56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...

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56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
56 168 Days to PPP Loan
        Forgiveness
                    Ellen M. Sas, CPA
              esas@hauserjonesandsas.com
                   Roger A. Jones, CPA
             rjones@hauserjonesandsas.com
                     Anne Smith, EA
             asmith@hauserjonesandsas.com
                     Jiyon Han, CPA
              jhan@hauserjonesandsas.com
                  Jennifer Roberts, CPA
            jroberts@hauserjonesandsas.com

DISCLAIMER: Please note that the situation surrounding COVID-19 and the PPP Loan
Program is constantly evolving. The subject matter discussed in today’s webinar is
subject to change. Please contact us at Hauser, Jones & Sas for timely advice.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
Ellen M. Sas CPA
Managing Partner
                   Ellen is the managing partner at Hauser Jones & Sas and
                   one of its founders.

                   A recognized Banking expert. Ellen has served as the CEO
                   of two independent community banks, as the VP of Internal
                   Audit of a $5 billion commercial bank, and as a special
                   consultant to more than a dozen community banks and
                   investment bankers.

                   Ellen is a member of the AICPA and a member of the
                   Institute of Internal Auditors, serves on the Board and
                   Finance/Audit Committee Chair of Whistler Twin Peaks,
                   and has been a member of the governing board of many
                   different nonprofit organizations in varying capacities for
                   many years.

                   A Puget Sound native, Ellen graduated from the University
                   of Washington with a Bachelor’s degree in Accounting.

                   Ellen is married and the mother of six kids, the oldest of
                   eleven siblings and enjoys nine grandkids.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
Roger A Jones, CPA
Founding Partner
                     Roger is one of the founding partners of Hauser Jones &
                     Sas and emphasizes strategy, business owner succession,
                     mergers and acquisitions, complex audits, and transactional
                     tax strategies.

                     Roger is instrumental in providing the firms Business
                     Owner Succession Services and leads the firm’s small
                     business outreach efforts.

                     Roger is a member of the AICPA, the WSCPA and a
                     member of the Institute of Internal Auditors.

                     A Puget Sound native, Roger graduated from the
                     University of Washington with a Bachelor’s degree in
                     Accounting.

                     He is married and the father of six kids, the youngest of 7
                     siblings and enjoys nine grandkids.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
Anne Smith, EA
Client Accounting Services Manager

                          Anne joined the team in 2015 and has worked in the tax
                          and accounting industry for 25 years. She has worked in
                          both public and private accounting, assisting local
                          business with their accounting, procedures, planning and
                          reporting.
                          Anne is experienced in day to day accounting, payroll,
                          state agency filings, state agency audits, business and
                          personal tax reporting. She has a wide range of
                          experience assisting local businesses to develop
                          accounting systems and procedures, and consulting
                          businesses throughout all phases from business start-ups to
                          planning for the sale of closely held businesses.
                          Anne is an IRS Enrolled Agent and a member of
                          Washington Society of Certified Public Accountants
                          Anne graduated from University of Phoenix with a
                          Master’s Degree in Business and Accounting.
                          Anne lives with her husband and dogs and enjoys
                          remodeling her home and training agility.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
Jiyon Han, CPA
Senior Tax Manager

                     Jiyon received her BA from Yonsei University in Korea
                     before relocating to Seattle.
                     Her practice encompasses tax and consulting services for
                     various types of business entities as well as high net worth
                     individuals.
                     She represents and supports clients during IRS
                     examinations. Since starting her career in 2000, she has
                     built a portfolio of clients in a wide range of industries
                     including professional service, construction, real estate
                     investment, restaurant and manufacturing.

                     Jiyon lives with her husband and two children in
                     Sammamish and enjoys watching pro sports in addition to
                     her children’s games.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
Jennifer Roberts, CPA
Senior Tax Manager

                        Jennifer joined Hauser, Jones & Sas in 2017. She has
                        more than 20 years of experience in the financial industry.
                        Her favorite part of being a CPA is the ability to work
                        directly with people and their businesses; helping with
                        their tax planning and consulting needs.

                        Jennifer leverages her prior experience as an IRS auditor
                        by representing her clients throughout the entire IRS audit
                        process, allowing her to help resolve numerous issues.

                        She has also worked with several attorneys to assist with
                        specialized accounting projects required to help resolve
                        legal cases involving partnerships, estates and trusts.

                        Jennifer lives in her hometown in Kirkland, WA.
                        She graduated from the University of Washington with a
                        Bachelor’s degree in Accounting.
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
ABOUT HAUSER JONES AND SAS, PLLC

 Team of 27 FTE with 2 offices
     [Bellevue & Puyallup]         We Serve Individuals, Small
                                   Business, and Not-for-Profits
Serving Clients primarily in WA,
        CA, OR, AK, ID                Ownership   succession services
                                      Tax Compliance
                                      Tax Strategy [Planning]
                                      Audits & Reviews
                                      Consulting & Forecasting
                                      Internal Audit & Compliance
                                      Client Acctg. Services (CAS)
                                      Strategic Planning
                                      Executive Services
56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
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56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
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56 168 Days to PPP Loan Forgiveness - Ellen M. Sas, CPA Roger A. Jones, CPA Anne Smith, EA ...
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56 Days to PPP Loan Forgiveness - Agenda

1. SBA Loan Forgiveness Application

2. Tips for Use of PPP Funds

3. PPP Loan Forgiveness Limitations

4. Self-Employed Loan Forgiveness

5. Planning and Documentation

6. Unanswered Questions

7. Q&A
56 Days to PPP Loan Forgiveness

IMPORTANT - Know date your PPP loan was funded

• PPP Application – was for 2.5 months or approx. 76 days
• PPP Covered Period = 56 Days 168 Days
   • Forgiveness still needs careful planning

• Only 56 168 days starting on loan origination date
     • Not based on first date funds were wired/withdrawn
     • Example: If your loan was funded on a Wednesday, covered
        period will end on a Tuesday
Now More Likely that All Will Be Forgiven

• PPP Application – was for 2.5 months or approx. 76 working days

• “Covered Period” = 56 days Now 168 days

• = 26% will be “   Unforgiven”
We’ve Hired Mathematicians on Staff
SBA Loan Forgiveness Application
SBA Loan Forgiveness Application
Reuters Forgiveness Calculator
AICPA Forgiveness Calculator

                               https://future.aicpa.org/resources/to
                               olkit/paycheck-protection-program-
                               resources-for-cpas
Forecasting to Maximize Loan Forgiveness

  • Forecasting will help you understand what strategies you will
    need to perform and documentation to track.
Forecasting to Maximize Loan Forgiveness

• The PPP forgiveness rules and limitations are complex

• It is very important to forecast how you will spend your PPP
  funds prior to the end of your 8-week 24-week covered period
  • May need to make adjustments to payroll to meet 75%
      60% requirement
  • May need to consider rehiring additional employees
  • May need to do stub payroll at end of covered period
  • Forecasting will help you understand what details you will
      need to track, and what you won’t need to spend time on
Loan Forgiveness Application Documentation

• Required documentation may vary depending on lender:
  • PPP loan forgiveness calculation form
  • PPP Schedule A
  • FTE
  • Payroll Costs
  • Nonpayroll Costs
  • PPP Schedule A Worksheet (not required to submit)

• Required to maintain records for 6 years from date of forgiveness
Loan Forgiveness Application Process

• Application must be submitted by:
  • Borrower must submit complete application for forgiveness
     • Can apply as soon as you’re ready
     • Forgiveness application expires 10/31/2020 10/31/2021?
     • Within 10 months after the last day of the covered period
       (last possible day for principal and interest pymts to start)
  • Lender has 60 days to review and decide on forgiveness
  • SBA has 90 days to review forgiveness application
  • Borrowers have 30 days to appeal results
Tips for Use of PPP Funds

• Must be used for eligible costs
   • See loan agreement
• Payroll costs to retain employees
• Non-payroll costs
   • Business mortgage interest payments
   • Business rent or lease payments
   • Business utility payments
• Covered period and Alternative payroll covered period
• “Paid and/or incurred during the Covered period”
Tips - Qualified Payroll Costs

• Maximum gross payroll for any one employee : $15,385
   • $46,154? However, owners still limited to prior year - pro rata
• Gross wages including:
   • Salaries & Wages, Commission, Cash tip, Vacation pay
   • Parental, family, medical, or sick leave, if not used for tax credit
   • Allowance for dismissal or separation included in gross wages
• Provisions for group health care benefits
• Retirement benefits for group retirement plan
• State or local tax assessed on the compensation of employees
Tips - Qualified Non-Payroll Costs

• Obligation or service began prior to February 15, 2020
• Interest on mortgage obligations on real or personal property
• Rent and lease payments for real or personal property
• Payments on business utilities
  • Electricity, gas, water
  • Transportation (interpreted as fuel for business vehicles)
  • Telephone
  • Internet
PPP Loan Forgiveness Limitations

• 75% 60% Requirement - At least 75% 60% of the potential
  forgiveness amount must be for payroll costs
  • Now a cliff? All or none?
• Funds used for non-payroll costs greater than 25% 40% of total
  forgiveness amount will have to be paid back.
• Additional limitations apply:
  • Full-Time Equivalency (FTE) Reduction
  • Salary/Hourly Wage Reduction
     • Safe harbors available
75% Requirement - Example

• Example: Jeff’s PPP loan was $100,000

• To get full forgiveness, Jeff must spend at least 75% 60% of his
  PPP loan on payroll costs ($100,000 x .60 = $60,000)
  • Jeff can spend more than 75% 60 of his loan on payroll costs
  • Jeff can spend up to 25% 40% of loan on qualified non-payroll
    costs
  • This is not all or none – if Jeff spends less than 75% 60% of
    loan on payroll costs, forgiveness will be limited
75% 60% Requirement – Limitation Example

• If Jeff spends less than 75% 60% of PPP loan on payroll costs, the
  amount allowed for qualified non-payroll costs will be limited
• Jeff spent $56,000 on payroll costs, $40,000 non non-payroll costs
  • Jeff’s non-payroll costs are limited to 40% of loan amount:
      • $100,000 Loan Amount
      • $ 56,000 Payroll Costs (Minimum required $60k)
      • $ 40,000 Non-Payroll Costs (Maxed out at 40% of $100k)
      • $ 4,000 Left Over
      *IMPORTANT – May not qualify for ANY forgiveness if
      cliff requires minimum of 60% for payroll costs
Headcount Compliance
FTE Reduction Calculation

• Avg number of hours per week / 40 then round up.
• Step 1 - Avg FTEs for 8-week 24-week covered period for PPP loan
• Step 2 - Pick lesser FTE’s in two base periods.
   • Avg FTE 2/15/19 – 6/30/19
   • Avg FTE 1/1/20 – 2/29/20
• Step 3 - Calculate FTE %
   • [ FTEs (8-wk covered period) ÷ FTEs (lesser of 2 base periods)]
• Step 4 - Calculate revised debt forgiveness
   • FTE % x forgivable costs
• FTE Reduction Exception & documentation
FTE Reduction Calculation - Example

Example – Step 1 Calculate Average FTEs in Base Period:
If you had 10 full-time employees (over 40 hours) and 8 part-time
employees each with 20 hours, your FTE would be:

• 10 + ((8 x 20) / 40) = 10 + 4 = 14 FTEs

Example – Step 2 Determine Lesser of FTEs in Two Base Periods:
15 = Average FTE 2/15/19 – 6/30/19
14 = Average FTE 1/1/20 – 2/29/20

• 14 = Selected Lesser FTE from Two Base Periods
FTE Reduction Calculation - Example

Example – Step 3 Calculate FTE Reduction Quotient:
• No FTE Reduction Required:
  • If you had 10 FTE in the covered period and 10 FTE in the base
    period, there would not be an FTE Reduction in loan forgiveness.

• FTE Reduction Required:
  • If you had 10 FTE in the covered period; but had 14 FTE in the base
    period, there would be an FTE Reduction in the forgiveness amount
   • 10 FTE covered period /14 FTE base period = 71.4%
      • 71.4% = FTE Reduction Quotient
FTE Reduction Calculation - Example

Example – Step 4 Calculate Modified Debt Forgiveness Amount:

$30,000         Forgivable Costs
  71.4%         FTE Reduction Quotient
$21,420         Modified Debt Forgiveness
Wage Compliance

Before and After
     Wage
 Comparison
Salary/Hourly Wage Reduction Calculation

• Measured per each employee (only wages under $100K)
• Step 1 – Determine if pay was reduced > 25% between two periods
   •   Base period 01/01/20 – 3/31/20
   •   Avg pay for the covered or APCP

• Step 2 – Compare avg pay for three periods – safe harbor
   a. Avg annual pay as of 2/15/20
   b. Avg annual pay between 2/15/20 and 4/26/20
   c. Avg annual pay as of 6/30/20 12/31/2020
   If b or c is greater than a, safe harbor is met. No reduction. If not, Step 3.

• Step 3 – Determine reduction in excess of 25%
Salary/Hourly Wage Reduction Calculation

Example – No Wage Reduction:
• Employer paid Suzie $50,000 average salary in the prior quarter
  • Prior quarter is 1/1/2020 – 3/31/2020

• If employer pays Suzie the equivalent salary of at least 75% or
  $37,500 in the covered period, there will not be a wage reduction

   • 75% x $50,000 = $37,500
Salary/Hourly Wage Reduction Calculation

Example – Wage Reduction Applies:
• Employer paid Suzie $50,000 average salary in the prior quarter
  • Prior quarter is 1/1/2020 – 3/31/2020

• If employer pays Suzie less than 75% of prior wages in the covered
  period, the shortage may impact the loan forgiveness amount by the
  amount of reduction over 25%.

   • Potential reduction on loan forgiveness:
           $37,500       75% x $50,000
           $30,000       Less Actual wages paid
           $ 7,500       Potential reduction in loan forgiveness
Limitations Combined
Self-Employed Loan Forgiveness Curveball

• Still many unanswered questions regarding what “other costs” will
  qualify for forgiveness.
• Maximum amount for the payroll replacement is $15,385 before
  qualified non-payroll cost.
• Example – 56 Day Issue:
    $20,833 Loan Amount (Equivalent to $100k max salary)
   ($15,385) Payroll Replacement (Maximum allowed)
    ($ 5,129) Other Qualified Costs (Unused portion must be paid back)
   $     319 Curveball – Does Not Qualify for Forgiveness
Self-Employed Loan Forgiveness
Home Run!

• Still many unanswered questions regarding what “other costs” will
  qualify for forgiveness.
• Maximum amount for the payroll replacement is $15,385 $46,154 before
  qualified non-payroll cost.
• Example – 56 Day Issue:
   $20,833 Loan Amount (Equivalent to $100k max salary)
   $46,154 Payroll Replacement (New maximum allowed)

 *ALL FORGIVEN, NO NEED FOR OTHER COSTS
Self-Employed – the unforgiven

• No Raises Allowed for Self-Employed
  • Lower of $15,385
    or
  • Prorated amount based on 2019 Schedule C line 31

     • Example: 2019 Schedule C Line 31 was $80,000
        $16,668 Loan Amount (($80k / 12 months) x 2.5 months)
        ($12,312) Payroll Replacement ($80k / 52 weeks x 8 weeks)
         ($ 4,104) Allowed for Other Qualified Costs (1/3 of allowed payroll)
        $   252   Unforgiven
Self-Employed – the Forgiven

• No Raises Allowed for Self-Employed…But 24 Weeks Now:
  • Lower of $15,385 $46,154
    or
  • Prorated amount based on 2019 Schedule C line 31

    • Example: 2019 Schedule C Line 31 was $80,000
       $16,668 Loan Amount (($80k / 12 months) x 2.5 months)

       $36,923 Payroll Replacement ($80k / 52 weeks x 24 weeks)

       *ALL FORGIVEN, NO NEED FOR OTHER COSTS
Forecasting to Maximize Loan Forgiveness

• The PPP forgiveness rules and limitations are complex

• It is very important to forecast how you will spend your PPP
  funds prior to the end of your 8-week 24-week covered period
  • May need to make adjustments to payroll to meet 75% 60%
      payroll cost requirement

  • We are here to help!
Unanswered Questions - PPP Loan Forgiveness

What we don’t know for sure:

Q: Can I prorate prepaid expenses paid prior to the funding but covers part of
the PPP period?

Q: How does EIDL grant impact PPP loan forgiveness?

Q: What does “Transportation” mean under allowed “Other Costs”?
Unanswered Questions - PPP Loan Forgiveness

What we don’t know for sure:

Q: Can garbage/trash collection be included in utilities?

Q: Do utilities allocated to Schedule C for business use of home count?

Q: Can I count lease payments and interest for business vehicle(s)?
Unanswered Questions - PPP Loan Forgiveness

What we don’t know for sure:

Q: Can I pay employer retirement contribution for 2019 during the covered
period and does it count toward payroll costs? If so, 100% or prorated?

Q: Can S Corp owner-employee use PPP funds for SEP contribution?

Q: Does health insurance for S Corp owner count toward the payroll cost?

Q: Will the 8-week covered period be extended? YES!
Attendee Questions
PPP Loan Forgiveness – Q&A

Q: Does health insurance for self-employed or partners in a partnership
count towards payroll costs?
A: No
Q: When does Alternative payroll covered period start?
A: The first full payroll period after the date of funding. Only applies to
weekly and bi-weekly payrolls
Q: Do HSA employer payments count toward payroll costs?
A: Yes
Q: Can I deduct expenses that are eligible for forgiveness on my taxes?
A: No
PPP Loan Forgiveness – Q&A

Q: How many hours qualify as one FTE?
A: 40 hours
Q: How are you supposed to round FTE count?
A: Round up to the 10th or just use .5 FTE
Q: What if an employee won’t come back?
A: Does not count towards forgiveness calculation
Q: Do bonuses or increases in compensation count as payroll costs?
A: Yes
PPP Loan Forgiveness – Q&A

•   Q: Will I need to prove that I needed the funds and properly
    qualified for the PPP loan?
    •   A: A safe harbor was put in place by SBA that deemed certification for
        loans under $2M, assumed in good faith.

•   Q: Will I need to prove that I needed the PPP loan if my loan
    amount was greater than $2 million.
    •   A: Loans > $2M : Borrowers may still have an adequate basis for
        making the required good faith certification based on individual
        circumstances. Loans greater than $2 million will be audited for need by
        the SBA.
We Have Answers -

   Feel free to contact any of us at HJ&S. Also feel free to
    schedule an appointment for individual consultation.
    425-889-1778.

   More information at our website:
    www.hauserjonesandsas.com

   Ellen @ 253-370-7524 or esas@hauserjonesandsas.com
   Roger @ 425-890-4932 or rjones@hauserjonesandsas.com
The HJ&S Team is Here to Help!

               DISCLAIMER: Please note that the situation
               surrounding COVID-19 and the PPP Loan Program
               is constantly evolving. The subject matter discussed
               in today’s webinar is subject to change. Please
               contact us at Hauser, Jones & Sas for timely advice.

               www.hauserjonesandsas.com
Thank You!!

        Ellen M. Sas, CPA
  esas@hauserjonesandsas.com
      Jennifer Roberts, CPA
jroberts@hauserjonesandsas.com
         Jiyon Han, CPA
  jhan@hauserjonesandsas.com
       Roger A. Jones, CPA
 rjones@hauserjonesandsas.com
         Anne Smith, EA
 asmith@hauserjonesandsas.com
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