2018 FOOD VENDOR APPLICATION PACKAGE - Interstellar Rodeo
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I NTERSTELLAR R ODEO EDMONTON • JULY 20-22, 2018 2018 FOOD VENDOR APPLICATION PACKAGE Interstellar Rodeo launched in Edmonton in July 2012, and took the city by surprise with its top to bottom excellence, thoughtfulness, and audience- and-artist-oriented ingenuity. For six years now, festival goers have been impressed and delighted with the unique music-and-wine twist, and Interstellar has made good on its promise to deliver a “VIP experience” to all ticket buyers. Once again this year, Interstellar Rodeo will bring to the Heritage Amphitheatre, the highest caliber of international and Canadian musical talent. Past headliners include: St. Vincent, Jason Isbell, Alabama Shakes, Steve Earle, Father John Misty, Serena Ryder, Tanya Tagaq, Elle King, Buffy Sainte-Marie and Lord Huron, and this year’s line up, which will be announced early in 2018, will be certain to amaze. Festival organizers will again engage local wine and brewery partners bringing the wine pairing concept to life, and the audience will once more be thrilled to experience the difference a fully licensed festival grounds makes. Locally-minded food trucks ensure Interstellar’s emphasis on quality at every turn, sip and bite. With Interstellar Rodeo, Edmontonians are recalibrating their expectations of what a music festival experience can be.
INTERSTELLAR RODEO EDMONTON 2018
FOOD VENDOR APPLICATION PACKAGE
INFORMATION FOR FOOD TRUCKS 2018 PRICING
There will once again be space for FIVE food trucks Standard rate for food trucks & vendors: $1380 +
along the fence perimeter between the service GST + $500 refundable damage / clean up deposit
entrance and the emergency exit gates on the stage-
left side of the amphitheatre. There is no plumbing Line up truck rate: $690 + GST + $500 refundable
or drainage available in this area. However, we will damage / clean up deposit
provide a generator for power. You will be required
to provide your power requirements in advance. Each of our festival volunteers will receive ONE
food voucher per shift, to be redeemed at the food
There MAY* also be one space for a food truck on vendor of their choice. We ask that you honour
the outside of the amphitheatre that will service the these vouchers and charge the festival 50% of the
morning lineup of fans. We typically see upwards retail value of each. We will reconcile these on the
of 1000-1500 people in line starting at the crack of Monday after the event.
dawn. This vendor is REQUIRED to serve coffee.
Hours of operation for this truck will be:
Friday: 1-5PM / Sat + Sun: 9:30AM -12:30PM CONTACT INFO
*TBD at City meetings in April.
Chris Wynters - Director of Festival Marketing and
Partnerships p: 780-710-8880
INFORMATION FOR FOOD VENDORS e: chriswynters@sixshooterrecords.com
Shauna de Cartier, Producer p: 416-786-2459
In 2015 The City of Edmonton upgraded the e: shauna@sixshooterrecords.com
vending areas to concrete pads. Upgrades were also
made to water and power supply to these areas. Grey Scott Peters, Site Operations Manager
water drainage is available in this area, as well. We p: 780-982-9805 e: scottpeters@shaw.ca
will allocate TWO of these pads to food vendors, Travis Dallyn, City of Edmonton p: 587-990-0 079
for a total capacity of SIX Vendors. Vendors e: travis.dallyn@edmonton.ca
will be required to supply their own tent, sinks,
refrigeration, ice, extension cords, etc.
Due to space restrictions, we can only accommodate
vendors with a MAXIMUM width of 10 feet.
Depth is variable but up to a max of 15’ in most
spots.
INTERSTELLAR RODEO EDMONTON 2018 FOOD VENDOR APPLICATION PACKAGE IMPORTANT DATES • MARCH 22: Deadline to contact us if you are interested in participating. • APRIL 21: Vendor offers will be sent out. Should you receive one, you will have 7 days to confirm your participation. This means, all documents and payments need to be submitted. • APRIL 28: Due date for all mandatory documents and deposit ACTIONS + DOCUMENTS REQUIRED: 1. Interstellar Rodeo Food Vendor Agreement, and Terms & Conditions (Page 4+5 of this package) 2. Deposit cheque or eTransfer of deposit amount 3. Alberta Health Services SPECIAL EVENTS VENDOR NOTIFICATION (Attached) 4. Copy of your current FOOD HANDLING PERMIT 5. Copy of your Certificate of Insurance listing The City of Edmonton, Interstellar Rodeo / Six Shooter Festivals Inc. as co-insured (See Terms & Conditions for more on this) 6. Hi Res file of your logo 7. Official website and / or social media info (Twitter / Instagram, etc) 8. Your power requirements We’d hate to have your application get lost in the mail, so please scan and submit all documents as well as your application via email, to CHRIS WYNTERS e: chriswynters@sixshooterrecords.com PAYMENT INFO Payments must be made by eTransfer. Please send eTransfers to PIERRE BUSSIERES email: pierre@sixshooterrecords.com
INTERSTELLAR RODEO EDMONTON 2018 FOOD VENDOR AGREEMENT Vendor Name: _______________________________________________________________________________ Contact Person: _______________________________________________________________________________ Phone Number: _______________________________________________________________________________ Email: _______________________________________________________________________________ Website: _______________________________________________________________________________ Twitter: _______________________________________________________________________________ Instagram: _______________________________________________________________________________ Dates: Friday, July 20 -Sunday, July 22, 2018 Hours of Operation: Friday: 4:30 -9:30PM, Sat + Sun: Noon -9:30PM Load In / Out Times: Food Trucks -July 20 (Specific times to be scheduled in advance) Tents -July 19-20 (Specific times to be scheduled in advance) Load out will be Monday, July 23 between 8AM -Noon (latest) Fire Inspection: July 20 @ 1PM *All vendors must be fully set up and ready for operations by this time* Location: Heritage Amphitheatre @ Hawrelak Park Fee: $1380 + GST (Flat Fee) + $500 Refundable damage / clean up deposit PLUS 50% Discount on retail value of all food vouchers Payable: 50% deposit is due upon signing of this agreement, balance due by July 14, 2018 Damage deposit is due upon load in -either by cash or cheque Proposed Menu Items and Pricing: (Attach separate sheet. Please adhere to info in Terms & Conditions)
INTERSTELLAR RODEO EDMONTON 2018 FOOD VENDOR TERMS & CONDITIONS Concessionaire is to serve food on/with RECYCLABLE plates, cutlery and / or containers. Absolutely NO glass containers are permitted in the Amphitheatre. Interstellar Rodeo reserves the right to approve concessionaire’s proposed menu. Once approved, menu must not change without the expressed consent of Interstellar Rodeo. Vehicles are not allowed to move during show hours (if applicable). No vehicles are permitted to enter the festival grounds during show hours. If you have to restock during show hours, you must stop any vehicles at the entrance. We are here to help, so don’t hesitate to ask us or a volunteer if you need items carried. Concessionaire is required to carry public liability insurance of at least $2,000,000; Interstellar Rodeo/Six Shooter Festivals Inc. and City of Edmonton to be named as co-insured. Concessionaire must have its own insurance for fire, loss by burglary, or any stock or equipment of the food concession operator upon the festival premises. The concessionaire shall indemnify Interstellar Rodeo, Six Shooter Festivals, and Six Shooter Records against all actions, suits, claims, etc. Concessionaire must pass fire inspection. Concessionaire must comply with all Alberta Health Services standards. Concessionaire will insure all garbage, recycling and waste materials are disposed of prior to load out. The Concessionaire agrees that the space in which they occupy during the festival shall be left in the exact same condition as it was during load in, otherwise any damage / clean up deposits will be forfeited to Interstellar Rodeo. Interstellar Rodeo is an outdoor, rain or shine, event and makes no minimum guarantees to the concessionaire as to ground conditions, audience size, or minimum sales that might be expected at the event. The Concessionaire agrees to follow requests by the City of Edmonton regarding waste management. Agreed to: ______________________________ ____________________________ _________________________________ (Concessionaire) (Date) ______________________________ ____________________________ _________________________________ Chris Wynters, Interstellar Rodeo (Date)
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