ANNUAL GENERAL ASSEMBLY - 4th October 2017 Bonn - WFHSS
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ANNUAL GENERAL ASSEMBLY
4th October 2017 Bonn
Annual General Assembly 04/10/2017 Bonn
AGENDA
1. Opening of the AGA - i - President
2. Establishment of a quorum (attendance list, election of a vote counter - i - Secretary
3. Minutes of the GA 26th October 2016 Brisbane – I - President
4. Annual report of activities (from 26th october 2016 to 4th October 2017) - i – EC
5. Discharge/ approval of the EC – DV- GA
6. Annual programme of activities 2017/2018 -i – DV- President
7. Annual financial statements (10/04/15 to 31/12/15) – i- Treasurer
8. Annual balance 2015 (including member fees) – i – DV- Treasurer
9. Approval of the treasurer – DV- GA
10. Forecasts of the annual budget 2016 (including member fees) - i –DV- Treasurer
11. Congresses 2017 and 2018; 2019 2020 – i – President
12. Working group PCO - i – H.Oussoren
13. Questions/proposals from members:
I =Information
14. Closing the session - President DV= Decision/vote
Mandatory
Annual General Assembly 04/10/2017 Bonn
1. Opening of the AGA
• Welcome!
• To ensure the meeting running smoothly
late entries 15 minutes after commencement of
the AGA will not be counted in the quorum
Annual General Assembly 04/10/2017 Bonn
2. Establishment of a quorum
• Attendance list • Voting rights:
Full Members =
• Election of a vote One voting right /full member
counter Individual members =
No voting right
• Majority = 50% of Corporate members = one
the quorum +1 representative
No voting right
Annual General Assembly 04/10/2017 Bonn
3.Minutes of GA 26th October 2016 Brisbane
• Approval of the Minutes /AGA 2016?
Annual General Assembly 04/10/2017 Bonn
4. Annual report of activities
(26/10/2016 to 4th October 2017)
Members:
• Full Members = 60 associations ( +5)
52 countries (+3)
• Industrial partners = 28 (+8)
Annual General Assembly 04/10/2017 Bonn
4. Annual report of activities
(26/10/2016 to 4th October 2017)
Celebration of the Sciences of Sterilization ‘s day
10th april
• 2017 = Open house
•
2018 ?
Annual General Assembly 04/10/2017 Bonn
4. Annual report of activities
(26/10/2016 to 4th October 2017)
• Facebook page:
Annual General Assembly 04/10/2017 Bonn
4. Annual report of activities
(26/10/2016 to 4th October 2017)
3 EC meetings:
– Bonn 2/3 December:
• Visit of the congress center
• Meeting with the PCO
– Paris 10th April
– Bonn 3th October
Annual General Assembly 04/10/2017 Bonn
4. Annual report of activities
(26/10/2016 to 4th October 2017)
• WG « Guidelines Annual Congress »
Document sent to all full members for validation (March).
Validated.
Annual General Assembly 04/10/2017 Bonn4. Annual report of activities
(26/10/2016 to 4th October 2017)
• WG « Help to less developed countries »
• No reply
Annual General Assembly 04/10/2017 Bonn4. Annual report of activities
(26/10/2016 to 4th October 2017)
• Mexico 2018
8/13 th september 2017
C.Denis & H.Oussoren
- Meetings with PCO, local team
- Need of support
- Explanations of WFHSS Annual Congress Guidelines
- Time
- Participation in National Congress (2 presentations)
Annual General Assembly 04/10/2017 Bonn4. Annual report of activities
(26/10/2016 to 4th October 2017)
• Strengthen the network :
– USA
– Iran
– Switzerland
– Morocco
– Gabon
– Lebanon
– Hong Kong
– Mexico
Annual General Assembly 04/10/2017 Bonn4. Annual report of activities
(26/10/2016 to 4th October 2017)
Website
Publication officer Tillo Miorini
Annual General Assembly 04/10/2017 BonnUPDATE WEBSITE
New Member Associations
o SPIC - Egypt
o AMEXPE - Mexico (2)
o INDE - Chile (2)
o KACSDN - Republic of Korea
o BULNOSO - BulgariaUPDATE WEBSITE
New Industrial Partners
o Arvand Fan Pars (Iran)
o Aygün (Turkey)
o Bolsaplast (Spain)
o Xylem-Ebro (Germany)
o Surgicare (Kazakhstan)UPDATE WEBSITE
Events recently added:
7th national & 1St International
Congress on Sterlization and related
About 3 million visitors
standards
10th International Sterilization No complaints, only few
Disinfection Congress
VSZ Studiedag problems with access to
Recent Website Changes:
National Guidelines member section
GETINGE
General Assembly
Chatroom Topics:
The website is about to
Cleaning and sterilization
Are cold water soluble bags still used become safer by changing
in known infected cases
in which area to inspect the from http to https protocol!
instruments before sterilizationUPDATE WEBSITE
Chatroom:
• So far 57 questions, 43 answers
• The level of questions (and answers) is very
varying
• Question with the most clicks (636!):
„Key Performance indicators“UPDATE WEBSITE Full members: Do not forget to update the information in your own section Mail address = info@wfhss.com
NOTES FROM SCIENTIFIC OFFICER Duygu Percin
Representation of WFHSS in Hong Kong • Sterilisation Workshop for Healthcare Staff • 1 & 2 March 2017 • 300 participants • 3 presentations
Representation of WFHSS in Iran • International Congress of Medical Devices and Materials in Field of Infection Control and Sterilization • 21-22 August 2017 • Tehran • 2600 participants • 3 presentations
Congress 2017, Bonn
• Scientific program was online in June
– Good cooperation between SC members and
between SC and OC
– Well balanced Scientific Program
• Practice and Science
• Submitted abstracts and invited Keynote Lectures
– Poster evaluation process
• Authors were informed beginning of September)
– Planning of Best Poster Award Session5. Approval of the activities 2016/2017
Vote of the GA
Annual General Assembly 04/10/2017 Bonn6.Annual programme of activities 2017/2018
Working groups:
1. WFHSS Good Practices/Guidelines (top level) CD
2. WHO Guidelines comment HN
3. Certified courses TS
Annual General Assembly 04/10/2017 BonnCore PCO For what? • To facilitate EC work • Congress website • On-line registration • On-line abstracts submission and evaluation system • Compliance with WFHSS Annual Congress Guidelines
WFHSS Research Grant • Approved by EC members in April 2017 • Purpose:These grants help investigators to pursue groundbreaking research in the field of decontamination. • Application period: 1st of May - 31st of August of every fiscal year. When the application period is open, it will be announced on WFHSS website and the member associations will be informed with an official e.mail from WFHSS office. • Funding: The maximum amount granted per project is 25 % of the overall material costs with a maximum of EUR 10'000. WFHSS funding may be used to support the entire project or part of the project.
WFHSS Research Grant Application procedure • Applications are accepted until 31Augustof every fiscal year, 12.00h CET. • Applications must be sent to WFHSS Scientific Officer’s address: (duygu.percin@hotmail.com ) • The WFHSS Scientific Committee will select the project(s) and determine appropriate grant support. Decision will be approved by the Executive Committee of the WFHSS. • Applicants will be notified of the decision by the beginning of October of every year and grantees will be announced at the Annual WFHSS Congress every year.
WFHSS Research Grant Project criteria • The research project may be based on laboratory investigations, clinical studies, experimental animal studies, or a combination of these. • Research must be done in one of WFHSS member countries. • Research projects may continue for a maximum of 24 months and must start during the corresponding Research Grant year. • Applications will be peer-reviewed and the best projects will be selected based on the application and research proposal.
WFHSS Research Grant Eligibility criteria of applicants • Applicant must be the principal investigator for the proposed research. • Applicant must be a member of one of WFHSS member associations. • Applicants who have received a WFHSS research grant in the past two years are ineligible. • Members of the WFHSS Executive Committee are ineligible.
WFHSS Research Grant
Submission
• All documentation is to be submitted electronically to WFHSS Scientific
Project Coordinator and no hard copies are required.
• PDF-Document (Surname.pdf max 4MB) with:
– summary of the research project;
– 3 to 5 keywords that best characterize your project;
– introduction (objectives, background, rationale or purpose of the project);
– research plan (incl. design, material & methods, data analysis);
– budget (equipment, consumables);
– description of the present research;
– CV;
– list of publications.
• 2 supporting letters *preferably one from the National Association*.
• A colour photographWFHSS Research Grant
Reporting
• The grantee must include in a separate file a detailed breakdown of the
funds used. This breakdown is to be signed by the department.
• In addition the grantee must submit an at least two-page report to the
WFHSS Scientific Project Coordinator upon completion of the research
project. It should include:
– A short introduction summarizing current knowledge for the non-
specialist
– The study hypothesis
– The main findings
– Conclusions from the investigation
• Instead of the report, the grantee may submit proof of a published paper or
abstract reporting results from the research project.
• One of the above will be published on the WFHSS website with appropriate
copyright reference if applicable and respecting of the appropriate embargo
requirements.WFHSS Research Grant Payment of grant • The financial report and the final report shall be submitted to the WFHSS Scientific Project Coordinator within two months after project completion. • After approval, the institution has to send an invoice of 50% of the funds. The funds will be transferred to the institution upon start of the project or at the beginning of January of the following year if the project has already started. • The remaining 50% of the approved funds are paid out after receipt of a final invoice and the final report or equivalent
Research grant
Practical training in collaborative centres
• It is online since April 2017
http://wfhss.com/training-programme/
• WFHSS practical training grant: Every year a maximum of three
attendees chosen by the EC will receive grant (in total not more than 1000
Euro). Grant will be transferred to the attendee after the approval of costs
by EC.
• The WFHSS encourages its member associations, who are willing to take
part in the program as collaborative centre, to support trainees.
• If a collaborative centre wishes to cover accommodation and etc. for a
trainee it is appreciated by WFHSS.
• It is also possible to join a practical training course on his/her own cost.
• 5 participants from Ukraine went to Poland????
• Individual applications from non-member countries???WFHSS Training Program • 25th – 29th September 2017 • Dr A. Jurasz University Hospital Bydgoszcz, Poland
Wfhss Training Program • We had honor to host five people from Ukrain
Wfhss Training Program • We have been working for 4 days in the CSSD in University Hospital, all together.
Wfhss Training Program • They were from Kiev and Odessa hospitals
WFHSS Training Program
Wfhss Training Program • One day we spent in Military Hospital in Bydgoszcz
Wfhss Training Program • They have got certificates of attendance in Wfhss training program.
Wfhss Training Program • We spent a Wednesday evening with the president of Polish Society
Meeting 22 November Bucharest
• 2/3 KOL from east europe countries
• Organized by a industrial member
• Objectives:
– To help to start national associations
Annual General Assembly 04/10/2017 BonnElection of the EC members
Proposal:
To avoid having a new team every 4 years, we
propose to renew the EC by half (4 or 5 members)
every 2 years:
• ½ of the EC in 2018 (voluntary)
• ½ in 2020
• Every 2 years the positions are discussed within the
EC
Annual General Assembly 04/10/2017 Bonn7. Congress 2018
• 2018 Mexico City
• Fabiola Casas
Annual General Assembly 04/10/2017 Bonn8. Congress 2019
• 3 candidates:
– AAES (Spain)
– GORNA (Greece)
– VDSMH & SVN (The Netherlands)
• Vote from 4th August to 30th September
• 31 voters
• Results:
AAES (Spain) GORNA (Greece) VDSMH & SVN (The
Netherlands)
3 2 26
Annual General Assembly 04/10/2017 Bonn9.Annual financial statements
Hervé Ney, Treasurer
Annual General Assembly 04/10/2017 BonnFlight ticket Uruguay, travelling expenses President
• Financial statement • 01.01.2016 – 31.12.2016
Commentary on Accounting 1.1.16 - 31.12.16
Retrocession Congress Brisbane October 2016
Fees 21 Corporate MembersTravel expenses
Bill Graf und Partner AG
Foundation, removal previous business, Web-Design, adaptations member section,
clarification finances, bill Graf und Partner domain
AGLogo, graphic charter etc.
Annual fee Visa Card, charges LUKB
(bank)Profit
Balance 31.12.2016
Retrocession Congress Brisbane October 2016
Bill Graf und Partner AG (11. – 12.2016)
Reserve Taxes 2016Profit
• Budget 2017
• Prov. Budget 2018
10.Approval of financial statements
• Report of the auditor as per 31.12.2016
Annual General Assembly 04/10/2017 Bonn11.Questions? Annual General Assembly 04/10/2017 Bonn
12. Closing the session Annual General Assembly 04/10/2017 Bonn
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