2019 FOOD VENDOR INFORMATION PACK - World Vegan ...
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. 2019 FOOD VENDOR
INFORMATION PACK
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MAKING A
DIFFERENCE
For animals, your �ealth,
your lifestyle, and the .envirqnment, ·
there are so many ways. to li'-ie vegan .
Every time we make the switch from an animal product
to a vegan one, we are standing up for farmed animals everywhere.
Going vegan is now. easier than ever before, with more
and more people from all walks of life discovering
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each year. Veganism is one of the
WHYPARTICIPATE? fastest growing food movements in
Participating at World Vegan Day the World, with Australia being at
Melbourne allows your target the forefront of this change. It was
market to be exposed to your recently reported that Melbourne
business and its products or was in the top 3 fastest growing
services. It provides exposure, sales cities in the World for Veganism.
& brand awareness to over 20,000
potential customers. Unlike other In Australia the number of Google
events where you get a lot of searches for Vegan tripled (300%
passers-by that may not be interest- increase) from 2014 to 2019, with
ed in buying anything vegan, World Melbourne recording the highest
Vegan Day Melbourne is the event percentage of searches.
where customers are laser focused Comparatively the number of
This guide contains on buying. Being at World Vegan searches for “Vegetarian” only
important information Day highlights also your presence at increased by 24% in the same
you need to know to make a high prestige popular venue. period. The number of Vegetarian
your involvement a success. Throughout the year & we provide restaurants in Melbourne is
Please read the whole an on-going exposure for over 6 currently at 233 which compared
guide as some items have months through our social media to only 57 in 2009. However the
changed since previous events. and webpage as well as through number of fully vegan restaurants
our posters, cards and other media. has massively jumped from only 3
www.worldveganday This helps to cement your branding in 2009 to 82 now in 2019! That is
.org.au and logo in the hearts and minds of a massive 2733% increase in just 10
your target audience. In fact our years! World Vegan Day Melbourne
surveys indicate that 66% of people is THE Vegan event of the year and
heard about World Vegan Day with the ongoing support and
through our posters. In fact 81% of promotion that World Vegan Day
responders rated our Social Media offers for this growing market, we
marketing from between Very believe that World Vegan Day
Good to Excellent. We continually sponsorship is an opportunity too
look for ways to outreach and to good to pass up for your business If
expand to new audiences to grow you want to become a sponsor of
veganism as much as we can. Every World Vegan Day Melbourne,
year we attract a new audience, of please see all our sponsorship
between 40 - 50% new people options below.
Date: Sunday 10th November 2019
Time: Door s are open to the public from 10am to 6:00pm
Venue: Melbourne Showgrounds
Set Up Dates: Friday 8th and Saturday 9th November 2019
ELIGIBILITY TO NO ANIMAL VENDOR TYPES
PARTICIPATE TESTING ETHIC
We welcome businesses that World Vegan Day promotes a genuine World Vegan Day introduced two
exclusively sell vegan items and no animal testing ethic. All products food vendor types:
organisations that promote for sale at World Vegan Day must be
• Low Volume Food Vendor
a vegan lifestyle.
Vegetarian businesses that bring only We’re happy to discuss alternatives, • High Volume Food Vendor
vegan items to the event are allowed. such as if you
If you also sell animal products such • run a small home business; or your organisation is before lodging
as meat or leather, then World Vegan a stall application.
• are in the process of gaining
Day is not for you.
Please see Choose Cruelty Free
for more information.
www.choosecrueltyfree.org.auA Low Volume Food Vendor is any business or organisation that sell accompaniments to main
meals, e.g.: desserts, beverages, etc.
EARLY BIRD LOYALTY EARLY BIRD STANDARD
3rd August 2019 to 1st September 2019 to
3rd August 2019 to
31st August 2019 27th October 2019
31st August 2019 (No bookings accepted afterwards)
(2018 stallholders only)
STANDARD
• 3m x 3m space $650 $750 $1020
• one trestle table (1.8m x 75cm)
DELUXE
• 3m x 6m space $1170 $1500 $2030
• one trestle table (1.8m x 75cm)
Additional Costs
All Food Vendors must pay a $50 Power Access surcharge.
Tagging and testing will be charged on the day at $10 per item by the onsite electrician.
Optional Additional Costs
World Vegan Day can provide the following to vendors:
Power access surcharge (Laptop only): $20
Additional Table: $20
Chair: $5
Partitions (2m x 1.2m) Pins preferred: $40
Clothing Racks (1.5m x 1.6m): $20
*
Apply online at www.worldveganday.org.au Or email exhibitors@worldveganday.org.au for more information.A High Volume Food Vendor is a business or organisation that will be selling fully prepared hot
or cold ready to eat meals e.g. food vans.
EARLY BIRD LOYALTY EARLY BIRD STANDARD
3rd August 2019 to 1st September 2019 to
3rd August 2019 to
31st August 2019 27th October 2019
31st August 2019 (No bookings accepted afterwards)
(2018 stallholders only)
STANDARD
• 3m x 3m space $800 $920 $1240
• one trestle table (1.8m x 75cm)
DELUXE
• 3m x 6m space $1430 $1830 $2480
• one trestle table (1.8m x 75cm)
Additional Costs
All Food Vendors must pay a $50 Power Access surcharge.
Tagging and testing will be charged on the day at $10 per item by the onsite electrician.
Optional Additional Costs
World Vegan Day can provide the following to vendors:
Power access surcharge (Laptop only): $20
Additional Table: $20
Chair: $5
Partitions (2m x 1.2m) Pins preferred: $40
Clothing Racks (1.5m x 1.6m): $20
*
Apply online at www.worldveganday.org.au Or email exhibitors@worldveganday.org.au for more information.Our event goers trust us that all All meat and meat by products Gelatine
products at the event will be vegan. (including fish, chicken,
shellfish, etc.) Tallow (tallowate)
We feel a responsibility to ensure that
this is the case. L-cysteine
Dairy (milk, cheese,
This means we do not allow any butter, cream, etc.) Vitamin D3 (Vitamin D2 is vegan)
products containing any animal
Lecithin derived from egg Cochineal (120)
derived ingredients in items such as (soy derived is ok)
• foods; Any bee products: Honey,
Egg Royal Jelly, Bee pollen, Beeswax
• general consumables; or
Albumen (albumin) Carmine
• that have animal ingredients
involved in the production process. Whey Shellac (confectioner’s glaze, 904)
Casein Lanolin
Please check your products meet the
strict definition of “vegan”. Rennet Silk
Leather, wool, animal skins Ghee
Below is a list of common ingredients
& hair/fur
of animal origin that vegans avoid Sugar where animal by-products
(this is not a complete list). Collagen have been used in the
production process
Please contact us at Animal bristle
exhibitors@worldveganday.org. (in combs/toothbrushes, etc.)
au if you have any questions about Alcohol where fish or egg has
what’s okay or require more been used in the
information. production processIn response to many requests to
Sponsors and premium stallholders you’ve paid your invoice in full. Please reduce our environmental impact,
are allocated positions of their pay the invoice by the due date we now require all food stalls to use
choice. tableware that is
The best way to ensure premium • made from recycled/renewable
placement is to become a sponsor. materials; and
We understand that circumstances
The rest of the stalls are placed in may arise that prevent you from • bio-degradable/compostable.
a first in, best dressed basis, with attending World Vegan Day.
the stalls that have paid first You can bring reusable tableware and
getting first priority. Our refund terms are: wash them however plastic plates and
• Over 90 days to the event: 90% cutlery are not permitted at World
The type of product being sold also Vegan Day.
can determine the location of the of amount refunded
stall. • 60-90 days to the event: 70%
Contact.`exhibitors@world of amount refunded
veg anday.org.au to become • Less than 60 days to the event:
a World Vegan Day 2019 Sponsor. No refund given
If you haven’t paid your invoice by
the event date and do not attend you
There are three Early Bird Rounds: must still pay the invoice in full. Failure
to pay may result in you being refused
• Early Bird Loyalty
future participation and further action.
3rd Aug, 2019 to 31st Aug, 2019
(2018 stallholders only)
• Early Bird
3rd Aug, 2019 to 31st Aug, 2019 In Victoria, temporary and mobile
food premises such as market stalls
• Standard and food vans must be registered as a
1st Sept, 2019 to 27th Oct, 2019 permit to trade via Streatrader.
To receive an Early Bird rate you must This means that if your stall is
cooking, selling food, providing food
of that Early Bird round otherwise samples, or anything that can be put
you will be re invoiced with the next into someone’s mouth – this is for
round prices. you. Please refer to the Streatrader
If you’re experiencing issues making website for further information
payment, please contact regarding the application process.
exhibitors@worldveganday.
org.au
The World Vegan Day team are more
than happy to help but can only do
so if you contact us.Our electrician will need to plan the Please ensure your stall’s trestle tables First Aid will be on-site during the
event’s power requirements well in are covered by cloth or plastic for festival. If you need medical assistance
advance. maximum presentation. No bare report to First Aid or have a World
tables will be accepted. Vegan Day team member help you.
If your stall needs anything more
Maps will be supplied closer to the
than a PC or EFTPOS terminal, we’ll You can place large signs of your
day.
need to know your precise power business/organisation
requirements, e.g.: Total kW or Amp • at the front of your table; or
draw, 240V, 3-phase.
• on an A-frame next to your stall;
It’s your responsibility to check the
condition and power draw of your You can also hire a display board. World Vegan Day is a family
appliances and equipment. Signage must not block public friendly event, with many children in
thoroughfares or emergency exits. attendance.
Appliances/equipment that trip the
circuit breakers due to faults or higher All other items and storage boxes We do not allow the display of
than advised power draw will be should be stored under your table, or any disturbing photos or videos –
disconnected. covered neatly. using computers, laptops, tablets or
If a World Vegan Day team member projectors–showing mistreatment of
Electrical items not tagged will be
believes you have breached any stall animals.
tagged and tested at a cost of $10
per item by the onsite electrician. Display of such material is a breach of
problem. stall design terms. You’ll be asked to
Failure to do so may result in remove the material. Failure to do so
forfeiture of your stall and any may result in forfeiture of your stall
There is no refrigeration on site. associated costs. and any associated costs.
You will need to bring your own.
Pack up starts at 6:30pm on Sunday Our event permit and insurance
The World Vegan Day for the public night 10th November. prohibits the sale or consumption of
runs from 10am to 6:00pm. alcohol.
You cannot pack up until all general
You are expected to setup on Friday public have left the venue. Packing up
8th or Saturday 9th November 2019.
the business. In special circumstances, the venue
When you complete your online
You can walk items to your vehicle in may allow you to leave your vehicle
application you may select what time
the car park at 6pm but you cannot onsite overnight, and possibly even
to arrive. All stalls must be set-up one
drive your vehicle to the exhibition powered overnight.
hour prior to the event start.
hall until 6:30pm. Your request must be made 1 week
You can also pack up on the Monday before the show but doing this at your
11th November 2019. own risk. World Vegan Day takes no
responsibility for any thefts, accidents,
or damages.All high food vendors must meet the Any high food vendors that use LP
criteria outlined under the Food Act Gas or provide hot water must have
1984, which control the sale of food a fire blanket and a suitable portable
Each year we conduct a survey of
in Victoria, and the Australia New extinguisher, displaying either an ESV
Compliance plate or an Interstate event goers at World Vegan Day and
Zealand Food Standards Code.
www.foodstandards.gov.au/code equivalent. encourage feedback as a means of
improving the enjoyment for all. Below
If you fail to meet any criteria outlined Fire blankets and extinguishers are some suggestions stemming from
in either the Act or the Code it may must be available and immediately this feedback.
result in forfeiture of your stall and accessible in the case of an
associated costs. emergency. • Display your items with accessibility
Personnel who may be need to use in mind. Different levels, with
fire protection must be correctly information and products spread
Parking is available on the day at trained to do so. evenly over the display tables
$15 per car, which goes to the venue. If a fire cannot be extinguished safely, ensures that all patrons can get
Entry is at Gate 5 Langs Road Ascot ensure all staff evacuate the area access to what they want.
Vale. immediately and notify the nearest • We encourage using nametags for
World Vegan Day staff member. staff/volunteers to personalise the
experience. World Vegan Day
Organisers will also be wearing
nametags for easy identification.
Safety fluro vests must be worn Gas bottles must have a compliance
at all times during set-up. plate issued by ESV, or recognised by • Brochures, business cards and other
If you don’t have your own vest you ESV, securely fixed and placed in an written information about your
can hire one for a non-refundable accessible location on mobile catering business/organisation and your
fee of $10 at the entrance on the vehicles or relocatable kitchens. If the products/services ensure that event
exhibition hall. compliance plate is not affixed you goers go home with written details.
will be refused entry to the event. Contact details of your organisation
If you require help to set-up or pack-
World Vegan Day must adhere to are essential, as well as any websites,
up World Vegan Day team members
the Code of Practice for safe use outlet addresses, stockists, etc. We
are happy to help. Just ask one for a
hand! of LP Gas at public events. For full recommended that you have
rules that must be adhered to please suitable display holders for
refer to the attached sheet LPG Code brochures/business cards.
of Practice. Stallholders acknowledge
that if any of these rules are breached • Try to have seating that is not too
it may result in forfeiture of the stall low as the public prefer to engage
and any associated costs. with stallholders. Feedback has
shown that they are less likely to
ask questions of those that are not
at their height.
• Offer samples of your product.please email: exhibitors@worldveganday.org.au Mark Doneddu Email: exhibitors@worldveganday.com.au Phone: 0430201167
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