Winter Games - Event Handbook Special thanks to the 2016 Winter Games Sponsors - Special Olympics Illinois
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Winter Games
Event
Handbook
Special thanks to the
2016 Winter Games Sponsors
Illinois Knights of Columbus Presenting Sponsor
Law Enforcement Torch Run Gold Medal
Blue Cross Blue Shield of Illinois Gold MedalHello,
Congratulations and welcome to the Special Olympics Illinois State Winter Games! The staff
of Special Olympics Illinois, the city of Galena and the staff at Chestnut Mountain extends
their best wishes for your athletes’ success at this year’s competition.
This event handbook is designed to help make your trip to the State Winter Games an
enjoyable experience. Please remember, due to printing deadlines, the schedules in this
handbook are tentative. Final competition schedules will be available in the agency’s
registration packet and available on the Special Olympics Illinois website at www.soill.org.
While at the State Winter Games, please take time to thank the many volunteers who make
this competition the success that it is. Also, take a moment to thank the staff at Chestnut
Mountain, Eagle Ridge and the Ramada of Galena for being a part of the Special Olympics
Illinois State Winter Games.
Good luck,
Verlinda Sapp David Shindley
Director of Competition Operations Director of Sports & Competition
2Table of Contents
Spectator Code of Conduct 4
Map to Chestnut Mountain Resort 5
Medical/Emergency Numbers 5
Competition Information
2016 Winter Games Tentative Schedule 6
Registration/Coaches Meetings 7
Opening Ceremonies/Competition Bibs 8
Divisioning Competition Events 8
Event Corrections 9
Wristbands 9
Alpine Skill Level/Assessment 9
Disqualification/Filing Protests 10
Awards/Results 11
Housing 11-12
Meals 12
Activities/Entertainment
Victory Dances/Evening Entertainment 13
Daytime Activities/Water Safety Policy 13
Animals at Venue 13
Alcohol & Tobacco 13
Transportation 14
Lounges 14
Souvenirs 14
Families 15
Alpine Ski Volunteers 15
Medical 16
Reporting Criminal Acts 16
Concealed Carry & Prohibited Weapons 16
Event Schedules
Alpine Skiing 17-18
Cross-Country Skiing 19
Snowshoeing 20-21
3SPECTATOR CODE OF CONDUCT
As fans (family, friends and supporters) of Special Olympics athletes, it is expected that
everyone will play a positive role at Special Olympics Illinois events by following these
codes for conduct:
1. Refrain from using abusive or offensive language towards anyone: officials, coaches,
opponents and fellow spectators.
2. Remember that athletes are amateur athletes and the coaches and officials are
volunteers.
3. An understanding of the rules may lead to a more positive experience at the event.
All Special Olympics Illinois sports follow the designated National Governing Body
(NGB) rules and any exceptions or modifications to those rules are included in the
Special Olympics Illinois Rules Interpretations for the sport. A list of the designated
NGB rules and the Rules Interpretations can be found at www.soill.org in the coach
section.
4. Keep in mind the Special Olympics oath and remember that winning is not the
emphasis of Special Olympics competition.
5. Coaches should be the ones to do the coaching. Please refrain from shouting
instructions to athletes.
6. Spectators and fans are prohibited in the competition areas. Only registered
coaches, athletes and officials should be in the playing area.
7. ALL CHEERS should be positive and display good sportsmanship. Derogatory
comments directed to players, coaches and officials will not be tolerated.
8. Follow instructions or directives given by officials, volunteers or Special Olympics
Illinois staff.
9. Special Olympics Illinois has a no tolerance policy in regard to physical altercations
involving coaches, athletes, unified partners, volunteers, spectators, family
members, etc.
Any spectator who fails to follow directives given by volunteers, officials or Special
Olympics Illinois staff or does not adhere to the code of conduct items above will be
reprimanded. A reprimand could include one of the following:
Will be escorted from the venue;
Will be banned from attending future events for a given period of time;
Will be permanently banned from attending any Special Olympics Illinois event.
4MAP TO CHESTNUT MOUNTAIN RESORT
Take the appropriate route to Hanover or Galena. Once in Galena or Hanover, follow the
signs on Blackjack Road to Chestnut Mountain.
Chestnut Mountain Resort Ramada of Galena Eagle Ridge Resort
Box 328 11383 Rt. 20 West 444 Eagle Ridge Drive,
8700 W. Chestnut Mountain Rd. Galena, IL 61036 Galena, IL 61036
Galena, IL 61036
GPS 42.3183837, -90.3954005
EMERGENCY PHONE NUMBERS
Chestnut Mountain 800-397-1320 or 815-777-1320
Eagle Ridge Inn 800-892-2269 or 815-777-2444
Chestnut Night EMT Room 205 Dial 205
Ramada of Galena 815-777-2043
Event Status Number 309-888-2000 ext. 245
5Special Olympics Illinois
2016 State Winter Games
TENTATIVE SCHEDULE OF EVENTS
Tuesday, February 2, 2016
9:00am - 11:00am Athlete Registration CM, RA
9:30am – 3:30pm Families Registration CM
11:00am - 1:00pm Lunch CM
3:00pm Final Room Check-In CM, RA
5:15pm Line-up for Opening Ceremonies GA
5:30pm - 6:00pm Parade of Athletes and Opening Ceremonies GA
6:00pm - 7:15pm Dinner GA
7:30pm - 9:30pm Family Reception ER
8:00pm - 9:30pm Entertainment CM, RA
9:30pm Head Coaches Meeting CM, RA
Wednesday, February 3, 2016
6:30am - 8:30am Breakfast CM, RA
8:30am – 4:00pm Families Registration CM
11:30am - 1:30pm Lunch CM
5:00pm - 7:00pm Dinner CM, RA
7:30pm - 9:00pm Victory Dances CM, RA
9:00pm Ski Patrol Torch Light Parade CM
9:30pm Head Coaches Meeting CM, RA
Thursday, February 4, 2016
6:30am - 8:30am Breakfast CM, RA
11:30am - 1:30pm Lunch CM
Noon Final Room Check-Out CM, RA
Key
CM — Chestnut Mountain Resort, Galena
GA — Downtown Galena
RA — Ramada of Galena
ER — Eagle Ridge
Any changes to the schedule will be posted at Tournament Central and the dining rooms at
Chestnut Mountain, throughout the resort and at the Ramada of Galena.
6REGISTRATION FOR AGENCIES
Location Chestnut Mountain Resort Lobby
Ramada of Galena Lobby
Time 9:00am - 11:00am
Date Tuesday, February 2, 2016
o Agencies assigned housing at Chestnut Mountain and arriving on Monday need to
register at Tournament Central at Chestnut Mountain before Tuesday morning.
Agencies assigned housing at the Ramada can register on Tuesday morning at the hotel.
o One station will be set up to register all agencies.
o Only the Head Coach should report to the registration table and bring a state- or
federal-issued photo ID.
o Tell the registration person your Area number and Agency name.
o Verify the number of coaches and athletes who are attending the Games. The head
coach will either agree to verify the identity of all of his/her agency coaches/chaperones
or these individuals will be required to present their photo IDs for verification.
o Report the names of those registered athletes and coaches as of scratch deadline but
unable to attend (no shows). No mementos, meal tickets, equipment tags or lift tickets
will be issued in the name of no-show athletes or coaches.
o Verify numbers of coaches and athletes who are actually attending the games.
o Receive the Special Olympics Illinois Winter Games Coaches Packet containing:
1. Computer printout listing all agency athletes and their events.
2. Wristbands for athletes.
3. Meal tickets for athletes and coaches.
4. Competition bibs for athletes.
5. Equipment tags for athletes renting alpine competition equipment.
6. Lift tickets for alpine athletes.
7. Special Olympics Illinois Winter Games mementos for athletes and coaches.
8. Housing assignments and keys if rooms are ready.
The agency’s head coach must count meal tickets, equipment tags, lift tickets and
mementos at the Registration Table to be certain adequate numbers have been included in
the packet. After 11:00am, registration will be moved to Tournament Central on the third
floor for Chestnut Mountain and at Tournament Central at Ramada of Galena.
COACHES MEETINGS
Head coaches meetings will be held at 9:30pm on Tuesday and on Wednesday in the
Mississippi Room (upstairs) at Chestnut Mountain and at the Ramada of Galena in the guest
lounge (by the lobby). Division assignments for all athletes will be distributed at that time
along with any updated information on the competition.
7OPENING CEREMONIES
Opening Ceremonies and the Parade of Athletes will be in downtown Galena beginning at
5:30pm Tuesday. Opening Ceremonies, shuttle buses will begin departing Chestnut
Mountain and the Ramada of Galena at 4:30pm. Line-up will begin at 5:15pm on Green
Street near the historic Post Office building. Agencies will line up behind their Area flag.
The parade will progress through the downtown area and back to the Post Office area
where Opening Ceremonies will be held. After Opening Ceremonies, agencies will be
escorted to local restaurants for dinner. Shuttle buses from downtown to Chestnut
Mountain and the Ramada of Galena will depart at 7:15pm. Please check your agency
registration packet for more detailed Opening Ceremonies and dinner information.
OPENING CEREMONIES WILL TAKE PLACE OUTSIDE; PLEASE DRESS APPROPRIATELY.
ATHLETE COMPETITION BIBS
Each athlete has been assigned a number and will receive a competition bib bearing that
number at registration. Competition bibs must be worn during skill assessments, time trials
and competition. The label with the name of the athlete goes on the front. After the
athlete’s competition on Thursday, the bibs can be returned at the awards venues. Athletes
not wearing their bib will not be allowed to compete. Bibs are for competition
identification only. To obtain replacement bibs for those lost or torn, please contact a
Special Olympics Illinois staff member at Tournament Central located at Chestnut
Mountain.
DIVISIONING FOR COMPETITION EVENTS
Due to the cancellation of the qualifying events (Relays, 800M Snowshoe, 1600M
Snowshoe, 2.5K Cross Country and 5K Cross Country) divisioning for the timed final events
will take place after the athletes have competed in these events and places of finish will be
determined based on their final competition time.
Athletes will be divisioned in their events based upon their competition time during the
time trials. Every attempt is made to division male and female athletes separately. In order
to enhance the quality of competition, it is possible that genders may be combined as well
as age groups. Combined gender divisions are denoted with a “C”. Combined age group
divisions will be denoted with an “O”. Combined gender and age groups are denoted as
“CO”. All divisions will be structured so that every athlete in the division has a reasonable
chance to win during the competition.
During the Winter Games the time trials of all Snowshoe, Alpine and Cross Country events
will be used to division athletes for final medal round races. For event management
purposes (schedule and weather) some athlete’s divisions will be combine into one race.
Athletes will be awarded based upon their assigned final division regardless of how they
place during a combined race. All final race sheets will be posted at Tournament Central
located upstairs at Chestnut Mountain.
8EVENT/DIVISION CORRECTIONS FOR ATHLETES
Agency printouts listing the athletes and their event information will be sent to the head
coach. The head coach will be responsible for proofing the list to ensure that the athlete’s
correct event information, qualifying time, age and gender are correct by the specified
deadline. Corrections to the athlete’s event information will not be made during the
competition week. Athletes will only be allowed to compete in those events/divisions
listed on the wristband label.
WRISTBANDS FOR ATHLETES
Wristbands must be worn at all times. A wristband for each athlete will be provided at
registration. The Head Coach is responsible for ensuring that he/she has the proper
number of wristbands before leaving the registration area. Bring broken wristbands to
Tournament Central for replacement.
ALPINE LEVEL/SKILL ASSESSMENT FOR ATHLETES
Skill assessment:
• Alpine Skiing — All athletes competing in Alpine events must report at
1:30pm for level assessment.
Failure to report for the assigned level assessment before 3pm will result in the
removal of the athlete from competition.
Level assessment:
All Alpine athletes regardless of level must report at 1:30pm in order for Venue
Directors to assign levels for competition. Athletes must report to the course with
proper competition attire and be ready to ski on Tuesday.
When an athlete is being considered for a more advanced hill, the following procedure will
be used:
1. The Alpine Official will contact the Alpine Venue Director.
2. The Alpine Venue Director will make every attempt to contact the athlete’s coach.
3. The athlete’s coach, with the Alpine Venue Director, will decide if the athlete can safely
attempt a more advanced course.
4. The alpine athlete will not be switched to a more advanced hill if:
a. the coach believes the change is not in the best interest of the athlete.
b. the coach cannot be found and no one is available to consult with the Alpine Sport
Director.
c. the athlete is reluctant to change.
5. If a move to the advanced course is acceptable, the athlete will ski his/her events on the
advanced course so new times can be recorded.
6. At no time will a coach, other than the coach of the athlete in question, be allowed to
suggest a change of course.
7. All athletes wishing to compete on Level 3 or 4 must report on Tuesday for an
assessment. It is not to be assumed that a successful completion of Level 2 means the
athlete is ready for Level 3.
9DISQUALIFICATION OF ATHLETES IN EVENTS
Disqualifications will be handled in accordance with Special Olympics Illinois’
Disqualification Process:
1. It is the coach’s responsibility to be aware of disqualifications at all times. Event
Officials will be signaled of infractions by course judges. Event officials will not
announce disqualifications to the general audience.
2. Disqualified athletes will be given notice of rule infraction upon completion of the
event.
3. A Sports Rules Committee will be available to hear questions concerning disqualified
athletes.
4. Awards will be presented upon completion of the event which will include: running of
event; notice of disqualification if necessary; appeal of disqualification if brought forth;
and final decision of Sports Rules Committee.
5. Decision of Sports Rules Committee will be final and binding.
6. Disqualified athletes will be given a participation ribbon unless the disqualification if for
unsportsmanlike conduct, then no award will be presented.
7. No disqualification protest will be heard once awards have been presented.
8. If a disqualification takes place during a time trial, the athlete will not advance to the
final competition.
SPORT COACHES FILING PROTESTS
1. Protests to Games Rules Committee may be made concerning only Games presentation,
structure and conduct.
2. Protests to the Sports Rules Committee may be made concerning only competition of
athletes within a venue, where within that competition; rulings are either made or not
made in regard to the fairness and equity of competition. Procedural or technical issues
may be protested. Judgment calls made by officials or final division placement may not
be protested.
3. Protests must be presented by the Sport Head Coach to the Head Official of the event
immediately in an oral fashion so that other event officials may be made aware of the
appeal. Any verbal protests must be made prior to the presentation of awards.
4. All awards for the division in question will be held until the resolution of the protest. If
the awards presentation has taken place the registered sport coach has 30 minutes
after the awards presentation to file a protest. A corrected awards presentation will be
made to that athlete if needed.
5. The Head Official may rule immediately on appeals. If the response of the Head Official
does not resolve the protest, a formal protest must follow.
6. Formal protests must be submitted within a half hour of the event in question by the
Sport Head Coach.
7. Protests must be made on the specified form (see the Head Official).
8. All protests will be brought to the Sports Rules Committee for final resolution. The
decision of this committee shall be final and binding unless this committee concludes
that the protest concerns Games presentation, structure or conduct, and refers the
protest to the Games Rules Committee.
9. Team personnel are prohibited from approaching an official to contest/protest a call
based on recorded information. No video, photo or recording of a competition by a
coach/spectator will be used to determine a ruling, final standings or disqualification of
athletes.
10ATHLETE AWARDS
Awards for sports events will take place immediately following competition. Alpine awards
will be given after each level has completed its event (example: Downhill level I will be
given after all athletes have competed in that event and level). Make sure the athlete
doesn’t miss an event in order to pick up an award from another event. In cases of
protests, awards for the division in question will be presented once the protest is
adjudicated by the rules committee. Medals will be awarded to all athletes who finish first,
second or third in official sports, while ribbons will be awarded to 4th-8th place finishers. In
cases of disqualification, athletes will receive a participation ribbon.
Awards for alpine skiing competition will be presented downstairs in the Mississippi Room
at Chestnut Resort. Awards for snowshoe and cross-country competition will be presented
inside Chestnut Resort in the Mississippi Room downstairs.
RESULTS
Results will be sent to Area Directors and agencies after the State Winter Games. Coaches
should keep a record of athletes’ results for local press releases. Results will be posted on
the Special Olympics Illinois website at www.soill.org after the competition.
HOUSING FOR ATHLETES AND COACHES
All registered coaches and athletes will be housed at Chestnut Mountain Resort and the
Ramada of Galena. To compete in the Special Olympics Illinois State Winter Games, an
athlete must stay at Chestnut Mountain or the Ramada of Galena. Chestnut Mountain is a
ski resort with rooms that hold 3 to 20 people. The majority of beds are double beds; some
singles and bunk beds are used. The Ramada of Galena is a hotel with rooms that have
double beds. Because of the limited number of bed spaces, athletes and coaches could be
sharing double beds. Agencies will not share rooms with other agencies, but could share
beds within their own agency. Rooms are assigned using scratch day numbers. Please notify
the Chestnut Mountain desk or Ramada front desk of any housing assignment changes. This
will facilitate phone calls, locating coaches and return of any lost athletes.
Chestnut Mountain Resort will be closed from 11:00pm until 6:00am each night. These
nights will be designated as closed hours. Coaches and family members not authorized to
be at Chestnut Mountain will be asked to leave at the 11:00pm closing. Special Olympics
Illinois wristbands and room keys will be used as identification and authorization for
athletes and coaches staying at Chestnut Mountain.
If an agency is discovered to have anyone not officially registered for the event in Special
Olympics Illinois provided housing during the designed closed hours for the event, the
coach(es) responsible will be placed on a one-year suspension from all Special Olympics
activities beginning at the conclusion of the event. If the safety of the athlete(s) is
jeopardized, the coach will be immediately removed from the event and the status of the
team will be determined on a case-by-case basis. Notification of suspension(s) will be sent
to the Area Director and to the Special Olympics Athletic Director for the agency.
11HOUSING (cont.)
Check-In: Once you have registered, you may be allowed to check into your rooms. Some
rooms may not be available until 3:00pm, the normal check-in time. Luggage may be stored
in the Mississippi Room until the rooms in question are released at Chestnut Mountain. At
the Ramada, a room will be available for storage. There are a limited number of keys
available for each room, and they will be presented to coaches. Room keys are the
responsibility of the coaches; please allow athletes to have keys only when necessary.
Check-Out: All rooms must be vacated by noon Thursday. Return keys to the Chestnut
Mountain desk and Ramada front desk. Please pack and load vehicles before competition
begins. The Mississippi Room may be used for luggage storage on Thursday.
MEALS FOR ATHLETES AND COACHES
The following meals will be served as part of the Winter Games package. You must present
the proper color meal card to be punched at the appropriate time.
Tuesday, February 3 Ticket
11:00am - 1:00 pm Lunch — Chestnut Mountain All #1
6:00pm - 7:15pm Dinner — Downtown Galena As Assigned #2 *
Wednesday, February 4
6:30am - 8:30am Breakfast — Chestnut Mountain Blue #3, Yellow #3
6:30am - 8:00am Breakfast — Ramada of Galena Green #3
11:30am - 1:30pm Lunch — Chestnut Mountain All #4
5:00pm - 7:00pm Dinner — Chestnut Mountain Blue #5, Yellow #5
5:30pm - 7:00pm Dinner — Ramada of Galena Green #5
Thursday, February 5
6:30am - 8:30am Breakfast — Chestnut Mountain Blue #6, Yellow #6
6:30am - 8:00am Breakfast — Ramada of Galena Green #6
11:30am - 1:30pm Lunch — Chestnut Mountain All #7
NOTE: If an athlete requires a special diet, it is the responsibility of the coach to provide
for the athlete’s needs. A “Gluten Free” menu is not available to athletes or coaches at
Chestnut Mountain due to the kitchen setup. Provisions for special dietary needs cannot
be made by Special Olympics Illinois.
Athletes and coaches assigned to the Ramada will be required to eat at the hotel for
breakfast Wednesday and Thursday morning and for dinner on Wednesday evening.
All agencies will eat Tuesday’s dinner at the same time. Please check your agency’s
registration packet for more information. Special Olympics will provide volunteers to
escort your agency from Opening Ceremonies to your assigned restaurant. Chestnut
Mountain and the Ramada at Galena will not provide dinner on Tuesday evening.
* Agencies must inform Special Olympics Illinois by the scratch deadline if they are not
eating downtown on Tuesday evening.
12VICTORY DANCES
A Victory Dance will be from 7:30pm to 9:00pm on Wednesday, February 3, at Chestnut
Mountain and at the Ramada of Galena. For agencies with blue meal tickets, the dance will
be in the Mississippi Room (upstairs) while those with yellow meal tickets will be in the
Mississippi Vista Room (downstairs). The green meal tickets will be assigned to the Ramada
of Galena.
EVENING ENTERTAINMENT
On Tuesday and Wednesday nights, the pool will be open at Chestnut Mountain and at the
Ramada of Galena when a lifeguard is on duty. If a lifeguard is not on duty, the pools will be
closed to Special Olympics athletes and coaches. Special Olympics Illinois will post
lifeguard-supervised swim hours. You must provide your own swimsuit. On Wednesday
night after Chestnut Mountain closes the slopes the Ski Patrol will perform a torch light
parade. This parade will be visible on the slope side at Chestnut and will begin
approximately at 9:00pm.
DAYTIME ACTIVITIES
Alpine Skiing — Chestnut Mountain Ski Shop is offering reduced prices to Special Olympics
athletes and their coaches for equipment and lift tickets if they would like to participate in
recreational skiing. Athletes registered for alpine events will receive equipment rental and
lift tickets if needed at no cost.
WATER SAFETY POLICY
All Special Olympics Illinois aquatics training, competition and recreational sessions shall be
conducted in accordance with basic safety practices as specified in the Special Olympics
Sports Rules Book, Section C of the aquatics section. Briefly, this policy specifies that in all
swimming activities there must be a certified lifeguard on duty while Special Olympics
Illinois athletes are in the water. This policy is in place for training and competition as
well as recreational aquatic activities off-site, such as use of a hotel pool.
ANIMALS AT THE VENUES
The only animals allowed inside of Chestnut Mountain Resort and the Ramada of Galena
are certified service animals. These animals must be appropriately identified as a service
animal. If you have a service animal with you please do not allow others to approach them;
service animals should have no interaction with anyone other than their owner. No other
animals, regardless of size or type of specialized training, will be permitted in the venue.
ALCOHOL AND TOBACCO USE
Alcoholic beverages & Tobacco products (including, but not limited to, cigarettes,
smokeless tobacco, e-cigarettes, etc.) are not permitted at Special Olympics Illinois Venues.
13TRANSPORTATION
A shuttle system will be available for athletes and coaches housed at the Ramada of
Galena. The shuttle will begin at 10:30am on Tuesday and will continue until 4:00pm. The
shuttle will begin again at 8:15am on Wednesday and Thursday and will continue until
competition ends. The shuttle pick-up times to and from Chestnut Mountain will be posted
and in the agency’s packets at registration.
A shuttle will begin transporting athletes and coaches to Opening Ceremonies in
downtown Galena beginning at 4:30pm on Tuesday. Once buses are filled, they will leave
from Chestnut Mountain and the Ramada of Galena for the downtown area. After dinner in
downtown Galena, the buses will begin transporting athletes and coaches back to Chestnut
Mountain and the Ramada of Galena starting at 7:15pm.
When using the Special Olympics transportation system, please leave ample time for travel
as well as loading and unloading.
School buses will be used for Special Olympics transportation. Standard school bus rules,
including no standing and nothing out the windows, will be enforced. When entering the
bus, please allow passengers to exit the bus first.
LOUNGES
Chestnut Mountain’s lounges will be open — but NOT to Special Olympics Illinois
athletes. Any Special Olympics Illinois athlete found in the bar will be disqualified from
his/her events.
SOUVENIRS
The Cubby Hole will be selling souvenirs at Chestnut Mountain on Tuesday from 1:00pm -
4:00pm and Wednesday from 8:00am to 4:00pm. You can purchase all your Special
Olympics Illinois and Winter Games specific swag here. Items are available at various
prices. For an additional fee, many items can be personalized by adding names, sports, etc.
to the back. The Cubby Hole accepts cash, checks and all major credit cards except
American Express. After the event, if you were unable to buy an item at the Games then
you can go to the Special Olympics Illinois website and follow the link to the Cubby Hole
and order your item on-line.
14FAMILIES
The Families Information and Hospitality area is located on the lower level of Chestnut
Mountain Resort. Please remind parents and family members attending Winter Games to
stop by the Family Registration area located at Chestnut Mountain to pick up their family
packet.
Families are invited to take part in the Opening Ceremonies on Tuesday evening in
downtown Galena. At 5:30pm, the Parade of Athletes will walk through downtown Galena
and end up at the Post Office for the official Ceremonies ending at 6:00pm. Dress
appropriately for the weather – it is all outdoors.
Families have the option to dine at either of the two restaurants located at Chestnut
Mountain:
The Summit Food & Spirits (on the main level of the resort)
Mountain Top Café (lower level, cafeteria style restaurant)
Other Galena restaurant information is available at the Family Registration area where
tourist guides are available.
Family members attending Winter Games will also be invited to the Eagle Ridge Reception
on Tuesday evening from 7:30pm – 9:30pm at Eagle Ridge Resort & Spa. Space is limited so
pre-registration is required for attendance at this event. The dress is business casual.
Light appetizers will be served and guests will enjoy presentations, socializing with other
families, sponsors, volunteers, Board members and staff.
Family members are also invited to the Victory Dances located at Chestnut Mountain and
the Ramada on Wednesday evening from 7:30pm-9:00pm. Typically a highlight for many of
the athletes as they get to dance away the night!
FAMILY REGISTRATION AREAS
Chestnut Mountain – (lower level in the Mississippi Room)
Tuesday 9:30am – 3:30pm & Wednesday 8:30am – 4:00pm
ALPINE SKI ESCORTS
Positions for volunteers working at the Level II, Level III and Level IV ski venues will be
known as “ski escorts.” These volunteers will no longer be assigned to an athlete, but will
be assigned to a specific hill. Ski escorts will be wearing arm bands indicating they are ski
escorts and will only be allowed to ski on assigned hills. The ski escort will be matched with
an athlete at the top of the hill and follow approximately 10 feet behind that athlete for
the duration of their run down the hill. At the bottom of the hill, the ski escort and athlete
will ride the lift to the top of the hill. Ski escorts will serve as first responders to trouble as
well as offering encouragement to the athletes. There is no guarantee that it will be the
same match-up each time.
The arm band is not a lift ticket. Ski escorts will only be allowed to ski as an escort on their
designated hill used by Special Olympics Illinois and only during the hours of competition.
Ski escorts must be at least 13 years of age. If a ski escort wants to ski on other hills during
non-competitive hours (3:00pm-close), then the escort must purchase his/her own lift
ticket from Chestnut Mountain.
15MEDICAL FOR ATHLETES AND COACHES
COACHES MUST ALWAYS CARRY A COPY OF EACH ATHLETE’S APPLICATION FOR
PARTICIPATION FORM.
Each event area will be staffed by qualified EMTs. Medical doctors will be on call in the
event of an emergency.
During overnight lodging at Chestnut Mountain Resort, medical service will be available. In
the event of a medical emergency during the night, please use the EMTs on duty. At the
Ramada of Galena, overnight medical services will not be available. Agencies needing
emergency medical service will call 911 and notify the front desk.
Special Olympics Illinois has an accident insurance policy which provides secondary
coverage for all athletes and coaches. This is provided as backup coverage to athletes’ and
coaches’ personal insurance. Accident claim forms will be available from the EMTs. Once
all sections are completed and signed, return the form to Special Olympics Illinois
Tournament Central.
Please ensure that your athletes are properly clothed to be in the cold for long periods of
time. Special Olympics Illinois will be happy to help you evaluate your cold weather apparel
needs prior to the State Winter Games.
REPORTING OF POSSIBLE CRIMINAL ACTS
The following actions should be taken if a coach, chaperone, athlete, family member,
spectator or volunteer witnesses an alleged criminal act, is informed that an alleged
criminal act was committed or is the victim of an alleged criminal act:
o If the alleged criminal act occurs at any venue, immediately contact a Special Olympics
Illinois staff member or venue director closest to the place of the incident. The venue
director will immediately contact a Special Olympics Illinois staff member. A staff
member will immediately call the local police department with jurisdiction.
o If the alleged criminal act occurs inside any area of the Chestnut Mountain Resort or the
Ramada of Galena, then immediately notify Special Olympics Illinois staff in Tournament
Central or the front desk staff. If the act occurs when Tournament Central is closed, call
the front desk and ask to be connected to a Special Olympics Illinois staff member’s
room for an emergency situation. A Special Olympics Illinois staff member will
immediately contact the local police department.
CONCEALED CARRY & PROHIBITED WEAPONS
Both Chestnut Mountain Resort and Ramada of Galena have a weapons policy for their
venues. All visitors and staff at both venues are prohibited from possessing, storing,
carrying or unlawfully using any weapon or firearm on the property even if that person has
a valid federal or state license to possess or carry a firearm. The policy applies to those
with concealed carry permits. Violations of the policy will immediately be reported to the
appropriate police department for investigation and probable criminal charges.
16ALPINE SKIING TENTATIVE SCHEDULE OF EVENTS
Tuesday, February 3
afternoon Skiing Level Assessment (All alpine athletes must report)
afternoon Buses depart for Galena (Opening Ceremonies)
evening Head Coaches Meeting
Wednesday, February 4
morning Practice
morning Super G (Downhill), Slalom & Giant Slalom Time Trials
afternoon Slalom Competition
evening Head Coaches Meeting
Thursday, February 5
morning Practice
morning Super G (Downhill) Competition
afternoon Giant Slalom Competition
***Levels 3 and 4 will be done at the same location. Level 4 will be first followed by
Level 3 for all events
Bullpen — Alpine events will be staged at the top of each hill.
Rental Equipment — Athletes renting alpine equipment will be given an equipment tag at
registration which must be taken to the Ski Shop on Tuesday afternoon. Please allow
adequate time to have athletes fitted. Rental equipment must be returned at the end of
competition on Thursday. Secure equipment in rooms when not in use. Special Olympics
Illinois will provide ski rental equipment to registered alpine athletes only. Coaches or ski
escorts will be responsible for their own ski rental equipment.
Helmets — All alpine athletes are required to wear a ski helmet during practice, time trials
and competition. Athletes will not be allowed to wear hats under their helmets. Athletes
not properly attired will not be allowed to compete.
Lift Tickets — Only athletes competing in alpine skiing will receive lift tickets. No athletes
will receive a lift ticket if they have not completed the skill/level assessment.
Restricted Skiing Areas — During the three days of events at Chestnut Mountain, athletes
will only be allowed to ski on the Bunny, Old Main, Blackhawk, Geronimo, Acorn, Chute and
Fever ski slopes. All other ski trails are off limits to athletes. If an athlete is found skiing
on trails that are off limits, they will be disqualified from competition and coaches could
face disciplinary action.
If an athlete and coach want to ski on the restricted slopes, both individuals must purchase
a ski lift ticket from Chestnut Mountain and athletes must take off their competition bibs
while skiing on the restricted slopes.
NOTE: No chair lift skier will be allowed on the slopes without a ski escort. Level I skiers
must remain on the “Bunny Hill.” At no time may an athlete ski unsupervised.
17ALPINE SKIING EVENTS
18CROSS-COUNTRY SKIING TENTATIVE SCHEDULE OF EVENTS
Tuesday, February 3
afternoon 2.5K Competition
afternoon 50-Meter Time Trials
afternoon 500-Meter Time Trials
afternoon Buses depart for Galena (Opening Ceremonies)
evening Head Coaches Meeting
Wednesday, February 4
morning 1K Time Trials
morning 5K Competition
morning 100-Meter Time Trials
afternoon 50-Meter Competition
afternoon 500-Meter Competition
evening Head Coaches Meeting
Thursday, February 5
morning 1K Competition
morning 100-Meter Competition
morning 4x1K Relay Competition
CROSS-COUNTRY SKIING EVENTS
19SNOWSHOEING TENTATIVE SCHEDULE OF EVENTS
Tuesday, February 3
afternoon 50-Meter Time Trials
afternoon 400-Meter Time Trials
afternoon 4x100-Meter Relay Competition
afternoon Buses depart for Galena (Opening Ceremonies)
evening Head Coaches Meeting
Wednesday, February 4
morning 1,600-Meter Competition
morning 100-Meter Time Trials
afternoon 200-Meter Time Trials
afternoon 50-Meter Competition
afternoon 400-Meter Competition
evening Head Coaches Meeting
Thursday, February 5
morning 200-Meter Competition
morning 800-Meter Competition
morning 100-Meter Competition
Equipment — All athletes competing in snowshoe events must provide their own
snowshoes. Snowshoes will not be provided by Special Olympics Illinois. Athletes will be
disqualified for illegal snowshoes. Please refer to the snowshoe rule interpretations for
proper competition size of snowshoes.
Competition — All snowshoe competition will take place at Chestnut Mountain.
20SNOWSHOEING EVENTS
21Let me win.
But if I cannot win,
Let me be brave in the attempt.
— Special Olympics Oath
Special Olympics Illinois
605 East Willow Street
Normal, IL 61761
309-888-2551
Northern Office
500 Waters Edge, Ste 100
Lombard, IL 60148
630-942-5610
Southern Regional Office
1318 Mercantile Drive
Highland, IL 62249
618-654-6680
Special Olympics created by the Joseph P. Kennedy, Jr. Foundation.
Special Olympics Illinois, Inc. is authorized and accredited by Special Olympics, Inc.
for the benefit of persons with intellectual disabilities.
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