Annual Maintenance Contract (AMC) of Gardens (including horticultural works) - Ahmedabad
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
NATIONAL INSTITUTE OF PHARMACEUTICAL EDUCATION AND RESEARCH
(NIPER) AHMEDABAD
PALAJ, OPPOSITE AIRFORCE STATION, GANDHINAGAR 382355, GUJARAT
Tel: 079-66745555
Notice Inviting Tender
Annual Maintenance Contract (AMC) of
Gardens (including horticultural works)
Tender No: NIT-NIPER-A/2021/38
January 21, 2021
Page 1 of 10Contents
NOTICE INVITING TENDER 3
INSTRUCTIONS TO THE TENDERERS: 4
1. Eligible Bidder: 4
2. Tender documents: 4
3. Submission of Tender: 4
4. Essential Documents and its Sequence 5
5. Financial Bid Submission: 5
6. Payment: 5
7. Scope of work: 5
8. Other Conditions: 6
ANNEXURE-I 8
ANNEXURE-II 9
ANNEXURE-III 10
Page 2 of 10NOTICE INVITING TENDER
Sealed two bid tenders are invited from the eligible and reputed contractor for Annual Maintenance
Contract (AMC) of Gardens (including horticultural works) in the NIPER-Ahmedabad, Gandhinagar
campus. Bid document with other terms & conditions are also appended below and are to be submitted with
Tender Fee and EMD as given in tender document:
Sr Particulars Details
No
1 Notice No NIT-NIPER-A/2021/38
2 Name of work Annual Maintenance Contract (AMC) of
Gardens (including horticultural works)
3 NIPER-Ahmedabad, Palaj, Opp Air Force
Location Station, Gandhinagar 382355, Gujarat
4 Tender Fee DD in INR Rs. 1180/- (In favour of NIPER-Ahmedabad
(Non-refundable) POI
5 Estimated Value of the Contract Rs 20,00,000 Yearly
6 EMD in INR, DD/Bank Guarantee/FDR
(Refundable) Rs. 25000/- (In favour of NIPER-Ahmedabad)
In this system bidder must submit their
offer in separate sealed
envelopes as – Technical Bid and Financial
Bid.
Both the Technical Bid and
Price Bid envelopes should be clearly
marked as “Envelope No. 1 -Technical Bid"
7 Submission of Bids and
"Envelope No. 2 - Financial Bid" and both
these sealed covers are to be put in a
bigger cover which should also be sealed
and duly superscribed with our Tender No.
& Due Date and to be submitted to the
concern department/section mentioned in
tender document.
8 Last Date and Time for Submission of Tender 10/02/2021, 11:00 AM
9 Place of Submission of Tender Registrar’s Office, NIPER-Ahmedabad, Palaj,
Opp Air Force Station, Gandhinagar 382355,
Gujarat
10 Date and Time of Opening of Tender 10/02/2021, 12:00 PM
Note: In case of any further details required, you may contact:
Registrar,
NIPER-Ahmedabad,
Palaj, Opp Air Force Station,
Gandhinagar 382355, Gujarat
(Except Saturday & Sunday) between 09.00 am to 06:00 pm.
Page 3 of 10INSTRUCTIONS TO THE TENDERERS:
The Tender shall be submitted in accordance with these instructions, as under.
1. Eligibility Criteria:
1. The bidder should have minimum 3 years of experience in the field of providing complete
development and maintenance in gardens.
2. The firm should provide at least 1 work order from any reputed large Central Govt/State Govt/ Semi
Govt/Private organizations in Gujarat.
3. The Bidder should be based in Ahmedabad or Gandhinagar. The address proof of the office
premises should be provided.
4. The average annual turnover of the bidder shall be minimum of Rs. 80,00,000/-(Rupees Eighty
Lakhs) or more during last 3 Financial years i.e. 2017-18, 2018-19 & 2019-20. (Copy of Audited
Annual Accounts for the last three years to be submitted).
5. The Bidders should have submitted filed ITR for last Two years i.e. 2018-19, 2019-20. (Copy of filed
Acknowledgments to be submitted).
6. The bid document complete in all respect should reach to The Registrar, NIPER-Ahmedabad, at
Palaj, Opp. Air Force Station, Gandhinagar-382355, Gujarat on or before 11:00 AM on 10/2/2021.
7. No bids shall be entertained after the last date for tender submission.
2. Access to Tender documents:
a) Tender form can be downloaded from our website: http://www.niperahm.ac.in and through e
procurement portal
b) At any time prior to the deadline for submission of bids, NIPER-Ahmedabad may amend the
Bidding Documents by issuing addendum or corrigendum on the website only. The prospective
bidders are advised to remain in touch with the Website for any update in respect of this tender.
3. Process of Submission of Tender:
a) The tender must be placed in a properly sealed bigger envelope containing sealed technical &
financial bids addressed to
Registrar,
NIPER-Ahmedabad,
Palaj, Opp Air Force Station,
Gandhinagar 382355, Gujarat
The bigger envelope must be super-scribed “Tender for Annual Maintenance Contract (AMC) of
Gardens” with tender inquiry number and its due date. The three sealed envelopes inside the bigger
envelope must be super-scribed as:
Envelope No-1: The said envelope is for technical bid & shall be superscribed as “Tender for the
Annual Maintenance Contract (AMC) of Gardens - Technical Bid”
Envelope No-2: The said envelope is for commercial bid & shall be superscribed as “Tender for
Annual Maintenance Contract (AMC) of Gardens - Commercial Bid”.
Envelope No-3: The said envelope is for Tender Fee and EMD & shall be superscribed as
“Tender for Annual Maintenance Contract (AMC) of Gardens -Tender Fee and EMD”.
b) for any delay, loss or non-receipt of bid document sent by courier or postal services.
c) Tenders received in open covers/ letters/ fax/ email will not be considered.
d) Any bids with “Zero”fee will be considered as unresponsive bid & liable to be cancelled
Page 4 of 104. Essential Documents and its Sequence
1. Technical bid (Envelope 1):
a) Copy of Audited Annual Accounts for the last three years to be submitted. (for the year 19-20
provisional accounts can be submitted only after certified by CA)
b) Forwarding letter duly signed by the Authorized Person.
c) Details of Horticulture & Landscaping done in the past.
d) Details of present assignments.
e) Latest Income Tax Clearance Certificates.
f) Copy of the PAN CARD of the Firm (Copy to be enclosed)
g) KYC of the promoter/founder of the company
h) GST Registration Certificate.
i) Annexure-I: Self-declaration to be provided by the bidder
j) Annexure-II: Format for other Information
k) Acceptance of all clauses of bids specification duly signed page-wise to be submitted.
l) The Technical Bid should not contain any financial information.
2. Financial Bid (Envelope 2):
In the format of Annexure-III
3. Tender Fee and EMD (Envelope 3):
a) Tender fee in the form of A/C Payee DD in Favour of NIPER-Ahmedabad payable at Gandhinagar
and EMD in the form of A/C Payee DD/Fixed Deposit Receipt/Bank Guarantee from any of the
Commercial Bank in the Acceptable form in Favour of NIPER-Ahmedabad payable at Gandhinagar.
5. Tenure of the Work contract
The Tenure of the work contract will be valid for a period of 1 year from the date of award of work order.
The contract can be further extended for another year on mutual consent, based on the performance of
the bidder.
6. Financial Bid Submission:
a) The prices quoted should have inclusive of all other charges.
b) The price quoted in financial bid shall be fixed and final and shall include all applicable taxes. All
taxes, if applicable, should be quoted separately. Otherwise, it would be presumed that the quoted
prices are inclusive of taxes (please see Financial Bid format). Any variation in the taxes etc. shall be
to the bidder’s account.
7. Payment:
a) Bill will be presented inclusive of every service.
b) The payment of bills will be made by RTGS/NEFT/through PFMS (DBT) for which the bidder shall
send bills in duplicate (original + copy) in every month, which will be sanctioned after verification of
work done.
c) TDS (Tax Deducted at Source) will be as per prevailing Laws and rules and regulations of Income
Tax Department.
d) Payments of bill shall be released only if it is accompanied by the proof of the following:
i. Certified Attendance Sheet;
ii. Entry challan of gardening materials provided and the bill thereof
e) Payments of Security Deposit/ Earnest Money will be released after the contract is completed
successfully only.
8. Scope of work:
a) Complete maintenance of garden area
Approx. 30,000 Sq ft of Carpet grass garden
65000-70000 Sq. Ft. Normal grass in and around NIPER-A)
Approx 10,000 Sq ft of Plantation bed
Approx 80,000 sq ft sports ground/Cricket ground
The above area also includes weeding, uprooting of wild grass, cleaning, watering, edge
Page 5 of 10cutting, trimming, pruning of hedge, trees shrubs, mowing, top dressing of lawn with good
quality earth & manure, preparation of seasonal flower bed growing of seedlings,
replacement of casualties, application of insecticides, pesticide, cleaning & removal of
garden rubbish as per direction of authorities.
b) The contractor may visit the area before submission of the Tender, after giving prior information to
the Registrar.
c) Day to day maintenance of potted plants including preparing the flower pots of variety flowers and
plants from open market.
d) Development of play ground/cricket ground 100 mtr (diameter)
e) The contractor will also procure new plants, shrubs, pots (Max 100 per month) and plant & maintain
them as per the requirement for gap filling, New Development etc as per the instructions given from
Time to Time by the Authorities
f) Safety and maintenance existing sprinkler system and its accessories shall be the contractor’s
responsibility. If damaged/mutilated during the period, the same need to be replaced with similar or
equivalent ISI approved material/parts. Any delay caused in replacing, and thereby harm to the
plants shall be worked out accordingly and 100% damage liability shall be levied on the contractor
as calculated by us.
g) A nursery needs to be developed for medicinal and other floral ornamental plants, which will be
maintained by the contractor for the species grown in the premises
h) The Contractor is expected to keep the below tools and tackles at the institute for maintenance
work
Sr Description Oty
1 Lawn Mower machine – Electric with grass 1 nos
collecting basket
2 Garden Pipe for watering 300 ft
3 Trolley with wheels to carry garbage, 1nos
material etc
4 Garden hedge scissor 2 nos
5 Garden small scissor 2 nos
6 Misc items like spade/sickle/shovel/ladder As per
etc requirement
q) The contractor shall employ the following minimum technical/skilled staff during the entire Garden
maintenance period. Their attendance is compulsorily on full time basis.
No. of Mali : 01
No. of unskilled garden maintenance workers : 04
r) Any other related works as and when required and as directed by the officer in charge from time to
time.
9. Other Conditions:
a) The contractor will provide all necessary machinery, equipments, tools & tackles, etc as per Institute
guidelines.
b) Consumable materials as and when required for the work, like good earth, manure, fertilizers,
insecticides, pesticides, seasonal seeds, seedlings, plants, shrubs etc. will be supplied by the
Contractor.
c) The successful tenderer has to pay 10% of the tendered amount (equivalent Annual Value of the
contract) as security deposit in the form of crossed Bank draft or Bank Guarantee payable “NIPER-
Ahmedabad” payable at Gandhinagar before commencing the work. Security deposit will remain
with the institute as long as the contract is in force. The security deposit can also be made in the
form of FDR or Bank Guarantee drawn in favour of ““NIPER-Ahmedabad” payable at Gandhinagar.
The security deposit shall be submitted to the Office within seven days from the date of receipt of
the work order.
d) Commencement of work shall be permitted only after the receipt of Security Deposit.
e) No Subletting of work will be permitted
f) If the successful tenderer fails to deposit the Security Deposit within the notified period, it will be
presumed, that the contractor is not interested in the contract and the offer of contract shall be
Page 6 of 10cancelled and the EMD of the contractor will be forfeited.
g) The tender shall be valid for a period of 180 days (6 months) from the date of opening of the
Technical Bid of tender. Terms and financial details submitted in the bid shall be treated as firm
during the said period of 180 days (6 months).
h) If any Bidder withdraws his tender before the period of 180 days (6 months) from the date opening
of technical bid or makes any modifications in the terms and the conditions of the tender which are
not acceptable to the NIPER-Ahmedabad, then NIPER Ahmedabad shall, without prejudice to any
other rights or remedy, be at liberty to forfeit the EMD. The EMD will also be forfeited as per the
norms of GFR 2017.
i) While submitting the tender, if any of the prescribed conditions are not fulfilled or are incomplete in
any form, the tender is liable to be rejected.
j) The contractor shall duly comply with all provisions of labour laws dealing with wages, working
conditions and welfare measures and industrial relation by Central & State (Gujarat) Labour Laws
and Rules are in force and these Laws and Rules are being enforced by the Labour
Commissionerate, as amended from time to time and all other relevant statutes.
k) Effect of revision of minimum wage as per revised circular of Office of the Labour Commissioner,
Govt. of Gujarat may be considered.
l) The contractor shall be responsible for and shall pay the expenses or providing any medical aid to
any workman who may suffer bodily injury as a result of an accident or otherwise also.
m) In the event of the Contractor’s failure to execute the work entrusted to it under this Agreement
satisfactorily, NIPER-Ahmedabad shall make alternative arrangement to do it and the difference of
cost incurred by NIPER-Ahmedabad thereby shall be recovered from the Contractor’s unpaid bills
and Security Deposit.
n) The contractor shall be responsible for making good towards the damages done to the existing
property or work during construction by his workmen.
o) The present contract is for a period of one year. However, the contract may be extended based on
the performance of the contractor for a period of one more year.
p) Director, NIPER-Ahmedabad shall be the final authority for settlement of any dispute, and his/her
interpretation of any clause/term/condition(s) of this document shall be final and binding, and the
jurisdiction of Court of Law shall be Gandhinagar
q) In the event of any dispute the legal matter shall be subjected to the jurisdiction of Gandhinagar,
Gujarat Court only.
r) Non-Judicial stamp paper of Rs.300.00 (Rs. Three Hundred only) within fifteen days of the issue of
the Letter of acceptance of BID. In the Event of failure on the part of the successful bidder to sign
the Contract within the period stipulated above, the EMD shall be forfeited and the acceptance of
BID shall be considered as cancelled.
We confirm with our acceptance to the instructions (S.No-1 to 08 above) as given above.
BIDDER’S NAME & SIGNATURE WITH SEAL
These duly signed “Instructions to the Tenders” as under shall be attached with technical bid of the tender
as a mark of acceptance of bidder and any tender not confirming the instructions as under is liable to be
rejected.
Page 7 of 10ANNEXURE-I
Self-Declaration to be given by the bidder
Bid’s Reference No. & Date:
Bidder’s Name & Address:
Person to be contacted:
Contact No.: Fax No.: Email:
The Registrar,
National Institute of Pharmaceutical Education and Research (NIPER) Ahmedabad, at Palaj, opposite
Airforce station, Gandhinagar-382355, Gujarat.
We, the undersigned Bidder, having carefully read and examined in detail the Terms and Conditions,
specifications and all bidding document regarding the Annual Maintenance Contract (AMC) of Gardens
(including horticultural works) at NIPER Ahmedabad and accept the same.
We also do hereby declare
1. That we have not been blacklisted/debarred by any Government/Undertaking.
2. That the bid submitted by us is properly sealed and prepared to prevent any subsequent
alteration and replacement.
For and on behalf of the firm (Firms Name & Address)
(Signature of Authorized Signatory)
Name:
Designation:
Phone No.:
Date: ………….... Seal:
Place: …………….
Page 8 of 10ANNEXURE-II
FORMAT FOR OTHER INFORMATION
(To be filled in by the bidder)
Cost of Tender Document: Rs.1000/- ………….
Bank Draft No ……….
Date: ……………………………….
1. Name of the firm: ………………………………………………….
2. Address:- …………………………………………………………..
3. Telephone/Mobile No. …………………………………………….
4. Fax Number:- ……………………………………………………..
5. Email:- ……………………………………………………………
6. GST No: ……………………………………………….
7. Firm Registration No.: ……………………………………………(if any)
8. PAN : ……………………………………………………………..(attach photocopy)
9. Earnest Money Deposit (Bids Security)………………………………………
a) Bank Draft/Bank Guarantee No.
b) Date
c) For Rs.
d) Drawn on.
Signature of the authorized person
Name of contact person
Name of Firm
Contact No.
Seal
Place ……………
Date…………….
Page 9 of 10ANNEXURE-III
PRICE BID
(To be filled in a separate cover)
Amount Per
Month
Sr# Particulars (to be quoted
inclusive of labour
and materials)
Annual Maintenance Contract (AMC) of Gardens (including
1
horticultural works) at NIPER – A
2 GST & other taxes
3 Any other charges, if any
Grand Total (in figures and words)
Note:
a) Performance Security should be for an amount of 10% of the total cost value of the AMC for
one year. The validity of the performance security should be for 60 days beyond the date of
completion of all contractual obligations of the supplier including Warranty and AMC obligations.
b) The Labour charges should be strictly in accordance with the Minimum wages Act.
(Signature of the authorized person)
Name of Contact Person
Name of Firm
Contact No.
Seal
Page 10 of 10You can also read
