REQUEST FOR INFORMATION (RFI) # HW-07162021 - GovShop
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REQUEST FOR INFORMATION (RFI) # HW-07162021
RESPONSE DUE DATE: August 9, 2021
ALS-U Accumulator Ring Prestaging Assembly and Testing
PROCUREMENT POINT OF CONTACT:
ALS-U Procurement Partner: Howard Wilson
TELEPHONE NO: (510) 486-7987
EMAIL: hjwilson@lbl.gov
REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
REQUEST FOR INFORMATION (RFI) INSTRUCTIONS
Issue Date: July 16, 2021
Project Magnitude: est. $1.2M - $1.8M
Schedule: Potential for an RFP and award estimated for March 2022.
Intent: Seeking information to help inform a potential Best Value Source Selection with Single
or Multiple Awardees
Please review all the detail provided to ensure you have a complete understanding of this RFI
and provide responses in the areas noted in this document. Please do not change the format,
content or layout of this document other than to provide answers in the space provided.
This is a Request for Information (RFI) announcement only. This is not a solicitation
announcement for proposals and no contract will be awarded from this RFI. No
reimbursement will be made for any costs associated with providing information in response
to this RFI or any follow-up information requests. No telephone calls will be accepted
requesting a bid package or solicitation because there is no bid package or solicitation
available. In order to protect the procurement integrity of any future procurement, if any, that
may arise from this Request, information regarding the technical point of contact will not be
given and no appointments for presentations will be made.
Responding to this RFI does not provide any advantage or disadvantage to potential offerors if
LBNL chooses to issue a solicitation for the delivery of goods or services regarding the subject
matter.
Proprietary Information: The University will safeguard any commercial or financial
information contained in response to this RFI from disclosure, when marked “Proprietary” or
“Business Confidential,” from dissemination outside the University or the Government.
Proprietary data is information which embodies (i) trade secrets or (ii) commercial or financial
information which is privileged or considered business confidential, either of which is
developed at private expense.
The University prefers not to receive any proprietary technical data or information. If a
response to this RFI includes any proprietary technical data or information, it must be
conspicuously marked as “Proprietary” or "Business Confidential."
REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
If your company believes it can provide Lawrence Berkeley National Lab (“Berkeley Lab” or
“LBNL”) the management and technical services described, we encourage your company to
complete this form electronically as comprehensively as possible ensuring that all details are
typed out clearly, and return no later than:
1:00 pm Pacific Time on 08/09/2021
Submit the completed form and any attachments via email to the following address:
If you have any questions about the form, please contact:
Howard J Wilson Jr
ALS-U Procurement Partner
Lawrence Berkeley National Laboratory
Email: hjwilson@lbl.gov
OVERVIEW & BACKGROUND
Lawrence Berkeley National Laboratory (LBNL) is upgrading the Advanced Light Source (ALS).
As a part of the ALS-Upgrade (ALS-U) project, LBNL is building an Accumulator Ring (AR)
consisting primarily of electromagnets and vacuum components and the related support
systems that will need to be assembled, tested, aligned, and delivered to LBNL according to
the ALS-U project schedule.
SCOPE OF WORK
The scope of work for this RFI encompasses the assembly of components required for the ALS
upgrade Accumulator Ring. In total, twelve sectors, each consisting of seven subassemblies
will need to be assembled, mechanically aligned, and tested. The sector subassemblies consist
of four multi-magnet “raft” assemblies and three dipole bend magnet assemblies. These
assemblies will be mounted onto stands using a 6-strut system. The magnets on the rafts will
be positioned with a combination of studs and struts for alignment adjustments. LBNL will
provide work instructions and BOMs which include prescribed part and serial numbers to be
used to track assemblies and subassemblies. The four raft assemblies consist of either three or
four electromagnets, with a straight, multi-chambered ultra-high vacuum (UHV) assembly that
REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
will be installed within the center of the magnets. The three dipole magnet assemblies consist
of one dipole magnet and a single, curved ultra-high vacuum chamber assembly that will be
installed within the magnet assembly. Figures 1-6 show a completed sector, examples of each
“raft” assembly, and an example of a dipole assembly.
All raft assemblies are supported by a raft weldment that is determined by the raft’s assigned
sector. A typical raft assembly consists of an Ultra High Vacuum (UHV) chamber which
includes an inline ion pump and beam position monitors (BPMs); Raft assemblies 1 and 4
include four electromagnet assemblies each, and Raft assemblies 2 and 3 include three
electromagnet assemblies each. Each of the 36 dipole assemblies consist of one large bend
electromagnet and a UHV assembly with support fixtures that are secured to the
electromagnet body. All raft and dipole assemblies have one low conductivity water (LCW)
supply manifold and one LCW return manifold, and will include all fittings and hoses required
to be connected to the magnets and UHV components.
Item Name Components
Support Raft, 4 magnets, Vacuum assembly, BPM wires, LCW hoses, LCW
Raft 1
manifolds
Support Raft, 3 magnets, vacuum assembly, BPM wires, LCW hoses, LCW
Raft 2
manifolds
Support Raft, 3 magnets, vacuum assembly, BPM wires, LCW hoses, LCW
Raft 3
manifolds
Raft 4 Support Raft, 4 magnets, Vacuum assembly, BPM wires,
LCW hoses, LCW manifolds
1 large bend magnet, vacuum assembly, vacuum support fixtures, LCW
Dipole
hoses, LCW manifolds
REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Figure 1: Full AR Sector Rafts on Prestaging Stands
Figure 2: AR Raft 1
REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Figure 3: AR Raft 2REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Figure 4: AR Raft 3
Figure 5: AR Raft 4
Figure 6: AR Dipole Bend Magnet
In the answer template provided in Section 5, please indicate:REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
● If your company has the necessary equipment to meet the technical requirements.
● If your company can provide the necessary resources and personnel to meet the delivery
schedule.
Assemblies – Technical Requirements
Raft & Dipole Magnet Assembly Technical Specifications:
● All magnet assemblies will be supplied by LBNL and arrive pre-qualified, ready for
integration
● Installation of the magnets to the support raft weldments.
● Completed raft assemblies and Dipole magnets require a space envelope of 2.25m
(88.6 inches) long, 0.7m (27.6 inches) deep, 0.75m (29.6 inches) tall, and can weigh up
to 1,200kg (~2,700lbs).
○ Adequate space, and appropriate crane/rigging capability is required.
● To achieve the required alignment tolerances, a CMM with a minimum measurement
envelope of 2.25m (88.6 inches) long, 0.7m (27.6 inches) deep, and 0.75m (29.6
inches) tall, and/or laser tracker is required
● The selected measurement device machine error must be within +/- 50 microns
● All magnets require the following tolerance bands:
○ The X-direction magnet to magnet position tolerance band is +/- 60 microns
○ The Y-direction magnet to magnet tolerance band is +/- 60 microns
○ The Z-direction magnet to magnet tolerance band is +/- 400 microns
○ The magnet to magnet rotation tolerance band about the x-axis is +/- 1,000
microrad
○ The magnet to magnet rotation tolerance band about the y-axis is +/- 1,000
microrad
○ The magnet to magnet rotation tolerance band about the z-axis is +/- 400
microrad
● All raft magnets will need to be split into upper and lower halves after alignment on
the raft to incorporate the vacuum chambers
● All dipole magnets will need to be split into upper and lower halves in order to
incorporate the vacuum chambers
● Following installation of the vacuum chambers, both the raft and dipole magnets must
have the upper halves reassembled using the built-in alignment pinsREQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Raft & Dipole Ultra-High Vacuum (UHV) Chamber Technical Specifications:
● All vacuum chamber assemblies will be supplied by LBNL and arrive pre-qualified,
ready for integration
● UHV work will be minimized for assembly efficiency
● Problematic chambers will be rejected and sent back to LBNL
● The raft vacuum chambers have in-line ion pumps already built-in, pre-qualified, and
ready for installation onto the rafts
● Vacuum chamber alignment will be achieved by staying within two tolerance bands;
one band for the location of the chamber supports and the other band for the location
of the chamber outer diameter to the inside magnet surfaces. Both requirements
must be satisfied
● The vacuum chambers are positioned by using the fiducials on the supports and a
verification go-no-go check will follow to ensure no parts of the chamber are
touching/shorting to any of the magnet surfaces
● The tolerance band requirements for the vacuum chamber assembly installation &
alignment with respect to the magnet centers:
○ The X-direction tolerance band is +/- 1.8mm
○ The Y-direction tolerance band is +/- 1.8mm
○ The Z-direction tolerance band is +/- 15mm
○ The rotation about x-axis tolerance band is +/- 7 millirad
○ The rotation about y-axis tolerance band is +/- 7 millirad
○ The rotation about z-axis tolerance band is +/- 0.4 millirad
Raft and Dipole Assemblies – Quality Control Requirements
The following components and/or assemblies will be supplied by LBNL, either shipped directly
from the sub-contractor or from LBNL:
● Magnets
● Supports
● UHV chambers
● LCW components
The following receipt QA inspection is required for the components supplied by LBNL:
● Upon receiving components, magnets, chambers, supports, and LCW components will
need to be visually inspected.REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
● Magnets will require a continuity test.
● All the inspection and testing results shall be properly documented. Non-conformance
material shall be reported immediately to LBNL and appropriate disposed with the
approval from LBNL.
● Vacuum chamber serial numbers need to be tracked, and assigned pairs need to stay
together.
A final QA package after assembly will be prescribed by LBNL prior to award.
Quality Assurance and Data Collection
• All QA data for each assembly must be available for review before shipping the
assembly to LBNL.
• Basic collection of standard quality data and measurements is required
• A standardized data collection system must be utilized
Time frame of order and delivery
Estimated times for order and shipment are listed below.
• 2 sectors worth of rafts and dipoles delivered every month
• Month X is to be determined, but estimated first delivery to LBNL in Fall 2022
• 77 assemblies in total are the required deliverables. (The first 7 assemblies to be done
as first articles at LBNL by ALS-U technicians, potentially in collaboration with a
selected vendor).
Item Quantity Delivery
Raft 1 1 each Month X
Raft 2 1 each Month XREQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Raft 3 1 each Month X
Raft 4 1 each Month X
Dipoles 3 each Month X
Raft 1 2 each Month X+1
Raft 2 2 each Month X+1
Raft 3 2 each Month X+1
Raft 4 2 each Month X+1
Dipoles 6 each Month X+1
Raft 1 2 each Month X+2
Raft 2 2 each Month X+2
Raft 3 2 each Month X+2
Raft 4 2 each Month X+2
Dipoles 6 each Month X+2
Raft 1 2 each Month X+3
Raft 2 2 each Month X+3REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Raft 3 2 each Month X+3
Raft 4 2 each Month X+3
Dipoles 6 each Month X+3
Raft 1 2 each Month X+4
Raft 2 2 each Month X+4
Raft 3 2 each Month X+4
Raft 4 2 each Month X+4
Dipoles 6 each Month X+4
Raft 1 2 each Month X+5
Raft 2 2 each Month X+5
Raft 3 2 each Month X+5
Raft 4 2 each Month X+5
Dipoles 6 each Month X+5REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Company Information Form
SECTION 1 – COMPANY INFORMATION
Company Name Click here to enter text.
Address 1 Click here to enter text.
Address 2 Click here to enter text.
Street Click here to enter text.
City Click here to enter text.
State/Region Click here to enter text.
Zip/Postal Code Click here to enter text.
CAGE Code Click here to enter text.
Telephone Number Click here to enter text.
Email Click here to enter text.
Website Click here to enter text.
SECTION 2 – CONTACT INFORMATION
Contact Name Click here to enter text.
Title Click here to enter text.
Telephone Number Click here to enter text.
Fax Number Click here to enter text.
Email Click here to enter text.
SECTION 3 – ORGANIZATION & MANAGEMENT
IN 300 WORDS OR LESS (FOR EACH QUESTION IN THIS SECTION)
Is your company a US ☐ Yes
based company and
considered a smallREQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
business under the Small ☐ No
Business Administration
NAICS 334516 - Analytical
Laboratory Instrument
Manufacturing with a size
standard of 1000
employees or less?
If yes above, what is the ☐ Small Business
type of Small Business ☐ 8(a)
Classification (Check all
☐ Small Disadvantaged Business
that apply)?
☐ Women-Owned Small Business
☐ HUB Zone
☐ Veteran-Owned Business
☐ Service Disabled Veteran-Owned
If a US based company, Click here to enter text.
what is your primary
NAICS Code(s) and Size
Standards?
If a large business or a Click here to enter text.
non-US based company,
list small business
partnership(s) or US
based offices, resellers or
partners. Include the type
of services provided and
major projects/clients
served.
How many years has your ☐ < 2 years
company been in business
under its current name? ☐ 2-5 years
☐ 5-10 years
>10 years
☐
Number of employees:REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Is your company privately ☐ Publicly held If publicly held, Stock Symbol:
held or publicly held? Privately held
☐
If a non-US based ☐ Yes
company, can your
business contract and ☐ No
invoice in US Dollars
(USD)?
Does your company ☐ Yes If yes, please attach a copy of the terms to your
require certain standard response.
terms and conditions be ☐ No
included in purchase
agreements?
SECTION 4 – BUSINESS ACTIVITIES
IN 300 WORDS OR LESS (FOR EACH QUESTION IN THIS SECTION)
Describe your prior Click here to enter text.
experience and expertise
in supplying
electromagnets and/or
complex UHV assemblies
for synchrotron light
sources or Free Electron
Lasers.
If a non-US based Click here to enter text.
company, have you
previously done business
with the US Federal
Government or a US
Federal Government
contractor (like a
National Laboratory) - If
yes, please provide
detailsREQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Indicate a budgetary
price for the described
assembly work per raft
assembly assuming LBNL
provides the hardware
as described in this RFI.
Do you have project and ☐ Yes If yes, describe these methods and tools.
performance reporting
methods and tools? ☐ No Click here to enter text.
Does your company have ☐ Yes If yes, describe below.
a quality plan or
certifications? ☐ No
SECTION 5 – TECHNICAL ABILITY
IN 300 WORDS OR LESS (FOR EACH QUESTION IN THIS SECTION)
Describe any experience Click here to enter text.
working with
electromagnet
assemblies.
Describe any prior Click here to enter text.
experience and expertise
in supplying complete,
complex, precision
assemblies. Include
experience assembling,
measuring and/or aligning
of the assemblies.
Describe the assembly Click here to enter text.
facilities where the bulk
of the integration of
support rafts and magnet
assemblies would occur.
Include the size,
cleanliness, temp control,REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
access control, crane
support, etc.
Describe the mechanical Click here to enter text.
inspection facility used for
performing mechanical
inspections of
hardware. Indicate the
precision capabilities of
inspection equipment.
(Size, cleanliness,
temperature control,
access control, crane
support, etc.)
Describe any capability Click here to enter text.
for the possible storage of
assembly components
and/or multiple raft
assemblies, see figures 1-
6
Describe the receiving Click here to enter text.
and tracking or inventory
control process that
would be utilized for the
receipt, storage and
staging of components
supplied by LBNL for
assembly purposes.
Describe experience Click here to enter text.
packaging and shipping of
large, precision aligned,
and sensitive scientific
assemblies.
Describe any onsite CMM Click here to enter text.
equipment, includeREQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
the measurement
envelope, measured and
advertised accuracy, and
software used. Indicate
the number of operators
trained for the CMM
equipment and their level
of experience.
Describe any onsite laser Click here to enter text.
tracker equipment
including measurement
accuracy and
software. Include
experience using a laser
tracker system. Indicate
the number of operators
trained for the laser
tracker equipment and
their level of experience.
Describe any onsite Click here to enter text.
capabilities for magnetic
measurement and/or
characterization of
electromagnets. Include
hardware for
measurements and
software used as well as
length of use.
Describe any onsite Ultra Click here to enter text.
High Vacuum capabilities
and experience. Include
fabrication, cleaning,
handling (cleanroom
availability) pumping,
purging, leak-detection,
and experience.REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
Describe any Click here to enter text.
available water pressure
flow measurement
capability and relevant
experience.
Detail the system used to Click here to enter text.
maintain and track
calibration data for all
measurement equipment.
Describe any proposed Click here to enter text.
assembly area crane
available. Include any
abilities for fine
adjustment or precision
control capability.
Identify any items that Click here to enter text.
would require an
extended time to prepare
for the measurement,
test, assembly and
alignment of the magnet
rafts. Ex: Clearing space
or preparing magnetic
measurement equipment
Does the company have Click here to enter text.
the capability to support a
production delivery rate
of 2 sectors worth of rafts
and dipoles per month?
(2x) Raft 1’s (Figure 2)
(2x) Raft 2’s (Figure 3)
(2x) Raft 3’s (Figure 4)REQUEST FOR INFORMATION – HW-07162021
ALS-U ACCUMULATOR RING PRESTAGING ASSEMBLY AND TESTING
(2x) Raft 4’s (Figure 5)
(6x) Dipole Bend Magnets
(Figure 6)
Describe past experience Click here to enter text.
developing tooling and
fixtures for complex
assemblies.
Describe experience and Click here to enter text.
capability for pin-out and
continuity checks and
cable management.
Any other considerations, capabilities or items LBNL should be aware of?
Click here to enter text.
List any attachments to the RFI including drawings, budgetary quotes, specifications documents, etc.
(please do not attach sales literature or white papers unless requested by LBNL):
1.
2.
(Add lines as needed)
END RFI DOCUMENTYou can also read
