 11, 2021 | 31Idaho Special Education News
Be sure to check out the
latest issue of the Idaho
Special Education News at
the following link:
https://www.sde.idaho.gov/s
ped/resource-center.html
32Are you ready for transfer students with IEPs?
• Timelines begin upon the Student’s
enrollment [IDAPA 08.02.03.109.04(F)]
• Written request for current IEP within
two school days!
• IEP Team determines whether
new/additional assessments are
necessary within five schools days of
receiving the IEP.
• IEP Team Meeting is necessary to create
interim IEP with parent agreement or
implement the current IEP.
Welcome Back for SY 21-22 – August 11, 2021 | 33And…
• If there is no agreement, the student is placed in
General Education.
• This means that the education provided the student
is still appropriate.
• Or in other words do not use the threat of a general
education placement to force an agreed upon
interim IEP with the parents.
Welcome Back for SY 21-22 – August 11, 2021 | 34Implement the former district’s IEP
• The current IEP from the Idaho
school district shall be implemented
if a new IEP cannot be developed
within five (5) school days of the
student’s enrollment or if a
reevaluation will be taking place.
• 60 calendar days [excluding periods
when regular school is not in session
of five or more consecutive days]
from date of written consent to
determine eligibility
• Implement IEP within 30 days of
eligibility determination unless
parents agree to an extension.
Welcome Back for SY 21-22 – August 11, 2021 | 35Go through Transfer Process
Transfer Process (Formerly Known as Sufficiency Review)
• IEP teams use the transfer process to review the special education records of incoming students and
determine what next steps are needed to ensure that the student has uninterrupted access to FAPE.
Transfer Process Quick Guide Transfer Process Decision Tree
36Special Populations
Updates
Debi Smith – Special Populations Coordinator
Welcome Back for SY 21-22 – August 11, 2021 | 37Important Reminder to LEA Charter Schools
Charter Schools MUST adopt the
Idaho Special Education Manual ANNUALLY
CHAPTER 8: CHARTER SCHOOLS
Federal law requires that students with disabilities be offered educational choices
comparable to those offered to students without disabilities. One of these choices is the
opportunity to attend a public charter school. Each public charter school, whether a
charter school within a district or a charter school LEA (Local Education Agency), shares in
the obligation to accept and appropriately serve students with disabilities under the IDEA
in the same manner as any other public school.
The LEA charter school board of directors/trustees is required to adopt and ensure that
the LEA implements this Manual.
Welcome Back for SY 21-22 – August 11, 2021 | 38GSFR Updates
2021 UPDATED GSFR CHECKLISTS
Other News:
• A return to the same review cycle
• Technical assistance requirements for LEAs
who have been found out of compliance 3
consecutive years or had 13+ issues of
noncompliance during a single review cycle
• Changing the criteria for the 1% file review
to be replaced with an absolute based on
LEA’s child count.
Welcome Back for SY 21-22 – August 11, 2021 | 39GSFR File Review Requirements
Child Count # of Required Files Approximate # of
to Review LEAs
0-25 3 (or child count if less than 3) 40
26-50 5 43
51-100 6 24
101-300 7 37
301-600 8 10
601-1,000 9 6
1,001-1,500 12 5
1,501-2,000 18 2
2,001-2,500 20 0
2,501-3,000 25 0
3,001 + 30 2
Welcome Back for SY 21-22 – August 11, 2021 | 40Equity in Special Education- Significant Disproportionality
Equity in Special Education - Link to the ITC
Welcome Back for SY 21-22 – August 11, 2021 | 4134 New Special Education Directors
Region 1: 1
Region 2: 3
Region 3: 4
Region 4: 1
Region 5: 3
Region 6: 3
New Charter Directors: 19
TOTAL: 34 New Special Education
Directors Welcome Back for SY 21-22 – August 11, 2021 | 42OnTrack 2021-2022 • Course for New Directors (1st and 2nd year) • critical information • strong foundation • knowledge to lead special education teams. • Begins August 26/27 and runs through April • Meets every other month • In-person and virtual • 1 credit offered through BSU (tuition reimbursed) https://boisestate.zoom.us/j/8864610070
New Director Survey Coming This Week
New Director Survey
• Look for survey to come from Brenda this
week
• Return by August 25th
Welcome Back for SY 21-22 – August 11, 2021 | 44Funding & Fiscal Accountability
Lisa Pofelski-Rosa – Financial Specialist Principal
Grace Dehner – Financial Specialist
Welcome Back for SY 21-22 – August 11, 2021 | 45IDEA Application Due Dates & Info.
IDEA Part B Final Application
https://apps.sde.idaho.gov/IDEA/Year/27/Home/Home
Opening Date: Preliminary Application Approval Date
Updated Allocations for regular year grants will require a
revision to your School Age and Preschool Grant sections
ARPA Budgets ready in the IDEA Application.
SDE Staff on site at New & Experienced Federal Programs
Directors Meeting, Oct 11th-12th, 2021. Help sessions for
IDEA Application available.
Final Applications Due Date: November 15
Welcome Back for SY 21-22 – August 11, 2021 | 46IDEA Part B Application Resources
• Here’s a link to a video that is how to prepare your IDEA Application.
https://idhttps://apps.sde.idaho.gov/IDEA/Year/27/Home/Homeahotc.c
om/Resources/View/ID/692
• Link to Application instructions:
https://apps.sde.idaho.gov/IDEA/Content/files/2018-
2019IDEAPartBApplicationInstructions.pdf
• Here’s a link to the IDEA Part B Funding Manual:
https://apps.sde.idaho.gov/IDEA/Content/files/IDEA-Part-B-Funding-
Manual.pdf
• Helpful New Resources: “How to fix common IDEA errors”.
This will show you how to fix the errors in the application, with full screen shots.
https://apps.sde.idaho.gov/IDEA/Content/files/Top-Errors-In-IDEA.pdf
Welcome Back for SY 21-22 – August 11, 2021 | 47American Rescue Plan Act (ARPA) IDEA
• If you could not attend the July 29th, 2021 ARPA IDEA
Part B Supplemental Funds training, here is a link to
the recording and PowerPoint:
https://idahotc.com/Resources/View/ID/913
• The questions asked during and after the
presentation posted here: Q&A Doc - ARPA IDEA, and
are also available on the Idaho Training Clearinghouse
website located at Idaho Training Clearinghouse >
Resources (idahotc.com).
Welcome Back for SY 21-22 – August 11, 2021 | 48American Rescue Plan Act (ARPA) IDEA
Supplement not Supplant Reminders
• ARPA IDEA Part B funds do contain a
supplement not supplant requirement. This is
different from ESSERIII.
• Supplement not Supplant defined: Prohibits
states from replacing state funding (MOE) for a
particular program with federal dollars.
• You cannot move existing local funded (MOE)
Special Education staffing positions to ESSER III
funds. That is an example of supplanting.
Welcome Back for SY 21-22 – August 11, 2021 | 49Meeting Maintenance of Effort
• To ensure an LEA continues to meet the IDEA’s
MOE requirements, the use of ESSER funds
should not supplant or replace the use of local or
state and local funds previously used to provide
these services.
• Remember that federal IDEA Part B funds are
only utilized when you have first met
Maintenance of Effort.
Welcome Back for SY 21-22 – August 11, 2021 | 50Upcoming Webinar – Private School
Proportionate Share
• Coming soon: Private School Proportion Share
– Fiscal Components Training TBD early Fall.
• This will cover best practices and an overview
of the calculations and inter-workings of the
Private School Proportionate Share under IDEA
Part B.
• Invitations to the webinar will be sent out
soon.
• It will be recorded and posted on the Idaho
Training Clearinghouse website resources.
Welcome Back for SY 21-22 – August 11, 2021 | 51Fiscal Accounting Software Survey
• The SDE is interested in learning what type of
accounting software is used by Idaho LEAs so that
we may collaborate with LEAs to create training
resources.
• Our goal is to address common questions and
processes required under IDEA Part B, as
reviewed by the Special Education Fiscal
Monitoring program.
• Surveys launching August 16th, 2021.
Welcome Back for SY 21-22 – August 11, 2021 | 52Fiscal Monitoring
• If your District or Charter were monitored
recently, we will be reaching out for final wrap
ups on any corrective action that needs to bring
you to compliancy.
• You will then be issued a final letter to certify
your IDEA Part B audit.
Welcome Back for SY 21-22 – August 11, 2021 | 53SPED COVID-19 Resources
sde.Idaho.gov/sped/ sde.Idaho.gov/re-opening/student-learning
Welcome Back for SY 21-22 – August 11, 2021 | 54SPED COVID-19 Resources (2)
Welcome Back for SY 21-22 – August 11, 2021 | 55SPED COVID-19 Resources (3)
Welcome Back for SY 21-22 – August 11, 2021 | 56SPED COVID-19 Resources (4)
Welcome Back for SY 21-22 – August 11, 2021 | 57Coming Soon!
The Special Education Forms Page is in the process of being reorganized.
All forms on the page have been reviewed and/or updated.
Presentation Title | 58Idaho SESTA
Idaho SESTA assists the Idaho State Department of Education, Special Education Department by providing professional development
and monitoring supports to build the capacity of district administrators and school-based personnel.
https://idahotc.com/Resources/File-View/ResourceID/743/FileID/50663
Welcome Back for SY 21-22 – August 11, 2021 | 59WELCOME NEW STAFF
Vanessa Staudacher, Statewide Kylie Atkinson, Statewide Behavioral
Instructional Coordinator Coordinator
Welcome Back for SY 21-22 – August 11, 2021 | 602021-2022 SCHOOL YEAR OFFERINGS
FALL 2021
■ Learn and practice applying foundational
behavior principles, setting up and analyzing ABC
data to form a hypothesis and identify function,
Idahotc.com/SESTA/B101 and using the Competing Behavior Pathway to
develop function-based interventions to support
Registration OPEN! students with diverse needs and disabilities.
Welcome Back for SY 21-22 – August 11, 2021 | 62DAY ONE IS FOR:
FALL 2021
■ Problem-solving teams
■ General Educators
2
■ Building Administrators
■ Special education Teams
Idahotc.com/SESTA/S ■ Related service providers
LD DAY TWO IS FOR:
■ Special Education Teams
Registration opens ■ Related Service providers
AUGUST 11 ■ Special Education Teachers
■ Administrators
Welcome Back for SY 21-22 – August 11, 2021 | 63FALL 2021
A foundational training for
3
special educators and related
service providers who are new
Idahotc.com/SESTA/E to the profession, new to the
state of Idaho, or would like a
SSENTIAL refresher on the special
education process
Registration opens
AUGUST 11
Welcome Back for SY 21-22 – August 11, 2021 | 64■ Participants will increase their
SPRING knowledge and instructional
skills as special education
2022 teachers and related service
Idahotc.com/SESTA/KEY providers.
Registration opens ■ 2 days
DECEMBER 15
Welcome Back for SY 21-22 – August 11, 2021 | 65Alternative Authorization Training
Program
1. Kick-off meeting (locations TBD pending registrants, September/October)
5 PARTS: 2.
3.
Attend Essentials (October/November 2021, 7 locations available)
Attend Instruction is the Key (February/March 2022, 3 locations available)
(credit available if 4. Participate in monthly virtual meetings (September 2021- April 2022)
completed)
5. Participate in on-site visits (May 2022)
Registration open Aug 11 - Sept 3
TINYURL.COM/SESTAALTAUTH
Welcome Back for SY 21-22 – August 11, 2021 | 66■ Learn how to identify and implement
SPRING student specific strategies and
interventions to prevent, teach, and
2022 1
respond based on the function or
purpose of the behavior.
Idahotc.com/SESTA/B201
Registration opens
JANUARY 17
Welcome Back for SY 21-22 – August 11, 2021 | 67HERE TO HELP 1. GO TO IDAHOTC.COM/SESTA
2. Click on “Request Assistance”
3. FILL IN THE ONLINE FORM
4. IDAHO SESTA WILL CONTACT YOU
68Director’s Webinar Calendar 2021-2022
September 9, 2021 3:30 – 4:30 pm
October 28, 2021 3:00 to 4:00 pm
December 7, 2021 3:00 to 4:00 pm
January 19, 2022 3:00 to 4:00 pm
March 2, 2022 3:00 to 4:00 pm
April 13, 2022 3:00 to 4:00 pm
End of Year, May 25, 2022 3:00 to 4:00 pm
Welcome Back for SY 21-22 – August 11, 2021 | 69Thank you!
Welcome Back for SY 21-22 – August 11, 2021 | 70Questions?
Dr. Charlie Silva Alisa Fewkes Lisa Pofelski-Rosa Grace Dehner
Special Education Director Data & Reporting Coordinator Financial Specialist Principal Contracts & Fiscal Financial Specialist
(208) 332-6806 (208) 332-6919 Funding & Accountability (208) 332-6910
(208) 332-6916
Brenda Arnold Kailey Bunch-Woodson Randi Cole Debi Smith
Administrative Assistant Program Evaluation Coordinator Secondary Special Education Coordinator Special Populations Coordinator
(208) 332-6896 (208) 332-6925 (208) 332-6918 (208) 332-6915
Dr. Karren Streagle Shannon Dunstan Kimberli Shaner
Alt Assessment/Low Incidence/ Results Driven Accountability/ Dispute Resolution Coordinator
Medicaid Coordinator Early Childhood Coordinator (208) 332-6914
(208) 332-6824 (208) 332-6908
Will Spoja Emily Sommer
Reporting & Support Dispute Resolution Program Specialist
Program Specialist (208) 332-6912
(208) 332-6933
Supporting Schools and Students to Achieve
SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION Welcome Back for SY 21-22 – August 11, 2021 | 71You can also read
