2021 Spring and Summer Site Reservation FAQ - Girl ...
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2021 Spring and Summer
Site Reservation FAQ
• All About Camp
o Inclusion at Camp
o Covid -19 Information
o American Camp Association
• Day & Overnight Site Reservations
o Membership Requirement
o Site Reservation Details for Spring and Summer 2021
o What is a Household, Group or Troop?
o Activity Add-On Information
o Amenities at Camp
o Parking at Camp
o Packing Lists/Check-In Information
o What if a Member of My Party Gets Sick?
o Campfires
o Alcohol Policy
o What are the Cabins Like?
o What Happens at Camp if it is Raining?
• Registration, Payments And Cancellations
o How Do I Reserve a Site?
o Late Registration
o How Do I Make a Payment?
o Final Payment Due Date
o I Made My Payment, Now What?
o Cancellations and Refunds
o Financial Assistance
o Cookie Dough MatchAll About Camp
Inclusion at Camp
Diversity and equity are core values of Girl Scouts of Western Washington. We aim to
empower every Girl Scout - girls of every race, ethnicity, socioeconomic
status, sexual orientation, ability, gender identity, religion, or geographic location - to make
the world a better place.
We also recognize that gender is not binary – people don’t identify only as boys or girls. We
welcome children from across the gender spectrum: those who identify as transgender,
agender, androgynous, etc., and those who are in transition or questioning their gender
identity. Because the Girl Scout mission is to specifically hold space for Girl Scouts to build
courage, confidence and character, Girl Scouts would not be an appropriate space for
those who identify as cis gender boys (those whose gender identity is male and their
assigned sex at birth is male).
Camp Staff Inclusion Statement
Girl Scouts of Western Washington is an equal opportunity employer and does not
discriminate against any employee or application for employment because of race, color,
sex, age, national origin, religion, sexual orientation, gender identity, veteran status, and
basis of disability or any other federal, state, or local protected class.
Girl Scouts of Western Washington believes that a variety of adults are appropriate role
models for young people and are vital to their development. Our staff members are
subject to background checks and all staff are required to attend group
development, group management, health, and safety as well
as diversity, equity, and inclusion training. Staff members are well versed and dedicated to
the Girl Scout Mission and work to support that mission with every interaction with
campers. If you have additional questions or concerns, please contact your Camp
Director.
Girl Scouts of Western Washington COVID-19
Response and Guidelines
Girl Scouts of Western Washington (“GSWW”) is committed to taking precautions to
mitigate all health risks as well as following applicable federal, WA State, local, and GSUSA
COVID-19 directives and guidelines. Our council is also committed to having in-person
activities as allowed and in accordance with those mandates. GSWW’s operations and
programs occurring while COVID-19 is circulating in our community may expose our
members, volunteers, and employees to the risk of infection. GSWW cannot prevent you
from becoming exposed to, contracting, or spreading COVID-19 while attending (which
2 – Table of Contentsincludes being present in any capacity) any GSWW in-person programming. Therefore, any
interaction with others in connection with in-person programming may expose you and
your family to and increase your risk of contracting or spreading COVID-19. GSWW has put
in place preventative measures to reduce the spread of COVID-19 at its in-person
programming; however, GSWW cannot guarantee that you will not become infected with
COVID-19. To see full details regarding our COVID-19 response for our programming
operations, please visit our website.
Camp Use COVID-19 Precautions
Between each group we spray all surfaces with hospital grade disinfectant cleaner. We
also reserve 24 hours between each overnight reservation to air out and clean units.
Campers are also provided with cleaning supplies to use during their stay if needed.
Bathrooms at Camp
• Bathrooms will be designated per unit where possible.
• Cleaning supplies, including gloves, will be available in or near each
restroom/biffy for self-cleaning which is required after each use.
• Each restroom/biffy will be cleaned between groups
• Troops & Groups using indoor facilities should open windows when
possible.
• Ensure adequate space for social distancing to accommodate your group
size.
• Floor markers may be helpful to help participants in your troop/group
remember to maintain distance. We ask that you use painter’s tape, carpet
squares, or other non-adhesive items if marking space.
For a comprehensive overview of our cleaning and social distancing practices we are
honoring during the COVID-19 pandemic please refer to our Member Safety Guidelines on
our website.
American Camp Association Accreditation
As an American Camp Association Accredited program, we meet up to 300
standards forhealth, safety, and program quality set by a leading authority in youth devel
opment. For more information, please click here.
3 – Table of ContentsSite Reservations
Girl Scout Membership Requirement
A 2020-2021 Girl Scout Membership ($25) must be held by at least one member of your
party for insurance and liability purposes. You can purchase or renew your 2020-2021 Girl
Scouts of Western Washington membership through our website.
If your membership is with another Girl Scout council, please send an email to the Camp
Registration Team at registration@girlscoutsww.org with your council name so that we
can reach out and verify your membership. Once your membership is verified, you will
receive a confirmation email.
What spaces can I reserve at camp, and how much do they cost?
Camp River Ranch and Camp Lyle McLeod have both indoor and outdoor units
available for reservation.
• Outdoor Units: Cabins that do not have electricity and are more exposed to
outside elements.
• Indoor Units: Buildings that are completely covered, have electricity, and are
not exposed to outside elements.
• Please use Site Reservation Pricing Guides to see units and pricing for each
camp.
Can I reserve a site for day use or overnight use?
• Day and Overnight Site Rentals at Camp River Ranch & Camp Lyle McLeod
o Households can reserve accommodations together for day and overnight
use.
o Troops, Groups and Households can reserve a site for day or overnight
use.
What is a Household, Group, or Troop?
• Household – People who share living accommodations.
• Group – A group of unrelated participants coming together in one place. Neither
a household nor a troop.
• Troop – A formed Girl Scout Troop
Is there a limit to how many people can join my party?
• Outdoor units have a camper limit of 15 campers.
• Indoor units have a camper limit of 10 campers.
• Participants are expected to follow all in-person guidelines which can be found
on our website.
4 – Table of ContentsWhat can I do at camp? What add-on activities or kits are available?
• Both Camp River Ranch and Camp Lyle McLeod have wonderful hiking trails you
are welcome to explore. A fire ring will be available at each unit to build a
campfire and roast a marshmallow or two. These activities are available with
any reservation.
• Available at Camp River Ranch only:
o For the months of June, July, August and a weekend in September, you
may choose an “activity add-on program” with your Camp River Ranch
reservation.
o Activity Add-On options include: (Contingent on Availability)
Archery, Swimming, Boating, Climbing/Challenge Course, and Self-
Led Kits
Please see our Site Reservation Pricing Guide for prices and list of
Self-Led Kits
NOTE:
• There is a maximum of 3 activities per camper per day.
Activities can be booked for 1- or 2-hour blocks. Some
activities have age restrictions.
• All activities are priced per person, per hour.
• When booking an Activity Add-On, there is a possibility you
will be in that area with other people. It is required to wear
masks at all program areas and to stay socially distanced.
• Program areas at camp, including all docks and waterfront
areas, will be closed unless you previously reserved an
add-on activity during registration. Public access to lakes
may be available at nearby locations. Additional
information will be provided upon arrival at camp.
• Activity kits can take anywhere from 30 minutes to 2 hours
to complete depending on kit and group.
Archery – Youth must be in 4th grade (age 8 and above) to
participate.
Boating – We have canoes, open kayaks, and rowboats available.
Youth must be in 4th grade (age 8 and above) to use a kayak or be
in a canoe or rowboat with another youth of same age or older.
Anyone 3rd grade or younger must be in a canoe or rowboat with
an adult.
Climbing/Challenge Course – Youth must be in 4th grade (age 8
and above) to participate.
Swimming – All ages
Self-Led Kits – All ages
Hug A Tree Kit:
Learn about the outdoors and the trees around you!
5 – Table of Contents Includes all guides, packets, string and ruler
Field Guide: each camper and write, read, and draw in
this field guide
Pacific Coast Tree Finder: a pocket manual for
identifying pacific coast trees
Department of Forestry Fact Sheet
Learning about trees guides: Parts of a Tree, How Old is
My Tree, Trees of the Forest, Reading the Rings of a
Tree
Seven tree exploring activities
• Find a tree
• Destination: Trees
• Tree ID by leaves
• Tree ID by Bark
• Tree Dance
• Meet a Tree
Stargazing Kit:
This kit is full of activities, crafts, and games for
campers to learn more about the stars!
Story of the Constellations: players can form
constellations and learn the stories behind them, and
then make their own!
Walk the Galaxy: This activity lets you explore the whole
solar system by walking through a scale model of it.
How the stars came to be – Manataka American Indian
Council: learn the story of how the stars came to be.
Northern Hemisphere Constellations: learn about what
you can see in the sky tonight and throughout June.
The Evening Sky Map: each camper gets a map of the
evening sky throughout the month
Includes:
o Two Binoculars
o The Evening Sky Map
o Story of the Constellations – Activity pack
o Walk the Galaxy – Activity pack
o How the stars came to be
o Northern Hemisphere Constellations in June
Scavenger Hunt Kit:
Campers can get to know River Ranch and the general
outdoors with these scavenger hunts.
6 – Table of Contents Unicorn Scavenger Hunt: Read the story and then help
Horse find their lost horse shoes.
Includes: map and storybook
Camp River Ranch Scavenger Hunt: An interactive page
for each camper to learn and experience more of River
Ranch.
Gone Campin’ 2021: Summer Challenge for Girl Scouts
of Western Washington at Camp River Ranch.
Teamwork Kit:
This kit is full of games, activities, and challenges that
encourage and build teamwork skills!
Common Ground: a get to know you game for new
friends or old!
Flip Tarp: Players must use problem solving and
communication skills to flip a tarp without anyone
falling off.
Building Positivity: This game has the team build
positivity by writing positive notes to one another.
Pass it on: Physical education and teambuilding! Players
must work together to pass objects… with just their
feet! Includes a ball for other activities too.
Back-to-Back Drawing: players must use their best
communication skills to help each other draw
something without knowing what it is they are drawing.
Story Pieces: players work together to build their own
stories.
Includes all game pieces, markers, papers, and two
jump-ropes.
What will be available at camps for us to use?
There will be a shelter, a firepit with firewood, picnic table (s) and a bathroom or BIFFY
(Bathroom In the Forest For You) with toilet paper. We will also provide soap and/or hand
sanitizer, broom, dustpan, rake, and shovel. There is access to drinkable running water at
all units.
• Due to Covid-19 considerations, there will not be pots, pans, propane, propane
stoves or other kitchen supplies available. All program areas, including swim
and boat docks, will be closed unless you are participating in a scheduled
program.
• Indoor Units have more amenities, like refrigeration, electrical stoves, and
indoor plumbing. Indoor units do not have air conditioning. Please consult the
7 – Table of ContentsSite Reservation Pricing Guides for more information, and look at our suggested
packing list for guidance.
Parking at camp
There will be one allocated parking spot in the proximity of your unit. If you require more
spots, please contact Customer Care, and we can make arrangements for you. 1-800-541-
9852 or customercare@girlsoutsww.org.
Where do I find check-in times, packing list and general information
about camp?
Your confirmation packet includes check-in information, packing lists and additional
details about camp that you will need for your stay. You will receive your confirmation
packet by email making your final payment for your confirmed reservation. If you have not
received your confirmation packet, please contact us at 1-800-541-9852 or
registration@girlscoutsww.org, and we will send you a copy.
What if a member of my party gets sick or injured?
Households, Troops, and groups should bring a First Aid kit with them to camp. Many of
our camp staff are certified in First Aid and CPR and can assist with small injuries that
occur at camp, such as small scrapes or splinters. Our staff can only practice within the
scope that they are certified, and we have very limited supplies. In the event professional
medical services are required, you are responsible for seeking out medical attention.
Our COVID-19 Guidelines provide information on what to do if you suspect you have
COVID-19 symptoms.
What should we bring?
As soon as your final payment is processed, you will receive an email confirmation with a
confirmation packet that includes all the details of your reservation, including driving
directions, check-in procedures, packing lists, and best practices for camping with Girl
Scouts of Western Washington.
If you are planning to do any outdoor cooking, you will need to bring all supplies for
preparing food and cleaning up. Due to Covid-19 considerations there will not be pots,
pans, propane, or other cooking supplies available. You will find tables with benches in
each unit, but you may wish to bring your comfy camp chair or a picnic blanket for
lounging, reading, napping, and taking in the scenery. Additional things to pack include
face masks, sunblock, insect repellent, a refillable water bottle, and a first aid kit with a
thermometer.
Can we have a campfire?
Yes, if there are no fire bans in place limiting recreational fires, these are allowed in the
designated fire pits, and firewood will be provided. We do not provide charcoal, fire
starters, kindling, matches, or lighters. We will provide up to date information in your
8 – Table of Contentsconfirmation. You can also check fire restrictions with King County for Camp River Ranch
and Mason County for Camp Lyle McLeod.
• Provided Fire Tools:
o Firewood, axe, metal water bucket, shovel, rake, and grate top for cooking.
Can we bring and consume alcohol?
Adults may not consume, possess, or be under the influence of alcohol, illegal
drugs/substances, or prescription or over-the-counter medications which impair
performance or judgment while on Girl Scout property.
What are the cabins like?
Cabins vary greatly - everything from a fully enclosed building with running water and
electricity, to open-air cabins, and even covered wagons and yurts! All outdoor units have
nearby toilets and a covered area for activities and outdoor cooking. Unit prices are set
per amenities available. Some of our units have heat, indoor kitchens, electricity, and
indoor fireplaces. Some are outdoor units with a cook shelter. To see full details,
amenities, and prices for each unit, please review our 2021 Spring/Summer Site
Reservations Guides.
What happens at camp if it is raining?
All activities offered at camp can still be done in the rain. If any weather, such as lightning
or air quality, causes an unsafe environment for scheduled activities, those activities will
either be canceled or, if possible, rescheduled during your time at camp. In the event that
your add-on activity cannot be rescheduled, our camp staff will inform Registration of
your need for a refund.
Registration, Payments, and Cancellations
How do I reserve a site at camp?
From our camp website, navigate to the Camp River Ranch Site Reservation Availability
Calendar or the Camp Lyle McLeod Site Reservation Availability Calendar. Here you will see
a listing of all available units throughout the summer. Once you have chosen your unit,
please fill out a 2021 Spring/Summer Site Reservation Request Form. Once your request is
received, a member of our Registration Team will email you to confirm your registration
and inform you of next steps.
9 – Table of ContentsLate Registration
If you submitted your reservation request less than three weeks from the start of
your reservation, your full payment is due immediately. Please contact Customer
Care at 1-800-541-9852 to make your payment over the phone.
How Do I Make A Payment?
To make a payment for your camp reservation, please contact Customer Care to make
your payment over the phone by calling 1 (800) 541-9852.
Cash and check payments can be mailed to:
Girl Scouts of Western Washington
Attn: Site Reservations
5601 6th Ave S. Suite 150
Seattle, WA 98108
Please allow 5-8 business days for cash and check payment processing.
Final Payment Due Date
Your final payment is due 10 days from your reservation request date. If you do not
make your final payment by your due date, your reservation will be cancelled due to
non-payment. In the event of your reservation being cancelled due to non-payment, any
partial payments made towards your reservation can be refunded upon cancellation.
I successfully reserved and paid for my camp reservation.
Now what?
Once you have made your final payment for your reservation, a member of our
Registration Team will email you confirmation of your payment as well as your
confirmation packet, which will provide driving directions, check-in information, packing
lists, and additional details about camp you will need for your stay with us. If you have not
received your confirmation packet, please contact us by calling 1-800-541-9852 or
emailing registration@girlscoutsww.org and we will send you a copy.
If you are a Troop Leader please review our web page for parent guardian permission
overnights, high risks, and sensitive topics.
Cancellations and Refunds
Cancellation Request – A written request is required for all camp registration changes or
cancellations. Your request must be submitted at least three weeks prior to the start of
your camp session to receive a refund for camp.
10 – Table of ContentsPlease send your cancellation request to the Camp Registrar at
registration@girlscoutsww.org, and include your name, camp location, dates, and reason
for cancellation. Your request will be processed in the order in which it is received, and
you will receive an email confirmation once your request is complete.
Cancelled camp spots cannot be gifted or transferred to other campers. All cancelled
camp spots will be opened to the public for enrollment.
Refunds - Your written cancellation request must be received at least three weeks prior
to the first day of your camp reservation to receive a refund. Cancellation requests
submitted less than 3 weeks from the start of your camp reservation are not eligible for a
refund.
Cancellation Request Per Medical/Family Emergency - If you need to cancel your
reservation and request a refund due to a medical or family emergency less than three
weeks from the start of your reservation or activity, please follow the steps above for a
Cancellation Request and include a physician’s note in your request to the Camp Registrar.
Refunds for family and medical emergencies are given at the Camp Director's discretion.
Cancellations Due to Hazardous Weather - Many activities at camp can still be done in
the rain. If any weather, including heavy rain, lightning, or heat, causes an unsuitable
environment for scheduled activities, those activities will either be canceled or, if possible,
rescheduled during your time at camp. In the event that your add-on activity cannot be
rescheduled, our camp staff will inform Registration of your need for a refund.
How do I request Financial Assistance for 2021
Spring/Summer Site Reservations?
Two types of grants that are available to request for Site Reservations:
• Household/Group Camp Grant – To be approved for the Household/Group
Camp Grant, at least one youth member of your party must be eligible for
Financial Assistance.
o Overnight Use Award Amount – $150
o Day Use Award Amount - $115
• Troop Camp Grant – To be approved for the Troop Camp Grant, two youth
members of the attending troop must qualify for Financial Aid. Only one grant
per troop will be issued for all 2021 Spring/Summer Site Reservations.
o Overnight Use Award Amount - $150
o Day Use Award Amount - $115
Girl Scouts supports every girl, regardless of their financial situation. Get pre-approved for
Financial Assistance by submitting a Financial Assistance Request form on our website.
Once you have been approved for Financial Assistance, you must request your Camp
Grant by indicating on your 2021 Spring/Summer Site Reservation Request Form that you
will be utilizing Financial Assistance for your site reservation.
11 – Table of ContentsIf you have already completed your 2021 Spring/Summer Site Reservation Request
Form and have not yet been approved for Financial Assistance, you may do apply by
contacting our Customer Care Team at 1-800-541-9852 or by emailing
customercare@girlscoutsww.org. Our Customer Care Team will assist by submitting your
Financial Assistance application.
Once your grant request is received, it will be reviewed by the Financial Assistance Team.
If approved, your grant will automatically be applied towards your site reservation balance.
Any remaining balance after your Financial Assistance Grant is applied must be paid no
less than 10 days from the date of your submitted request.
2020 Top Cookie Seller Benefit Rollover for 2021
Spring/Summer Site Reservations
Top Cookie Sellers from the 2020 GSWW Cookie Sale may apply their Top Seller Cookie
Dough Benefit of 20% of any camp session or dollar for dollar matching for all Cookie
Dough used to pay for their 2021 Spring/Summer Site Reservation. The Top Cookie seller
must be a member of the party reserving the site in order to apply their discount to the
balance of the reservation.
To have your 2020 Top Cookie Seller 20% discount or dollar for dollar Cookie Dough Match
applied to your Site Reservation, please notify Customer Care that you will be making your
payment over the phone and that you would like to apply either the Cookie Dough match
or 20% to your reservation. Please have your Key2Prepaid Cookie Dough card with you
when you call.
12 – Table of ContentsYou can also read
