ACADEMIC PRACTICES UNIVERSITY OF JYVÄSKYLÄ - Elisa Heimovaara, International Coordinator 7 January 2020
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ACADEMIC PRACTICES
UNIVERSITY OF
JYVÄSKYLÄ
Elisa Heimovaara, International Coordinator
7 January 2020
JYU. Since 1863. 9.1.2020 1
What?
1. Planning your Studies
2. Registering for Courses
3. Modes of Study
4. Written Assignments
5. Examinations
SISU? Demo? Academic 6. Assessment and Grades
quarter?
7. Contact with the Staff
8. Questions and Answers
JYU. Since 1863. 9.1.2020 2
Degrees in Finnish Universities
Doctoral degree (Tohtori)
240 ECTS, 4+ years
courses, research and public defence Postgraduate
studies
Licentiate degree (Lisensiaatti)
150 ECTS
optional exit award before PhD
Master’s degree (Maisteri)
120 ECTS, 2 years
Master’s thesis included Undergraduate
/ graduate
Bachelor’s degree (Kandidaatti) studies
180 ECTS, 3 years
Bachelor’s thesis included
JYU. Since 1863. 9.1.2020 3
ECTS Credits
• One academic year = 1.600 hrs of work = 60
ECTS
• 1 ECTS = 1 JYU opintopiste (op) = 27 hrs of work
• What work is included in a credit?
- Lectures
- Seminars
- Group/pair work, demonstration classes
- Exams and exam preparation time
- Essays, assignments
-Other independent work
JYU. Since 1863. 9.1.2020 4
Academic Calendar
• Autumn Semester 2019 • University is closed on
I period: 2 September — national Bank Holidays:
27 October Finnish Independence Day (6 Dec)
Christmas (24 - 26 Dec)
II period: 28 October — New Year’s Day (1 Jan)
20 December Epiphany (6 Jan)
• Spring Semester 2020 Easter (6 - 13 April in 2020)
May Day a.k.a. Vappu (1 May)
III period: 1 January —
Ascension Day (21 May in 2020)
15 March
IV period: 16 March — • Exams may take place after
24 May the end of the fourth period.
Easter Break: 6 - 13 April 2020 • Faculties do not necessarily
V period: 25 May — 30 June organise courses in the fifth
(summer period) period.
JYU. Since 1863. 9.1.2020 5
1. Planning
Your • Department/ Faculty
• Centre for Multilingual academic
Studies communication (MoVi)
• Other Departments/ Faculties
• N.B.
30 credits per semester • Pre-requisites?
• Level?
• Language?
JYU. Since 1863. 9.1.2020 6
Personal learning/study plan
(PLP/PSP/HOPS)
• To guide your studies during the entire
study period
• To help you plan your studies
• To enable your enrollment to courses
• Guidance and instructions from your
faculty international coordinator
9 January
Which courses can you choose?
• Mainly from your own department and/or faculty
• Possibly courses from other faculties
• Courses at the Centre for Multilingual academic
communication (MoVi)
• Pay attention to the pre-requisites of the course and whether
it is basic level, intermediate level or advanced course
• Almost all courses can be found in the SISU system, but it
does not mean that anyone can sign in and take them!
(or that they are taught in English)
9 January
Course Codes
For example:
• The first 3 digits of • TIE = tietotekniikka
the code usually (= Information Technology)
• PSY = Psychology
express the host • XEN = X for MoVi, English
subject (in Finnish), language
the 4th digit
• xxxPxxx = Perus = BA/ BSc basic
expresses the level level (1st year)
of studies. • xxxAxxx = Aine = BA/ BSc
intermediate level (2nd-3rd year)
• xxxSxxx = Syventävä = Master's
level (Advanced)
• xxxJxxx = Jatko = Doctoral level
JYU. Since 1863. 9.1.2020 9
2. Registering
for Courses •
•
Registration period stated in SISU
May have separate registration for
lectures/ exams/ demos!
• If a course is full, you may go to first
lecture to see if availability exists,
In SISU esp. language courses
• Please cancel your registration if you
change your plans!
JYU. Since 1863. 9.1.2020 10When to register?
• Your usernames should function on Friday
at the latest
• Courses have registration deadlines which
are announced in SISU in the course
description participation in a course
confirmed after the end of registration
period
9 JanuarySISU system
• Course information
• Registration for courses and exams
• Electronic personal learning plan (eHOPS)
• Transcript of records
• Course descriptions for most courses
• SISU is both in Finnish and in English
• Keep your email address and other contact
information updated in SISU!
• Problems with SISU contact the SISU
administration (sisu-info@jyu.fi)
• SISU is a new system and still in process - be
patient !
9 January3. Modes of • Lectures
Study •
•
Seminars
Demonstration classes, i.e. demos
• Group work, presentations
• Independent study, online courses
Vary from Faculty to Faculty
• Lecture & book exams (usually no oral
and programme to exams!)
programme. • Essays and reports
• Learning diaries
• Intensive courses
JYU. Since 1863. 9.1.2020 13Example of a course outline
JYU. Since 1863. 9.1.2020 15
JYU. Since 1863. 9.1.2020 16
Important to Notice
• Pre-registration/confirmation of registration?
• Possibly overlapping schedules
• Do not miss the first lecture; all the important
information is given there! If not possible, please
ask! Find out!
• Academic quarter of an hour…
• Attendance requirements; check with the lecturer!
• Compulsory attendance?
Requirements vary, check with the lecturer!
• Class sizes vary (10 - 400)!
• Teaching methods vary!
JYU. Since 1863. 9.1.2020 174. Written • Be aware of your own
Assignments background and differences in
academic culture and writing
conventions.
Great cultural differences on • Pay attention to instructions.
structure, style and • Submission vary (paper/
referencing! e-mail/Moodle/Koppa…)
• Check deadlines.
JYU. Since 1863. 9.1.2020 18Academic Fraud and Plagiarism
Fraud means, for example: Plagiarism means:
• cheating on an exam; • copying another person’s
• copying an assignment of work either directly or in a
another student; modified form (including
• falsifying measurements or translations) without
other findings; properly naming the source!
• taking an exam for someone • It must be clear for the
else; reader at all times which
• giving a fellow student your part of the text is borrowed,
work knowing that s/he will what is the cited publication/
present it as their own; material, and to which
• submitting your own previously section of the publication or
approved work to complete material the citation refers
another course (self- to (e.g. page numbers).
plagiarism). • REFERENCES!
JYU. Since 1863. 9.1.2020 19JYU Code of conduct for preventing
and dealing with academic fraud and
plagiarism…
• JYU Home/ Study/ Studying at JYU/ Academic
fraud and plagiarism:
https://opiskelu.jyu.fi/en/study/studies/academic
-fraud-and-plagiarism
• Ensure you know how to avoid fraud!
• Plagiarism detection software (Turnitin) is in
use
JYU. Since 1863. 9.1.2020 205. Exams
• Lecture exams
• Book exams
• General exams
Registration in SISU (Korppi)
and/or E-exam software • E-exams
JYU. Since 1863. 9.1.2020 21Lecture Exams
• In many courses, but • Possibly a separate
not all, at the end of a registration for Tentti
lectured course. A (= exam) in SISU.
part of the course. • If you cannot attend:
• Dates for exam and discuss with the
re-sit defined in the teacher beforehand!
course description.
JYU. Since 1863. 9.1.2020 22Book exams
• Book exam can be:
a) a part of a course with contact teaching or
b) the only mode of studying of an independent
study course, i.e. no lectures!
• On general examination days: Faculty
specific dates, organised at least once/month,
duration: 4 hrs.
• Registration: usually 7-10 days before the
exam in Korppi (for the time being)
JYU. Since 1863. 9.1.2020 23General examination day:
Registration in Korppi
• Registration for all general examination day
exams is done in Korppi system (academic
year 2019/2020)
• Registration deadline usually 7-10 days before
the exam day – be on time, late registrations
are not accepted!
• Remember also to cancel your registration if
you decide not to take the exam after all. If you
do not show up, you have lost one chance to
take the exam
JYU. Since 1863. 9.1.2020 24General examination day:
On the exam day
• A roll call & personal envelopes distributed
before the exam outside the examination room
• You are not allowed to leave an examination
until 30 minutes have passed since the
beginning of the examination
• If a student arrives late for an examination, the
exam supervisors must allow him/her to take
part
(if nobody has yet left the examination room)
JYU. Since 1863. 9.1.2020 25General examination day:
On the exam day
• Leave your bag beside the wall of the examination
room, take only the objects needed for writing and
erasing with you. No mobile phones, handouts or
dictionaries (unless otherwise mentioned)!
• It is not allowed to open the envelopes until the
exam supervisors give a permission to do so
• No talking – at all – in the exam room!
• Remember to take your ID/student card to the
exam! (your identity will be checked when you
return the exam)
• Do not cheat!!! You will get into trouble…
JYU. Since 1863. 9.1.2020 26eExaminations
• Some courses can also be taken as eExams, but
NOT ALL
• Registration in the eExam system
• Taken in Agora building, room Ag C221;
Mon - Fri 8 - 20, Sat 8 - 14
or in bldg Proxima, room X150; Mon - Fri 8 - 18
• More flexibility
• eExam rooms sometimes overloaded, especially
towards the end of terms register on time
• Registration possible 60 days prior to the planned
exam date
JYU. Since 1863. 9.1.2020 27Exams in general
• It is possible to retake exams
• However, after 2 no-shows or failed exams, the
student must consult the teacher about the next
opportunity to take the examination
• For each general examination date there is a
list of exams you can take + only a certain
number of books are available. Take that into
account when you plan your studies for the
academic year.
JYU. Since 1863. 9.1.2020 286. Assessment
and Grades •
•
1 - 5 scale
Results
• Reassessment
• Transcript of Records
Work is assessed within two
weeks of submission
deadline/taking the exam.
JYU. Since 1863. 9.1.2020 29Grades
University of ECTS grading • Some courses may be
Jyväskylä scale scale graded pass (HYV)/ fail
(HYL)
5 (excellent) A
4 (very good) B • If you fail your exam/
3 (good) C course, please talk to the
teacher to agree on a
2 (satisfactory) D reassessment.
1 (sufficient) E
0 (fail) FX, F
JYU. Since 1863. 9.1.2020 30About the Grades
• “Normal distribution” IS NOT used, i.e. all
students can get a 5, if they do well in the
course.
• No University level assessment criteria.
• Grades and credits do not have any
connection, i.e. all students will receive the
same number of credits (for the same amount
of work), but can receive a different grade.
• Students are not usually compared with each
other on the basis of their grades.
JYU. Since 1863. 9.1.2020 31Where to Find the Results?
• Results are published within two weeks of
completing an assignment or exam.
• Results will appear in SISU study plan &
in the Completed Credits section (My Profile
Completed credits)
JYU. Since 1863. 9.1.2020 32Transcript of Records
• Includes all courses you • Available:
have successfully In SISU (unofficial)
completed at JYU.
Official transcript
• Includes ECTS credit will be posted to you and
values and grades. your home university in
• Does not include courses June.
you have failed/
cancelled. No other “course
certificates” will be
provided by individual
teachers.
JYU. Since 1863. 9.1.2020 337. Contact with
the Staff • Informal, non-hierarchical student-teacher
relationship
• Direct, to the point communication
• Styles and preferences vary a lot…
• Please be patient.
JYU Main page:
https://www.jyu.fi/en
JYU. Since 1863. 9.1.2020 34About the Academic Atmosphere
• Casual but respectful relationship with professors and other staff: students
call their teachers by their (first) names, not by their titles.
• The informal ”you = sinä”, is generally used instead of the formal address,
“you = te”.
• Even many professors dress casually
• Feedback collected at the end of each course
• You can also ask for feedback about your performance.
• Teachers & other staff often have weekly appointment hours, please
respect them.
• Easy to contact staff by e-mail, though some of the teachers may not
prefer – please check.
• Be precise in your e-mails: state the topic clearly in the subject field,
mention the code/ name of the course, use your name as it is written in
SISU.
• Please allow enough time for the staff to answer your e-mails, do not
expect an immediate answer.
JYU. Since 1863. 9.1.2020 35Where to find information?
Whom to ask?
• Contact your own department/faculty staff first (international coordinator
etc.)
• Educational Planners and the international coordinators, see:
https://opiskelu.jyu.fi/en/international/en/international/faculty-coordinators
• Faculty: the Head of Academic Affairs, international coordinators
• Course teachers
Any course specific queries (assignments, grades, attendance, etc.)
• International Office (T-building, main campus)
General matters, e.g. housing/ Friendship Family etc.
• Web pages of the university, your faculty and your department
• Your peers in your community
Tutors, Student Union (Subcommittee for International Affairs), Subject
Associations,…
9 JanuaryAcademic Freedom and
Responsibility
• Freedom and right to think and learn and make
choices in your studies
• Flexibility of the system
• No strict control over students
• … but this does not mean that there are no rules!
• Expectation of mature and independent behaviour
• Ability to plan & organize: be in charge!
• Remember to ask if something seems unclear
• ……Responsibility…..!!!!
JYU. Since 1863. 9.1.2020 37Rights and Responsibilities of
Students and Staff
• Information in the Degree Regulations of the
University of Jyväskylä
About:
• Rights, responsibilities and duties of both
students and staff
• Assessment
• Study guidance
• https://opiskelu.jyu.fi/en/instructions/topics/degr
ee-regulations-of-the-university-of-jyvaskyla
JYU. Since 1863. 9.1.2020 38Be well! • Are you concerned about your wellbeing or how you are coping with life’s challenges? • Do you feel stuck in your studies? • Are you unsure who to turn to and how to get help? • Do you or your friends need someone to talk to? Don’t worry alone – come and talk to your Goodie! Contacts: https://www.jyu.fi/studentlife/en/wellbeing/goodie- contacts
Keep Informed!
Mailing lists for international students; sign up
at:
All international students:
http://lists.jyu.fi/mailman/listinfo/fs-news.
• Faculty/ Departmental mailing lists
(automatic)
• Facebook
Exchange students at JYU
ESN Jyväskylä
Programme-specific groups
JYU. Since 1863. 9.1.2020 408. Questions
and Answers •
•
Ask
Get involved
• Explore!
Ask, enquire, consult…
JYU. Since 1863. 9.1.2020 41Welcome!
Enjoy your stay at JYU!
JYU. Since 1863. 9.1.2020 42You can also read
