2022 Girl Scout Cookie Program - Name: Troop#: Troop Program Manager Guide Addendum
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2022 Girl Scout Cookie Program
Troop Program Manager Guide Addendum
Name:
Troop#:
Girl Scout of Virginia Skyline Council, 3663 Peters Creek Rd NW, Roanoke, VA 24019-2809
540-777-5100 | info@gsvsc.org | www.gsvsc.org/cookieprogramTable of Contents
2022 Cookie Program Basic Info .................................................................................................... 2
Important Dates to Remember ................................................................................................... 3-4
Payment Due Dates ........................................................................................................................... 4
Council & Social Media Guidelines ..................................................................................................5
2022 Girl Scout Cookie Program Reminders ................................................................................ 6
Types of Booths……………………………………………………………………………………………………………7
eBudde Booth Process/Update……………………………………………………………………………………............ 8
Digital Cookie Updates…………….……………………………………………………………………………………………….9
End of Sales Reminders…….……………………………………………………………………………………………………..10
Service Unit Cookie Manager
Name: _________________________________________________________________________________
Address: ________________________________________________________________________________
Phone #: Home ___________________________________________________________________________
Cell __________________________________________________________________________
Work__________________________________________________________________________
Email: _________________________________________________________________________________
Cookie Cupboard Manager
Name: _________________________________________________________________________________
Address: ________________________________________________________________________________
Phone #: Home ___________________________________________________________________________
Cell __________________________________________________________________________
Work__________________________________________________________________________
Email: _________________________________________________________________________________
Booth Manager
Name: _________________________________________________________________________________
Address: ________________________________________________________________________________
Phone #: Home ___________________________________________________________________________
Cell __________________________________________________________________________
Work__________________________________________________________________________
Email: ___________________________________________________________________________________
Resource links
https://www.gsvsc.org/en/for-volunteers/covid.html
https://www.gsvsc.org/en/cookies/find-cookies.html
https://www.littlebrowniebakers.com/
https://cookieportal.littlebrownie.com/users/sign_in2022 Cookie Program Basic Info
Due to COVID 19, we recommend that the girls participate
online. If they decide to do order card please make sure you
COVID-19 have them follow the GSVSC IDP, CDC and Virginia
guidelines for social distancing, wearing a mask, and
handwashing
December 6, 2021 through March 31, 2022
PROGRAM DATES Remember the Girl Scout Promise and Law! Families are on their honor not to take
orders before December 6, 2021.
$5.00 per package
COST
$1.00 per package; $1.15 for troops that OPT OUT of the rewards program
TROOP PROFIT
Nine different cookies: Lemon-Ups, Trefoils, Do-Si-Dos, Samoas, Tagalongs, Thin
VARIETIES Mints, Girl Scout S’mores, and Toffee-tastic (gluten free) NEW! Adventurefuls
The cookie program provides each girl an opportunity to develop skills in goal
setting, decision making, money management, people skills and business ethics.
BENEFITS Additionally, girls gain confidence as they realize their goals and achieve success by
participating in the cookie program.
Gift of Caring—Military/First Responders
GSVSC
Customers can buy a virtual package of cookies to donate to the Gift of Caring
SERVICE
program. Girls can get a special “Gift of Caring” patch for 15 packages sold.
PROJECT
Troops will have cookies starting the week of January 4-7, 2022 and be able to sell
Cookies in Hand through March 31, 2022. Booths start Jan. 8, 2022
Help your daughter set her reward goals for the program — patches, t-shirt, stuffed
animal, pearl, cookie dough. Refer to the back of the order card to see the entire list
of rewards being offered. (Segment bars for certain levels can be purchased through
the Skyline Shop.)
REWARDS
The rewards are cumulative from 24 packages through our “String of Pearls”
membership for the 1000+ participants; and there is a highest achiever reward of a
Photo on next year’s order card.
If the troop decides to OPT OUT of the rewards program, the girl still be
SPECIAL NOTE
ABOUT THE OPT
eligible to receive the patches, the pearl and the Photo on next year’s order
OUT CHOICE card. Each girl and parent must sign an opt out form.
Each girl must submit a signed parent permission slip to the troop leader or troop
cookie manager before participating in the program. Parents need to attend the
PARENTS NEED troop’s cookie program training session so that they can review their daughter’s
TO KNOW aspects of selling techniques and vital safety points and learn about the troop’s goal
for selling.Important Dates to Remember
Start Date: December 6, 2021 End Date: March 31, 2022
Type Of Delivery Date Deadline for eBudde Time deadline for eBudde Delivery Dates
Initial Tuesday-Friday
Order Saturday December 18, 2021 Saturday 10:00 PM January 4-7, 2022
Week 1 Tuesday-Friday
Pending Reorder Saturday January 8, 2022 Saturday 10:00 PM January 11-14, 2022
Week 2 Tuesday-Friday
Pending Reorder Saturday January 15, 2022 Saturday 10:00 PM January 18-21, 2022
Week 3 Tuesday-Friday
Pending Reorder Saturday January 22, 2022 Saturday 10:00 PM January 25-28, 2022
Week 4 Tuesday-Friday
Pending Reorder Saturday January 29, 2022 Saturday 10:00 PM Feb. 1-4 2022
Week 5 Tuesday-Friday
Pending Reorder Saturday February 5, 2022 Saturday 10:00 PM Feb. 8-11 2022
Week 6 Tuesday-Friday
Pending Reorder Saturday February 12, 2022 Saturday 10:00 PM Feb. 15-18 2022
Week 7 Tuesday-Friday
Pending Reorder Saturday February 19, 2022 Saturday 10:00 PM Feb. 22-25,2022
Week 8 Tuesday-Friday
Pending Reorder Saturday February 26, 2022 Saturday 10:00 PM March 1- 4 ,2022
Week 9 Tuesday-Friday
Pending Reorder Saturday March 5, 2022 Saturday 10:00 PM March 8-11 ,2022
Week 10 Tuesday-Friday
Pending Reorder Saturday March 12, 2022 Saturday 10:00 PM March 15-18 ,2022Important Dates
December 1-Volunteer access start date in Digital Cookie and eBudde
December 6-Parents/Girls will have access to Digital Cookie
December 18-Initial order is due from the troops
January 17-Opt out form/emails are due to the council
January 8, 2022 Booth Sales start (pick up dates for cookies will vary by service unit)
March 31, 2022 Booth Sales end
January 22-Annual Meeting
February 11-13 Super Bowl Weekend (highest booth sales)
February 14 (11-13) Valentine’s Day Weekend (2nd highest booth sales)
Feb. 18-20, National GS Cookie Weekend (3rd highest booth sales)
TBD-Weekend of Pearls Reception/ Fall & Cookie Program Highest Achievers
March 31, 2022–All sales end
April 5, 2022- Reward deadline
Payment Due Dates
30% Payment: Due to the Service Unit/Council by Feb 15, 2022 - Troop can give a check to
the Service Unit Cookie Manager for deposit or call council to pay over the phone with the
troop debit card. Make sure you let your facilitator know you paid by phone.
(All cookies from December 6, 2021 to January 31, 2022 will count in this 30%
payment including pending orders.)
The 30% will come from Amount You Owe Council, which is located under the
sales report tab in eBudde
Area Rep/Service Unit Program Manager will provide troop with the 30%
amount due by February 11.
Troop Final Payment: Payment is due to Service Unit Program Manager or
Council no later than April 5, 2022
(Troops will need to look in eBudde for final payment under the sales report tab)
Troops can call council to pay over the phone with troop debit card. Make sure you let your
Service Unit Program Manager know you paid by phone. Phone number 540-777-5100
Girl Payments: Collect money from the girls at each troop meeting and deposit into
the troop checking account. All monies are due to the troop no later than March 31,
2022.Council Guidelines
1. All girls must be a currently registered Girl Scout member
2. All products sold must be currently offered products. We are NOT allowed to sell expired
products.
3. All products must be sold at the prices set by the council. NO EXCEPTIONS!
4. All payments to the troop must be paid in full by the deadline or individual incentives will
be withheld until the full payment is received.
Social Media Guidelines
See separate detailed guidelines
Safety Activity Checkpoint:
Social Media
Girls are only to use the internet to market the Girl Scout Cookie Program to friends and
family. You can advertise only on your PRIVATE Facebook page or other PRIVATE
social media pages.
The Girl Scout Cookie Program is a girl-led program and online marketing and sales
efforts should always be led by a girl while also being supervised by her
parents/caretakers.
Friends and family of a girl participating in the cookie program must not market or share
a girl’s contact information, sales links, or sales information on public-facing online sites.
They also should not share their sales link with any news outlets (this includes online and
traditional news media, such as radio, television, or magazines).
For safety concerns, online marketing activities, especially those conducted through
social media platforms, should always be done through accounts set to “private.”
Should any online marketing activities be identified as a violation of the “Girl Scout
Cookie/Council-Sponsored Product Sale: Safety Activity Checkpoints”
(www.gsvsc.org/en/about-girl-scouts/our-program/safetyactivitycheckpoints.html), Girl
Scouts of the USA or Girl Scouts of Virginia Skyline Council reserves the right to
intervene and request removal of the post.2022 Girl Scout Cookie Program Reminders
Cookie Delivery: Verify quantity and check for damages.
Girl Delivery
All orders placed for girl delivery are paid when ordered online. The girls must fill orders and deliver to
the customer. Parents will need to communicate what cookies they need to fill on the Digital Order Card
with their troop cookie manager after the initial order. Parent/Girl has five days to approve girl
delivery.
Warehouse Pickups
All requests for extra cookies for pickup from a warehouse will need to be submitted to
productsale@gsvsc.org for approval before you can go to a warehouse (Lawrence Transportation). Once
your order is received, we will process a delivery ticket and let Lawrence know they have a pick up
order. Lawrence will call you when your order is ready for pickup.
Booth Rules
Two Girls and two adults must always be present; one adult must be a female. One adult must be a
currently registered Girl Scout with a cleared criminal background check. If you want to do a booth
outside of your service unit or Virginia Skyline Council region, then you must contact your service unit
product program manager and she will help you secure a booth by going through the proper procedure.
All booth requests must go through your booth manager unless instructed otherwise.
Troops must order cookies in full cases: 12 packages = 1case.
See separate page on additional booth and safety guidelines.
(Troops with overstock must contact council for permission to extend booth sales)
Damages
Troops and cupboards will need to report damages to productsale@gsvsc.org along with a picture of the
damage product. The Council Product Manager will remove damaged cookies in eBudde for the troop.
Once cookies have been approved as damaged, then the Council Product Manager will instruct you on
the next step. Each time you have damaged cookies you must repeat this process.
Volunteer Patches
You will need to request these in eBudde, only two per troop.Types of Booths
(See separate detailed guidelines)
Lemonade Stands:
Must be held on parent/girl personal property/home.
A parent must be on premises with visibility of girl
No personal address in eBudde
Individual Booths:
Must be scheduled with Service Unit Booth Manager
Minimum attendees must include one girl and two adults. One adult must be a female.
One adult must be a parent and one must be a registered Girl Scout and have a current
background check. See detailed guidelines for older girl information
Drive thru Booths:
Must be scheduled with Service Unit Booth Manager
Minimum attendees- One adult must be a female. One adult must be a registered Girl
Scout and have a current background check. (same as individual booths see separate
detailed guidelines)
Troop Booth:
Must be scheduled with Service Unit Booth Manager
Minimum attendees-two Girls and two adults. One adult must be a female. One adult
must be a registered Girl Scout and have a current background check. (same as
individual booths see separate detailed guidelines)How To Request An Individual Booth
Step 1: Ask troop product program manager for your service unit booth manager contact
information
Step 2: Reach out to her to lock in a time and place that you would like
(these are locations that the booth manager has secured for the area)
Step 3: Booth location that you acquire must be submitted to the troop to put into
eBudde under the booth site on the dashboard
(All booth request must go in to eBudde or it is not an approved booth)
Step 4: If your Service Unit Program Booth Manager does not add to eBudde please contact
your Area Program Manager for help. Your troop leader will have this information. If they
are unable to provide you the information please call 540-777-5100 or email
info@gsvsc.org and ask for the information
Step 5: All booths must have two adults and one must be registered and background check and
a female adult must be present at all times.
If you had access in eBudde for 2019-2020-2021, you will not get a welcome email
for 2021-2022. You will have access automatically, you will use the same email in
the past, and it will prompt you to change password.
If you are new to eBudde you will receive a welcome email once you have
completed all requirements.
Refer to 2020 years manual and 2021 Addendum for all of eBudde screen shots and directions.
You can also locate this manual on our GSVSC website under the cookie tab
Changes for 2022
TGOC- New Process on how to handle in eBudde
Troop will need to provide the name of the girl and how many that they moved
from GOC to TGOC to their Service Unit Cookie Manager by April 5, 2022.
New Communication Feature:
Troops, Service Unit, and Council will now be able to send communication from
eBudde to the parents (Council will mainly use this to inform you on updates and
promos) Please check your spam folder on occasion for emails from eBudde
eBuddeDigital Cookie Updates Girl/Parent will have the ability to select rewards in Digital Cookie. There is a report in Digital Cookie for troop leader to pull to see what the girl chose for her rewards. (Optional) Troop Links: Troop link to the cookie finder will return this season. More details coming soon
End of Sale Reminders for Troop
2022 Cookie Product Program
Attach to your final paperwork and turn into your local Service Unit Cookie Product Program
Coordinator by April 5, 2022
Service Unit _____________________________________ Troop# _________________
Troop leader name: _________________________________________________________
Phone number ___________________ Email address ______________________________
Did you:
_____ Complete the evaluation online form (found at www.gsvsc.org)
_____ Transfer product to your girls
_____ Confirm the “Rewards” order for your troop and submit
_____ If your troop opted out of incentives, confirm the troop is marked appropriately in system
Turn in:
____ Sale Report Summary with all receipts attached (Only if there is a collection issue)
____ Any collection issues owed by parents. Make council aware of the situation and
include all documentation needed (signed parent permission slip cookie
product receipts, money receipts [if any], all communications you have sent to try
and collect money)
____ Payment to council (make check out to GSVSC)
____ Payment to council (using the troop debit card by calling council and paying over
phone. You will need to let your service unit facilitator know in advance that this
is the option you have chosen) If your payment is over $1,000.00 you will need to contact
your bank and have your limit raised for the day before you call council to make
payment.You can also read
