2020 Guide to Corporate Partnership - THRIVE Keystone Veterinary Conference Spring Clinic 3 Rivers Veterinary Symposium - Pennsylvania ...
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2020 Guide to Corporate Partnership Exhibit & Sponsorship Opportunities Inside... THRIVE • Keystone Veterinary Conference Spring Clinic • 3 Rivers Veterinary Symposium
About PVMA J O I N
The Pennsylvania Veterinary Medical Association (PVMA) is the only statewide professional
membership organization dedicated to the veterinary team. Our membership, which consists
of over 3,400 licensed veterinarians and certified veterinary technicians, as well as practice
US
managers and assistants, represents the broad spectrum of veterinary medicine.
Our Conferences
The Pennsylvania Veterinary Medical Association has four exciting educational programs planned for 2020, and we invite your company to
partner with us. Our meetings and events offer your company excellent marketing opportunities at an affordable cost to meet one-on-one
with prospective buyers and maximize your return on investment. We also provide an excellent opportunity for your company to show
its support for the veterinary profession and our association. As always, our programs offer a variety of relevant topics and nationally-
recognized speakers which attract an increasing number of attendees each year.
THRIVE 6 CE Credit Hours
Plus CVPM Hours
SPRING 12 CE Credit Hours
Plus CVPM Hours
VETERINARY CLINIC
TEAM CONFERENCE 2020 The Penn Stater Hotel
2020
Kalahari Resort & Conference Center
& Waterpark
Pocono Manor, PA MAR State College, PA
MAY
6-7 20-21
KEYSTONE 28 CE Credit Hours
Plus CVPM Hours 3 RIVERS 12 CE Credit Hours
Plus CVPM Hours
VETERINARY VETERINARY
CONFERENCE SYMPOSIUM
Hershey Lodge
2020 2020
Sheraton Pittsburgh Hotel
Hershey, PA
AUG at Station Square
Pittsburgh, PA NOV
13-16 7-8
rite cli ents!
r fa vo
ize you
Recogn Very Important Veterinary Professional (VIV)
Started in 2009, the veterinary equivalent to the VIP! PVMA’s Very Important Veterinary Professional (VIV) program allows you,
as one of our corporate partners, to reward a prized client with a complimentary registration to one of our educational programs
throughout the year. Our “VIV” program provides you the opportunity to show appreciation to a “very important veterinary
professional” and at the same time increase attendance at one of our conferences and potentially your own bottom line. You may
earn a complimentary “VIV” registration with conference sponsorship or purchase individual “VIV” vouchers to distribute to your
favorite veterinary clients.
Each VIV voucher will be sent you and include reference to your company’s sponsorship including your logo (if provided) for you
to personally present to your “VIV.” Even if you cannot attend, you may purchase VIV vouchers to show your support of your
favorite veterinarians, veterinary team members, and PVMA! Please refer to the registration form on page 15 for pricing.
2 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION
2020
MARCH
6-7
Kalahari Resort
& Convention Center
Pocono Manor, PA
THRIVE's average attendance is 100!
THRIVE focuses on strengthening your productivity Hotel Reservations
and business foundation. THRIVE is an engaging
educational experience for every member of the A block of discounted rooms is available to THRIVE attendees on
veterinary team. This two-day conference features first-come, first-served basis until February 4, 2020. The $199/
night discounted rate includes waterpark passes, in-room wifi,
PA regulatory CE plus insightful topics on leadership, parking, and the resort fee. That’s almost HALF OFF the regular
management, human resources, marketing, team rate!! Please call Kalahari directly at 877.525.2427 and mention you
building, and personal wellbeing. Attendees can are attending PVMA’s THRIVE conference to reserve your room at
skip the “classroom theoretical” and get right to the the discounted rate. After February 4, rooms may be reserved on a
space and rate availability basis only.
heart of the “everyday useable”. This Friday/Saturday
conference offers pre and post conference seminars
on Thursday and Sunday as add-ons and is perfect for Sponsorship Packages
teams. Don’t just survive…THRIVE!
Cheetah: $3,000
Exhibit Information Includes everything in Meerkat sponsorship, Reward a prized
client with our
PLUS,
VIV program
EXHIBIT DESCRIPTION • 10-minute presentation during lunch on
Friday or Saturday
Pg. 2
• One 6’ table with 1 chair • Registration packet insert
• Exhibit area is carpeted
• Registration for 1 company representative (includes continental
breakfast, breaks, and lunch on Friday and Saturday)
Meerkat: $2,000
EXHIBIT PRICING
•
•
6' table in exhibit area on Friday and Saturday
Continental breakfast and lunch on Friday and
Onsite Program
• $1,000 – Standard Saturday
Advertising
• $750 – PVMA Endorsed Company or PVMA Active Member • Online lecture notes Available
• $600 – Non-Profit/Non-Commercial Organization • Recognition of sponsorship in THRIVE printed pg. 14
materials
EXHIBIT HOURS • Logo on PVMA website & sign at the event
• Set-Up: Thursday 7:00-8:00 pm or Friday 6:00-7:00 am • Registration for 2 company representatives to attend with the
• Dismantle: Saturday 2:00-4:00 pm option to participate in all educational sessions
• Exhibit Hours: Friday 7:30 am – 3:30 pm and Saturday
7:30 am – 1:30 pm SEE PAGE 12 FOR SPONSORSHIP DETAILS
Registration Packet Inserts
Registration packets are provided to all conference attendees at
THRIVE. You may increase your company’s visibility at the
conference by submitting an insert to be included in the packets.
Cost is $250 per insert. Quantity: 100
2020 CORPORATE PARTNER GUIDE 3
2020
MAY
20-21
Penn Stater Hotel
& Conference Center
State College, PA
Spring Clinic's average attendance is 350!
The best way to grow is with SPRING CLINIC, a two-
day conference concentrated on the scientific side
Sponsorship Packages
of veterinary medicine. Nourish your understanding,
improve your skills, and be better than you were The Nittany Lion: $4,000
before. Features optional sessions to feed your • Complimentary 6' table and 2 chair
brain on business management and wellness. This • 1 additional company representative Reward a prized
registration client with our
regional Wednesday/Thursday conference is perfect VIV program
• 1 complimentary VIV certificate
for keeping your work during the work week. Renew, Pg. 2
• Complimentary banner ad on event website
Refresh, and Bloom at SPRING CLINIC!
Old Main: $3,000
Exhibit Information
• 75% off of exhibit booth fee
EXHIBIT DESCRIPTION
• One 6’ table with 2 chairs
• 1 additional company representative
registration
Onsite Program
Advertising
•
•
Exhibit hall is carpeted
Registration for 2 company representatives (includes continental
The Creamery: $2,000 Available
pg. 14
breakfast on Thursday; breaks, and lunch on Wednesday and • 50% off of exhibit booth fee
Thursday; happy hour on Wednesday)
EXHIBIT PRICING Agricultural Arena: $1,000
• $1,200 – Standard
• $850 – PVMA Endorsed Company or PVMA Active Member Bryce Jordan Center: $500
• $700 – Non-Profit/Non-Commercial Organization
EXHIBIT HOURS Blue Band: $250
• Set-Up: Wednesday 7:00 – 11:00 am
• Dismantle: Thursday 1:00 – 3:00 pm SEE PAGE 12 FOR SPONSORSHIP DETAILS
• Exhibit Hours: Wednesday 11:00 am – 6:00 pm and
Thursday 7:00 am – 12:00 pm
Registration Packet Inserts
Hotel Reservations Registration packets are provided to all conference attendees at
Spring Clinic. You may increase your company’s visibility at the
A block of rooms is being held at the Penn Stater Hotel and conference by submitting an insert to be included in the packets.
Conference Center. Please contact the hotel at 800.233.7505 Cost is $350 per insert. Quantity: 350
for reservations. Please identify yourself as part of the PVMA
group and reference ID #PAVE20A to obtain discounted rates. All
reservations must be made by April 19, 2020, and are available on
a first-come, first-served basis. After this cut-off date, reservations
may be made on a space and rate availability basis only. The group
rates for this meeting is $142 for all occupancies.
4 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION
Spring Clinic Exhibit Hall Floorplan
Service
Service
Bar 8 9 10 11 12
7
13
28
29
6
I
14
30
27
Entrance
5
Dean’s Hall
31
26
Food Station
Food Station
4
15
32
25
3
Entrance
33
24
2
16
23
II
34
1
35
22
17
Bar
21 20 19 18
Service
Entrance Entrance
2020 CORPORATE PARTNER GUIDE 5
2020
AUGUST
13-16
Hershey Lodge
Hershey, PA
KVC's average attendance is 750! KeystoneVetConference.org
KEYSTONE VETERINARY CONFERENCE is PVMA’s Hotel Reservations
largest and one of the nation’s premier veterinary
conferences. KVC features nationally-recognized A block of rooms is being held at the Hershey Lodge. Please contact
speakers, relevant topics, and the opportunity to the hotel directly at 800.533.3131 to make your reservations.
Please identify yourself as part of PVMA to obtain the discounted
connect with veterinary professionals from around rates. All reservations must be made by July 13, 2020, and are
the country. It’s all here: science, business, wellness, available on a first-come, first-served basis. After this cut-off
connections, and entertainment. Includes plenty of date, reservations may be made on a space and rate availability
fun activities to get away, with or without the family. basis only. The group rate for this meeting is $265 single/double
occupancy.
This Thursday through Sunday conference is just right
for getting the most CE credits in one fell swoop.
Exhibit Information
EXHIBIT DESCRIPTION
• 8’x10’ booth with 6’ table, 2 chairs, and identification sign
• Exhibit hall is carpeted
• Registration for 2 company representatives (includes happy hour
on Thursday; continental breakfast, breaks and lunch on Friday &
Saturday)
EXHIBIT PRICING
• $1,600 – Standard
• $1,000 – PVMA Endorsed Company or PVMA Active Member
• $850 – Non-Profit/Non-Commercial Organization
EXHIBIT HOURS
• Set-Up: Thursday 12:30-4:30 pm
• Dismantle: Saturday 1:00-3:00 pm
• Exhibit Hours:
Thursday Opening Reception 5:00 – 6:30 pm;
Friday 10:00 am – 5:00 pm;
Saturday 10:00 am – 1:00 pm
6 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION
Sponsorship Packages Registration Packet Inserts
The Lightning Racer: $5,000 Registration packets are provided to all conference attendees at
Keystone Veterinary Conference. You may increase your company’s
• Complimentary 8x10 booth visibility at the conference by submitting an insert to be included in
• Two additional complimentary company representative the packet. Cost is $500 per insert. Quantity: 800
registrations
• Full color, half page ad in onsite program
• Premium booth space in exhibit hall
• One complimentary VIV registration
• Banner ad on the KVC website
Reward a prized
• Registration packet insert client with our
VIV program
The Great Bear: $4,000 Pg. 2
• Complimentary 8x10 booth
• One additional complimentary exhibitor registration
• Full color, quarter page ad in onsite program
• Premium booth space in exhibit hall
• Banner ad on the KVC website
Onsite Program
The Wildcat: $3,000 Advertising
Available
pg. 14
• 30% discount on exhibit booth
• Premium booth space in exhibit hall
• One additional complimentary exhibitor registration
The Sooperdooperlooper: $2,000
• 20% discount on exhibit booth
Fahrenheit : $1,000
Carousel: $500
Storm Runner: $250
SEE PAGE 12 FOR SPONSORSHIP DETAILS
2020 CORPORATE PARTNER GUIDE 7
KVC Marketplace Floorplan
20
19
Entrance
PVMA
21 22 23 24
28 27 26 25
29 30 31 32 33 34
18
40 39 38 37 36 35
17
Entrance
16
41 42 43 44
15
48 47 46 45
14
Entrance
13
49 50 51 52 53 54
12
60 59 58 57 56 55
11
10
61 62 63 64 65 66
72 71 70 69 68 67
Entrance
1 2 3 4 5 6 7 8 9
8 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION
2020
NOVEMBER
7-8 3 RI ERS
Veterinary
Sheraton Pittsburgh
Hotel at Station Square
Pittsburgh, PA
Symposium
3 Rivers' average attendance is 350!
The 3 RIVERS VETERINARY SYMPOSIUM is a regional Hotel Reservations
conference that attracts many commuters from
western PA, WV, and OH plus a number of travelers. A block of discounted rooms is available at the Sheraton Pittsburgh
Attendees get jam-packed scientific CE with a Hotel at Station Square. To make your reservation, please visit
PAVMA.org or call the Sheraton directly at 412.261.2000 and
sprinkle of business and wellbeing. The options are mention that you are attending the PVMA conference. Room
plentiful. This regional Saturday/Sunday conference reservations are guaranteed on a first-come, first-served basis
is ideal for keeping up with CE without sacrificing until October 7, 2020, after which rooms may be reserved on a
workweek hours. Attendees learn and advance their space and rate availability basis only.
The group rates for this meeting are:
expertise at 3 RIVERS VETERINARY SYMPOSIUM!
• $205 per night, single/double occupancy
• $225 per night, triple occupancy
Exhibit Information • $245 per night, quadruple occupancy
EXHIBIT DESCRIPTION
• One 6’ table and 2 chairs
• Exhibit hall is carpeted
• Registration for 2 company representatives (includes continental
breakfast, break and lunch)
EXHIBIT PRICING
• $1,000 – Standard
• $750 – PVMA Endorsed Company or PVMA Active Member
• $600 – Non-Profit/Non-Commercial Organization
EXHIBIT HOURS
• Set-Up: Friday 7:00-8:00 pm or Saturday from 6:00-7:00 am
• Dismantle: Saturday, November 8 at 5:00 pm
• Exhibit Hours: Saturday, November 8 from 7:00 am-5:00 pm
2020 CORPORATE PARTNER GUIDE 9
Sponsorship Packages
Gateway Clipper: $4,000 and Above
• Complimentary 6' table
• 1 additional company representative
registration Reward a prized
• 1 complimentary VIV Registration client with our
VIV program
Duquesne Incline: $3,000 Pg. 2
• Complimentary 6' table
National Aviary: $2,000
• 50% off of exhibit booth fee
Onsite Program
Carnegie Science Center: Advertising
Available
$1,000 pg. 14
Pittsburgh Zoo: $500
Heinz Field: $250
SEE PAGE 12 FOR SPONSORSHIP DETAILS
Registration Packet Inserts
Packets are provided to all symposium attendees at 3 Rivers
Veterinary Symposium. You may increase your company’s visibility
at the conference by submitting an insert to be included in the
packet. Cost is $350 per insert. Quantity: 350
10 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION6 7 8 9 10 11 12 13 14
2020 CORPORATE PARTNER GUIDE
15
Food Station
5
16
24 25 30 31
4
17
23 26 29 32
18
3 27
22 28 33
19
2 Food Station
20
3 Rivers Exhibit Hall Floorplan
1 21
Entrance Entrance
11General Information:
All sponsors, regardless of level, will receive the following:
• Recognition in meeting programs and promotional materials (as the sponsorship is confirmed)
• Signage at the lecture room (for speaker sponsors) or at the event (break and social event sponsors) and in the
exhibit arena
• Verbal acknowledgement prior to the beginning of the presentation (speaker sponsors)
• Recognition on PAVMA.org
Exhibitor Service Kit
Upon receipt and payment of your exhibit contract, an exhibitor kit will be emailed.
Exhibit Space Assignment
Booths are reserved on a first-come, first-served basis. Please indicate your top four choices on the Sponsorship & Exhibit
Registration Form on page 15. Please include any specific space requirements (i.e. companies you would not like to be
positioned near) on the enclosed Exhibit Space Registration Form. Every effort will be made to accommodate booth
location requests. Contracts will not be processed without full payment.
Exhibit Cancellation Policy
Exhibitors will incur a cancellation fee of $150 if the cancellation is received in writing three (3) months prior to the
event start. Refunds will not be issued after this date.
12 PENNSYLVANIA VETERINARY MEDICAL ASSOCIATIONAdvertising Opportunities submit ads to:
If you have advertising questions or
Onsite Program Advertising at Conferences need clarification, please contact Jaime Markle,
Director of Marketing & Communications.
PVMA distributes a full-color onsite conference program to all attendees at its All advertisements should be sent to:
conferences, which includes advertising opportunities. This is another way you
can grab attention and invite attendees to visit your booth or showcase a new JMarkle@PaVMA.org
product or service. You do not have to exhibit or provide sponsorship in order
to place an advertisement in the program.
ONSITE PROGRAM AD SIZE DIMENSIONS
Printed ads are placed in onsite program brochures. For pricing, see the Advertising Contract on page 14.
Full page ad* 1/2 horizontal 1/2 vertical 1/4 page
No bleed: 8 x 10.5" 8 x 5.1875" 3.875 x 10.5" 3.875 in x 5.175"
Full bleed: 8.75 in x 11.25"
n/a n/a n/a
*only available for KVC program book
Keystone Veterinarian Magazine
PRINT ADS POLY BAG INSERTS
Keystone Veterinarian is the official publication of PVMA. Include your advertisement (8.375” X 10.875”) flyer with a
Published quarterly, and distributed to our entire membership weight of 40# or less, no folds) in polybag enclosure with
and other organizations, Keystone Veterinarian is a full-color PVMA’s Keystone Veterinarian magazine. Each of four issues
magazine highlighting clinical topics and advances, legislative are delivered via US mail at the beginning of each quarter.
and regulatory issues, insightful commentaries, new products, Only 1 sponsorship insert is included per issue with up to two
and upcoming continuing education opportunities that impact other PVMA or Animal Care PA inserts. Quantity needed: 3,500.
every veterinarian, every practice and every patient and client. Readership: 10,000+.
This option is solely available through the publisher.
PVMA Members: $750
Visit bit.ly/KVM2020-ad-rates for pricing, sizes, and deadlines.
Non-Members: $1,000
Digital Advertising
BANNER ADVERTISING EMPLOYMENT SPOTLIGHT EMAIL BLASTS
Digital ads are placed in Vet Bytes, PVMA's Digital ads are placed in Vet Bytes, Contact the professionals of the veterinary
weekly e-news as well as conference PVMA's weekly e-news. Ads include up to industry directly via email with your
promotional emails and confirmation 100-words, your company logo or photo and customized content. You provide an HTML
emails to attendees. link to your company website or email. designed email with working links. Email
blasts can be scheduled for any time on
Ad Size Cost PVMA Members: $75/issue any day but Fridays with limited availability.
Non-Members: $150/issue Contact PVMA staff for available dates.
Leaderboard: 728 x 90 px $400
PVMA Members: $750/blast
Skyscraper: 120 x 600 px $250 Non-Members: $1,000/blast
Medium Rectangle: 120 x 300 px $200
Footer: 728 x 90 px $175
Advertising Policy & Guidelines: Advertisements should be submitted electronically at the correct dimensions (for selected advertisement size), using the correct
color models for print and digital ads. Print ads should be submitted as a .pdf or .jpg file type 60 days prior to conference start date. Digital ads should be submitted
as a .jpg or .png. PVMA reserves the right to reject advertising which it deems unsuitable and to refuse acceptance from advertisers of questionable credit or
trade standing. Cancellation will not be accepted after the closing date. Payment must be submitted with advertisement. PVMA is only responsible for providing
advertising space, and is not liable for the content of advertisements. PVMA reserves the right to determine the placement of all advertisements. A signed contract
must be submitted with payment prior to publication.
2020 CORPORATE PARTNER GUIDE 132020 Advertising Contract
Company Information
Company Contact Name
Address
City State Zip
Phone Email
Print Advertising Digital Advertising
ONSITE PROGRAM – KVC ONLY BANNER ADS – KVC ONLY
Full page: $600 Leaderboard: $550
1/2 horizontal: $300 Skyscraper: $400
1/2 vertical: $300 Medium Rectangle: $350
1/4 page: $200 Footer: $275
ONSITE PROGRAM – OTHER BANNER ADS – OTHER CONFERENCES
CONFERENCES Size THRIVE Spring Clinic 3 Rivers
Size THRIVE Spring Clinic 3 Rivers Leaderboard: $400
Full page: $400 Skyscraper: $250
1/2 horizontal: $200 Medium Rectangle: $200
1/2 vertical: $200 Footer: $175
1/4 page: $150
EMPLOYMENT SPOTLIGHT
POLYBAG INSERTS IN KEYSTONE PVMA Member: $75/week # Weeks________
VETERINARIAN MAGAZINE Non-Member: $150/week # Weeks________
Limited to 1 sponsor piece per volume. Space is limited. Preferred week(s): ______________________________
Issue PVMA Member: $750 Non-Member: $1,000
Volume 1 EMAIL BLASTS
Volume 2 PVMA Member: $750/blast # Blasts _________
Volume 3 Non-Member: $1,000/blast # Blasts _________
Volume 4 Preferred day of week (no Fridays):_________________
Saturday
Thursday
Wednesday
Tuesday
Monday
Sunday
if mailing,
Megan Baylor, CVT
Payment Information Director of Education & Events
8574 Paxton Street
send to:
Total Amount Due: $______________ Check enclosed
Hummelstown, PA 17036
If paying by check, please make check payable to Pennsylvania Veterinary Fax: 717.220.1461
Medical Association. Otherwise, an invoice will sent to the email listed above.
Email: MBaylor@PaVMA.org
14 CLEAR FORM PRINT SUBMIT2020 Sponsorship & Exhibit Registration Form
Company Information Please print. The information in this section will be printed on all materials. Please be exact.
Company Contact Name
Address
City State Zip
Phone Email
THRIVE Keystone Veterinary Conference
Exhibit ONLY Rates Exhibit ONLY Rates
Standard: $1,000 Standard: $1,600
Non-Profit/Non-Commercial Organization: $600 Non-Profit/Non-Commercial Organization: $850
PVMA-Endorsed Company/PVMA Active Member: $750 PVMA-Endorsed Company/PVMA Active Member: $1,000
Sponsorship Opportunities Sponsorship Opportunities
Cheetah: $3,000 Meerkat: $2,000 The Lightning Racer: $5,000 Fahrenheit: $1,000
Packet Insert: $250 The Great Bear: $4,000 Storm Runner: $250
The Wildcat: $3,000 Carousel: $500
Spring Clinic The Sooperdooperlooper: Packet Insert: $500
Exhibit ONLY Rates $2,000
Standard: $1,200 Booth Preference
Non-Profit/Non-Commercial Organization: $700
1. ____________________________ 3. ____________________________
PVMA-Endorsed Company/PVMA Active Member: $850
2. ____________________________ 4. ____________________________
Sponsorship Opportunities
The Nittany Lion: $4,000
Old Main: $3,000
Bryce Jordan Center: $500
Blue Band: $250
3 Rivers Veterinary Symposium
The Creamery: $2,000 Packet Insert: $350 Exhibit ONLY Rates
Agricultural Arena: $1,000 Standard: $1,000
Booth Preference Non-Profit/Non-Commercial Organization: $600
PVMA-Endorsed Company/PVMA Active Member: $750
1. ____________________________ 3. ____________________________
Sponsorship Opportunities
2. ____________________________ 4. ____________________________ The Gateway Clipper: $4,000 Pittsburgh Zoo: $500
Duquesne Incline: $3,000 Heinz Field: $250
National Aviary: $2,000 Packet Insert: $350
Carnegie Science Center:
Very Important Veterinarian (VIV) $1,000
Registrations Booth Preference
Please refer to page 2 for an explanation of this exclusive 1. ____________________________ 3. ____________________________
opportunity.
2. ____________________________ 4. ____________________________
THRIVE @ $250 Qty:______
Spring Clinic @ $350 Qty:______
BOOTHS WILL BE ASSIGNED ON A
FIRST-COME, FIRST-SERVED BASIS,
Keystone Veterinary Conference @ $550 Qty:______ SO SUBMIT YOUR REGISTRATION FORM
3 Rivers Veterinary Symposium @ $350 Qty:______ EARLY FOR PRIME SPACE!
REGISTRATION FORM CONTINUED ON NEXT PAGE
15Sponsorship & Exhibit Registration Form continued
The undersigned is authorized to reserve exhibit space for use by the above company/organization during the meeting(s) indicated. The
undersigned acknowledges receipt of and agrees to abide by the rules and regulations as printed in this exhibitor prospectus, and to all
conditions under which exhibit space is leased by the Pennsylvania Veterinary Medical Association.
Name (print)
Authorized Signature
Title Date
PLEASE DO NOT PLACE OUR BOOTH NEAR THE FOLLOWING COMPANIES:
Exhibit Space Selection(s) Payment Information
Total Amount Due: $ ______________________
$_______________ THRIVE Fee/Sponsorship
Please send a completed form to the PVMA office
$_______________ Spring Clinic Fee/Sponsorship using one of these options:
• Fax: 717.220.1461
$_______________ Keystone Veterinary Conference Fee/Sponsorship • Email: MBaylor@PaVMA.org
• Mail: 8574 Paxton Street, Hummelstown,
PA 17036
$_______________ 3 Rivers Veterinary Symposium Fee/Sponsorship
An invoice will be created and a link to pay securely
will be sent to the email listed in the “Company
Information” section above.
PVMA’S TAX IDENTIFICATION Check enclosed for: $____________________
NUMBER: 23-1397526 If paying by check, please make check payable
to Pennsylvania Veterinary Medical Association.
Otherwise, an invoice will be created and a link to
INTEROFFICE USE ONLY
pay securely will be sent to the email listed above.
Date Received:_________________________________________________
Amount Paid:__________________________________________________
Check Number:_________________________________________________
Invoice Number:________________________________________________
Amount Due:___________________________________________________
if mailing, send to:
Booth Assignment:______________________________________________ Megan Baylor, CVT
Director of Education & Events
TV___________________________ KVC__________________________ 8574 Paxton Street
Hummelstown, PA 17036
Fax: 717.220.1461
SC____________________________ 3R___________________________ Email: MBaylor@PaVMA.org
16 CLEAR FORM PRINT SUBMITexhibit rules & regulations
SPECIAL NOTICE: For your own protection, please be sure to read the exhibitor rules and regulations outlined below. It is important to review these terms
and conditions, as well as any general information, with your onsite booth personnel.
Applications for exhibit space are subject to review by the PVMA Program Exhibits must be staffed during the open hours of exposition. Dismantling or
Committee to decide suitability for the conference and to ensure conformity removing any exhibits or materials before the official closing of the exposition is
with conference standards. PVMA Exhibit Management reserves the right to prohibited and is subject to an additional fee of $250.
cancel or refuse rental to any person or company whose conduct or display
of goods is, in the opinion of PVMA Exhibit Management, incompatible with PVMA reserves the right to limit the number of badges and to confiscate and
the general character and objectives of the meetings or the mission of the badges that are improperly used. Exhibitor badges do not permit access to
association. All booths will be assigned on a first-come, first-served basis. scientific sessions.
Audiovisual equipment, as part of a display, is acceptable; however, sound A registrant address list is provided to all exhibiting companies before and after
equipment must be regulated so as not to disturb neighboring exhibitors. the meeting. The list may be used ONCE for post-meeting follow-up only and may
In addition, spectators at exhibits may not obstruct aisles or interfere with not be reproduced or stored in any manner, either in part or in whole.
accessibility to other exhibits. PVMA Exhibit Management reserves the right There will be a strict no smoking policy in the exhibit hall. Those wishing to
to decide when sound levels from audiovisual or sound equipment constitute smoke may do so in any designated areas.
interference with other exhibitors or become unacceptable. In such cases,
sound levels will be reduced or the equipment will be removed at the Fire Marshal in charge of host city Fire Bureau reserves the right to make any
exhibitor’s expense. final decisions regarding fire prevention regulations.
Each exhibit booth will include a 6’ draped and skirted table and two chairs. No Each party involved in the exposition agrees to be responsible for any claims
exhibit will be permitted to span an aisle by ceiling or floor covering. Any trash arising out of its own negligence or that of its employees or agents. All parties
or debris scattered into the booth from the installation of any exhibit is the have a responsibility, and are required to maintain adequate insurance coverage
exhibitor’s responsibility to clean. Exposed or unfinished sides and/or exhibit against injuries to persons, damage to or loss of property, and any inability
backgrounds must be draped to present an attractive appearance. The exhibits to meet their obligations as set forth in this prospectus. PVMA will bear no
will be inspected during the set-up time, and the contractor, with the approval of liability for personal injuries, whether suffered by an exhibitor, its employees,
PVMA Exhibit Management, will provide draping deemed necessary and submit its contractors, agents, or business invitees, regardless of the cause, unless such
the charges to the exhibitor. injury or damage results from, or is caused by, the negligence or wrongful acts
of PVMA. Each exhibitor, in making application for space, agrees to protect,
If an exhibitor or its representatives do not follow the rules and regulations set indemnify, and hold harmless PVMA from any and all claims, liability, damages,
by PVMA Exhibit Management, the exhibitor shall forfeit the amount paid for or expenses (including attorney’s fees) asserted against them or incurred by
space rental, regardless of whether the exhibit space is subsequently leased. them as a result of, or in connection with, any loss of or damage to property,
No exhibits will be permitted that interfere with the use of other exhibits or or injury to persons resulting from, arising out of, or in any way connected
impede access to them or impede the free use of the aisle. Attention-getting with the negligence or wrongful acts of the exhibitor, its agents, servants, or
devices in the form of live/mechanical entertainment or amusement are employees. PVMA shall in no event be liable to an exhibitor for any lost business
strictly prohibited. Booth personnel, including demonstrators, receptionists, opportunities or for any other type of direct or consequential damages alleged
and models, are required to confine their activities within the booth space. to be due from a breach of contract. It is understood and agreed that the sole
Apart from the specific display space for which an exhibitor has contracted liability of PVMA to the exhibitor for any breach of this contract shall be for the
with PVMA Exhibit Management, no part of the exhibit hall and its grounds refund of all amounts directly paid by the exhibitor pursuant to this contract, as
may be used by any organization other than PVMA for display purposes of any an exclusive remedy.
kind. Representatives, models, and employees of exhibitors will be attired to Violation of any of these rules and regulations by the exhibitor, employees, or
maintain the professional and business-like climate of PVMA meetings. agents shall annul the right to occupy space, and such exhibitor will forfeit to
The application for exhibit space must be accompanied with full payment. PVMA Exhibit Management all money that may have been paid. PVMA Exhibit
If a balance is due at the beginning of the meeting, the exhibitor will not Management may re-enter and take possession of the space and remove all
be permitted to set up. Exhibitors may cancel booth space reservation by persons and goods at the exhibitor’s expense. Any damages incurred by PVMA
submitting a letter to Megan Baylor, CVT, Director of Education & Events, at Exhibit Management to the exhibit will be the responsibility of the exhibitor.
the PVMA office. Please refer to information in brochure for specific The exhibitor expressly waives the service of written notice to re-enter and
cancellation policies and dates. terminate. These rules and regulations become a part of the contract between
the exhibitor and the Pennsylvania Veterinary Medical Association. They
Exhibit space not occupied at the opening of the show may be reassigned by have been formulated for the best interests of the exhibitors. Management
PVMA Exhibit Management to another exhibitor without refund of rental paid. respectfully asks the full cooperation of the exhibitors in their observance. All
points not covered are subject to the decision of PVMA Exhibit Management.
Distribution of product or service literature may be made only within
booth space assigned to the exhibitor presenting such material. Any firm or For security reasons, the exhibit areas will be closed to all persons, including
organization not assigned space in the exhibit hall will not be permitted to exhibitors, from 1/2 hour after the close and until one hour prior to the
solicit business within the conference hotel. opening of the exhibit hall each day.
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