2019 BUDGET RECREATION AND COMMUNITY SERVICES PROGRAMS & SPECIAL EVENTS - Oro Medonte
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2019 BUDGET
RECREATION AND COMMUNITY SERVICES
PROGRAMS & SPECIAL EVENTSIntroduction
Recreation Programs
The Township provides a variety of physical, social, and personal development programs. Opportunities include Registered Programs,
Summer and March Break camps, and programs offered through partnerships such as the Barrie Public Library, Life with a Baby,
Victoria Order of Nurses Seniors Programs and EarlyON Pre-School Programs. Recreation programming is offered on a direct cost
recovery basis.
Total Program Hours Number of Recreation
(2017-2018) Program Participants (2017-2018)
140 350
120 300
100 250
80 200
60 150
40 100
20 50
0 0
Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall
2017 2017 2017 2017 2018 2018 2018 2018 2017 2017 2017 2017 2018 2018 2018 2018
Program Hours Adult Program Hours Children Program Participants Adult Program Participants ChildrenBudget vs. Actual - Revenues & Expenses (2017-2018)
$60,000.00
$50,000.00
$40,000.00
$30,000.00
$20,000.00
$10,000.00
$-
Budget Actual Budget Actual Budget Actual Budget Actual
Revenues Expenses Revenues Expenses
2017 2018
Day Camp Registered Programs March Break Special Events
Special Events
The Township facilitates a number of community special event through various partnerships. Funding is provided to support a number
of special events including the Canada Day Celebrations traditionally held at Horseshoe Resort, Family Day Celebrations, Movies in the
Park, and other community based special events. Additional funding sources for Township events include Tourism Simcoe County, and
various grants such as the Canadian Heritage Grant for Canada Day celebrations. Large scale special events like the 2015 PanAm
Games, Tough Mudder, Boots & Hearts, Cycling Events etc. are governed by the Township’s Special Event Bylaw and coordinated
through Operations and Community Services Administration.
Environmental scan
Participation in Recreation Program and events continues to grow. This trend is expected to continue being driven by
demographic trends, shifts in public preferences (importance of leisure and physical activity), social dynamics, and better quality
programs and facilities.
Feedback from customer surveys has indicated that Township programs meet or exceed participant expectations in all aspects
with the exception of facilities where quality has been identified as an issue. The recent renovation of the Oro-MedonteCommunity Arena, renewed partnership with the school board and the development of central community center in 2020 will
address this issue and position the Township to better meet the community’s needs now and into the future. Results of external
survey indicate desire for more and improved facilities which would enhance programming. Program quality is often directly
linked to the facility, and many programs cannot be offered without an adequate facility.
Recreation is the largest volunteer endeavour in Ontario. The Township plays an important role in working with stakeholders to
sustain services and facilities that enhance the community and build tomorrow’s leaders. With declining volunteerism, this is of
increasing importance. A strategic objective for 2019 is the development of a volunteer management strategy and a volunteer
appreciation event which is included as an initiative in 2019. Community Services staff work as a liaison with various minor
sporting agencies, such as Oro-Medonte Minor Soccer to assist these groups tackle the challenges they face with volunteer
recruitment.
Economic shifts may limit discretional spending on recreation and leisure activities. Affordability and fees and charges present
barriers for participation with lower income levels and should be addressed through policies such as fee assistance and
equitable pricing/cost recovery strategies.
In addition to the current performance measures utilized, the Township is tracking volunteer hours for programs, special events
and volunteer service providers such as the Horticultural Society and outdoor rinks.
With the extended elementary school leave during the holiday season, the Township offers two sessions of camp to provide
options for child care, in addition to the March and summer school breaks.
The number and scale of special events is expected to continue to grow in 2019 and beyond.
Recent closure of the Barrie Examiner and Orillia Packet and Times have impacted the production of the Community Information
Guide. While delivery is still direct to residents’ homes through Metroland Media newspapers (Barrie Advance, Orillia Today and
Midland Mirror), due to gaps in their distribution areas, there are pockets of residents who do not receive the quarterly
publication. Staff encourage users to frequent the Township/s website and online registration system to access the information
instead, however given the limitations of internet provisions in this rural township, residents experience frustrations with
connection issues.Initiatives for 2019 Review marketing and promotion – Community Services Guide Tracking volunteer hours to establish benchmark and performance indicators. Continued growth of programs and cost recovery ratios. Currently limited with facilities available. Continued support to community groups and growth of community led events such as the Candle Light Walk, Christmas In the Park, Family Day, Canada Day, etc.. Leverage external funding sources for programs and events. Review programming opportunities associated with planned central community centre development. Budget Considerations The potential development of a new community centre will have an impact on future year operating expenses and revenues.
Township of Oro-Medonte
Operating Budget 2019
VARIANCE
Programs & Special Events Increase / (Decrease)
2018 2019
2018 2018 2019 Projection Budget vs
Explanation of Variance
Budget Projection Budget vs 2018 2018
Budget Budget
Programs
2019 - Adjust. To day camp PT salaries to reflect
Operating Costs 66,450 69,176 88,798 2,726 22,348
staffing requirements, partially offset by revenues
Salaries & Benefits 52,954 52,956 53,910 2 956
Less: Revenues Generated - Regsitration Fees (87,350) (79,490) (95,500) 7,860 (8,150)
Less: Revenues Generated - Sponsorships (2,000) (3,040) (3,000) (1,040) (1,000)
Less: Government Grants - (9,856) (7,000) (9,856) (7,000)
Total Programs 30,054 29,746 37,208 (308) 7,154
Special Events:
Operating Costs 7,000 7,823 7,000 823 -
Less: Revenues Generated - Sponsorships (2,500) (2,000) (2,500) 500 -
Total Special Events 4,500 5,823 4,500 1,323 -
Total Tax Levy Requirement 34,554 35,569 41,708 1,015 7,154Service Recreation Programs
Purpose of Service To provide recreational, social, educational and leisure programs for Township residents to provide for opportunities for
community engagement, development of healthy lifestyles and to increase quality of life.
Strategic plan's overarching goals that service relates
to:
Strategic plan's overarching goals that service relates to:
Continuous improvement and fiscal responsibility
Inclusive, healthy community
Balanced growth
Enhanced communications and customer service
Employer of choice
Activity / Responsibility Current Service Level
Registered Programs A variety of programs are offered across the Township throughout the year
Summer Camps Summer Day Camps are offered at various locations throughout the summer
March Break Camps A day camp featuring daily field trips offered over March BreakService Special Events
Purpose of Service To provide recreational, social, and community based events for Township residents to provide for
opportunities for community engagement, development of healthy lifestyles and increase quality of life.
Strategic plan's overarching goals that service relates to:
Strategic plan's overarching goals that service relates to:
Continuous improvement and fiscal responsibility
Inclusive, healthy community
Balanced growth
Enhanced communications and customer service
Employer of choice
Activity / Responsibility Current Service Level
Canada Day Celebrations Funding of $1500 augmented by grants and sponsorships.
Community Special Events Family Day, Movies in the Park, Partnerships with Community
Organizations, Funding of $5,500 used to leverage community resources for
events.You can also read
