Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...
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Baden Powell P-9 College -
Tarneit Campus
Emergency and Critical Incident
Management Plan 2019-2020
81-97 Baden Powell Drive, Tarneit, VIC, 3029
03 8734 0900 / baden.powell.p9.tarneit@edumail.vic.gov.au
Department of Education and Training
Date Approved:
Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020
Printed: 28/08/2019
Page 1Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.
Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.
All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.
Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
1. Call ‘000’ for life-threatening or time critical emergencies.
2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
3. Seek support from your region/regional Manager, Operations and Emergency Management or
Emergency Management Support Officer if required.
4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
warnings and incidents.
5. Contact your Senior Education Improvement Leader.
6. Check the Department of Education and Training web site for incident updates.
Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020
Printed: 28/08/2019
Page 2Distribution List
Name Position Title and Communication Email or Postal Address
Organisation Name Date
Julie Mason College Principal, Chief 11/02/2019 Mason.Julie.M@edumail.vic.gov.au
Warden
Nick Keating School, Children's Service 11/02/2019 keating.nicholas.j@edumail.vic.gov
Logistics Officer
Debra Murphy School, Children's Service 11/02/2019 Murphy.debra.j@edumail.vic.gov.au
Communication Officer
Jason Vandy School, Children's Service 11/02/2019 vandy.jason.l@edumail.vic.gov.au
Operation Officer
Donna Sidwell School, Children's Service 11/02/2019 sidwell.donna.m@edumail.vic.gov.au
First Aid Officer
Carol Jones School, Children's Service 11/02/2019 jones.carol.j@edumail.vic.gov.au
Planning Officer
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 3Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 4
Facility Profile
School Name/Campus Name Baden Powell P-9 College
Address 81-97 Baden Powell Drive, Tarneit, VIC, 3029
Phone 03 8734 0900
Email baden.powell.p9.tarneit@edumail.vic.gov.au
Fax 03 8734 0950
DET Region SOUTH-WESTERN VICTORIA
DET Area Western Melbourne Area
LGA Wyndham (C)
BOM/Fire District Central District
Is your school on Bushfire No
At- Risk Register?
Bushfire At-Risk Register
Category
Operating Hours 8:15am - 4:30pm
Number of Students 838
Number of Staff 114
Number of Buildings 8
Is the School a designated No
Neighborhood Safer Place?
Shelter-In-Place Location School Gymnasium
On-site Evacuation Location School Oval
Off-site Evacuation Location In the park behind the school
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 5Typical method used for Compass, School Newsletter
communications to school
community
Is this school has other Yes
services or users of the site?
Other Services/Users of Site
Service/User Location Number of Emergency Phone Mobile
Name Student or Contact
Visitor
Hoppers Gymnasium Mondays 5pm- Mario 0417389846
Crossing 9pm Tuesdays
Basketball 5.30pm-7.30pm
Club Wednesdays
4.30-7.300pm
Thursdays
5.00pm-8.00pm
Samoan Gymnasium Last Friday of Faye 0452585995
Volleyball the month
GKR Karate Gymnasium SAturday in the Luke 0488933466
holidays
Out of hours Community Weekdays 6- bptarneit@oshccampaustralia.com.au
school care Room am - 8.45pm
3.15pm -
6.30pm
Melissa Community Monday 7-8pm Melissa 0418132780
Moorfoot Room
New Community Tuesdays from Russell 0406426005
Generation room 7pm Sundays
Church until 12.30pm
Seventh Day Community Wednesdays 7- Nick 0422839418
Adventist Room 9pm
Church
Zumba Community Thursdays 7.30 Nisa 0405679008
Room - 8.30pm
Pentecostal Community Sunday from Ferdinand 0411418754
Church Room 1.00pm
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 6Olsens Arts Centre Mondays 5.15 - Luke Olsen 0410757553
Room 8.00pm
Simona Arts Centre Wednesday Simona 0407367581
Grippi Room 3.15 - 4.15pm Grippi
Thursday 3.15
- 4.15pm
Seventh Day Arts Centre Saturday Nick Trajov 0422839418
Adventist Room 8.00am-8.30pm
Church
New Portable 1/2 Sunday 9-12pm Russell 0406426005
Generation Gallery Sunday 9.30-
Church 12pm
Group
Building Information Summary
Telephones (landlines)
Location Number
All offices and classrooms Ext 900 - 960
Alarms
Description Location Monitoring Number
Company
Fire
Intrusion All offices, classrooms and
portables
Other
Utilities
Description Location Service Location of shutoff
Provider Instructions
Gas / Propane AGL
Water City West
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 7Electricity Werribee Electrical
Sprinkler System
Control Valve Location Out front of school on Baden Powell Drive, Tarneit
Shutoff Instructions Location None onsite
Boiler Room
Location N/A
Access N/A
Emergency Power System
Type N/A
Location N/A
Provides power to N/A
Shutoff Instructions Location N/A
Building and Site Hazards
Location Number
Additional Profile Information
Additional Info
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 8Emergency Kit Checklist
Checklist Yes / No
Student data and parent contact information (contained in EMP) Yes
Student and staff with additional needs list (contained in EMP) Yes
including any student medications
Staff contact information Yes
Student Release Forms/sign out book Yes
List of staff on the IMT Yes
Traffic/emergency safety vests and tabards Yes
Facility keys Yes
Standard portable First Aid Kit. Refer to First Aid Kits Contents Yes
Checklist
A charged mobile phone and charger/s Yes
Whistle Yes
Megaphone Yes
Copy of facility site plan and EMP including evacuation routes Yes
Compass Communication System No
Review Emergency kit checked date
Date emergency kit checked 26/08/2019
Next check date 28/06/2019
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 9Drill Schedule
School Term Drill Type Contact Person Schedule Date Actual Date
Term 1 Lock Down Constant Assistant 13/03/2019 13/03/2019
Principal
Term 2 Off- Site evacuation Constant Assistant 21/05/2019 11/06/2019
Principal
Term 3 Off-Site Evacuation Constant Assistant 15/08/2019
Principal
Term 4 Gymnasium Constant Assistant 18/11/2019
Principal
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 10First Aid Training
Staff Member Training Completed Date Qualified To
Debra Murphy Applied First Aide in the Workplace First 20/09/2019
Aide Management of Anaphylaxis
Ruth Astbury Applied First Aide in the Workplace First 20/09/2019
Aide Management of Anaphylaxis
Donna Sidwell Applied First Aide in the Workplace First 31/10/2018
Aide Management of Anaphylaxis
Jean Pettersen Applied First Aide in the Workplace First 20/09/2019
Aide Management of Anaphylaxis
Di Beauliv Applied First Aide in the Workplace First 20/09/2019
Aide Management of Anaphylaxis
Carol Jones Applied First Aide in the Workplace First 14/07/2020
Aide Management of Anaphylaxis
Claire Nicholls Applied First Aide in the Workplace First 31/10/2018
Aide Management of Anaphylaxis
Other Training Record
Staff Member Training Type Date
Ruth Astbury verifying the correct use of Adrenaline
Autoinjector Devices
Donna Sidwell Verifying the Correct Use of Adrenaline
Autoinjector Device
Jean Pettersen Verifying the correct use of Adrenaline
Autoinjector Device
Carol Jones Verifying the correct use of Adrenaline
Auto injector Device
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 11Students or Staff with Additional Needs
To ensure adherence to the provisions of the Information Privacy Act 2000 you should
not record personal details here.
Add summary of those with additional needs or medical conditions below, without
including personal details.
Category Number of Staff Number of Students
Anaphylaxis 1 12
Asthma 0 60
Mobility issues 0 3
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
t Campus - 2019-2020
Page | 12Risk Assessment
Identified Hazards Description of Risk Existing Controls Effectiveness of Risk Rating Controls to be implemented Revised Risk Rating
existing controls
Intruder / Personal Cause Unknown/known person Visitors must report to reception and sign in using the Visitor Acceptable The school will provide training for staff in
Threat entering the school building or Register Visitors are required to wear and display visitor Consequence managing aggressive people/diffusing tense Consequence
grounds and verbally and/ or pass/badge Parents must make an appointment to meet situations Staff will share information on a need
Moderate Moderate
physically causing harm due to: with teachers/principal Lockdown/lockout/ evacuation to know' basis concerning parent issues The
Custodial dispute Police operation/ procedures are regularly practiced Values of mutual respect Likelihood school will develop a process and pre- Likelihood
pursuit of an offender Parent and acceptable parent behaviour policy are communicated Possible determined actions to discretely alert others of Possible
dispute with school Drug affected and regularly reinforced eg at parent forums and in Risk Level an intruder The school will increase number of Risk Level
or mentally unstable person newsletters Encourage engagement of parents in school staff on yard duty as required, develop a roster
Medium Medium
Argument between student's activities In relation to court orders / custody papers: the and monitor attendance of yard duty teachers
parents Consequences school maintains a register of current documents parents Yard duty staff will be trained to manage
Physical and psychological injury are advised of the relevant school processes and duty of intruders on school grounds For parent meetings
to staff and/or students care to other students and staff where staff feel a need for support: two staff will
attend staff will use a signal to obtain support
from another staff member if required an
appropriate room for meeting will be selected eg
one with two exit points Where necessary, the
school will seek legal advice and obtain a
trespass order for parents who use threatening
behaviour If there is an escalation of Intruder
incidents, the school will consider: issuing yard
duty staff with two-way radios linked to an office
base station installing panic/distress button in
reception, principal office and/or meeting room
liaising with local police to arrange a prompt
response to any call for assistance seeking
advice from the DEECD region and police, and
in exceptional circumstances, on engaging a
security guard on an ad hoc basis installing
CCTV
Grassfires Risk of death/injury from burns or Schedule and practice evacuation/shelter in place drills on a Acceptable Liaise with local fire services regarding clearing
smoke inhalation. Risk of regular basis. Consequence trees, building safety etc. Check CFA website, Consequence
psychological injury. alerts during the bushfire season. Develop a
Minor Minor
business continuity plan is in place.
Likelihood Likelihood
Rare Rare
Risk Level Risk Level
Low Low
Building fire Risk of injury from burns or smoke Fire services equipment (fire hose reels, fire extinguishers, Acceptable Develop a business continuity plan.
inhalation. fire blankets, hydrants) is tested and tagged as per Consequence Consequence
Australian Standards. Test communication systems (PA
Moderate Minor
system) on a regular basis. A fire blanket (tested and
tagged to Australian Standards) is available in all kitchen Likelihood Likelihood
areas. All electrical equipment is tested and tagged as per Unlikely Unlikely
Australian Standards and that frayed leads, damaged Risk Level Risk Level
equipment etc. are disposed of in an appropriate manner.
Medium Low
Schedule and practice evacuation/shelter in place drills on a
regular basis.
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 13Severe weather and Risk of roof down flooding causing Roofs/gutters/drains are cleared. Liaise with SES/local Acceptable Develop contingency for storage of
storms injury. government to identify potential risks. Test communications. Consequence equipment/materials if necessary. Consequence
A business continuity plan is in place.
Minor Minor
Likelihood Likelihood
Unlikely Unlikely
Risk Level Risk Level
Low Low
Bomb Threat Physical or psychological injury Schedule and practice emergency evacuation drills on a Acceptable Locate Bomb Threat Checklist and place next to
could occur to staff, visitors or regular basis. Implement and follow Bomb Threat response. Consequence telephones. Consequence
contractors.
Moderate Minor
Likelihood Likelihood
Rare Rare
Risk Level Risk Level
Low Low
School Bus Risk of death/injury Drivers are provided with suitable first aid kits, reflective Acceptable Students to complete evacuation / emergency
Accident/Vehicle vests and emergency contact numbers for the vehicle. Consequence drill from College bus Consequence
Incident Drivers complete a safety check prior to driving the vehicle.
Moderate Moderate
Drivers have a valid driver's licence. Drivers to check
adverse weather conditions e.g. floods, bushfires (check Likelihood Likelihood
CFA website), road closures (Vic Roads website) prior to Unlikely Unlikely
leaving and if necessary postpone the trip. Risk Level Risk Level
Medium Medium
Influenza pandemic Risk of Health and/or Death (in Basic hygiene measures are in place and posters are Acceptable Basic hygiene measures are in place and
extreme cases of a pandemic). displayed at the beginning of flu season (April) There is Consequence additional posters to be purchased and Consequence
convenient access to water and liquid soap and/or alcohol- displayed at the beginning of flu season (April)
Minor Minor
based sanitiser in all bathrooms. Staff and children Preventative information is placed in College
educated about covering their cough to prevent the spread Likelihood newsletter alerting parents Likelihood
of germs Rare Rare
Risk Level Risk Level
Low Low
Off-site emergencies Risk of injury to staff and student's Student Activity Locator is completed. Guidelines for Acceptable All staff to complete First Aide Training
in the event that an emergency Outdoor Education are adhered to. Staff follow DEECD's Consequence Consequence
occurs offsite at an excursion, Work-related driving procedure.
Moderate Moderate
professional development day,
camp or other offsite activity. Likelihood Likelihood
Rare Rare
Risk Level Risk Level
Low Low
Intruder Physical or psychological injury Visitors must report to reception and sin in using the Visitor Acceptable The school will provide training for staff in
could occur to staff, students, Register. Visitors are required to wear and display visitor Consequence managing aggressive people/diffusing tense Consequence
visitors or contractors if threatened pass Parents must make an appointment to meet with situations. Staff will share information on a need
Moderate Moderate
or physically assaulted by an teachers/principal. Lockdown/lockout evacuation to know basis concerning parent issues. the
intruder. There is a risk that procedures are regularly practised Values of mutual Likelihood school will develop a process and pre Likelihood
property could be damaged. respect and acceptable parent behaviour policy are Possible determined actions to discreetly alert others of Possible
communicated and regularly reinforced eg at parent forums, Risk Level an intruder. The school will increase the number Risk Level
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 14in newsletters. Encourage engagement of parents in school Medium of staff on yard duty as required, develop a Medium
activities. in relation to court orders/custody papers, the roster and monitor attendance of yard duty
school maintains a register of current documents. parents teachers. Yard duty stadd will be trained to
are advised of the relevant school processes and duty of manage intruders on school ground. For parent
care to other students and staff meetings where staff feel a need for support, two
staff will use a signal to obtain support from
another staff member if required and an
appropriate room for meeting will be
selected. eg one with two points. Where
necessary, the school will seek legal advice and
obtain a trespass order for parents who use
threatening behaviour if there is an escalation of
intruder incidents, the school will consider
issuing yard duty staff with two way radios liked
to an office base station installing panic/distress
button in reception, principal office and/or
meeting room liaising with local police to
arange a prompt response to any call for
assistance. Seeking advice from DET region
and police and in exceptional circumstances, on
engaging a security guard on an ad hoc basis
and installing CCTV
Bomb/substance Physical or psychological injury Schedule and practice emergency evacuation drills on a Acceptable Locate Bomb Threat Checklist and place next to
threat could occur to staff, visitors or regular basis. Implement and follow Bomb Threat response. Consequence telephones. Consequence
contractors.
Moderate Moderate
Likelihood Likelihood
Possible Possible
Risk Level Risk Level
Medium Medium
Severe weather Risk of roof down flooding Risk of Acceptable
event injury Risk of property damage. • monitor weather events for forecast severe Consequence • liaise with SES/local government to Consequence
Physical injury to staff or students weather warnings identify potential hazards
Moderate Major
Stress or psychological injury • ensure regular and ongoing maintenance program • develop contingency for storage of
requiring clinical support for of grounds and buildings Likelihood equipment/materials if necessary Likelihood
multiple individuals • review lockdown procedures Possible • relocation of electrical items Rare
• ensure roofs/gutters/drains are clear Risk Level • limbs of large trees checked for weight Risk Level
• test communications and structural integrity
Medium Medium
• ensure a business continuity plan is in place in
relation to staff availability in the even of a severe
weather event
Loss of essential Lack of availability of school The size and health of trees growing close to power lines Acceptable alternative communications source such as
services resources such as computers are regularly checked and pruned or removed if necessary Consequence charged mobile phones are available Consequence
Lack of availability of fresh drinking alternative communications source such as charged mobile alternative lighting sources such as a torch are
Moderate Moderate
water and water for flushing toilets phones are available contained in the emergency kit
Cause: Planned outage or issue alternative lighting sources such as a torch are contained in Likelihood a list of emergency phone numbers is located Likelihood
with supply due to storm/accident the emergency kit Possible next to all office phones Possible
a list of emergency phone numbers is located next to all Risk Level Risk Level
office phones
Medium Medium
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 15Heat health Hypothermia: heat and sunlight playground areas are shaded Acceptable restricted outdoor time during hot day (indoor
overheat human body resulting in sufficient shelter available for students awaiting pick up by Consequence recess/lunchtime) sports programs moved Consequence
heat cramps, heat exhaustion, parents indoors or cancelled in response to the event
Moderate Moderate
heat stress and heat stroke. sufficient unrestricted water available sufficient unrestricted water available
Dehydration exacerbating existing restricted outdoor time during hot day (indoor Likelihood Likelihood
medical conditions Power outages recess/lunchtime) sports programs moved indoors or Possible Possible
due to high use of air-con, cancelled in response to the event Risk Level Risk Level
refrigeration Failure of public
Medium Medium
transport (rail) Food poisoning
due to unrefrigerated school lunch
Bushfire/Grassfire Fatality and or permanent disability Schedule and practice evacuation/shelter in place drills on a Acceptable Liase with local fire services and CFA regarding
from burns. Serious injury from regular basis Consequence clearing trees, building safety etc. Check Consequence
smoke inhalation. Stress or CFA website alerts during bushfire
Minor Minor
psychological requiring extensive season. develop a business contiguensy plan
clinical support for multiple Likelihood is in place Likelihood
individuals Rare Rare
Risk Level Risk Level
Low Low
Child Abuse Probable causes: Domestic Acceptable The school has in place protocols for Child
violence; Substance abuse; • Recognise indicators of Child Abuse Consequence Safety reporting Processes. Staff are provided Consequence
Stress/isolation; Mental health • Child Safe Standards with communication tree of processess and
Insignificant Moderate
problems/intellectual disability; • PROTECT protocol people/contacts. Teachers also provided with a
Lack of parenting skills Probable • Student Critical Incident Advisory Line
Likelihood guide for Disclosure and reportable signs Likelihood
consequences: Physical and • Student Support Services/Student Welfare Coordinator Rare process and also the management of disclosure Possible
psychological Risk Level Risk Level
trauma/distress/injury;
Low Medium
Depression/apathy; Inability to
concentrate;
Emotional/behavioural/learning
problems; Eating Disorder
Information Security Probable Causes: Hacking; Effective Staff member manages and reviews the schools
Malware virus; Unprotected • Privacy (including DET’s Schools’ Privacy Policy) Consequence privacy practices. Consequence
systems/passwords; Accidental • Privacy, Department provided software regular privacy audits to determine what
Minor Minor
Probable consequences: • Privacy (requests for Information about Students) information the school collects and how it is
Inconvenience Inability to • Acceptable use of ICT Resources
Likelihood used and who it is shared with are maintained Likelihood
access/use computer system; • Staff member manages and reviews school’s privacy Unlikely regular examinations of data security Unlikely
Loss/corruption of files/data; practices Risk Level arrangements are run Risk Level
privacy breach • Regular privacy audit to determine what information the BYOD usuage and guidlelines are monitored
Low Low
school collects, how it is used and with whom information and maintained
is shared. password protocols for ICT are monitored
• Examine data security arrangements
• BYOD usage and guidelines
• Password protocols for ICT
Medical Emergency Probable causes: Effective all of the office staff are trained in First Aid
Accident/misadventure; • Staff trained in first aid Consequence Entire staff is trained in the use of an epipen Consequence
known/unknown illness Probable • First Aid Kit staff are observant of ay signs of illness
Minor Minor
consequences: Ill health, • Staff observant to signs of illness staff are aware of staff/students medical history
recuperation; hospitalization; • Medical history – staff/students
Likelihood first aid and infection control is in place Likelihood
impact on continuity of education; • First Aid and Infection Control Procedure Possible Unlikely
• Medication Authority Form and authority to administer
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 16Psychological distress for those Risk Level medical authority forms and authority to Risk Level
witnessing incident Medium
administer medication forms are filled out as
Low
required
Mental Stress Probable causes: Exposure to Effective Student support services
distressing event; • Student Support Services Consequence well being staff are already on staff Consequence
Anxiety/depression; illness • Well-being staff in school we refer students to the Navigator program
Minor Minor
Probable consequences: • SafeMinds Student Engagement and Inclusion guidance is
Psychological trauma/distress; • Navigator Program
Likelihood sort Likelihood
Attempted suicide; Suicidal • Student Engagement and Inclusion Guidance Possible building resilience framework Unlikely
ideation/self-harm; Interrupted • Building Resilience Framework Risk Level victorian anti bullying and mental health Risk Level
learning • Victorian Anti-bullying and Mental Heath Initiative initiative
Medium Low
Missing person - Probable causes; Lost or Acceptable Schools records attendance
school or school separated whilst on • School records attendance Consequence Student engagement policy to promote school Consequence
camp/excursion camp/excursion; Truancy; • Student engagement policy to promote school attendance and address absences
Insignificant Insignificant
Unknown - i.e. distress Probable attendance and address truancy, which is staged Recess
consequences: injury; interrupted • Recess and lunchtime supervision.
Likelihood and lunchtime supervision Likelihood
education; psychological • Behaviour Support Plans to address individual truancy. Rare behaviour management support plans in place Rare
trauma/distress • Student Activity Locator to be completed ahead of all Risk Level SAL (Student Activity Locator) is completed Risk Level
camps (which includes outlining all students to attend ahead of all camps and excursionss
Low Low
camp) Lists are compiled of all students attending the
• List of students to attend camp to be held at school site camp or excursion is held on the schol site and
and by Teacher in Charge on camp. also by the teacher in charge by way of
• School excursion/camp risk assessment Compass
A risk assessment is completed for all camps
and excursions prior to attending
Traumatic Probable causes: Effective Student support services are engaged
Death/Injury/Grief Accident/misadventure; Existing • Student Support Services Consequence well being staff already on staff at the school Consequence
illness; Sudden medical • Well-being staff in school The managing Trauma guide is accessed and
Minor Insignificant
emergency Probable • Managing Trauma Guide followed
Consequences: Distress/anger; • Incident Support and Operations Centre referrals
Likelihood involved persons are referred to the Employee Likelihood
Disruption to school operations; • Employee Assistance Program Unlikely Assistance Program (EAP) Rare
Disruption to school operations; Risk Level Incident Support and Operations Centre referrals Risk Level
Stress, psychological injury, are made
Low Low
impact on well-being requiring
support
Violence, Aggression Probable causes: underlying Site based policies and strategies Effective Site based policies and strategies:
and/or harassment abuse or exposure to family • Lunchtime and recess supervision Consequence Lunchtime and recess supervision are Consequence
violence; developmental factors • School based security measures e.g. duress alarm, timetabled
Minor Minor
Probable Consequences: physical CCTV Access the school based security measures eg
or psychological harm; Disruption • Behavioral Code of Conduct
Likelihood CCTV and duress alarm on the phone system Likelihood
to learning/continuity of education • School social media strategies to address online Possible the Behavioural Codes of Conduct is referred t Possible
harassment Risk Level School social media strategies to address online Risk Level
• Requirement for multiple staff to be present at meetings harrassment are implemented and followed
Medium Medium
or incidents involving aggressive parent or student through
School pursues specific interventions or referrals as Multiple staff are required to be present for
required/appropriate: meetings or incidents involving an aggressive
• Trespass order parent or student
• Child Protection referral
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 17• Family violence referral School pursures specific interventions or
Specific supports for students with challenging behaviors and referrals as required/appropriate - Child
interventions: protection referrals are made. as are Family
• Referral to Student Support Services (SSS) Violence referrals, specific support for students
• School Wide Positive Behaviour Support strategies with challenging behaviours and
(Behaviour Support Plans etc.) interventions Referrals are made to Student
• Restraint and Seclusion procedures Support Services (SSS's) School Wide Positive
• Respectful Relationships Behaviour Strategies are in place. BMP and
• Health and Human Services Behaviour Support Services ILP are used. We are a lead school in the
• More advanced supports accessed as appropriate e.g. Respectful relationships program. More specific
Engagement of a Student Support Services visiting advanced SSS's are engaged or referred as
professional necessary. A school welfare officer is
• School welfare officer/coordinator engaged permanently engaged by the school on staff and
Training onsite daily. Staff are referred to the
• Diffusion strategies and training for staff EAP program. The Principal is aware and
• Conflict management training accesses Principal Health Checks. The school
• Awareness training and resources – Building Resilience has breakfast club available two mornings a
and Preventing Radicalisation to Violent Extremism week. We access a Koori welfare person and
Specific support for teacher/staff in dealing with challenging are inclusive of a school wide positive behaviour
behaviours support program
• Employee Assistance Program (EAP) for impacted staff
• Principal Mentor Program
• Proactive Wellbeing Supervision
• Principal Health Checks
• Early Intervention Principal Support Service
Refer to additional resources for impacted persons
• School breakfast club (where available)
• School wide Positive Behaviour Support
• Koori inclusive School Wide Positive Behaviour Support
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019
Tarneit Campus - 2019-2020
Page | 18Core Emergency Response Procedures
Core Procedures Procedure Instructions
On-site evacuation/relocation When it is unsafe for students, staff and visitors to remain inside the school building the Chief
procedure Warden on-site will take charge and activate the Incident Management Team if necessary.
• Call 000 for emergency services and seek and follow advice.
• Evacuate students, staff and visitors to yourschool oval.
• Report the emergency and evacuation to Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
• Take your emergency kit/first aid kit (including your student and staff attendance lists
and a copy of this EMP).
• Once at your primary and/or secondary assembly point/s, check all students, staff and
visitors are accounted for.
• Ensure communications with emergency services is maintained.
• Wait for emergency services to arrive or provide further information.
• Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
• Confirm with emergency service personnel that it is safe to return to normal
operations.
• Maintain a record of actions/decisions undertaken and times.
• Contact parents as required.
Actions after on-site evacuation/relocation procedure
• Ensure any students, staff or visitors with medical or other needs are supported.
• Advise the Incident Support and Operations Centre and the region (regional Manager,
Operations and Emergency Management) that the evacuation is over.
• Determine whether to activate your parent re-unification process.
• Determine if there is any specific information students, staff and visitors need to know
(for example, parent reunification process or areas of the facility to avoid).
• Contact the SSSO Network Coordinator if required.
• Print and issue pre-prepared parent letters and give these to students to take home.
• Ensure all staff are made aware of Employee Assistance Program contact details.
• Seek support from your region/regional Manager, Operations and Emergency
Management if required.
• Undertake operational debrief with staff and Incident Management Team to identify
any on-site evacuation and procedural changes that may be required.
• Complete your Post Emergency Record.
Off-site evacuation procedure If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden
on-site will take charge and activate the Incident Management Team if necessary.
• Call 000 for emergency services and seek and follow advice.
• Identify which off-site assembly point you will evacuate staff, students and visitors to.
• Evacuate staff, students and visitors to your adjacant land on Baden Powell Drive
TARNEIT.
• Report the emergency and evacuation to Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
• Take your emergency kit/first aid kit (including your student and staff attendance lists
and a copy of this EMP).
• Once at primary and/or secondary assembly point/s, check all students, staff and
visitors are accounted for.
• Ensure communications with emergency services is maintained.
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Page | 19• Wait for emergency services to arrive or provide further information.
• Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
• Confirm with Emergency Service personnel that it is safe to return to normal
operations.
• Maintain a record of actions/decisions undertaken and times.
• Contact parents as required.
Actions after off-site evacuation procedure
• Ensure any students, staff or visitors with medical or other needs are supported.
• Advise the Incident Support and Operations Centre and the region (regional Manager,
Operations and Emergency Management) that the evacuation is over.
• Determine whether to activate your parent re-unification process.
• Determine if there is any specific information students, staff and visitors need to know
(for example, parent reunification process or areas of the facility to avoid).
• Direct all Media enquiries to DET Media Unit on 8688 7776.
• Contact the SSSO Network Coordinator if required.
• Print and issue pre-prepared parent letters and give these to students to take home.
• Ensure all staff are made aware of Employee Assistance Program contact details.
• Seek support from your region/regional Manager, Operations and Emergency
Management if required.
• Undertake operational debrief with staff and Incident Management Team to identify
any off-site and procedural changes that may be required.
• Complete your Post Emergency Record.
Lock-down procedure When an external and immediate danger is identified and it is determined that the students
should be secured inside the building for their own safety the Chief Warden on-site will take
charge and activate the Incident Management Team if necessary.
• Call 000 for emergency services and seek and follow advice.
• Initiate the lock-down and provide instructions to staff, for example, close internal
doors and windows, remain in classroom, sit below window level or move into
corridors.
• Check that all external doors (and windows if appropriate) are locked.
• If available, allocate staff to be posted at locked doors to allow students, staff and
visitors to enter if locked out.
• Report the emergency and lock-down to the Incident Support and Operations Centre
(24 hour, 7 days) on 1800 126 126.
• Divert parents and returning groups from the school if required.
• Ensure a telephone line is kept free.
• Keep public address system free.
• Keep main entrance as the only entry point. It must be constantly monitored and no
unauthorised people allowed access.
• If safe to do so, have a staff member wait at the main entry to the school to guide
emergency services personnel.
• As appropriate, ascertain that all students, staff and visitors are accounted for.
• Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
• As appropriate, confirm with emergency services personnel that it is safe to return to
normal operations.
• Maintain a record of actions/decisions undertaken and times.
• Contact parents as required.
Actions after lock-down procedure
• Ensure any students, staff or visitors with medical or other needs are supported.
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Page | 20• Advise the Incident Support and Operations Centre and the region (regional Manager,
Operations and Emergency Management) that the lock-down is over.
• Determine whether to activate your parent re-unification process.
• Determine if there is any specific information students, staff and visitors need to know
(for example, parent reunification process or areas of the facility to avoid).
• Direct all Media enquiries to DET Media Unit on 8688 7776.
• Print and issue pre-prepared parent letters and give these to students to take home.
• Contact the SSSO Network Coordinator if required.
• Ensure all staff are made aware of Employee Assistance Program contact details.
• Seek support from your region/regional Manager, Operations and Emergency
Management if required.
• Undertake operational debrief with staff and Incident Management Team to identify
any lock-down and procedural changes that may be required.
• Complete your Post Emergency Record.
Lock-out procedure When an internal immediate danger is identified and it is determined that students should be
excluded from buildings for their safety the Chief Warden on-site will take charge and activate
the Incident Management Team if necessary.
• Call 000 for emergency services and seek and follow advice.
• Announce lock-out with instructions about what is required. Instructions may include
nominating staff to:
o Lock doors to prevent entry
o Check the premises for anyone left inside
o Obtain Emergency Kit
• Go to the designated assembly point/s chool oval
• Check that students, staff and visitors are all accounted for.
• Report the emergency and lock-out to the Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
• Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
• Where appropriate, confirm with emergency services personnel that it is safe to return
to normal operations.
• Maintain a record of actions/decisions undertaken and times.
• Contact parents as required.
Actions after lock-out procedure
• Ensure any students, staff or visitors with medical or other needs are supported.
• Advise the Incident Support and Operations Centre and the region (regional Manager,
Operations and Emergency Management) that the lock-out is over.
• Determine whether to activate your parent re-unification process.
• Determine if there is any specific information students, staff and visitors need to know
(for example, parent reunification process or areas of the facility to avoid).
• Print and issue pre-prepared parent letters and give these to students to take home.
• Direct all Media enquiries to DET Media Unit on 8688 7776.
• Ensure all staff are made aware of Employee Assistance Program contact details.
• Contact the SSSO Network Coordinator if required.
• Seek support from your region/regional Manager, Operations and Emergency
Management as required.
• Undertake operational debrief with staff and Incident Management Team to identify
any lock-out and procedural changes that may be required.
• Complete your Post Emergency Record.
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Page | 21Shelter-in-place procedure When an incident occurs outside the school and emergency services or the Chief Warden
determines the safest course of action is to keep students and staff inside a designated building
in the school (as evacuation might reasonably expose people to a greater level of danger until
the external event is handled), the Chief Warden on-site will take charge and activate the
Incident Management Team if necessary.
• Call 000 for emergency services and seek and follow advice.
• Chief Warden activates the Incident Management Team.
• Move all students, staff and visitors to the pre-determined shelter-in-place area school
gymnasium.
• Take your emergency kit/first aid kit (including your student and staff attendance lists
and a copy of this EMP).
• Report the emergency to the Incident Support and Operations Centre (24 hour, 7
days) on 1800 126 126.
• Check that all students, staff and visitors are accounted for.
• Ensure communications with emergency services is maintained.
• Wait for emergency services to arrive or provide further information.
• Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
• Where appropriate, confirm with emergency service personnel that it is safe to return
to normal operations.
• Maintain a record of actions/decisions undertaken and times.
• Contact parents as required.
Actions after shelter-in-place procedure
• Ensure any students, staff or visitors with medical or other needs are supported.
• Advise the Incident Support and Operations Centre that shelter-in- place is over.
• Determine whether to activate your parent re-unification process.
• Determine if there is any specific information students, staff and visitors need to know
(for example parent reunification process or areas of the facility to avoid).
• Direct all Media enquiries to DET Media Unit on 8688 7776.
• Print and issue pre-prepared parent letters and give these to students to take home.
• Ensure all staff are made aware of Employee Assistance Program contact details.
• Contact the SSSO Network Coordinator if required.
• Seek support from your region/regional Manager, Operations and Emergency
Management as required.
• Undertake operational debrief with staff and Incident Management Team to identify
any shelter-in-place and procedural changes that may be required.
• Complete your Post Emergency Record.
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Page | 22Specific Emergency Response Procedures
Specific Procedure Instructions
Procedures
Intruder /
Personal Threat • Call 000 for emergency service and seek and follow advice
• report the emergency immediately to the Chief Warden
• Do not do or say anything to the person to encourage irrational behaviour
• initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu
• determine whether evacuation, lockdown or shelter in place is required. Do this in consultation with the po
• Evacuation only should be considered if safe to do so
• report emergency to the Security Services Unitt on 1800 126 126
• Notify your region and seek advice from your regional manager, operation and emergency management if
• contact parents as required
• direct all Media enquiries to DET Media Unit on 8668 7776
Grassfires • Call 000 for emergency services and seek and follow advice.
• Report the emergency immediately to the Chief Warden who will convene your IMT
if necessary.
• Determine appropriate response strategy (evacuate or shelter-in-place) in
consultation with emergency services, if possible.
• If evacuation is required and time permits before you leave:
• Make sure you close all doors and windows
• Turn off power and gas.
• Check that all children, staff and visitors contractors are accounted for.
• Listen to TV or local radio on battery-powered sets for bushfire/weather warnings
and advice.
• Ensure staff and children do not hinder emergency services or put themselves at
risk by going near damaged buildings or trees.
• Seek advice from your Approved Provider/Licensee or Person with Management or
Control/Licensee Representative if required.
• Contact parents as required.
• Report any serious incidents to the relevant DET regional manager, operations and emergency management in yo
Building fire
• Call 000 for emergency services and seek and follow advice.
• Activate the fire alarm.
• If appropriate, follow the procedure for on-site evacuation.
• Report the emergency immediately to the Chief Warden who will convene your IMT if necessary.
• Extinguish the fire (only if safe to do so).
• Evacuate to the school oval, closing all doors and windows.
• Check that all areas have been cleared and notify the Chief Warden.
• Check that all students, staff, visitors and contractors are accounted for.
• Report emergency to the Security Services Unit on 9603 7999.
• Notify your region and seek advice from your regional Manager, Operations and Emergency Management
• Contact parents as required.
• Direct all Media enquiries to DET Media Unit on 9637 2871.
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Page | 23Severe weather
and storms • Call 000 if emergency services are needed and seek and follow advice.
• Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis
• Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent
and sandbags if required.
• During a severe storm:
o Remain in the building and keep away from windows.
o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm
• Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
• Disconnect electrical equipment - cover and/or move this equipment away from windows.
• Report emergency to the Security Services Unit on 1800 126 126.
• Notify your region and seek advice from your regional Manager, Operations and Emergency Management
• Listen to local radio or TV on battery-powered sets for weather warnings and advice.
Bomb Threat Call 000 for emergency services and seek and follow advice.
• Report the threat to the Chief Warden.
• Do not touch any suspicious objects found.
• If a suspicious object is found or if the threat specifically identified a given area, then
evacuation may be considered:
o If appropriate under the circumstances, clear the area immediately within the
vicinity of the object of children and staff
o Ensure children and staff are not directed past the object
o Ensure children and staff that have been evacuated are moved to a safe,
designated location
• Seek advice from your Approved Provider/Licensee or Person with Management or
Control/Licensee Representative if required.
• Contact parents as required.
• Report any serious incidents to the relevant DET QARD officer in your region:
• Services operating under the NQF, refer to the fact sheet Serious incidents
and complaints available at:
www.education.vic.gov.au/childhood/providers/regulation/Pages/nqffactsheets.aspx
• Services operating under the Children’s Services Act 1996 refer to practice
note Serious incidents available at:
www.education.vic.gov.au/childhood/providers/regulation/Pages/vcspracnotes.aspx
If a bomb/substance threat is received by telephone:
o Do not hang up
o If possible fill out the bomb threat checklist while you are on the phone to the
caller
o Keep the person talking for as long as possible and obtain as much
information as possible
o Have a co-worker call 000 for emergency services on a separate phone
without alerting the caller and notify the Chief Warden
o Listen carefully for a full description:
Sex of caller
Age of caller
Accents and speech impediments
Background noises
Key phrases used by the caller
o Ask the caller:
What is the threat?
When is the threat to be carried out?
Where the threat may be located?
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Page | 24Why the threat is being made?
Where are you? Where do you live?
What is your name?
o Once a call is finished:
23
o DO NOT HANG UP – it may be possible to trace the call if the telephone
line is kept open, regardless of whether the caller hangs up
o Ensure all information has been written down
o Inform management and report threat to emergency services
immediately – use a separate telephone line or mobile phone (in case
the caller rings again)
o Do not touch, tilt or tamper with the object
o Follow any instructions given by emergency services
If a bomb/substance threat is received by mail:
o Place the letter in a clear bag or sleeve
o Avoid any further handling of the letter or envelope or package
o Call 000 for emergency services and seek and follow advice
o Notify the Chief Warden
If a bomb/substance threat is received electronically or through the service’s
website:
o Do not delete the message
o Call 000 for emergency services and seek and follow advice
o Notify the Chief Warden
Intruder
• Contact emergency services agencies to ascertain local information on status of any notified emergency
• report emergency to the Security Services Unit on 1800 126 126
• Advise emergency services of the status and location of bus and seek assistance if required
• Notify your region and seek advice from your regional manager, operations and emergency management
• confirm/provide instruction to driver wth regard to destination
• notify school principal and any other facility with passengers on the affected bus
• consult to ensure school principal/guardians of all affected students of actions taken and other relevant inf
where to collect their children)
• Keep an accurate log of all communication in relation to the event
• receive confirmation of bus's arrival at destination from the driver
• where possible keep an accurate record of the event
• direct all media enquiries to DET Media Unit on 8688 7776
• a copy of your schools student transport emergency management plan, that details the emergency proced
breakdown, accident, bushfire or other emergency situation, should be attached in the Additional Informat
school EMP
• Call 000 for emergency services and seek and follow advice.
• Report the emergency immediately to the Chief Warden.
• Do not do or say anything to the person to encourage irrational behaviour.
• Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu
• Determine whether evacuation, lock-down or shelter-in-place is required. Do this in consultation with th
possible.
• Evacuation only should be considered if safe to do so.
• Report emergency to the Security Services Unit on 1800 126 126.
• Notify your region and seek advice from your regional Manager, Operations and Emergency Management
• Contact parents as required.
• Direct all Media enquiries to DET Media Unit on 8688 7776
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Page | 25• As appropriate insert any additional mitigation steps relevant to your facility that you have identifie
assessment
Bomb/substance If a suspicious object is found (or the threat identifies the location of a bomb)
threat Immediate response
• Immediately clear and cordon off the area in the vicinity of the object.
• Call 000 for police and seek and follow advice.
• Report the threat to the Chief Warden/principal who will coordinate the emergency response until police ar
• Report the emergency to the Security Services Unit on 9603 7999.
• Do not approach, touch, tilt or tamper with the object.
Evacuation
• Evacuate the school and:
o Ensure students and staff are not directed past the object
o Alert any other services co-located at the school site
o Check that all students, staff and visitors are accounted for
o Restrict all access to the site and ensure there are no barriers inhibiting access by police
Communication
• Provide police with details of the situation, including actions you have taken and intend to take. Follow any
police.
• Contact parents when evacuation is complete and it is safe to do so.
• Notify your regional emergency management contact and seek advice if necessary.
• Direct all Media enquiries to DET Media Unit on 9637 2871.
• Await "all clear" advice from police before returning to school buildings to resume normal school activities.
If a bomb/substance threat is received by telephone
• DO NOT HANG UP
• Keep the person talking for as long as possible and obtain as much information as possible.
• Without alerting the caller, signal a co-worker to:
o call 000 for police on a separate phone
o notify the Chief Warden/principal
o report emergency to the Security Services Unit on 9589 6266.
• Fill out the Bomb Threat Checklist and record the following details while you are on the phone to the caller
Checklist is provided in the "Related forms" section of your on-line EMP. The checklist should be located
answer in-coming phone calls):
o gender of caller
o age of caller
o accents and speech impediments
o background noises
o key phrases used
o whether the threat is automated/taped/recorded.
Ask the caller:
• where exactly is the bomb/substance located?
• what time will the bomb explode/the substance be released?
• what will make the bomb explode/how will the substance be released?
• what does the bomb look like?
• what kind of device/substance is it?
• who put the bomb/substance there? Why was it put there?
• what kind of substance is it (gas, powder, liquid)? How much is there?
• where are you? Where do you live?
• what is your name? What are your contact details?
• Once the call is finished:
o DO NOT HANG UP - it may be possible for police to trace the call if the telephone line is kept op
whether the caller hangs up.
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Page | 26o Immediately:
inform the Chief Warden/principal if this has not yet been done
call 000 to report threat to police if this has not yet been done - use a different telephone
o clear and cordon off the area if the caller identified the location of the object. Do not ap
tamper with the object.
o implement evacuation and communication procedures as indicated in section "If a suspicious o
o report the emergency to the Security Services Unit on 9589 6266
o ensure all of the caller information has been written down and provided to police on arrival.
If a bomb/substance threat is received by letter
• Place the letter in a clear bag or sleeve and store in a secure place
• Avoid any further handling of the letter or envelope
• Call 000 for police and seek and follow advice
• Notify the Chief Warden/principal
• If the letter identifies the location of a device, immediately clear and cordon off the nominated area. Do no
tamper with the object.
• Implement evacuation and communication procedures as indicated in section "If a suspicious object is f
• Report emergency to the Security Services Unit on 9589 6266.
If a bomb/substance threat is received electronically e.g. by email
o DO NOT DELETE THE MESSAGE
o Call 000 for police and seek and follow advice
o Notify the Chief Warden/principal
o If the email identifies the location of a device, immediately clear and cordon off the area. Do not a
tamper with the object.
o Implement evacuation and communication procedures as indicated in section "If a suspicious o
o Report emergency to the Security Services Unit on 9589 6266.
If you are at the site of an explosion
o Direct staff to shelter students under sturdy tables or desks if objects are falling around you.
o Implement evacuation and communication procedures as indicated in section "If a suspicious o
Do not retrieve personal belongings or make phone calls when evacuating.
o Help others to leave the area. Use stairs instead of elevators.
o Be aware of weakened floors and stairways and watch for falling debris.
o Once out of the affected building:
Move students away from windows and glass doors or other potentially hazardous area
Use caution to avoid debris that could be hot or sharp
Call 000 for emergency services and seek and follow advice
Report the emergency to the Security Services Unit on 9589 6266
Be aware of any potential secondary explosions
Limit use of phones as communications systems may become congested.
Severe weather
event • Call 000 if emergency services are needed and seek and follow advice.
• Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis
• Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent
and sandbags if required.
• During a severe storm:
o Remain in the building and keep away from windows.
o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm
• Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
• Disconnect electrical equipment - cover and/or move this equipment away from windows.
• Report emergency to the Security Services Unit on 1800 126 126.
• Notify your region and seek advice from your regional Manager, Operations and Emergency Management
• Listen to local radio or TV on battery-powered sets for weather warnings and advice.
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Page | 27You can also read