WYOMING COUNTY BUILDINGS & GROUNDS BID FOR INSECT SPRAYING GENERAL PEST SERVICVES AT VARIOUS COUNTY BUILIDNG PRC # 2020-901171
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WYOMING COUNTY
BUILDINGS & GROUNDS BID
FOR INSECT SPRAYING
&
GENERAL PEST
SERVICVES AT VARIOUS
COUNTY BUILIDNG
PRC # 2020-901171
1
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the County of Wyoming will receive sealed bids for insect spraying and
extermination services at various County owned and/or occupied buildings . Bidding may include individual buildings or
collectively. Such sealed bids must be received in the Wyoming County Department of Buildings and Grounds, 143
North Main Street, Warsaw, NY 14569, Monday through Friday, between the hours of 8:00 am and 3:30 pm, PRIOR TO
11:00 am on Tuesday, December ,15th, 2020 at which time said bids will be opened at the Wyoming County Buildings
and Grounds office.
Bid forms and detailed specifications may be obtained at the Wyoming County Department of Buildings and
Grounds, at the above mentioned address, Monday through Friday, between the hours of 8:00 am and 3:30 pm. Or on line
at www.wyomingco.net. Vendors may call to arrange for document pick up. No documents will be mailed. Any
questions should be addressed to Michael Adamczak , Facilities Director of Buildings & Grounds, 143 North Main
Street, Warsaw, NY 14569, via phone at (585) 786-8958 or emailed at madamczak@wyomingco.net.
NOTE: The County of Wyoming shall not be held responsible for the completeness or accuracy of any bid
documents received by a vendor that were not directly issued to that vendor by the Wyoming County Department of
Buildings and Grounds.
Any vendor submitting a bid based on incomplete or inaccurate information resulting from documentation
received from any third party, shall not have cause for relief from award or completion of a contract in accordance with
the official documents on file with the Wyoming County Department of Buildings and Grounds.
It is highly suggested that all vendors interested in participating in this bid, contact the Wyoming County
Department of Buildings and Grounds directly at the above address or telephone number to assure that they have received
the most accurate and up to date material concerning this contract.
The County does not offer nor supply anyone the list of people that have obtained a copy of these bid
specifications or cost estimates for cleaning services at various County owned and/or occupied buildings. NO
EXCEPTIONS ARE MADE TO THIS POLICY.
Wyoming County reserves the right to reject any and all bids
2
INSTRUCTIONS TO BIDDERS
1. Read all documents contained in the bid specifications.
2. Vendors are responsible for submitting their bids to the exact location indicated on the “Notice to Bidders” prior to
the time indicated in the “Notice to Bidders”. No bids will be accepted after the designated time indicated in the
“Notice to Bidders”. NOTE: This includes any changes listed on the latest addendum issued by the Wyoming
County Department of Buildings and Grounds, if any. Delay in mail delivery is not an exception to the deadline
for receipt of bids.
3. Bidders are responsible for reporting, in writing, any errors found in the bid specifications to the Wyoming County
Department of Buildings and Grounds, 143 North Main Street, Warsaw, NY 14569.
4. Questions about or clarifications to the technical specifications must be made in writing to the Wyoming County
Department of Buildings and Grounds prior to the bid opening. Such questions must be in the possession of the
Wyoming County Department of Buildings and Grounds three working days prior to the bid opening unless
otherwise indicated. Verbal questions may not be entertained. Questions may be emailed to
Madamczak@wyomingco.net , Attention: Michael Adamczak. Include bid name. Faxed bids are not legitimate.
All bids must be an original that is received from the Wyoming County Department of Buildings and Grounds.
5. Bidders shall indicate on the outside of their sealed bid the following information:
1. Title of Bid
2. Date and Time of Bid Opening
3. Company Name
Vendors submitting “Alternate” pricing, products or services, must do so as a separate bid package to be
considered for award. Each bid must be submitted under separate cover and will be considered on its own
merits.
6. Each bid shall contain the following information:
1. County Bid Proposal Form, filled out completely.
2. Non-Collusion Bidding Certification and Iranian Energy Divestment form signed and dated.
3. Insurance Certificates per “Appendix A”.
4. Hold Harmless Form.
5. Offer to Contract Form.
6. Identification and background of the personnel involved in the project.
7. Letters of reference from recent clients for whom similar services were provided.
8. Any other information as noted in the bid document.
7. Failure to submit any of the above data may result in the rejection of the bid as non-responsive. Furthermore, the
County reserves the right to require the vendor to supply any additional information it deems necessary to
determine the successful responsive/responsible vendor and further to wave any minor informalities it deems in its
best interest
3
Scope of work:
Contractor will be responsible for pests/insects (spraying/removal) and/or rodent management at various County
facilities that include but are not limited to the following:
Pests/Insects:
Spiders
Cockroaches
Beetles
Crickets
Ants (all species)
Fleas
Centipedes/Millipedes
Moths
Gnats
Bees/Wasps/Hornets (any/all stinging insects)
Biting insects
Any/all other common insects
Rodents:
Mice
Rats
Moles
Chipmunks
Squirrels (all types)
Other small Rodents
Pests/Insects are to be sprayed.
Rodents are to be baited (in bait boxes) or trapped.
Exterior treatments:
Each listed building upper and lower perimeter is to be treated/sprayed twice per year:
- First treatment is to be performed no sooner than 4/15/2021 but no later than 4/30/2021
- Second treatment is to be performed no sooner than 9/1/2021 but no later than 9/15/2021
- Bait stations/traps to be maintained monthly, no later than 40 days between treatments.
Interior treatments:
- Public Safety (Jail side only), to be inspected for pests/insects and treated monthly (12 times annually), no later
than 40 days between inspections/treatments. These areas include but are not limited to:
Hallways, cells, blocks, restrooms, breakrooms, kitchens, offices, common rooms, any other room within the facility.
General contract information:
General contract Information…
4
All pest control services shall be performed in accordance with Federal, State, and Local rules and regulations.
All chemicals used during the service must be approved for its intended use and applied in a manner consistent
with all laws and regulations set forth by New York State.
Contractor is to supply bait traps in areas required.
Contractor is responsible for inspecting bait traps and maintaining bait traps on facility grounds.
Contractor must be able to demonstrate that they have appropriate license and certifications for applicator that
will be on site.
Contractor will be responsible for any reporting to any State agencies in regards to chemical applications
Contractor is to conduct inspection during routine services. Contractor is to provide a copy of inspection report
within one week of service in an effort for the county to address any issues found.
Contractor shall supply all labor, materials, tools and equipment necessary to safely preform the tasks outlined
in this contract.
Employees of the contractor must be identifiable as employees of the contracted.
All work shall be performed in accordance to New York State Department of Labor law
Article 8, PRC # 2020-901171
Contractor must supply service reports for areas that are treated to include what chemical was applied, the
amount of chemical applied, where chemical was applied and what insects were treated. Report must provide
license number and name of technician that conducted services.
Employees of the contracted agency entering any secured areas such as the Wyoming County Jail to conduct
interior treatments must submit to a background check. Wyoming County reserves the right to deny access to
facilities based on outcome of background check.
Contractor shall perform treatments after normal business hours, Monday through Friday or weekends if
permitted.
Schedules must be coordinated with the Wyoming County Facilities Director
Invoices shall be submitted to County on or before the 15th of every month. All payments will be made with in
thirty (30) days after an invoice has been approved.
5
All perimeter footages are estimated linear footages.
Buildings, Addresses, & Estimated linear footages.
1. Wyoming County Department of Social Services
466 N Main St. Warsaw, NY 14569
Estimated 575ft.
6
2. Wyoming County Mental Health
460 North Main St
Warsaw, NY 14569
Estimated 225ft.
3. Wyoming County Department of Public Safety/ Jail
151 N Main St
Warsaw, NY 14569
Estimated 796 ft.
7
4. Wyoming County Court House
147 N Main St
Warsaw, NY 14569
Estimated 600ft.
5. Wyoming County Government Center
8
143 N Main St
Warsaw, NY 14569
Estimated 520ft.
6. Wyoming County Public Defender
18 Linwood Ave
Warsaw, NY 14569
Estimated 220ft.
7. Wyoming County Historian
9
26 Linwood Ave. Warsaw 14569
Estimated 156ft.
8. Wyoming County Kaplan Building
Perry Ave
Warsaw, NY 14569
Estimated 385ft.
109.Wyoming County Ag & Business Center
36 Center St
Warsaw, NY 14569
Estimated 765ft.
10. Wyoming County Health Department
5362 A Mungers Mill Rd
Silver Springs, NY 14550
Estimated 450ft.
1111. Wyoming County Records Retention
5362 B Mungers Mill Rd
Silver Springs, NY 14550
Estimated 460ft.
1212. Wyoming county Highway Office Building
4328 RTE 19 South
Silver Springs, NY 14550
Estimated 194ft.
13. Wyoming Animal Shelter
4380 RTE 19
Silver Springs, NY 14550
Estimated 260ft
14. Wyoming County Fire Training Center
3651 Weathersfield Rd
13Warsaw, NY 14569
Estimated 285Ft.
1415
METHOD OF AWARD
Insect spraying and general pest maintenance will be awarded on a price per location. The Wyoming County Board
of Supervisors reserves the right to reject any and all bids, to accept either in whole or in part a minimum of one (1)
location per bidder, as may be provided in the specifications, or to waive any informality. Past performance and
references will be considered to qualify bidders.
Contracts are to be awarded for a term of three years starting January 1st, 2021 through December 31st 2023.
WYOMING COUNTY DEPARTMENT OF BUILDINGS & GROUNDS BID FORM
PROPOSAL FORM FOR BID to be publicly opened at the date and time indicated on the Notice to Bidders for
Extermination and general pest control at various County owned and/or occupied buildings.
Bids must be submitted in a sealed envelope marked “ PEST CONTROL” or box plainly marked as to its
contents.
Proposals must contain a statement of non-collusion as required by Section 103-d of the General Municipal Law.
The County reserves the right to reject any or all bids.
The Agency reserves the right to award the bid to the lowest responsible bidder whose bid best fits the needs of
the Agency, to reject any or all bids, or to waive any informalities. A signed purchase order or a bilaterally signed
contract as furnished to a successful proposer will create a binding contract by both parties.
The undersigned proposes to furnish the following, in accordance with the attached specifications, to the County
of Wyoming at the price(s) shown. All prices are to include no taxes.
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
TELEPHONE NUMBER:
FAX NUMBER:
BY:
Signature of Representative of Firm or Corporation (blue or other non-black ink)
BY:
Above Signatory Name (PRINTED)
DATE:
FEDERAL OR TAX ID #
EMAIL ADDRESS:
16Page 1 of 2
WYOMING COUNTY DEPARTMENT OF BUILDINGS & GROUNDS BID FORM
(continued)
ADDENDA (Use this section ONLY when addenda are received for this bid).
The following is confirmation of all the addenda upon which this bid proposal is based.
– Addenda # ________ - Received _____________, 2020 _____________
Initialed by Rep.
– Addenda # ________ - Received _____________, 2020 _____________
Initialed by Rep.
– Addenda # ________ - Received _____________, 2020 _____________
Initialed by Rep.
NOTE: By signing and submitting this bid for consideration the vendor acknowledges that they have read,
understand and agree to all aspects of the specifications as presented without reservation, exception or alteration.
Varying from the requested price breakdown may cause that item to be deemed nonresponsive.
THIS OFFER is signed by an individual authorized to bind the contractor to the terms as proposed, and this is a firm
price.
17APPENDIX B
HOLD HARMLESS
Purchaser , Public Services-Transportation
The hereby agrees that it will indemnify
(Name of Contractor)
and save harmless the County of Wyoming from and against all losses from claims, demands, payments, suits, actions, recoveries
and judgments of every nature and description brought or recovered against it by reason of any omission or act of the purchaser, its
agents, employees, or subcontractors in the performance of this contract, to the extent permissible by law. This indemnification
shall include all costs and disbursements incurred by the County of Wyoming in defending any suit, including attorneys’ fees.
Furthermore, at the option of the County of Wyoming, the Contractor shall provide defense for and defend all claims, demands and
causes of action referred to above, and bear all other costs and expenses related thereto.
Witness: Contractor Signature:
Date: Date:
18Iranian Energy Sector Divestment
Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York State General Municipal
Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:
a) Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision
of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or
liquefied natural gas for the energy sector of Iran; or
b) Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more,
if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.
Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b)
of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder
pursuant to Section 103 of the New York State General Municipal Law.
Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request
for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:
a) “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a
joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its
knowledge and belief, that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).”
This statement will be accepted electronically in accordance with the provisions of Section 103 of the General Municipal
Law.
Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a)
above, shall not be considered for award. In any case where the Bidder/Proposer cannot make the certification as set forth in
subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the
reasons therefore. The County reserves its rights, in accordance with General Municipal Law Section 103-g to award the
Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following
circumstances:
1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been
expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a
formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or
2. The County has made a determination that the goods or services are necessary for the County to perform its functions
and that, absent such an exemption, the County would be unable to obtain the goods or services for which the
Bid/Proposal is offered. Such determination shall be made by the County in writing and shall be a public document.
This form must be signed and returned with bid
19Attachment “D”
Certification Pursuant to Section 103-g
Of the New York State
General Municipal Law
A. By submission of this bid/proposal, each bidder/proposer and each person signing on behalf of any bidder/proposer
certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of
subdivision 3 of Section 165-a of the New York State Finance Law.
B. A Bid/Proposal shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph
A above has not been complied with; provided, however, that in any case the bidder/proposer cannot make the foregoing
certification set forth in Paragraph A above, the bidder/proposer shall so state and shall furnish with the bid a signed
statement which sets forth in detail the reasons therefore. Where Paragraph A above cannot be complied with, the
Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid/proposal is
made, or his designee, may award a bid/proposal, on a case by case business under the following circumstances:
1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been
expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a
formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or
2. The political subdivision makes a determination that the goods or services are necessary for the political subdivision
to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the
goods or services for which the contract is offered. Such determination shall be made in writing and shall be a
public document.
Signature
Title
Date Company Name
20This form must be signed and returned with bid
NON-COLLUSION BIDDING CERTIFICATE
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of
knowledge and belief:
1. The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement, for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening,
directly or indirectly, to any other bidder or to any competitor; and
3. No attempt has been made or will be made by the bidder to induce any other person, partnership or
corporation to submit or not to submit, a bid for the purpose of restricting competition.
In compliance with this invitation for bids, and subject to the conditions thereof, the undersigned offers and
agrees, if this bid is accepted within thirty (30) days from the date of opening, to furnish any and all of the items
upon which prices are submitted.
FIRM NAME ADDRESS
SIGNED BY TITLE
DATE TELEPHONE NUMBER
21OFFER TO CONTRACT:
TO THE COUNTY OF WYOMING: We propose to furnish all labor, materials, equipment, tools and services required to complete the work in
accordance with the specifications and conditions contained herein in consideration of the sum or sums stated below and agree that this document will
constitute the contract if accepted by the County.
We hereby offer and agree to furnish the material or service in compliance with all terms, conditions, specifications, and amendments in the Invitation for
Bid and any written exceptions in the offer. We understand that the items in this Invitation to Bid, including, but not limited to, all required certificates are
fully incorporated herein as a material and necessary part of the contract.
We acknowledge receipt of the following addendum(s): _____, _____, _____, _____.
I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:
For clarification of this offer, contact:
Company Name
Name:
Address
Phone:
City State Zip
Fax:
Signature of Person Authorized to Sign
Printed Name
Title
Subscribed and sworn to before me this day of , 20 .
Notary
My Commission Expires:
ACCEPTANCE OF OFFER:
The Offer is hereby accepted.
The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the Invitation for Bid, including all terms,
conditions, specification, amendments, etc. and the Contractor's Offer as accepted by the County.
This contract shall henceforth be referred to as a contract with the same number as the Invitation for Bid. The Contractor has been cautioned not to
commence any billable work or to provide any material or service under this contract until Contractor receives purchase order and/or a notice to proceed
from the County of Wyoming Purchasing Administrator.
AUTHORIZED COUNTY SIGNATURE: APPROVED AS TO FORM BY:
Chairwoman of the Board of Supervisors County Attorney
This form must be signed and returned with bid
2223
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