ANKARA YILDIRIM BEYAZIT UNIVERSITY PREPARATORY SCHOOL ORIENTATION PRESENTATION
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CONTENTS 1. Preparatory School and its Importance 2. General School and Classroom Rules 3. Introduction of Books and Online Homework 4. Level Progression 5. Social Activities and Student Clubs
› Why English? › English as an international science language › Academic life › Career › English in Preparatory School › English Education in Ankara Yıldırım Beyazıt University Preparatory school › Learning How to Learn English › From Dependent Learning to Independent Learning
Why English Preparatory Class? › To reach an English proficiency level which will be helpful to succeed in English medium departments › To be able to understand articles and books in English › To be able to take notes, listen to and understand lessons in English. › To be able to answer questions in English in the midterm and final exams in both the written and oral form. › To be able to communicate in English with other students and academic staff.
1- CLASS HOURS › Students must strictly obey the rules about class hours. › For morning classes only, students with a valid excuse have the flexibility to come 5 minutes late to the first lesson. › Instructors have the right to not allow late students in after the first 5 minutes have passed. › One class hour is 45 minutes followed by a ten-minute break. › Instructors are not allowed to have block hours. It’s not possible to offer block hours.
2- DURING THE LESSON › Students are expected to bring all materials such as books, notebooks, dictionaries, etc. to class. › Students are NOT allowed to use cell phones, earphones, MP3 players, etc. › When necessary, cell phones can be used in the classroom for educational purposes, but ONLY with the approval of the instructor.
2- DURING THE LESSON › Students are not allowed to bring any kind of food to class except for water. › Misbehaviours should be avoided in the classroom.
3- ATTENDANCE › In the foreign language preparatory year, class attendance is compulsory. › Students are obliged to attend at least 80% of the lessons for each level. › Students have the right not to attend 20% (at most) of the total number of class hours for each level. › The absenteeism limit varies according to each level’s total class hours. › The total absenteeism of the entire academic year is taken into consideration for the AGE (Assessment in General English) exam held in January and June. › If students exceed the absenteeism limit for the entire year, they will NOT be allowed to take the AGE exam in January and June. (This is not valid for AGE exam in August and September.)
3- ATTENDANCE › Students who do not meet the attendance conditions without an excuse accepted by the Directorate are regarded as unsatisfactory and repeat the level they are in. › While health reports do not count as excuses for absenteeism, they are accepted as an excuse for midterm exams only. Students can take the make-up exam only if a health report was provided. › The students who exceed the level absenteeism limit cannot take the final exam.
Attendance › Students are recorded as “absent” if they miss class without a providing a valid, accepted excuse. › Attendance is taken every class hour by the instructors. › The instructor does not have the authority to excuse student absences. › Every student is expected to keep track of his own absences.
Absenteeism limit for different levels ABSENTEEISM HOURS LEVELS WEEKLY CLASS HOURS MAXIMUM LIMIT A / A+ 23 33 B / B+ 21 30 C / C+ 21 30 4 LEVELS TOTAL 132 ABSENTEEISM HOURS FOR BLENDED PROGRAM WEEKLY CLASS HOURS MAXIMUM LIMIT BLA+ 8 12 BLB / BLB+ 8 12 BLC / BLC+ 8 12 4 LEVELS TOTAL 48
4- DISCIPLINARY PROCEDURES › If necessary, the instructor has the authority to start disciplinary procedures against any disobedient student. › Those students who directly or indirectly restrict the freedom of learning and teaching or who violate the peace and order of the classroom will be punished according to institution regulations.
C) Cheating If necessary, the instructor has the authority to start disciplinary procedures against any disobedient student. Cheating in any form is not tolerated. If a student is found cheating or attempting to cheat during an exam, the instructor shall give the student a ‘0’ grade or reduce their grade.
D) When the Instructor Does not Come to the Class › When the instructor does not come to class, a substitute instructor will teach. › Attendance will be checked by this substitute instructor. Students should inform the Directorate if either their instructor or the substitute instructor does not come to class.
You can visit our school’s website to find more about prep school rules and regulations.
3- COURSE BOOKS AND ONLINE HOMEWORK
Course Books A Level (23 hours): A+ Level (23 hours): B Level (21 hours): B+ Level (21 hours): (A,A+,B,B+) (A+,B,B+,C) (B,B+,C,C+) (B+,C,C+,C++) - Speak Out Starter - Northstar 1 R&W/L&S - Northstar 2 R&W/L&S - Northstar 3 R&W/L&S - Northstar 1 R&W/L&S - Northstar 2 R&W/L&S - Northstar 3 R&W/L&S - Northstar 4 R&W/L&S - Northstar 2 R&W/L&S - Northstar 3 R&W/L&S - Academic Writing Series 3 - Academic Writing Series 3 - Northstar 3 R&W/L&S - Northstar 4 R&W/L&S - Readers - Readers - Academic writing series - Academic Writing Series - Focus on Grammar 3&4 - Focus on Grammar 3&4 2&3 2&3 (Only Workbook) (Only Workbook) - Readers - Readers - Focus on grammar 2,3 - Focus on Grammar 2, 3&4 (Only Workbook) (Only Workbook)
SPEAKOUT (STARTER) Speak Out series will be covered in Basic Level Classes. The book consists of 10 units.
NORTHSTAR Northstar series have been chosen because it follows the CEFR (Common European Framework and Reference) and is appropriate for teaching all four skill areas. This series will be taught in A+, B, B+, C, and C+ levels.
FOCUS ON GRAMMAR This book provides additional, supportive grammar exercises. It is also useful for students’ self study efforts.
ACADEMIC WRITING SERİES 1,2,3,4 This series has been chosen to teach writing skills ranging from basic sentence level writing to paragraph and essay writing.
ENGLISH ATTACK This innovative pedagogy immerses you in a world of authentic English while interactive, entertaining exercises keep your motivation high each and every day.
Online Homework: › Online class codes and passwords are only given with original copies of course books. These codes and passwords must be kept with caution. › Speakout and NorthStar books provide extra online activities. Students are graded based on the number of tasks they have completed by the end of the period.
Online Homework: › Information necessary to access online materials will be provided by main course instructors. › Any technical problems students may face will be handled by Pearson technical support and the responsible instructor(s) such as the IT coordinator. › Furthermore, students wishing to apply for book scholarship may find the details on our website under Announcements (www.ybu.edu.tr/yabancidiller).
4- LEVEL PROGRESSION
A) Levels › Students attending the English preparatory year program will be placed into 7-week levels according to the results of The Proficiency Exam and/or Placement Exam as follows: Levels Basic A Independent B / BLB Upper C / BLC A+ / B+ / C+ / BLA+ BLB+ BLC+
2) Level Progression › Students need to get a score of at least 64.5 from the assessment criteria in order to move on to the next level. › Students who do not attend classes regularly and/or cannot get the necessary score will repeat the same level.
3) Repeating the Level › New classes are arranged for repeat students. › Different books are covered in repeat classes. › The Blended Learning program is offered for second-year students in the preparatory school. Attendance is obligatory for these classes.
B) Preparatory Class Assessment Criteria All levels Midterm exams 1. Midterm %24 %64 2. Midterm %40 Quizzes %15 Student activity score Portfolio %13 %21 On-line homework %8 Total %100
1- Midterm ✓Midterms may include sections covering reading, listening, writing, vocabulary, grammar and/or speaking. Each level will take 2 midterm exams –Midterm I and Midterm II. ✓ There are no classes on midterm days. ✓ Students arriving more than 30 minutes late are NOT allowed to take the exam. ✓Students are allowed to see their evaluated midterm papers. ✓ Students have one class hour to look over their exam paper and solve any possible problems with their instructors.
1- Midterm (Vize) ✓In case of any dispute, students are obliged to convey their written objections personally to the Administration of Foreign Languages within five working days at the latest. ✓Students who do not take midterm exams will receive a “0” grade on the midterm exam unless the following TWO conditions are met: ✓The student has a medical report of at least 5 days in length given by a state hospital or a university hospital of Health Ministry or an officially documented valid excuse. ✓Students MUST submit the above specified documentation to the school secretariat within 5 days of said documentation’s expiration date. ✓ Make-up exams are given to students whose excuses are accepted. The date of the make-up exam is announced before the end of the period. ✓ There are no make-ups for the make-up exam.
It is possible to find midterm and proficiency exam samples on the school’s website.
2- Quizzes ✓Quiz dates, as well as midterm dates, are announced at the beginning of the period. ✓Generally, quizzes do not last more than thirty minutes. ✓Quizzes are only given to students present in class at the announced hour of the announced day. Students who are more than 5 minutes late cannot take the quiz. ✓There are no make-ups for quizzes. Students who do not take the quiz get a “0” (zero). Medical reports are not accepted as excuses for quizzes. ✓National athletes or students commissioned by Ankara Yıldırım Beyazıt University are regarded as excused while performing or practicing for any activities in which they represent our country and/or the university. Quizzes given at that time are not calculated in their average.
3- Student Activity Scores A student’s activity score is given by his instructor(s). Activity score includes written tasks, oral presentations, speaking tasks, discussion/research tasks, student portfolios and online homework.
C) EXAMS › 1) Placement Exam (YDDS) › It is conducted to assess the basic English knowledge and skills of all students registered at AYBU. › Students must take the YDDS exam to determine if that student has the right to take the YDMS exam and/or to determine what level of preparatory classes the student will start in. › Students who achieve a score of 60/100 or higher from the YDDS have the right to take YDMS. Students who get a score lower than 60 are placed as following in the preparatory program: › 0-39/100: A (Basic) 79.5-100/100: B (Independent) › 39.5-79/100: A+ (Basic+)
2) ASSESSMENT IN GENERAL ENGLISH (AGE) ✓The AGE is administered four times in an academic year: Spring, Fall, at the beginning of the academic year, and after the end of the summer course. These exams are prepared and administered by the AYBU School of Foreign Languages. ✓First year students who complete level B with a score of 79.5 or higher or who complete level B+ successfully are eligible to take the AGE in the Spring and Fall. ✓All students can take Proficiency at the beginning of the Academic Year (September) and Summer Course Proficiency (August).
DISTRIBUTION OF SECTIONS IN AGE Section Distribution Listening 25 points Reading 25 points Writing 25 points Speaking 25 points
REQUIREMENTS FOR TAKING AGE EXAM A A+ B B+ C (and plus) AGE in JANUARY No No Those whose B level Those who complete Those who don’t exceed average is 79.5 and B+ level successfully end-of period and above annual absenteeism limit and who complete the level successfully can take the exam. AGE in JUNE No No Those whose B level Those who complete Those who don’t exceed average is 79.5 and B+ level successfully end-of period and above annual absenteeism limit and who complete the level successfully can take the exam AGE in AUGUST No Those who Yes Yes Yes complete A+ level successfully AGE in Yes Yes Yes Yes Yes SEPTEMBER
HOW TO CALCULATE ANNUAL TOTAL AVERAGE › If a student’s Spring and Fall AGE score is between 59.5 and 69, then their total cumulative academic score is considered. This means that the total cumulative academic score is averaged with the Spring and Fall AGE score. If this average score is 70 or higher, then the student passes. – The average of the total cumulative academic score of the last 2 periods before taking AGE exam are counted regardless of the student’s success in each level. Therefore, it is important to keep in mind that for the students starting the preparatory school at A+ level and reaching C level in the 4th period, the higher their average is in C level, the better chance they have to pass the proficiency exam.
HOW TO CALCULATE ANNUAL TOTAL AVERAGE - If students complete all periods successfully, the average of all periods is counted for the AGE exam in June. - It is compulsory to count the average of at least 3 periods for AGE exam in June. - The averages of period 3 and period 4 are directly added to the student’s overall score.
HOW TO CALCULATE ANNUAL TOTAL AVERAGE Examples Period 1 (in Period 2 (in Period 3 (in Period 4 (in June GPA January AGE, this January AGE, June AGE, this AGE, this average average must be this average average must must be used) used) must be used) be used) a) 64.5 64.5 64.5 64.5 64.5 b) 64.5 50 (not 64.5 64.5 64.5 included) c) 50 (not included) 64.5 64.5 64.5 64.5 d) 64.5 64.5 50 64.5 60.88 e) 64.5 64.5 64.5 50 60.88 f) 50 (not included) 64.5 50 64.5 59.67 g) 64.5 50 (not 64.5 50 59.67 included)
2) YBU ASSESSMENT IN GENERAL ENGLISH (AGE) › Students registered in programs where the preparatory class is obligatory have a right to take the AGE exam if they get a score of 60 or higher from the YDDS exam. › Students scoring 70 out of 100 are exempt from Preparatory Classes, while those scoring 80 out of a 100 are exempt from ENG 101. Students scoring 90 out of 100 are exempt from ENG 102, which is obligatory in departments, and they get “AA”. Students scoring under 70 are placed into Preparatory classes in the levels below.
PREPARATORY CLASS LEVELS YDMS Score Level 49.5-69 Prep Class B+ level (Independent) 34.5-49 Prep Class B level (Independent) …-34 Prep Class A+ level (Basic)
Equivalence and Exemption Scores for Internationally Valid English Language Exams Recognized by AYBU Senate YDMS TOEFL IBT PTE Academic IELTS CAE/CPE FCE OTE Academic 89.5 105 75 7.5 A A C1 Exempt from ENG 101 and 102 79.5 95 68 7 B B - Exempt from ENG 101 69.5 79 60 6.5 C C B2 Exempt from prep school Turkish 34.5 40 30 4.0 _ _ A2 Exempt from İNG Departments 101-102-103- 104 Valid for 5 Years 2 Years 2 Years 2 Years Indefinitel Indefinitely 5 Years y
D) Exam Rules ✓Be at the exam room 10 minutes prior to the start of the exam. ✓Have formal photo identification with you (university card, national ID card, passport). ✓Turn off your mobile devices and hand them to the invigilator and clear the desk of bags and books. Students seen with such devices during the exam will be deemed cheating and disqualified from the exam. ✓If you have a health problem that requires you to leave the exam frequently, please inform your class teacher before the exam day and provide documentation to prove they have a medical condition.
D) Exam Rules ✓Communication of any kind with another student during an exam is strictly forbidden (talking, looking around the room at other papers). If a student is seen communicating by an invigilator, they will receive a warning. If it continues, they will be asked to sit in isolation. If it once again continues, the students’ paper will be taken and they must leave the exam room and the student will be given an F grade. ✓A student may not enter the room if the listening section has already started. ✓A student may not enter the classroom if s/he arrives more than 30 minutes late.
D) Exam Rules ✓A student may not leave the exam room in the first 30 minutes of the exam and the last 10 minutes of the exam. ✓Come to the exam prepared with pencils and erasers. It is forbidden to ask another student for pencils or erasers during the exam. ✓If you have a question, raise your hand and the teacher will come to you. ✓When you enter the exam room, follow the teachers’ instructions and sit silently for the exam to commence.
E) Summer Course › Summer Course starts after the Spring Proficiency Exam, on the date determined by SFL administration. › It is not obligatory to attend the Summer Course, which is conducted to prepare the students for the Proficiency Exam.
How many times can Preparatory class be repeated? › Twice at most. › All students registered to the preparatory school and post- graduate programs where the medium of instruction is in English MUST take and pass the proficiency exam. Students registered in the preparatory school are required to complete the preparatory school successfully within 2 academic years or they are expelled from the university. The proficiency exam is administered 4 times within the academic school year: September, January, June, and August. Students can only take the proficiency exam administered in September three times within 3 academic years. If they still fail, then they are expelled from the university. › Students failing their first year in the prep school will continue their second year of prep school in the Blended Learning program. (15 hours online + 8 hours in-class)
Blended Program Receptive Skills through Online Resources (1) Reading (2) Listening Productive Skills through In-class Tutorials (1) Writing (2) Speaking The rationale for this format: (1) Flexibility for individual needs (2) Detailed feedback on student performance
Blended Program Course Materials (1) In-Class: Azar Grammar Workbook Series (4th Edition) (2) In-Class: Writing Materials; Reading & Listening Materials (homework) (3) Online: NorthStar Online Assignments (4) Online: IELTS Lab (B1/B2) Online Assignments Weekly Lesson Allocation In-Class: 8 hours (4+4) Online Practice: 15 hours Total: 23 hours Absenteeism Limit: 12 hours
Blended Program Prep Classes BLA+/BLB/BLB+/BLC/BLC+ Evaluation Criteria Online Assignments & Online Tasks (15% + 10%): 25% NorthStar Vocabulary Quizzes (2 quizzes): 10% Portfolio Tasks (10 tasks): 10% Sub total: 45% Midterm 1: 15% Midterm 2: 25% Sub total: 40% Quizzes (2 quizzes): 15% Total: 100%
Blended Program – Online Resources NorthStar Series 1-2-3-4-5
Blended Program – Online Resources IELTS LAB B1/B2
Blended Program – Books AZAR GRAMMAR WORKBOOK SERIES For Grammar Practice Assignments
Blended Program In-Class Tutorials Writing Materials – Sample: Opinion Essays
Blended Program In-Class Tutorials Speaking Materials – Sample: Expressing Opinions
COMPLAINTS AND SUGGESTIONS… › Every class instructor is responsible for dealing with complaints and suggestions. › When necessary, instructors should forward complaints to the coordinators. › Furthermore, all students can easily reach complaint and suggestion forms thanks to the barcode system in all classrooms and corridors and located on the school’s website.
OFFICIALS RESPONSIBLE FOR AYBU SFL DUTY OFFICE MÜMİN ŞEN Director of SFL Z13 MÜGE AKGEDİK CAN Assistant Director (Academic) Z11 of SFL ŞİNASİ YAŞAR Assistant Director Z12 (Administrative) of SFL GÜLBEYAZ AKYÜZ – ÖZGÜL General Coordinators of SFL C118 ÜNLÜ YÜKSEL ÜNALDI Secretary of SFL C110 GÜLLÜ ERGÜL / FATİH EFE Secretary C111 BEKİR KABLAN Secretary Z02 SKS Social activities and clubs ESENBOĞA CAMPUS STUDENT AFFAIRS ESENBOĞA CAMPUS
YBU CAMPUSES ESENBOĞA YILDIRIM BEYAZIT CAMPUS FACULTY OF HUMANITIES AND SOCIAL SCIENCES FACULTY OF POLITICAL SCIENCES FACULTY OF MANAGEMENT FACULTY OF ISLAMIC SCIENCES FACULTY OF FINE ARTS FACULTY OF AEROSPACE SCIENCES FACULTY OF ARCHITECTURE ÇUBUK MAIN CAMPUS VOCATIONAL SCHOOL OF HEALTH SCIENCES ETLİK MİLLİ İRADE (EAST) CAMPUS (NEXT TO KEÇİÖREN SCHOOL OF FOREIGN LANGUAGES SWIMMING POOL) FACULTY OF HEALTH SCIENCES ETLİK 15 TEMMUZ ŞEHİTLERİ (WEST) CAMPUS FACULTY OF ENGINEERING AND NATURAL SCIENCES FACULTY OF LAW FACULTY OF DENTISTRY GRADUATE SCHOOL OF NATURAL SCIENCES BİLKENT CAMPUS FACULTY OF MEDICINE CİNNAH CAMPUS TURKISH MUSIC STATE CONSERVATORY GRADUATE SCHOOL OF SOCIAL SCIENCES
5- SOCIAL ACTIVITIES AND STUDENT CLUBS
› Directorate Of Health, Culture And Sports › Psychological Counselling and Guidance Unit › Student Clubs › Sport Tournaments › Facilities › Library › Computer Laboratory › Table Tennis- Billiards › Basketball- Volleyball › Independent Learning Centre (ILC) › Cafe › Keçiören Olympic Swimming Pool
A) Directorate Of Health, Culture And Sports › The mission of this department is to provide students with catering and healthcare services, psychological counselling, as well as cultural and sport activities.
B) Student Clubs › 1. Social clubs: › Unlimited Abilities Club › Social Activity and Organization Club › History and Culture Society › International Students’ Society › Political Development Club › Thought and Action Club › Turkish Studies Society › Law and Culture Club › People’s Rights Club › Healthy Life Club › Sociology Club › Young Entrepreneurs’ Club › Anthropology Club › Innovation and Leadership Club › Science and Civilization Club › Economic and Social Research Club › Analytical Critical Thinking Club › Psychology Club › Social Responsibility Projects Society › Career Club › Social Activity and Political Research Club
B) Student Clubs › 2. Culture and arts: 3. Sports: › Photography Club › Beşiktaş Club › Visual Arts Club › Fenerbahçe Club › Folk Dances Club › Galatasaray Club › Music Club › Natural Sports Club › Theatre Club › Football Club › Literature Club › Cycling Club
B) Student Clubs 4. Science: › Science and Technology Club › Medical Department Scientific Research Club › Turkish Medical Students’ International Committee – AYBU Club › Neocortex Club › Institute of Electrical and Electronics Engineers
C) Psychological Counselling and Guidance Unit › This unit aims to assist students in overcoming hardships in their academic, social, and private life, as well as teaching them how to deal with stress and how to develop their problem-solving skills. › Except for emergencies, you should book an appointment in order to use the Psychological Counselling and Guidance Unit services. Session topics › family and peer relations › academic hardships and worries › adaptation problems › anxiety › depression › stress › dilemmas and difficulty in decision-making › addictions etc.
C) Psychological Counselling and Guidance Unit › Counsellor: Psychologist Burcu KÖYLÜOĞLU › Address: Esenboğa Campus, Block A, First Floor, Room 157; Esenboğa Mah. Atatürk Cd. Çubuk/Ankara › You need to make an appointment via email (firstname.lastname@example.org) with your details (your name, phone number, etc.) or phone 0312 324 15 55 / 1391. › For more details, visit: http://ybu.edu.tr/sks/content_detail-609- 1079-psikolojik-danisma-ve-rehberlik-birimi.html?src=0
D) Free Courses ›- Bağlama course ›- Reed flute course ›- Visual arts course ›- Folk dances course ›- Gilding and miniature course ›- Theatre course ›- Turkish marbling art course
E) Sports Activities › Among the sports available for students at AYBU are basketball, volleyball, football, ping-pong, mountaineering, athletics and orienteering. The number of sport activities available is growing day by day. AYBU teams › Men’s Basketball Team (UniLeague) › Men’s Volleyball Team (UniLeague) › Women’s Volleyball Team › Men’s Football Team › Men’s Ping-Pong Team › Women’s Ping-Pong Team › Folk Dances Group (Caucasian Group) › Athletics (Individual)
F) DISABLED UNIT (UNIT FOR STUDENTS WITH SPECIAL NEEDS) As mentioned in the legislation of “17th Higher Education Institutions Consultation, Coordination and Solidarity with Disabled People”, Disabled Unit functions depending on Medico-Social Health Culture and Sport Affairs Directorate to identify and study the plan to be conducted. They also develop and evaluate the results of the studies and the implemented plans to fulfil the academic needs of disabled people which also provides equipment, meets the administrative, physical, sheltering, social and other related needs of disabled people.
G) International Students › You can contact the Preparatory School Coordinators if you have any questions concerning your studies (Etlik Campus, 1st Floor, C118). › Student Affairs Office will provide you with information and guidance regarding all kinds of non-academic issues (Ulus).
AYBU SFL: Pearson Assured Organisation › AYBU School Of Foreign Languages was established in 2010. Since then, the school has been trying hard to reach high standards in language teaching. › In 2014, AYBU School Of Foreign Languages managed to be assured by Pearson and we are proud to state that also in 2015, 2016, and 2017, once again we were assured by Pearson. › This Pearson assured status means our systems and processes are thoroughly developed and properly executed at an international level.
EUROPEAN LANGUAGE PORTFOLIO AND CEFR
European Language Portfolio And CEFR › The Common European Framework of Reference for Languages: Learning, Teaching, Assessment (CEFR) is a guideline used to describe achievements of learners of foreign languages. It was put together by the Council of Europe as the main part of the project "Language Learning for European Citizenship" between 1989 and 1996. Its main aim is to provide a method of learning, teaching and assessing which applies to all languages in Europe. › The Common European Framework divides learners into three broad levels (A, B and C) each of which is subdivided into two groups: A1-A2, B1-B2, C1-C2. › CEFR Level Assessment (Classroom Activity) (Please refer to student handbook level assessment – page 18)
STUDENT CONTACT LIST • During the first week of the school, all students are required to give their mobile phone number(s) and valid email address(es) to their instructor. • The student contact list is of critical importance when instructors need to easily contact students, such as in case of an emergency.
It is easy to reach the orientation file from the school’s website.
WE WISH YOU A FRUITFUL ACADEMIC YEAR ☺
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