2021 BE WELL DERBY PROGRAM GUIDE
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2021 BE WELL DERBY PROGRAM GUIDE
A Note from the City Manager We Want You to be Successful
Dear City Employees: Be Well Derby is dedicated to providing equal
opportunities to all employees. We’ve developed a
The mission of the Be Well Derby program is to improve Wellness Committee comprised of employees from
the overall wellness of employees and their families by each department. We refer to these employees as
(1) providing information about healthy lifestyle choices Champs. Champs are a key resource to ensure your
and opportunities to maintain and improve our success. They keep open lines of communication, listen
physical, mental, and social well-being; and (2) to your needs, and ensure you receive information
supporting self-care and personal development. regarding Be Well Derby. Please share your wellness
program suggestions with your Champ or the Benefits
The City invests a significant amount of money and time
Coordinator.
on Be Well Derby because we want employees to thrive
in all aspects of life. Money spent on wellness is an
2021 Be Well Derby Champs
investment in our employees. Investing in wellness also
Administration: Sarah Gooding
helps keep medical claims down and insurance
Communications: Justin Miller
affordable. Be Well Derby offers a variety of education,
Finance: Janelle Bible
fitness, prevention, and healthy living activities. The
Fire: Patrick Campa, Aaron Fent, Jon Purdy, Ariana Davis
wellness program has my full support.
Library: Alyssa LaRue
Police: Courtney Carlson, Chad Carson, Sarah Galloway,
Department directors allow time beyond regular lunch
Jimmy Queen, Belinda Stull
times and occasionally on duty to participate in wellness
Planning & Engineering/Operations: Richard Montaño
events.
Public Works: Valerie Archer, Chris Riggs, Chris Swindler
If you have questions regarding Be Well Derby, please Senior Center: BreAnna Monk
contact Mandy Greenfield, Benefits Coordinator, at Utilities: Casey Cornelison
MandyGreenfield@derbyweb.com or 788-1519 ext.
1237. We are here to support you in your wellness Wellness Program Overview
journey! Be Well Derby is an incentive-based wellness program
designed to encourage employees to live a healthy
Kathy Sexton lifestyle. Participants can earn future insurance
City Manager premium discounts and have the opportunity to convert
up to 2 sick leave days to wellness days. Employees who
successfully achieve Platinum, Gold or Silver status will
pay lower premiums on health insurance than non-
participating employees.
The table below outlines how many wellness points
must be earned to achieve each status. New employees
will receive a prorated point total.
Status One Adult Two Adults
Silver 1,875 points 3,750 points
Gold 6,000 points 9,000 points
Platinum* 10,000 points 15,000 points
* To earn Platinum status, employees and spouses must also be
tobacco-free (or complete an approved tobacco cessation program),
complete the Health Risk Assessment, and review biometric results
with their doctor. Participants at high-risk for chronic diseases may
also be required to engage with a Care Navigator Nurse.
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Program Guide Key Childhood Immunization (400 points)
Applies to dependent children 17 years and younger for
Use the icons below to see how to submit points for Be
immunizations administered during the program year.
Well Derby activities:
Maximum of 400 points per dependent child each year.
Form is available on WeRDerby Intranet for
wellness point submission. Other proof may also
Dental Screenings (200 points)
be acceptable. See individual forms for details.
Applies to employees, spouses and dependents for 2
Sign-in sheet is provided. dental cleanings per year for a maximum of 400 points
per person each year.
Take a photo and email it to the Benefits
Coordinator to earn wellness points.
Eye Exam (200 points)
Applies to employees, spouses and dependents for 1
Prevention Activities eye exam per person each year.
Biometric Screening (up to 500 points)
Applies to employees and spouses. Be Well Derby Flu Shot (200 points)
participants can participate in the annual City- Applies to employees, spouses and dependents for an
sponsored biometric screening event or have the annual flu shot. The City of Derby hosts a flu shot clinic
screening performed by their doctor. Participants will in October.
receive numbers relating to blood pressure, blood
sugar, body mass index (BMI) and cholesterol. These Non-Tobacco User (725 points)*
numbers are key to understanding your overall physical Applies to employees and spouses. Must be tobacco-
health, and are good indicators of your risk for chronic free for 90 days (and remain tobacco-free throughout
health conditions such as heart disease, diabetes, and the program year) or complete an approved tobacco
hypertension. cessation program.
* Required for employees and covered spouses to earn
Biometric Screening Results Platinum status.
Employees and spouses can earn additional wellness
points if biometric results are within a healthy range. Preventive Screening (400 points)
Applies to employees, spouses and dependents.
Screening Healthy Range Points
Includes mammogram, prostate check, pap smear, well
Blood Pressure Systolic =/< 120mmHg 600
Diastolic =/< 80mmHg child exam, and colorectal screenings. For the prostate
Blood Sugar 600 check and mammogram, participants must be 40 years
Fasting Glucose or < 100 mg/dL or or older unless deemed medically necessary by a
Hemoglobin A1c < 5.6% medical provider.
BMI* < 25 & > 18.5 1,000
Cholesterol 600
Total Cholesterol or < 200 mg/dL or Healthy Living Activities
Total Cholesterol/HDL < 4.5 Blood Donation (100 points)
Cholesterol Ratio
Applies to employees and spouses. Participants who
* BMI is considered a reliable measurement of healthy
take time out of their day to donate blood for the well-
weight for most populations. Contact the Benefits
being of fellow Kansans are much appreciated.
Coordinator if you have questions regarding BMI
Maximum of 600 points per person each year.
alternatives. Waist-to-hip ratio or skinfold
measurements may be completed by an authorized
Contributing to Optional Retirement (200 points)
medical/fitness professional.
Applies to employees and spouses. Retirement is one of
the most important life events many of us will ever
experience. Participants are encouraged to contribute
to KPERS 457b or other optional retirement accounts.
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Healthy Living Activities (continued) Education Activities
Farmers’ Market (20 points)
Chronic Disease & Diabetes Education Self-
Applies to employees, spouses and dependents. Each
Management Programs (1,000 points)
individual can earn a maximum of 200 points each year
Applies to employees and spouses. These programs
for visiting an area farmers’ market.
must be evidence-based and focused on helping
individuals manage personal health conditions and
Financial Advising or Estate Planning (200 points)
improve quality of life. Programs are offered at the
Applies to employees and spouses. Family financial
Derby Senior Center and the Derby Recreation Center.
security is important to the City of Derby. We
Contact the Benefits Coordinator for more information
encourage you to work with a financial advisor to
or if you have questions on if a program is eligible for
ensure financial security for your future.
wellness points.
Healthy Recipe (25 points) CPR and First Aid Certification (125 points for each
Applies to employees. Employees can earn points for
certification)
cooking the healthy recipe of the month included in the
Applies to employees and spouses. A copy of your valid
City Scoop for a maximum of 300 points per year.
card is required for points.
Recipes can be modified according to dietary
restrictions.
Discuss Biometric Results with Doctor (750 points)*
Applies to employees and spouses. We encourage you
Personal Health Goals (600 points)
to take your biometric results to your next doctor’s
Employees and spouses can set personal health goals
appointment. This is an excellent opportunity to begin a
related to the results of their Health Risk Assessment or
conversation with your doctor regarding your results
the Individualized Care Plan developed with a Care
and ask questions regarding your health.
Navigator Nurse. Health goals could include improving
* Required for employees and covered spouses to earn
biometric results, weight loss, exercise, tobacco use,
Platinum status.
and sleep. Health goals must be SMART (specific,
measurable, attainable, realistic and time-lined) goals.
Engage with ProviDRs Care Network Care Navigator*
Goals must be submitted to the Benefits Coordinator
Applies to employees and spouses. If you are identified
using the SMART Goals form. Goals must be achieved by
as being at high-risk for chronic conditions (such as
November 23, 2020 to qualify for points.
diabetes, hypertension, or COPD), a Care Navigator
Registered Nurse will contact you by phone to provide
Volunteering (25 points) assistance on managing your health. The Care Navigator
Applies to employees and spouses. Participants who Nurse will determine risk based off biometric screening
volunteer for a charity or organization can earn 25 results and claims data. The Benefits Coordinator will
points per hour of volunteering, up to 8 hours per receive reports from the Care Navigator Nurse on who
month. has participated.
* Required for identified high-risk employees and
Wellness Challenges (250 points) covered spouses to earn Platinum status. Platinum
Applies to employees and spouses. Be Well Derby hosts status requirement will be met by participating in a
four challenges each year in April, July, September and minimum of two calls, an intake call and a follow-up
November. Challenges focus on nutrition, hydration, call.
being active and staying healthy through the holidays.
The Maintain, Don’t Gain challenge in November is
open to employees only. Challenge dates and additional
details will be provided in the City Scoop and on the Be
Well Derby monthly activity calendar.
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Education Activities (continued)
Category 1 Races (100 points)
Health Risk Assessment (500 points)*
2 – 3 mile walk/run or a 5 – 15 mile bike ride
Applies to employees and spouses. The Health Risk
Assessment (HRA) is a short questionnaire that collects
Category 2 Races (250 points)
information pertaining to biometrics, nutrition, and
3.1 – 6 mile walk/run or a 16 – 30 mile bike ride
lifestyle habits. After completing the HRA, you will
receive a personal wellness score and suggested ways
Category 3 Races (500 points)
to improve your health. The HRA must be completed by
6.1 – 13.1 mile walk/run or a 31 – 60 mile bike ride
April 30, 2021.
*Required for employees and covered spouses to earn
Category 4 Races (750 points)
Platinum status.
> 13.2 mile walk/run or >61 mile bike ride
Power Hours (200 points)
Applies to employees and spouses. Power Hours are Community Race Bonus (50 points)
City-sponsored, on-site learning opportunities that Additional points may be awarded for events that
cover a variety of health and wellness topics. Power include an obstacle course or other challenges.
Hours are typically held monthly and are also recorded
and uploaded to the WeRDerby Intranet for employees Daily Workouts (50 points)
and spouses to watch at a time convenient for them. Applies to employees and spouses. Participants are
Employees and spouses unable to attend the live eligible to earn 50 points per day for working out. The
session must turn in the completion form associated Benefits Coordinator receives monthly usage reports
with each video. Power Hours from previous years may from both the DRC and the YMCA. Participants can earn
be completed if you did not already receive points. daily workout points by completing one of the
following:
• 10,000 total steps per day
• 2 miles of walking/jogging/running in addition
to your normal daily activity
• 7 miles of cycling
• 30-minute workout
Fitness Activities
2 Mile Group Walks (100 points) To earn credit for daily workouts outside of the DRC or
Applies to employees, spouses and dependents. YMCA, participants must turn in the Daily Workout Log
Participants can complete the group walks noted on the or submit a report from a fitness tracker each month.
Be Well Derby monthly activity calendar. Workout logs are due within 30 days of the end of the
month.
Athletic Event (250 points)
Athletic events are any type of fitness competition or Daily Workout Bonus (160 points)
sports tournament. Athletic events must focus on Applies to employees and spouses. Participants will
physical activity. These events can include, but are not receive 160 bonus points for completing 16 or more
limited to, CrossFit competitions, body building daily workouts in a month.
competitions, and climbing competitions.
Community Races
Applies to employees, spouses and dependents.
Participants can earn points for participating in
Community Races. Proof of participation is required to
receive points. Races are categorized into 4 levels:
Page 5 of 7Fitness Activities (continued) 350 points for a maximum of 1,400 points per person
each year.
Fitness Assessments (400 points + fitness level points
possible)
Be Well Derby Events
Applies to employees and spouses. Be Well Derby holds
Specific details for Be Well Derby events will be
fitness assessments in February, June and October.
provided in the City Scoop and included on the Be Well
Employees and spouses can each earn 100 points for
Derby monthly activity calendar.
attempting or 400 points for completing the One-Mile
Walk or the Three-Minute Step Test for an annual
City Sponsored 5Ks (250 points)
maximum of 800 points (only 2 assessments qualify for
Applies to employees, spouses and dependents. City
points). Participants can earn additional points based
sponsored 5K walks/runs are themed and free to
upon their scored fitness level:
participate. 5K race dates are tentatively scheduled on a
monthly basis from March through November and are
subject to change.
Wellness Challenges (250 points)
Eat Well, Be Well – April
Creating healthy eating habits can be difficult, and many
people do not know where to begin. The Eat Well, Be
Well challenge will help you develop a new healthy
habit each week to improve your nutrition.
Level 1: No additional points 8 to Hydrate – July
Level 2: 100 points Every cell, tissue and organ relies on water to work
Level 3: 200 points properly. This is why it’s so important to always stay
Level 4: 400 points hydrated. Drinking about 8 glasses of water per day is
Level 5: 600 points recommended as part of a healthy lifestyle and diet.
Following the fitness assessment event, participants will
STEPtember – September
receive a copy of their score and explanation of their
September is an ideal time to walk outdoors as the
results.
weather cools off and the leaves change colors. The
goal is to walk at least 30 minutes every day. This can be
Group Fitness (75 points) done all at once, broken up into two 15 minute walks or
Applies to employees and spouses. Participants can three 10 minute walks.
complete Group Fitness activities noted on the Be Well
Derby monthly activity calendar, such as 30-minute Maintain, Don’t Gain – November to January
walks or yoga. On average, Americans gain 2 to 10 pounds over the
holidays. The Maintain, Don’t Gain challenge
Sports League (350 points) encourages you to be mindful of holiday habits that
Applies to employees, spouses and dependents. may promote weight gain, such as being sedentary or
Leagues must last 8 weeks or consist of at least 8 eating excess calories. You will be awarded wellness
games/events and focus on physical activity. Examples points at the end of the challenge if you stay within two
of leagues that will not be accepted for points include pounds of your starting weight.
darts, billiards and bowling. Each Sports League is worth
Page 6 of 7Additional Information
Reimbursement Opportunities
Weight Loss Reimbursement Be Well Derby points are due
Applies to employees and spouses. Participants who
participate in programs relating to weight loss have the
November 22, 2021
opportunity to be reimbursed up to $200 for costs
associated with the program. Programs must be
preapproved by the Benefits Coordinator in order to be
eligible for reimbursement. Wellness Point Deadline
Be Well Derby Points are due by November 22, 2021.
Tobacco Cessation Reimbursement
Submissions turned in after the deadline will not be
Applies to employees and spouses. Participants who
counted for points.
complete an approved tobacco cessation program may
be reimbursed up to $150 for costs associated with the
2021 Wellness Point Distribution
program. Programs must be evidence based and
Summary Point Totals will be uploaded to the
preapproved by the Benefits Coordinator in order to be
WeRDerby intranet by the 15th of each month. A
eligible for reimbursement. While appropriate
detailed point overview can be requested at any time
medication is covered by insurance, it is not eligible for
by emailing Mandy Greenfield at
reimbursement under this program.
MandyGreenfield@derbyweb.com.
Wellness Awards
Inspire Me is a Be Well Derby award to recognize
employees who are healthy lifestyle role models. By Federal Notice
sharing these stories, we believe we can inspire other Be Well Derby is a voluntary program that follows
City employees to make their health a priority. Contact federal guidelines. If it is unreasonably difficult for you
the Benefits Coordinator to obtain a nomination form. to achieve the standards for the reward, please contact
Employees may nominate themselves or a coworker. Mandy Greenfield, Benefits Coordinator, at 316-788-
Winners will have their story shared in the City Scoop 1519 ext. 1237 or MandyGreenfield@derbyweb.com to
(winner will approve the information prior to identify an alternative plan.
publishing) and will receive a prize of their choice
valued at $50. Nominations are accepted throughout
the year. Up to 4 awards will be granted per year.
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