2021 User Meeting - FSE - J une 14, 2021 - Florida Supervisors of Elections

2021 User Meeting- FSE
J une 14, 2021

Agenda
●   Company Overview
●   Security updates
●   Voter Focus
●   EViD
●   Web Solutions

Congratulations on
an amazing year !!

Elections are all we do.

● Incorporated in 1992 in T allahas s ee, Fla.
● We create and maintain modern elections -related s oftware and
  s olutions .
● A certified, 100% employee-owned company.

S aras ota

Bradford
Dixie
Es cambia
Glades

S anta Ros a

Broward     Marion
Collier     Martin
Es cambia   Nas s au
Gulf        Os ceola
Holmes      Seminole
Levy        Volus ia

Celebrating    ● When you call, you s peak
                  with an owner

 10 year s of   ● No foreign interes ts or
                  involvement in election

  employee        s ys tems
                ● No outs ide inves tors to

owner ship        direct our priorities

Celebrating Dale Woodruff
T ues day at Ice Cream Social - 9 pm

Ben Martin
Chief Operating Officer
bmartin@ vrsystems.com

Agenda
●   Security
●   VR Lis t Maintenance
●   Cus tomer Surveys
●   DotGov
●   Social Media
●   T raining
●   RABET -V

Security
●   All Development in USA
●   HQ in T allahas s ee FL
●   Every Employee Owner gets a background check
●   Annual Security training for all Employee Owners
●   Hardware is built for us by our manufacturer
    ○   We vis it plant to ins pect and audit
● Software loaded ins ide USA
● We continue our active partners hips with DHS, FBI, CISA Cybers ecurity
  and Infras tructure Security Agency, SCC etc.

List Maintenance

● Cleaning up our lis t
● We may reach out to verify email contacts for your office
● If you are having is s ue with emails not being received (call us )

Customer Surveys

● We will reach out via email to make s ure the right people in your office
  are being as k to participate

● Currently available at no
           cos t due to CISAs
           involvement
         ● Let's your voters know they
DotGov     are looking at the real thing
         ● Security

Social Media   ● Keep them if you have them
               ● Bad Actors will fill the void

Training

● Contact us , we have options
● Email Product Manager for more details :
    ○   Voter Focus - Wren Fowler wfowler@ vrs ys tems .com
    ○   EViD - J amie Remes jremes @ vrs ys tems .com
    ○   Web - J im Hilburn jhilburn@ vrs ys tems .com

RABET- V & C ommon Data For mat

●   Pronounced Rapid V
●   Initial as s es s ment complete
●   Only 2 vendors participated
●   EViD and ENR
●   Common Data Format

Product Speakers

 • Voter Focus: Tamara Holmes
 • EViD: Jamie Remes
 • Web Solutions: Jim Hilburn

Familiar Faces
  T amara        Erica          Paul          Shis handra   Kevon

        Is aac           Abby          Wren

2020 Year in Review

● Congratulations
● Pres idential Election
   ○ Unforeseen obstacles
   ○ High Voter Registration
   ○ Working Remotely
   ○ Public Records requests

Release Highlights
● Major releas es las t year addres s ed include:
   ○ Petitions circulators
   ○ Online ballot delivery to s upport ADA ballot delivery
   ○ Ballottrax interface
● 20.1 recent updates :
   ○ ERIC NCOA
   ○ ERIC Cros s S tate matches
   ○ S B90 All Elections expiration date change

VR Support throughout proces s
                 ● Each county as s igned Support team
                    member
Redistricting       ○
                    ○
                        Available to ans wer ques tions
                        Talk through redis tricting plans
                ● Recommended written plan
                ● Communicate implementation
                  dates with us

Redistricting

Property Apprais er, County GIS or 911 maps
 ● Coordinate with a mapping pers on
 ● Replaces current s treet table
 ● Elections S taff performs imports , not mapping pers on
 ● Mos t Counties performed manually

Redis tricting databas e and S andbox databas e to s tart the mapping proces s .

Upcoming Releases

● SB90 changes
● ERIC- Phas e 3 releas e in late J uly
   ○ In State matches
● 22.0 releas es s tarting Q4 of this year.

Reminders of Helpful Tools available

•   Product Information and Releas e Updates
•   Redis tricting and GIS interface information
•   Updated Help T opics for ERIC proces s es
•   Supported Platforms - Qualification Status For Using Microsoft
    Software With Voter Focus

EViD Support team says hello!
    Da ni el   Der ek   J a mi e     J ef f

               Rob         Roa n   S a ma nt ha
    Ni c k

EViD in 2020
 E lections

2020 EViD Stats Across Florida

2020 Elections

T hous ands

2020 Compared to 2016

2020 Elections Check- in Stats

● New Edge 2
New Hardware            ● New DirectPrint Printer
                        ● Improved integration with
 For 2021 and beyond!
                          ES&S Expres s pas s

Which Platform Counties Are Using

DirectPrint
Preview in demo room

New DirectPrint Printer

● Lexmark Ballot Printer
● Proprietary elections -s pecific modifications
    ○ Single tray with eas y to ins tall tray extender up to 22 inches
    ○ Curved catch tray s upports 22 inch ballot
    ○ Cus tom driver for ballot printing

● Lower power requirements compared to OKI B432

Integration with
      E S& S
  E xpr essVote
     Pr inter
 Preview in demo room

Things to
C onsider
as you make plans

Situational Awareness
Time and Cost

Please Order Early and Share Your Plans

● 259 Compacts in s tock now, Edges on the way
● More lead time needed for ordering and delivery
    ○   Expect this to continue through the year
● Prices Increas ing - We’ll hold pricing through end of year though.
● DirectPrint printers and cons umables are impacted too!

● Friday 12:30 – 3:00

Software            ● T opics include:
                        ○   Features you may have
Updates                     mis s ed

                        ○   New enhancements planned
at the Roundtable
                        ○   Ideas for the future

                        ○   2022 Releas e Cycle Timeline

You are awes ome and doggone it, people
 like you!

Voter Information Lookup

Voter Information
lookups bas ed on date
range.

Mail Ballot Request Service

                              Mail ballot reques t
                              completed bas ed
                              on date range.

ENR Pageviews by Election Night
                          T otal Page Views
                          Between 3/17/2020 and
                          12/31/2020: 16,092,425

                          Mobile page views made
                          up 48%

                          Des ktop Page Views
                          made up 52%

The Web Solutions Team

   Leo       Britt       Jeremiah   Jim

Hot Topics

SB-90 Impacts

                  MBRS & ACS
                ● Validate Voter
                ● Adding Grandchild relation
                  (MBRS)
                ● Adjus ting the Affidavit text to
                  include ID #s . (MBRS)

SB-90 Impacts

ENR
 ● Cus tom County
   Mes s age.

T urnout Quick View
 ● Sending T urnout
    information.

Emails To Your Voters

● Us e your email addres s
● Start in Q3

Election Worker Portal Update

Election Worker Portal

It’s Here at Conference!

VR Systems      ● Election Worker Portal
                 ● New Direct Print printer
 Demo R oom      ● ES&S Expres s Vote Printer
                   integration
Meeting Room 4   Open through Wednes day pm

VR Systems User Roundtable Meetings

Tuesday 8-
      10pm

 Dale Woodruff
recognition 9pm
  T er r ace R oom