April 6, 2021 - Early Learning Coalition of Northwest Florida
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April 6, 2021 Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning
Board Meeting This month's Board of Directors Meeting will be on April 14, 2021 at 11:00 AM. To help mitigate the spread of COVID-19, this meeting will be held via Zoom Webinar at: https://zoom.us/j/88279080824 and Passcode: 70332401 or (646) 558-8656 using meeting ID number 882 7908 0824 and Passcode: 70332401
EFS Mod Update –Developmental Screening OEL recently emailed all SR providers to share information regarding new functionality in the statewide Provider Portal - Completion of Child Developmental Screening Questionnaires Online. • There will now be an option for families to complete their child’s developmental screening questionnaires online once the child’s enrollment is complete in EFS Mod. • Families will have five days to complete the screening or defer to the provider. • On the statewide Provider Portal, you will have access to a new “Preschool Development > Developmental Screening” menu item. Screenings assigned to you for completion as the responsible party are listed in the incomplete work queue. Screening records for enrolled children are available via the Search page. • The screening questionnaires have not changed. • ELCNWF will provide additional guidance on updated procedures as needed once we have been able to evaluate the system's functionality and impact for annual screenings.
EFS Mod Update –Developmental Screening
For additional guidance and training
about developmental screening processes for families
and providers, please visit the OEL’s YouTube
channel.
We have also placed the OEL YouTube link and an
updated version of OEL's EFS Mod Provider User
Guide to the Provider Information page of our
website:
Provider Information – Early Learning Coalition of
Northwest Florida (elcnwf.org)
EFS Mod Update –Developmental Screening
EFS Mod Update –Developmental Screening
EFS Mod Update –Developmental Screening
Curriculum Purchase for SR Providers
Curriculum has been arriving on-site at
your centers. Please verify the
packaging slip with the contents in the
box and scan the packaging slip to
okreceipt@elcnwf.org
We are missing several packaging
slips. DEADLINE for packaging slips is
April 9th.
Supporting Teachers with New Curriculum Implementation
FROG STREET IN-PERSON TRAINING
April 20 (Tuesday) 6:00PM to 7:15PM
Panama City's Coalition Office
We are limited to 15 seats-social distancing
FROG STREET IN-PERSON TRAINING
April 29 (Thursday) 6:00PM to 7:15PM
Chipley's Coalition Office
We are limited to 8 seats-social distancing
Please sign up for your seats
below https://www.signupgenius.com/go/10C0C4EAD
AC2AA4FEC61-frog2Full Sets of Books to Supporting SR Classrooms
The books purchased for School
Readiness Providers are being
delivered. Please verify the packaging
slip with the contents in the box and
scan the packaging slip
to okreceipt@elcnwf.org
We are missing several
packaging slips. DEADLINE for
packaging slips is April 9th.Schedule a Books, Balls, & Blocks Event at Your Program
Help Me Grow is available to offer free
developmental screenings to the
private-pay parents of your program!
Click HERE to schedule your event!Dive Into Business- Today! Dive Into Business is an interactive training opportunity that focuses on topics related to your business growth, success, challenges, opportunities and current industry changes. When: Directly after Provider Network Meetings-TODAY Where: Virtually Time: second meeting held today directly following Provider netWORK meeting, join us via Zoom. If you have any questions, please contact: Kate Burch Provider Recruitment Program Specialist 850-704-0663 Kate.burch@elcnwf.org
Community Information
ArtKidDoo ArtKidDoo on the Go kits are in! Be on the lookout for posts on the ArtKidDoo Facebook page that let you know where we will be throughout the 7-counties we serve.
VPK Outreach Update
We have created the following assets for
you to use in your center:
• VPK Flyer
• Letters to current and prospective
families
• Graphics to be use on social media
Visit the website to download the materials
and look for it in tomorrow's weekly
newsletter.
We will also be ordering yard signs that you
can put out on your property. Please email
the redline if you are interested in receiving
one when they come in.2020-2021 Providers Contract Monitoring
2021 Provider Update
PROFILES2021 Provider Update
January 1- May 31, 2021
The annual Child Care Resource and Referral provider update is an important time for child care
providers statewide to ensure their information is current within the Provider Portal. Even if your
information has not changed, you will need to perform some action in your profile to be counted in
the update.
When you participate in the Annual Provider Update, our CCR&R staff can:
• Inform communities about child care and the cost of care.
• Offer accurate customized child care listings based on the needs of families.
• Provide a FREE marketing tool for ALL legally operating child care providers in Florida.
Bonus Info: Your profile must be in ACTIVE status in order to be included when CCR&R staff are
generating custom child care listings for families.For the 2021-2022 Program Year, the Certificates of Insurance should list
the Early Learning Coalition listed as an Additional Insured/Certificate
Holder and reflect the change of our mailing address as:
Early Learning Coalition of Northwest Florida
P.O Box 150
Panama City, Florida 32402Know the
ZOOM Session April 15, 2021 at 11:30 AM
Topic: Application/Registration Fee
vs
Annual Enrollment FeeVoluntary Prekindergarten
VPKService Numbers
VPK Enrollments as of March 31, 2021
Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total
School Based 475 24 20 38 89 190 96 932
Non-School Based 363 21 25 0 39 90 30 568
838 45 45 38 128 280 126 1500
TotalVPK Information
VPK Summer 2021 If you are interested in doing SUMMER VPK 2021 Contact Robin Schwab at (850)747-5400 Ext. 128 We will use this information to create the SUMMER VPK 2021 - Potential Provider listing
VPK Contract Corner If your VPK Program will be ending in May 2021 the VPK Assessment window will open in April 2021. VPK Assessments for AP3 must be completed within the last 30 days of the VPK Program Remember to document the date of the assessment on the outside cover of the booklet The Bright Beginnings system will lock 15 days after the VPK Program end date. Check your account to ensure that the correct end date is in the system
Looking Ahead . . . . The 2021-2022 VPK Application will not be issued until the CURRENT VPK Program has ended. Providers on Probation must have an APPROVED Improvement Plan in place for at least 30 days prior to receiving an Advance Payment and for at least 30 days prior to offering VPK Instruction for the next VPK Program Year Contracts will not be finalized until the 2020-21 VPK Verification is completed.
School Readiness
SRService Numbers
SR Enrollments as of March 31, 2021
Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total
Infant 88 2 0 0 3 25 17 135
Ones 194 10 1 0 11 63 35 314
Twos 251 8 7 1 22 58 35 382
Threes 249 13 3 1 23 92 34 415
Fours 223 6 3 1 19 94 33 379
Fives 100 7 0 1 13 38 11 170
School Age 286 20 4 0 33 126 44 513
Special Needs 0 0 0 0 0 0 0 0
Total 1391 66 18 4 124 496 209 2,308SR Wait List as of March 31, 2021
Age Bay Calhoun Franklin Gulf Holmes Jackson Washington Grand Total
Infant 0 0 0 0 0 0 0 0
Ones 0 0 0 0 0 0 0 0
Twos 0 0 0 0 0 0 0 0
Threes 0 0 0 0 0 0 0 0
Fours 0 0 0 0 0 0 0 0
Fives 0 0 0 0 0 0 0 0
School Age 0 0 0 0 0 0 0 0Wait List Placement Update
The Coalition has sent funding notifications for 981 children on the
wait list for potential enrollment in the School Readiness Program
through February 28, 2021:
Month Offers Placed %
September 100 61 61.0%
October 205 103 50.2%
November 100 46 46.0%
December 45 19 42.2%
January 265 148 55.8%
February 266 130 48.9%
Total 981 507 51.7%
Additionally, 409 funding notifications for children on the wait list
were sent in the month of March.First Responder & Essential Health Care Worker Program (CARES Act Funding) • The first responder and essential health care worker program (BG1- ESS) gradual phase-out began January 1, 2021 and ended on March 31, 2021. • There remained 407 valid referrals effective January 1, 2021. • 135 children qualified and were converted to school readiness funding under (BG8-ECON).
SR Information
SR Contract Corner All School Readiness Contracts will expire on June 30, 2021. 2021-2022 Profiles need to be submitted no later than April 30, 2021 We are offering Zoom assistance to answer any questions you may have for the new profile. These Zoom meetings are in 20-minute increments and will walk you through exactly what needs to be uploaded for the Profile. Documents that need to be uploaded: W9 Private Rate Statement (Exhibit 5) E-Verify documents Sunbiz with Borders
SR Contract Corner
Remember that you get 10 paid holidays
The Coalition has 8 designated holidays:
When adding days to your
closure calendar in the
Independence Day July 5, 2021
Profile, you will want to
Labor Day September 6, 2021 select these designated
Veteran's Day November 11, 2021 holidays if you will be
closed.
Thanksgiving Day November 25, 2021
Christmas Day(Observed on Friday) December 24, 2021 Providers -pick 2 holidays
New Year's Day(Observed on Friday) December 31, 2021 outside of the designated
Dr. Martin Luther King JR. Day January 17, 2022 holidays that you want to be
paid for.
Memorial Day May 30, 2022Child Assessments If you are currently doing Child Assessments, Checkpoint 3 is due April 30, 2021. If you are wanting to participate in Child Assessments for the 2021-2022 Program Year you will need to purchase child assessment slots/seats. You must have a subscription in effect before June 1, 2021 from an approved OEL Child Assessment Vendor. The approved vendors are listed below: TS Gold: Technical Support: Help Desk 1-866-736-5913; Technical Support Email ATI-Galileo: Technical and Service Support: 1-866-457-8776 COR Advantage: Help Desk 1-857-600-1540; Help Desk Email
Child Assessments
• Providers choosing to complete child assessments for contract year 21-22 will
need to submit their proof of purchase of child assessment seats to the
Coalition by June 10, 2021. If you haven't sent your proof of purchase
in, please send to jenna.drew@elcnwf.org
• Any provider who indicated that they are implementing child assessments must
log in to the QPS and upload current reliability certificates for at least 75% of
the personnel as defined by Rule 6M-4.620 F.A.C. on their roster.
• If providers neglect to upload the required reliability certificates within the
timeframe specified (August 1), the ELC must amend the contract to remove
the child assessment selection and differential payment.
• ELCs shall notify providers not meeting the 75% minimum that the child
assessment selection will be removed from the contract and the provider will
not receive the differential.QUALITY SERVICES
Celebrate Professional Development Quality Initiative
The Coalition recognizes that a teacher taking steps to further their education is huge in
the childcare workforce, and many times, it is very challenging.
• The Coalition is interested in who these teachers are.
• Who is taking their professional development to the next level?
The Coalition will be offering a stipend to eligible teachers that have completed approved
college level early learning coursework or received their CDA after July 1, 2020.
Help us celebrate this journey with
Eligible teachers will need to: you by having your eligible teacher
• Have proof of completed course work that has been complete the survey below and
completed after July 1, 2020 telling us their story.
• Deadline for submission is May 15, 2021 CLICK HEREReimbursement for Background Screenings The Coalition will assist School Readiness providers in obtaining and sustaining the early childhood education workforce by providing reimbursement for background screenings completed for employees hired on or after July 1, 2020. The deadline for background screening reimbursement documentation submission will be June 1, 2021. To process your request, please download and complete the reimbursement application form Click Here. Send your application and your proof of purchase to kimberly.sheff@elcnwf.org. The documentation provided for reimbursement will need to include: • The agency payment was made to • The date the purchase was made
Training Stipends for Teachers in Partnership with PAEC The Coalition is interested in seeing how this Professional Development Opportunity worked for our childcare providers. If you were able to participate, please let the Coalition know by sending an email to redline@elcnwf.org. Please put "PAEC" in the subject line and let us know your experience with this unique opportunity.
Making the Most of Classroom Interactions
The Coalition will be offering a series of Making the Most of Classroom Interactions
(MMCI) classes to our providers. To determine where we will host these in-person
trainings, we kindly request your feedback by completing the MMCI Interest Survey
below.
The instructor will provide in-person training to assist
teachers and directors on how to identify, understand,
and apply stronger CLASS® interactions to their
classrooms. These classes will be offered in 2-hour
sessions, once a week, for 12 weeks, and usually in the
evenings.
MMCI Interest SurveyRock the Block Party-Quality Initiative The Coalition is excited to support teachers and classrooms in a block quality initiative that supports block play in multiple classrooms. Block play builds on developmental skills, such as physical, cognitive, social and emotional, and language. Teachers participating in this initiative will receive: • unit blocks for the participating classroom • a teacher stipend for attending the 2-hour Rock the Block virtual teacher training • a teacher stipend for participating in 2 Communities of Practice Please send email to karen.waymire@elcnwf.org if you have teachers interested in participating. Deadline to sign up to particpate is April 15, 2021.
Questions and Adjourn
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