Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...

 
Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...
Baden Powell P-9 College -
       Tarneit Campus

       Emergency and Critical Incident
       Management Plan 2019-2020

                      81-97 Baden Powell Drive, Tarneit, VIC, 3029
                      03 8734 0900 / baden.powell.p9.tarneit@edumail.vic.gov.au

                      Department of Education and Training

                             Date Approved:

Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020
Printed: 28/08/2019
Page 1
Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...
Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.

Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.

All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.

Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
   1. Call ‘000’ for life-threatening or time critical emergencies.
   2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
   3. Seek support from your region/regional Manager, Operations and Emergency Management or
        Emergency Management Support Officer if required.
   4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
        warnings and incidents.
   5. Contact your Senior Education Improvement Leader.
   6. Check the Department of Education and Training web site for incident updates.

Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020
Printed: 28/08/2019
Page 2
Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...
Distribution List
 Name                             Position Title and           Communication   Email or Postal Address
                                  Organisation Name            Date

 Julie Mason                      College Principal, Chief     11/02/2019      Mason.Julie.M@edumail.vic.gov.au
                                  Warden

 Nick Keating                     School, Children's Service   11/02/2019      keating.nicholas.j@edumail.vic.gov
                                  Logistics Officer

 Debra Murphy                     School, Children's Service   11/02/2019      Murphy.debra.j@edumail.vic.gov.au
                                  Communication Officer

 Jason Vandy                      School, Children's Service   11/02/2019      vandy.jason.l@edumail.vic.gov.au
                                  Operation Officer

 Donna Sidwell                    School, Children's Service   11/02/2019      sidwell.donna.m@edumail.vic.gov.au
                                  First Aid Officer

 Carol Jones                      School, Children's Service   11/02/2019      jones.carol.j@edumail.vic.gov.au
                                  Planning Officer

 Emergency Management Plan: Baden Powell P-9 College -                                             Printed: 28/08/2019
t Campus - 2019-2020

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Emergency Management Plan: Baden Powell P-9 College -   Printed: 28/08/2019
t Campus - 2019-2020

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Facility Profile
       School Name/Campus Name                  Baden Powell P-9 College

       Address                                  81-97 Baden Powell Drive, Tarneit, VIC, 3029

       Phone                                    03 8734 0900

       Email                                    baden.powell.p9.tarneit@edumail.vic.gov.au

       Fax                                      03 8734 0950

       DET Region                               SOUTH-WESTERN VICTORIA

       DET Area                                 Western Melbourne Area

       LGA                                      Wyndham (C)

       BOM/Fire District                        Central District

       Is your school on Bushfire               No
       At- Risk Register?

       Bushfire At-Risk Register
       Category

       Operating Hours                          8:15am - 4:30pm

       Number of Students                       838

       Number of Staff                          114

       Number of Buildings                      8

       Is the School a designated               No
       Neighborhood Safer Place?

       Shelter-In-Place Location                School Gymnasium

       On-site Evacuation Location              School Oval

       Off-site Evacuation Location             In the park behind the school

 Emergency Management Plan: Baden Powell P-9 College -                                         Printed: 28/08/2019
t Campus - 2019-2020

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Typical method used for                  Compass, School Newsletter
         communications to school
         community

         Is this school has other                 Yes
         services or users of the site?

        Other Services/Users of Site
Service/User      Location             Number of           Emergency         Phone       Mobile
Name                                   Student or          Contact
                                       Visitor

Hoppers           Gymnasium                                Mondays 5pm-      Mario       0417389846
Crossing                                                   9pm Tuesdays
Basketball                                                 5.30pm-7.30pm
Club                                                       Wednesdays
                                                           4.30-7.300pm
                                                           Thursdays
                                                           5.00pm-8.00pm

Samoan            Gymnasium                                Last Friday of    Faye        0452585995
Volleyball                                                 the month

GKR Karate        Gymnasium                                SAturday in the   Luke        0488933466
                                                           holidays

Out of hours      Community                                Weekdays 6-                   bptarneit@oshccampaustralia.com.au
school care       Room                                     am - 8.45pm
                                                           3.15pm -
                                                           6.30pm

Melissa           Community                                Monday 7-8pm      Melissa     0418132780
Moorfoot          Room

New               Community                                Tuesdays from     Russell     0406426005
Generation        room                                     7pm Sundays
Church                                                     until 12.30pm

Seventh Day       Community                                Wednesdays 7-     Nick        0422839418
Adventist         Room                                     9pm
Church

Zumba             Community                                Thursdays 7.30    Nisa        0405679008
                  Room                                     - 8.30pm

Pentecostal       Community                                Sunday from       Ferdinand   0411418754
Church            Room                                     1.00pm

   Emergency Management Plan: Baden Powell P-9 College -                                                    Printed: 28/08/2019
  t Campus - 2019-2020

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Olsens           Arts Centre                               Mondays 5.15 -    Luke Olsen      0410757553
                 Room                                      8.00pm

Simona           Arts Centre                               Wednesday         Simona          0407367581
Grippi           Room                                      3.15 - 4.15pm     Grippi
                                                           Thursday 3.15
                                                           - 4.15pm

Seventh Day      Arts Centre                               Saturday          Nick Trajov     0422839418
Adventist        Room                                      8.00am-8.30pm
Church

New              Portable 1/2                              Sunday 9-12pm     Russell         0406426005
Generation       Gallery                                   Sunday 9.30-
Church                                                     12pm
Group

         Building Information Summary
         Telephones (landlines)
         Location                                                                          Number

         All offices and classrooms                                                        Ext 900 - 960

         Alarms
         Description                   Location                                 Monitoring          Number
                                                                                Company

         Fire

         Intrusion                     All offices, classrooms and
                                       portables

         Other

         Utilities
         Description                   Location                        Service                 Location of shutoff
                                                                       Provider                Instructions

         Gas / Propane                                                 AGL

         Water                                                         City West

   Emergency Management Plan: Baden Powell P-9 College -                                                       Printed: 28/08/2019
 t Campus - 2019-2020

   Page | 7
Electricity                                                 Werribee Electrical

      Sprinkler System
       Control Valve Location                    Out front of school on Baden Powell Drive, Tarneit

       Shutoff Instructions Location             None onsite

      Boiler Room
       Location                                  N/A

       Access                                    N/A

      Emergency Power System
       Type                                      N/A

       Location                                  N/A

       Provides power to                         N/A

       Shutoff Instructions Location             N/A

      Building and Site Hazards
       Location                                                                          Number

      Additional Profile Information
       Additional Info

 Emergency Management Plan: Baden Powell P-9 College -                                                Printed: 28/08/2019
t Campus - 2019-2020

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Emergency Kit Checklist
 Checklist                                                           Yes / No

 Student data and parent contact information (contained in EMP)      Yes

 Student and staff with additional needs list (contained in EMP)     Yes
 including any student medications

 Staff contact information                                           Yes

 Student Release Forms/sign out book                                 Yes

 List of staff on the IMT                                            Yes

 Traffic/emergency safety vests and tabards                          Yes

 Facility keys                                                       Yes

 Standard portable First Aid Kit. Refer to First Aid Kits Contents   Yes
 Checklist

 A charged mobile phone and charger/s                                Yes

 Whistle                                                             Yes

 Megaphone                                                           Yes

 Copy of facility site plan and EMP including evacuation routes      Yes

 Compass Communication System                                        No

      Review Emergency kit checked date

 Date emergency kit checked                                    26/08/2019

 Next check date                                               28/06/2019

 Emergency Management Plan: Baden Powell P-9 College -                          Printed: 28/08/2019
t Campus - 2019-2020

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Drill Schedule
School Term       Drill Type                               Contact Person       Schedule Date   Actual Date

Term 1            Lock Down                                Constant Assistant   13/03/2019      13/03/2019
                                                           Principal

Term 2            Off- Site evacuation                     Constant Assistant   21/05/2019      11/06/2019
                                                           Principal

Term 3            Off-Site Evacuation                      Constant Assistant   15/08/2019
                                                           Principal

Term 4            Gymnasium                                Constant Assistant   18/11/2019
                                                           Principal

   Emergency Management Plan: Baden Powell P-9 College -                                             Printed: 28/08/2019
 t Campus - 2019-2020

   Page | 10
First Aid Training
 Staff Member                                     Training Completed                          Date Qualified To

 Debra Murphy                                     Applied First Aide in the Workplace First   20/09/2019
                                                  Aide Management of Anaphylaxis

 Ruth Astbury                                     Applied First Aide in the Workplace First   20/09/2019
                                                  Aide Management of Anaphylaxis

 Donna Sidwell                                    Applied First Aide in the Workplace First   31/10/2018
                                                  Aide Management of Anaphylaxis

 Jean Pettersen                                   Applied First Aide in the Workplace First   20/09/2019
                                                  Aide Management of Anaphylaxis

 Di Beauliv                                       Applied First Aide in the Workplace First   20/09/2019
                                                  Aide Management of Anaphylaxis

 Carol Jones                                      Applied First Aide in the Workplace First   14/07/2020
                                                  Aide Management of Anaphylaxis

 Claire Nicholls                                  Applied First Aide in the Workplace First   31/10/2018
                                                  Aide Management of Anaphylaxis

      Other Training Record
 Staff Member                                       Training Type                             Date

 Ruth Astbury                                       verifying the correct use of Adrenaline
                                                    Autoinjector Devices

 Donna Sidwell                                      Verifying the Correct Use of Adrenaline
                                                    Autoinjector Device

 Jean Pettersen                                     Verifying the correct use of Adrenaline
                                                    Autoinjector Device

 Carol Jones                                        Verifying the correct use of Adrenaline
                                                    Auto injector Device

 Emergency Management Plan: Baden Powell P-9 College -                                                       Printed: 28/08/2019
t Campus - 2019-2020

 Page | 11
Students or Staff with Additional Needs
      To ensure adherence to the provisions of the Information Privacy Act 2000 you should
      not record personal details here.

      Add summary of those with additional needs or medical conditions below, without
      including personal details.

 Category                                                Number of Staff   Number of Students

 Anaphylaxis                                             1                 12

 Asthma                                                  0                 60

 Mobility issues                                         0                 3

 Emergency Management Plan: Baden Powell P-9 College -                                  Printed: 28/08/2019
t Campus - 2019-2020

 Page | 12
Risk Assessment
Identified Hazards           Description of Risk                   Existing Controls                                                 Effectiveness of    Risk Rating   Controls to be implemented                            Revised Risk Rating
                                                                                                                                     existing controls

Intruder / Personal          Cause Unknown/known person            Visitors must report to reception and sign in using the Visitor   Acceptable                        The school will provide training for staff in
Threat                       entering the school building or       Register Visitors are required to wear and display visitor                            Consequence   managing aggressive people/diffusing tense            Consequence
                             grounds and verbally and/ or          pass/badge Parents must make an appointment to meet                                                 situations Staff will share information on a need
                                                                                                                                                         Moderate                                                            Moderate
                             physically causing harm due to:       with teachers/principal Lockdown/lockout/ evacuation                                                to know' basis concerning parent issues The
                             Custodial dispute Police operation/   procedures are regularly practiced Values of mutual respect                           Likelihood    school will develop a process and pre-                Likelihood
                             pursuit of an offender Parent         and acceptable parent behaviour policy are communicated                               Possible      determined actions to discretely alert others of      Possible
                             dispute with school Drug affected     and regularly reinforced eg at parent forums and in                                   Risk Level    an intruder The school will increase number of        Risk Level
                             or mentally unstable person           newsletters Encourage engagement of parents in school                                               staff on yard duty as required, develop a roster
                                                                                                                                                         Medium                                                              Medium
                             Argument between student's            activities In relation to court orders / custody papers: the                                        and monitor attendance of yard duty teachers
                             parents     Consequences              school maintains a register of current documents parents                                            Yard duty staff will be trained to manage
                             Physical and psychological injury     are advised of the relevant school processes and duty of                                            intruders on school grounds For parent meetings
                             to staff and/or students              care to other students and staff                                                                    where staff feel a need for support: two staff will
                                                                                                                                                                       attend staff will use a signal to obtain support
                                                                                                                                                                       from another staff member if required an
                                                                                                                                                                       appropriate room for meeting will be selected eg
                                                                                                                                                                       one with two exit points Where necessary, the
                                                                                                                                                                       school will seek legal advice and obtain a
                                                                                                                                                                       trespass order for parents who use threatening
                                                                                                                                                                       behaviour If there is an escalation of Intruder
                                                                                                                                                                       incidents, the school will consider: issuing yard
                                                                                                                                                                       duty staff with two-way radios linked to an office
                                                                                                                                                                       base station installing panic/distress button in
                                                                                                                                                                       reception, principal office and/or meeting room
                                                                                                                                                                       liaising with local police to arrange a prompt
                                                                                                                                                                       response to any call for assistance seeking
                                                                                                                                                                       advice from the DEECD region and police, and
                                                                                                                                                                       in exceptional circumstances, on engaging a
                                                                                                                                                                       security guard on an ad hoc basis installing
                                                                                                                                                                       CCTV

Grassfires                   Risk of death/injury from burns or    Schedule and practice evacuation/shelter in place drills on a     Acceptable                        Liaise with local fire services regarding clearing
                             smoke inhalation. Risk of             regular basis.                                                                        Consequence   trees, building safety etc. Check CFA website,        Consequence
                             psychological injury.                                                                                                                     alerts during the bushfire season. Develop a
                                                                                                                                                         Minor                                                               Minor
                                                                                                                                                                       business continuity plan is in place.
                                                                                                                                                         Likelihood                                                          Likelihood
                                                                                                                                                         Rare                                                                Rare
                                                                                                                                                         Risk Level                                                          Risk Level
                                                                                                                                                         Low                                                                 Low

Building fire                Risk of injury from burns or smoke    Fire services equipment (fire hose reels, fire extinguishers,     Acceptable                        Develop a business continuity plan.
                             inhalation.                           fire blankets, hydrants) is tested and tagged as per                                  Consequence                                                         Consequence
                                                                   Australian Standards. Test communication systems (PA
                                                                                                                                                         Moderate                                                            Minor
                                                                   system) on a regular basis. A fire blanket (tested and
                                                                   tagged to Australian Standards) is available in all kitchen                           Likelihood                                                          Likelihood
                                                                   areas. All electrical equipment is tested and tagged as per                           Unlikely                                                            Unlikely
                                                                   Australian Standards and that frayed leads, damaged                                   Risk Level                                                          Risk Level
                                                                   equipment etc. are disposed of in an appropriate manner.
                                                                                                                                                         Medium                                                              Low
                                                                   Schedule and practice evacuation/shelter in place drills on a
                                                                   regular basis.

Emergency Management Plan: Baden Powell P-9 College -                                                                                                                                                                         Printed: 28/08/2019
Tarneit Campus - 2019-2020

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Severe weather and           Risk of roof down flooding causing      Roofs/gutters/drains are cleared. Liaise with SES/local          Acceptable                 Develop contingency for storage of
storms                       injury.                                 government to identify potential risks. Test communications.                  Consequence   equipment/materials if necessary.                    Consequence
                                                                     A business continuity plan is in place.
                                                                                                                                                   Minor                                                              Minor
                                                                                                                                                   Likelihood                                                         Likelihood
                                                                                                                                                   Unlikely                                                           Unlikely
                                                                                                                                                   Risk Level                                                         Risk Level
                                                                                                                                                   Low                                                                Low

Bomb Threat                  Physical or psychological injury        Schedule and practice emergency evacuation drills on a           Acceptable                 Locate Bomb Threat Checklist and place next to
                             could occur to staff, visitors or       regular basis. Implement and follow Bomb Threat response.                     Consequence   telephones.                                          Consequence
                             contractors.
                                                                                                                                                   Moderate                                                           Minor
                                                                                                                                                   Likelihood                                                         Likelihood
                                                                                                                                                   Rare                                                               Rare
                                                                                                                                                   Risk Level                                                         Risk Level
                                                                                                                                                   Low                                                                Low

School Bus                   Risk of death/injury                    Drivers are provided with suitable first aid kits, reflective    Acceptable                 Students to complete evacuation / emergency
Accident/Vehicle                                                     vests and emergency contact numbers for the vehicle.                          Consequence   drill from College bus                               Consequence
Incident                                                             Drivers complete a safety check prior to driving the vehicle.
                                                                                                                                                   Moderate                                                           Moderate
                                                                     Drivers have a valid driver's licence. Drivers to check
                                                                     adverse weather conditions e.g. floods, bushfires (check                      Likelihood                                                         Likelihood
                                                                     CFA website), road closures (Vic Roads website) prior to                      Unlikely                                                           Unlikely
                                                                     leaving and if necessary postpone the trip.                                   Risk Level                                                         Risk Level
                                                                                                                                                   Medium                                                             Medium

Influenza pandemic           Risk of Health and/or Death (in         Basic hygiene measures are in place and posters are              Acceptable                 Basic hygiene measures are in place and
                             extreme cases of a pandemic).           displayed at the beginning of flu season (April) There is                     Consequence   additional posters to be purchased and               Consequence
                                                                     convenient access to water and liquid soap and/or alcohol-                                  displayed at the beginning of flu season (April)
                                                                                                                                                   Minor                                                              Minor
                                                                     based sanitiser in all bathrooms. Staff and children                                        Preventative information is placed in College
                                                                     educated about covering their cough to prevent the spread                     Likelihood    newsletter alerting parents                          Likelihood
                                                                     of germs                                                                      Rare                                                               Rare
                                                                                                                                                   Risk Level                                                         Risk Level
                                                                                                                                                   Low                                                                Low

Off-site emergencies         Risk of injury to staff and student's   Student Activity Locator is completed. Guidelines for            Acceptable                 All staff to complete First Aide Training
                             in the event that an emergency          Outdoor Education are adhered to. Staff follow DEECD's                        Consequence                                                        Consequence
                             occurs offsite at an excursion,         Work-related driving procedure.
                                                                                                                                                   Moderate                                                           Moderate
                             professional development day,
                             camp or other offsite activity.                                                                                       Likelihood                                                         Likelihood
                                                                                                                                                   Rare                                                               Rare
                                                                                                                                                   Risk Level                                                         Risk Level
                                                                                                                                                   Low                                                                Low

Intruder                     Physical or psychological injury        Visitors must report to reception and sin in using the Visitor   Acceptable                 The school will provide training for staff in
                             could occur to staff, students,         Register. Visitors are required to wear and display visitor                   Consequence   managing aggressive people/diffusing tense           Consequence
                             visitors or contractors if threatened   pass Parents must make an appointment to meet with                                          situations. Staff will share information on a need
                                                                                                                                                   Moderate                                                           Moderate
                             or physically assaulted by an           teachers/principal. Lockdown/lockout evacuation                                             to know basis concerning parent issues. the
                             intruder. There is a risk that          procedures are regularly practised Values of mutual                           Likelihood    school will develop a process and pre                Likelihood
                             property could be damaged.              respect and acceptable parent behaviour policy are                            Possible      determined actions to discreetly alert others of     Possible
                                                                     communicated and regularly reinforced eg at parent forums,                    Risk Level    an intruder. The school will increase the number     Risk Level

Emergency Management Plan: Baden Powell P-9 College -                                                                                                                                                                  Printed: 28/08/2019
Tarneit Campus - 2019-2020

Page | 14
in newsletters. Encourage engagement of parents in school                     Medium        of staff on yard duty as required, develop a          Medium
                                                                      activities. in relation to court orders/custody papers, the                                 roster and monitor attendance of yard duty
                                                                      school maintains a register of current documents. parents                                   teachers. Yard duty stadd will be trained to
                                                                      are advised of the relevant school processes and duty of                                    manage intruders on school ground. For parent
                                                                      care to other students and staff                                                            meetings where staff feel a need for support, two
                                                                                                                                                                  staff will use a signal to obtain support from
                                                                                                                                                                  another staff member if required and an
                                                                                                                                                                  appropriate room for meeting will be
                                                                                                                                                                  selected. eg one with two points. Where
                                                                                                                                                                  necessary, the school will seek legal advice and
                                                                                                                                                                  obtain a trespass order for parents who use
                                                                                                                                                                  threatening behaviour if there is an escalation of
                                                                                                                                                                  intruder incidents, the school will consider
                                                                                                                                                                  issuing yard duty staff with two way radios liked
                                                                                                                                                                  to an office base station installing panic/distress
                                                                                                                                                                  button in reception, principal office and/or
                                                                                                                                                                  meeting room liaising with local police to
                                                                                                                                                                  arange a prompt response to any call for
                                                                                                                                                                  assistance. Seeking advice from DET region
                                                                                                                                                                  and police and in exceptional circumstances, on
                                                                                                                                                                  engaging a security guard on an ad hoc basis
                                                                                                                                                                  and installing CCTV

Bomb/substance               Physical or psychological injury         Schedule and practice emergency evacuation drills on a           Acceptable                 Locate Bomb Threat Checklist and place next to
threat                       could occur to staff, visitors or        regular basis. Implement and follow Bomb Threat response.                     Consequence   telephones.                                           Consequence
                             contractors.
                                                                                                                                                    Moderate                                                            Moderate
                                                                                                                                                    Likelihood                                                          Likelihood
                                                                                                                                                    Possible                                                            Possible
                                                                                                                                                    Risk Level                                                          Risk Level
                                                                                                                                                    Medium                                                              Medium

Severe weather               Risk of roof down flooding Risk of                                                                        Acceptable
event                        injury Risk of property damage.                • monitor weather events for forecast severe                            Consequence          • liaise with SES/local government to          Consequence
                             Physical injury to staff or students             weather warnings                                                                             identify potential hazards
                                                                                                                                                    Moderate                                                            Major
                             Stress or psychological injury                 • ensure regular and ongoing maintenance program                                             • develop contingency for storage of
                             requiring clinical support for                   of grounds and buildings                                              Likelihood             equipment/materials if necessary             Likelihood
                             multiple individuals                           • review lockdown procedures                                            Possible             • relocation of electrical items               Rare
                                                                            • ensure roofs/gutters/drains are clear                                 Risk Level           • limbs of large trees checked for weight      Risk Level
                                                                            • test communications                                                                          and structural integrity
                                                                                                                                                    Medium                                                              Medium
                                                                            • ensure a business continuity plan is in place in
                                                                              relation to staff availability in the even of a severe
                                                                              weather event

Loss of essential            Lack of availability of school           The size and health of trees growing close to power lines        Acceptable                 alternative communications source such as
services                     resources such as computers              are regularly checked and pruned or removed if necessary                      Consequence   charged mobile phones are available                   Consequence
                             Lack of availability of fresh drinking   alternative communications source such as charged mobile                                    alternative lighting sources such as a torch are
                                                                                                                                                    Moderate                                                            Moderate
                             water and water for flushing toilets     phones are available                                                                        contained in the emergency kit
                             Cause: Planned outage or issue           alternative lighting sources such as a torch are contained in                 Likelihood    a list of emergency phone numbers is located          Likelihood
                             with supply due to storm/accident        the emergency kit                                                             Possible      next to all office phones                             Possible
                                                                      a list of emergency phone numbers is located next to all                      Risk Level                                                          Risk Level
                                                                      office phones
                                                                                                                                                    Medium                                                              Medium

Emergency Management Plan: Baden Powell P-9 College -                                                                                                                                                                    Printed: 28/08/2019
Tarneit Campus - 2019-2020

Page | 15
Heat health                  Hypothermia: heat and sunlight         playground areas are shaded                                          Acceptable                   restricted outdoor time during hot day (indoor
                             overheat human body resulting in       sufficient shelter available for students awaiting pick up by                     Consequence     recess/lunchtime) sports programs moved             Consequence
                             heat cramps, heat exhaustion,          parents                                                                                           indoors or cancelled in response to the event
                                                                                                                                                      Moderate                                                            Moderate
                             heat stress and heat stroke.           sufficient unrestricted water available                                                           sufficient unrestricted water available
                             Dehydration exacerbating existing      restricted outdoor time during hot day (indoor                                    Likelihood                                                          Likelihood
                             medical conditions Power outages       recess/lunchtime) sports programs moved indoors or                                Possible                                                            Possible
                             due to high use of air-con,            cancelled in response to the event                                                Risk Level                                                          Risk Level
                             refrigeration Failure of public
                                                                                                                                                      Medium                                                              Medium
                             transport (rail) Food poisoning
                             due to unrefrigerated school lunch

Bushfire/Grassfire           Fatality and or permanent disability   Schedule and practice evacuation/shelter in place drills on a        Acceptable                   Liase with local fire services and CFA regarding
                             from burns. Serious injury from        regular basis                                                                     Consequence     clearing trees, building safety etc. Check          Consequence
                             smoke inhalation. Stress or                                                                                                              CFA website alerts during bushfire
                                                                                                                                                      Minor                                                               Minor
                             psychological requiring extensive                                                                                                        season. develop a business contiguensy plan
                             clinical support for multiple                                                                                            Likelihood      is in place                                         Likelihood
                             individuals                                                                                                              Rare                                                                Rare
                                                                                                                                                      Risk Level                                                          Risk Level
                                                                                                                                                      Low                                                                 Low

Child Abuse                  Probable causes: Domestic                                                                                   Acceptable                   The school has in place protocols for Child
                             violence; Substance abuse;                    •   Recognise indicators of Child Abuse                                    Consequence     Safety reporting Processes. Staff are provided      Consequence
                             Stress/isolation; Mental health               •   Child Safe Standards                                                                   with communication tree of processess and
                                                                                                                                                      Insignificant                                                       Moderate
                             problems/intellectual disability;             •   PROTECT protocol                                                                       people/contacts. Teachers also provided with a
                             Lack of parenting skills Probable             •   Student Critical Incident Advisory Line
                                                                                                                                                      Likelihood      guide for Disclosure and reportable signs           Likelihood
                             consequences: Physical and                    •   Student Support Services/Student Welfare Coordinator                   Rare            process and also the management of disclosure       Possible
                             psychological                                                                                                            Risk Level                                                          Risk Level
                             trauma/distress/injury;
                                                                                                                                                      Low                                                                 Medium
                             Depression/apathy; Inability to
                             concentrate;
                             Emotional/behavioural/learning
                             problems; Eating Disorder

Information Security         Probable Causes: Hacking;                                                                                   Effective                    Staff member manages and reviews the schools
                             Malware virus; Unprotected                    • Privacy (including DET’s Schools’ Privacy Policy)                        Consequence     privacy practices.                                  Consequence
                             systems/passwords; Accidental                 • Privacy, Department provided software                                                    regular privacy audits to determine what
                                                                                                                                                      Minor                                                               Minor
                             Probable consequences:                        • Privacy (requests for Information about Students)                                        information the school collects and how it is
                             Inconvenience Inability to                    • Acceptable use of ICT Resources
                                                                                                                                                      Likelihood      used and who it is shared with are maintained       Likelihood
                             access/use computer system;                   • Staff member manages and reviews school’s privacy                        Unlikely        regular examinations of data security               Unlikely
                             Loss/corruption of files/data;                  practices                                                                Risk Level      arrangements are run                                Risk Level
                             privacy breach                                • Regular privacy audit to determine what information the                                  BYOD usuage and guidlelines are monitored
                                                                                                                                                      Low                                                                 Low
                                                                             school collects, how it is used and with whom information                                and maintained
                                                                             is shared.                                                                               password protocols for ICT are monitored
                                                                           • Examine data security arrangements
                                                                           • BYOD usage and guidelines
                                                                           • Password protocols for ICT

Medical Emergency            Probable causes:                                                                                            Effective                    all of the office staff are trained in First Aid
                             Accident/misadventure;                        •   Staff trained in first aid                                             Consequence     Entire staff is trained in the use of an epipen     Consequence
                             known/unknown illness Probable                •   First Aid Kit                                                                          staff are observant of ay signs of illness
                                                                                                                                                      Minor                                                               Minor
                             consequences: Ill health,                     •   Staff observant to signs of illness                                                    staff are aware of staff/students medical history
                             recuperation; hospitalization;                •   Medical history – staff/students
                                                                                                                                                      Likelihood      first aid and infection control is in place         Likelihood
                             impact on continuity of education;            •   First Aid and Infection Control Procedure                              Possible                                                            Unlikely
                                                                           •   Medication Authority Form and authority to administer

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Psychological distress for those                                                                                          Risk Level      medical authority forms and authority to           Risk Level
                             witnessing incident                                                                                                       Medium
                                                                                                                                                                       administer medication forms are filled out as
                                                                                                                                                                                                                          Low
                                                                                                                                                                       required

Mental Stress                Probable causes: Exposure to                                                                                 Effective                    Student support services
                             distressing event;                           •   Student Support Services                                                 Consequence     well being staff are already on staff              Consequence
                             Anxiety/depression; illness                  •   Well-being staff in school                                                               we refer students to the Navigator program
                                                                                                                                                       Minor                                                              Minor
                             Probable consequences:                       •   SafeMinds                                                                                Student Engagement and Inclusion guidance is
                             Psychological trauma/distress;               •   Navigator Program
                                                                                                                                                       Likelihood      sort                                               Likelihood
                             Attempted suicide; Suicidal                  •   Student Engagement and Inclusion Guidance                                Possible        building resilience framework                      Unlikely
                             ideation/self-harm; Interrupted              •   Building Resilience Framework                                            Risk Level      victorian anti bullying and mental health          Risk Level
                             learning                                     •   Victorian Anti-bullying and Mental Heath Initiative                                      initiative
                                                                                                                                                       Medium                                                             Low

Missing person -             Probable causes; Lost or                                                                                     Acceptable                   Schools records attendance
school or school             separated whilst on                          • School records attendance                                                  Consequence     Student engagement policy to promote school        Consequence
camp/excursion               camp/excursion; Truancy;                     • Student engagement policy to promote school                                                attendance and address absences
                                                                                                                                                       Insignificant                                                      Insignificant
                             Unknown - i.e. distress Probable                 attendance and address truancy, which is staged                                          Recess
                             consequences: injury; interrupted            •   Recess and lunchtime supervision.
                                                                                                                                                       Likelihood      and                  lunchtime supervision         Likelihood
                             education; psychological                     •   Behaviour Support Plans to address individual truancy.                   Rare            behaviour management support plans in place        Rare
                             trauma/distress                              •   Student Activity Locator to be completed ahead of all                    Risk Level      SAL (Student Activity Locator) is completed        Risk Level
                                                                              camps (which includes outlining all students to attend                                   ahead of all camps and excursionss
                                                                                                                                                       Low                                                                Low
                                                                              camp)                                                                                    Lists are compiled of all students attending the
                                                                          •   List of students to attend camp to be held at school site                                camp or excursion is held on the schol site and
                                                                              and by Teacher in Charge on camp.                                                        also by the teacher in charge by way of
                                                                          •   School excursion/camp risk assessment                                                    Compass
                                                                                                                                                                       A risk assessment is completed for all camps
                                                                                                                                                                       and excursions prior to attending

Traumatic                    Probable causes:                                                                                             Effective                    Student support services are engaged
Death/Injury/Grief           Accident/misadventure; Existing              •   Student Support Services                                                 Consequence     well being staff already on staff at the school    Consequence
                             illness; Sudden medical                      •   Well-being staff in school                                                               The managing Trauma guide is accessed and
                                                                                                                                                       Minor                                                              Insignificant
                             emergency Probable                           •   Managing Trauma Guide                                                                    followed
                             Consequences: Distress/anger;                •   Incident Support and Operations Centre referrals
                                                                                                                                                       Likelihood      involved persons are referred to the Employee      Likelihood
                             Disruption to school operations;             •   Employee Assistance Program                                              Unlikely        Assistance Program (EAP)                           Rare
                             Disruption to school operations;                                                                                          Risk Level      Incident Support and Operations Centre referrals   Risk Level
                             Stress, psychological injury,                                                                                                             are made
                                                                                                                                                       Low                                                                Low
                             impact on well-being requiring
                             support

Violence, Aggression         Probable causes: underlying           Site based policies and strategies                                     Effective                    Site based policies and strategies:
and/or harassment            abuse or exposure to family                  • Lunchtime and recess supervision                                           Consequence     Lunchtime and recess supervision are               Consequence
                             violence; developmental factors               • School based security measures e.g. duress alarm,                                         timetabled
                                                                                                                                                       Minor                                                              Minor
                             Probable Consequences: physical                 CCTV                                                                                      Access the school based security measures eg
                             or psychological harm; Disruption             • Behavioral Code of Conduct
                                                                                                                                                       Likelihood      CCTV and duress alarm on the phone system          Likelihood
                             to learning/continuity of education           • School social media strategies to address online                          Possible        the Behavioural Codes of Conduct is referred t     Possible
                                                                             harassment                                                                Risk Level      School social media strategies to address online   Risk Level
                                                                           • Requirement for multiple staff to be present at meetings                                  harrassment are implemented and followed
                                                                                                                                                       Medium                                                             Medium
                                                                             or incidents involving aggressive parent or student                                       through
                                                                   School pursues specific interventions or referrals as                                               Multiple staff are required to be present for
                                                                   required/appropriate:                                                                               meetings or incidents involving an aggressive
                                                                          • Trespass order                                                                             parent or student
                                                                           • Child Protection referral

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• Family violence referral                                 School pursures specific interventions or
                                                        Specific supports for students with challenging behaviors and      referrals as required/appropriate - Child
                                                        interventions:                                                     protection referrals are made. as are Family
                                                                • Referral to Student Support Services (SSS)               Violence referrals, specific support for students
                                                                • School Wide Positive Behaviour Support strategies        with challenging behaviours and
                                                                   (Behaviour Support Plans etc.)                          interventions Referrals are made to Student
                                                                • Restraint and Seclusion procedures                       Support Services (SSS's) School Wide Positive
                                                                • Respectful Relationships                                 Behaviour Strategies are in place. BMP and
                                                                • Health and Human Services Behaviour Support Services     ILP are used. We are a lead school in the
                                                                • More advanced supports accessed as appropriate e.g.      Respectful relationships program. More specific
                                                                   Engagement of a Student Support Services visiting       advanced SSS's are engaged or referred as
                                                                   professional                                            necessary. A school welfare officer is
                                                                • School welfare officer/coordinator engaged               permanently engaged by the school on staff and
                                                        Training                                                           onsite daily. Staff are referred to the
                                                                • Diffusion strategies and training for staff              EAP program. The Principal is aware and
                                                                • Conflict management training                             accesses Principal Health Checks. The school
                                                                • Awareness training and resources – Building Resilience   has breakfast club available two mornings a
                                                                   and Preventing Radicalisation to Violent Extremism      week. We access a Koori welfare person and
                                                        Specific support for teacher/staff in dealing with challenging     are inclusive of a school wide positive behaviour
                                                        behaviours                                                         support program
                                                                • Employee Assistance Program (EAP) for impacted staff
                                                                • Principal Mentor Program
                                                                • Proactive Wellbeing Supervision
                                                                • Principal Health Checks
                                                                • Early Intervention Principal Support Service
                                                        Refer to additional resources for impacted persons
                                                                • School breakfast club (where available)
                                                                • School wide Positive Behaviour Support
                                                                • Koori inclusive School Wide Positive Behaviour Support

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Core Emergency Response Procedures
 Core Procedures                        Procedure Instructions

 On-site evacuation/relocation          When it is unsafe for students, staff and visitors to remain inside the school building the Chief
 procedure                              Warden on-site will take charge and activate the Incident Management Team if necessary.
                                              • Call 000 for emergency services and seek and follow advice.
                                              • Evacuate students, staff and visitors to yourschool oval.
                                              • Report the emergency and evacuation to Incident Support and Operations Centre (24
                                                 hour, 7 days) on 1800 126 126.
                                              • Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                 and a copy of this EMP).
                                              • Once at your primary and/or secondary assembly point/s, check all students, staff and
                                                 visitors are accounted for.
                                              • Ensure communications with emergency services is maintained.
                                              • Wait for emergency services to arrive or provide further information.
                                              • Notify your region and seek advice from your regional Manager, Operations and
                                                 Emergency Management if required.
                                              • Confirm with emergency service personnel that it is safe to return to normal
                                                 operations.
                                              • Maintain a record of actions/decisions undertaken and times.
                                              • Contact parents as required.
                                        Actions after on-site evacuation/relocation procedure
                                              • Ensure any students, staff or visitors with medical or other needs are supported.
                                              • Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                 Operations and Emergency Management) that the evacuation is over.
                                              • Determine whether to activate your parent re-unification process.
                                              • Determine if there is any specific information students, staff and visitors need to know
                                                 (for example, parent reunification process or areas of the facility to avoid).
                                              • Contact the SSSO Network Coordinator if required.
                                              • Print and issue pre-prepared parent letters and give these to students to take home.
                                              • Ensure all staff are made aware of Employee Assistance Program contact details.
                                              • Seek support from your region/regional Manager, Operations and Emergency
                                                 Management if required.
                                              • Undertake operational debrief with staff and Incident Management Team to identify
                                                 any on-site evacuation and procedural changes that may be required.
                                              • Complete your Post Emergency Record.

 Off-site evacuation procedure          If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden
                                        on-site will take charge and activate the Incident Management Team if necessary.
                                                  • Call 000 for emergency services and seek and follow advice.
                                                  • Identify which off-site assembly point you will evacuate staff, students and visitors to.
                                                  • Evacuate staff, students and visitors to your adjacant land on Baden Powell Drive
                                                    TARNEIT.
                                                  • Report the emergency and evacuation to Incident Support and Operations Centre (24
                                                    hour, 7 days) on 1800 126 126.
                                                  • Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                    and a copy of this EMP).
                                                  • Once at primary and/or secondary assembly point/s, check all students, staff and
                                                    visitors are accounted for.
                                                  • Ensure communications with emergency services is maintained.

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• Wait for emergency services to arrive or provide further information.
                                              • Notify your region and seek advice from your regional Manager, Operations and
                                                Emergency Management if required.
                                              • Confirm with Emergency Service personnel that it is safe to return to normal
                                                operations.
                                              • Maintain a record of actions/decisions undertaken and times.
                                              • Contact parents as required.
                                        Actions after off-site evacuation procedure
                                              • Ensure any students, staff or visitors with medical or other needs are supported.
                                              • Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                Operations and Emergency Management) that the evacuation is over.
                                              • Determine whether to activate your parent re-unification process.
                                              • Determine if there is any specific information students, staff and visitors need to know
                                                (for example, parent reunification process or areas of the facility to avoid).
                                              • Direct all Media enquiries to DET Media Unit on 8688 7776.
                                              • Contact the SSSO Network Coordinator if required.
                                              • Print and issue pre-prepared parent letters and give these to students to take home.
                                              • Ensure all staff are made aware of Employee Assistance Program contact details.
                                              • Seek support from your region/regional Manager, Operations and Emergency
                                                Management if required.
                                              • Undertake operational debrief with staff and Incident Management Team to identify
                                                any off-site and procedural changes that may be required.
                                              • Complete your Post Emergency Record.

 Lock-down procedure                    When an external and immediate danger is identified and it is determined that the students
                                        should be secured inside the building for their own safety the Chief Warden on-site will take
                                        charge and activate the Incident Management Team if necessary.
                                              • Call 000 for emergency services and seek and follow advice.
                                              • Initiate the lock-down and provide instructions to staff, for example, close internal
                                                doors and windows, remain in classroom, sit below window level or move into
                                                corridors.
                                              • Check that all external doors (and windows if appropriate) are locked.
                                              • If available, allocate staff to be posted at locked doors to allow students, staff and
                                                visitors to enter if locked out.
                                              • Report the emergency and lock-down to the Incident Support and Operations Centre
                                                (24 hour, 7 days) on 1800 126 126.
                                              • Divert parents and returning groups from the school if required.
                                              • Ensure a telephone line is kept free.
                                              • Keep public address system free.
                                              • Keep main entrance as the only entry point. It must be constantly monitored and no
                                                unauthorised people allowed access.
                                              • If safe to do so, have a staff member wait at the main entry to the school to guide
                                                emergency services personnel.
                                              • As appropriate, ascertain that all students, staff and visitors are accounted for.
                                              • Notify your region and seek advice from your regional Manager, Operations and
                                                Emergency Management if required.
                                              • As appropriate, confirm with emergency services personnel that it is safe to return to
                                                normal operations.
                                              • Maintain a record of actions/decisions undertaken and times.
                                              • Contact parents as required.
                                        Actions after lock-down procedure
                                              • Ensure any students, staff or visitors with medical or other needs are supported.

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• Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                  Operations and Emergency Management) that the lock-down is over.
                                                • Determine whether to activate your parent re-unification process.
                                                • Determine if there is any specific information students, staff and visitors need to know
                                                  (for example, parent reunification process or areas of the facility to avoid).
                                                • Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                • Print and issue pre-prepared parent letters and give these to students to take home.
                                                • Contact the SSSO Network Coordinator if required.
                                                • Ensure all staff are made aware of Employee Assistance Program contact details.
                                                • Seek support from your region/regional Manager, Operations and Emergency
                                                  Management if required.
                                                • Undertake operational debrief with staff and Incident Management Team to identify
                                                  any lock-down and procedural changes that may be required.
                                                • Complete your Post Emergency Record.

 Lock-out procedure                     When an internal immediate danger is identified and it is determined that students should be
                                        excluded from buildings for their safety the Chief Warden on-site will take charge and activate
                                        the Incident Management Team if necessary.
                                               • Call 000 for emergency services and seek and follow advice.
                                               • Announce lock-out with instructions about what is required. Instructions may include
                                                 nominating staff to:
                                                        o Lock doors to prevent entry
                                                        o Check the premises for anyone left inside
                                                        o Obtain Emergency Kit
                                               • Go to the designated assembly point/s chool oval
                                               • Check that students, staff and visitors are all accounted for.
                                               • Report the emergency and lock-out to the Incident Support and Operations Centre (24
                                                 hour, 7 days) on 1800 126 126.
                                               • Notify your region and seek advice from your regional Manager, Operations and
                                                 Emergency Management if required.
                                               • Where appropriate, confirm with emergency services personnel that it is safe to return
                                                 to normal operations.
                                               • Maintain a record of actions/decisions undertaken and times.
                                               • Contact parents as required.
                                        Actions after lock-out procedure
                                               • Ensure any students, staff or visitors with medical or other needs are supported.
                                               • Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                 Operations and Emergency Management) that the lock-out is over.
                                               • Determine whether to activate your parent re-unification process.
                                               • Determine if there is any specific information students, staff and visitors need to know
                                                 (for example, parent reunification process or areas of the facility to avoid).
                                               • Print and issue pre-prepared parent letters and give these to students to take home.
                                               • Direct all Media enquiries to DET Media Unit on 8688 7776.
                                               • Ensure all staff are made aware of Employee Assistance Program contact details.
                                               • Contact the SSSO Network Coordinator if required.
                                               • Seek support from your region/regional Manager, Operations and Emergency
                                                 Management as required.
                                               • Undertake operational debrief with staff and Incident Management Team to identify
                                                 any lock-out and procedural changes that may be required.
                                               • Complete your Post Emergency Record.

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Shelter-in-place procedure             When an incident occurs outside the school and emergency services or the Chief Warden
                                        determines the safest course of action is to keep students and staff inside a designated building
                                        in the school (as evacuation might reasonably expose people to a greater level of danger until
                                        the external event is handled), the Chief Warden on-site will take charge and activate the
                                        Incident Management Team if necessary.
                                                • Call 000 for emergency services and seek and follow advice.
                                                • Chief Warden activates the Incident Management Team.
                                                • Move all students, staff and visitors to the pre-determined shelter-in-place area school
                                                  gymnasium.
                                                • Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                  and a copy of this EMP).
                                                • Report the emergency to the Incident Support and Operations Centre (24 hour, 7
                                                  days) on 1800 126 126.
                                                • Check that all students, staff and visitors are accounted for.
                                                • Ensure communications with emergency services is maintained.
                                                • Wait for emergency services to arrive or provide further information.
                                                • Notify your region and seek advice from your regional Manager, Operations and
                                                  Emergency Management if required.
                                                • Where appropriate, confirm with emergency service personnel that it is safe to return
                                                  to normal operations.
                                                • Maintain a record of actions/decisions undertaken and times.
                                                • Contact parents as required.
                                        Actions after shelter-in-place procedure
                                                • Ensure any students, staff or visitors with medical or other needs are supported.
                                                • Advise the Incident Support and Operations Centre that shelter-in- place is over.
                                                • Determine whether to activate your parent re-unification process.
                                                • Determine if there is any specific information students, staff and visitors need to know
                                                  (for example parent reunification process or areas of the facility to avoid).
                                                • Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                • Print and issue pre-prepared parent letters and give these to students to take home.
                                                • Ensure all staff are made aware of Employee Assistance Program contact details.
                                               • Contact the SSSO Network Coordinator if required.
                                               • Seek support from your region/regional Manager, Operations and Emergency
                                                  Management as required.
                                               • Undertake operational debrief with staff and Incident Management Team to identify
                                                  any shelter-in-place and procedural changes that may be required.
                                               • Complete your Post Emergency Record.

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Specific Emergency Response Procedures
 Specific                Procedure Instructions
 Procedures

 Intruder /
 Personal Threat                •   Call 000 for emergency service and seek and follow advice
                                •   report the emergency immediately to the Chief Warden
                                •   Do not do or say anything to the person to encourage irrational behaviour
                                •   initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu
                                •   determine whether evacuation, lockdown or shelter in place is required. Do this in consultation with the po
                                •   Evacuation only should be considered if safe to do so
                                •   report emergency to the Security Services Unitt on 1800 126 126
                                •   Notify your region and seek advice from your regional manager, operation and emergency management if
                                •   contact parents as required
                                •   direct all Media enquiries to DET Media Unit on 8668 7776

 Grassfires              • Call 000 for emergency services and seek and follow advice.
                         • Report the emergency immediately to the Chief Warden who will convene your IMT
                         if necessary.
                         • Determine appropriate response strategy (evacuate or shelter-in-place) in
                         consultation with emergency services, if possible.
                         • If evacuation is required and time permits before you leave:
                         • Make sure you close all doors and windows
                         • Turn off power and gas.
                         • Check that all children, staff and visitors contractors are accounted for.
                         • Listen to TV or local radio on battery-powered sets for bushfire/weather warnings
                         and advice.
                         • Ensure staff and children do not hinder emergency services or put themselves at
                         risk by going near damaged buildings or trees.
                         • Seek advice from your Approved Provider/Licensee or Person with Management or
                         Control/Licensee Representative if required.
                         • Contact parents as required.
                         • Report any serious incidents to the relevant DET regional manager, operations and emergency management in yo

 Building fire
                                •   Call 000 for emergency services and seek and follow advice.
                                •   Activate the fire alarm.
                                •   If appropriate, follow the procedure for on-site evacuation.
                                •   Report the emergency immediately to the Chief Warden who will convene your IMT if necessary.
                                •   Extinguish the fire (only if safe to do so).
                                •   Evacuate to the school oval, closing all doors and windows.
                                •   Check that all areas have been cleared and notify the Chief Warden.
                                •   Check that all students, staff, visitors and contractors are accounted for.
                                •   Report emergency to the Security Services Unit on 9603 7999.
                                •   Notify your region and seek advice from your regional Manager, Operations and Emergency Management
                                •   Contact parents as required.
                                •   Direct all Media enquiries to DET Media Unit on 9637 2871.

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Severe weather
 and storms                     • Call 000 if emergency services are needed and seek and follow advice.
                                • Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis
                                • Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent
                                  and sandbags if required.
                                • During a severe storm:
                                         o Remain in the building and keep away from windows.
                                         o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm
                                • Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
                                • Disconnect electrical equipment - cover and/or move this equipment away from windows.
                                • Report emergency to the Security Services Unit on 1800 126 126.
                                • Notify your region and seek advice from your regional Manager, Operations and Emergency Management
                                • Listen to local radio or TV on battery-powered sets for weather warnings and advice.

 Bomb Threat             Call 000 for emergency services and seek and follow advice.
                         • Report the threat to the Chief Warden.
                         • Do not touch any suspicious objects found.
                         • If a suspicious object is found or if the threat specifically identified a given area, then
                         evacuation may be considered:
                         o If appropriate under the circumstances, clear the area immediately within the
                         vicinity of the object of children and staff
                         o Ensure children and staff are not directed past the object
                         o Ensure children and staff that have been evacuated are moved to a safe,
                         designated location
                         • Seek advice from your Approved Provider/Licensee or Person with Management or
                         Control/Licensee Representative if required.
                         • Contact parents as required.
                         • Report any serious incidents to the relevant DET QARD officer in your region:
                         • Services operating under the NQF, refer to the fact sheet Serious incidents
                         and complaints available at:
                         www.education.vic.gov.au/childhood/providers/regulation/Pages/nqffactsheets.aspx
                         • Services operating under the Children’s Services Act 1996 refer to practice
                         note Serious incidents available at:
                         www.education.vic.gov.au/childhood/providers/regulation/Pages/vcspracnotes.aspx
                         If a bomb/substance threat is received by telephone:
                         o Do not hang up
                         o If possible fill out the bomb threat checklist while you are on the phone to the
                         caller
                         o Keep the person talking for as long as possible and obtain as much
                         information as possible
                         o Have a co-worker call 000 for emergency services on a separate phone
                         without alerting the caller and notify the Chief Warden
                         o Listen carefully for a full description:
                         Sex of caller
                         Age of caller
                         Accents and speech impediments
                         Background noises
                         Key phrases used by the caller
                         o Ask the caller:
                         What is the threat?
                         When is the threat to be carried out?
                         Where the threat may be located?

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Why the threat is being made?
                         Where are you? Where do you live?
                         What is your name?
                         o Once a call is finished:
                         23
                         o DO NOT HANG UP – it may be possible to trace the call if the telephone
                         line is kept open, regardless of whether the caller hangs up
                         o Ensure all information has been written down
                         o Inform management and report threat to emergency services
                         immediately – use a separate telephone line or mobile phone (in case
                         the caller rings again)
                         o Do not touch, tilt or tamper with the object
                         o Follow any instructions given by emergency services
                         If a bomb/substance threat is received by mail:
                         o Place the letter in a clear bag or sleeve
                         o Avoid any further handling of the letter or envelope or package
                         o Call 000 for emergency services and seek and follow advice
                         o Notify the Chief Warden
                         If a bomb/substance threat is received electronically or through the service’s
                         website:
                         o Do not delete the message
                         o Call 000 for emergency services and seek and follow advice
                         o Notify the Chief Warden

 Intruder
                                •   Contact emergency services agencies to ascertain local information on status of any notified emergency
                                •   report emergency to the Security Services Unit on 1800 126 126
                                •   Advise emergency services of the status and location of bus and seek assistance if required
                                •   Notify your region and seek advice from your regional manager, operations and emergency management
                                •   confirm/provide instruction to driver wth regard to destination
                                •   notify school principal and any other facility with passengers on the affected bus
                                •   consult to ensure school principal/guardians of all affected students of actions taken and other relevant inf
                                    where to collect their children)
                                •   Keep an accurate log of all communication in relation to the event
                                •   receive confirmation of bus's arrival at destination from the driver
                                •   where possible keep an accurate record of the event
                                •   direct all media enquiries to DET Media Unit on 8688 7776
                                •   a copy of your schools student transport emergency management plan, that details the emergency proced
                                    breakdown, accident, bushfire or other emergency situation, should be attached in the Additional Informat
                                    school EMP
                                •   Call 000 for emergency services and seek and follow advice.
                                •   Report the emergency immediately to the Chief Warden.
                                •   Do not do or say anything to the person to encourage irrational behaviour.
                                •   Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu
                                •   Determine whether evacuation, lock-down or shelter-in-place is required. Do this in consultation with th
                                    possible.
                                •   Evacuation only should be considered if safe to do so.
                                •   Report emergency to the Security Services Unit on 1800 126 126.
                                •   Notify your region and seek advice from your regional Manager, Operations and Emergency Management
                                •   Contact parents as required.
                                •   Direct all Media enquiries to DET Media Unit on 8688 7776

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• As appropriate insert any additional mitigation steps relevant to your facility that you have identifie
                                  assessment

 Bomb/substance          If a suspicious object is found (or the threat identifies the location of a bomb)
 threat                  Immediate response
                                • Immediately clear and cordon off the area in the vicinity of the object.
                                • Call 000 for police and seek and follow advice.
                                • Report the threat to the Chief Warden/principal who will coordinate the emergency response until police ar
                                • Report the emergency to the Security Services Unit on 9603 7999.
                                • Do not approach, touch, tilt or tamper with the object.
                         Evacuation
                                • Evacuate the school and:
                                          o Ensure students and staff are not directed past the object
                                          o Alert any other services co-located at the school site
                                          o Check that all students, staff and visitors are accounted for
                                          o Restrict all access to the site and ensure there are no barriers inhibiting access by police
                         Communication
                                • Provide police with details of the situation, including actions you have taken and intend to take. Follow any
                                  police.
                                • Contact parents when evacuation is complete and it is safe to do so.
                                • Notify your regional emergency management contact and seek advice if necessary.
                                • Direct all Media enquiries to DET Media Unit on 9637 2871.
                                • Await "all clear" advice from police before returning to school buildings to resume normal school activities.
                         If a bomb/substance threat is received by telephone
                                • DO NOT HANG UP
                                • Keep the person talking for as long as possible and obtain as much information as possible.
                                • Without alerting the caller, signal a co-worker to:
                                          o call 000 for police on a separate phone
                                          o notify the Chief Warden/principal
                                          o report emergency to the Security Services Unit on 9589 6266.
                                • Fill out the Bomb Threat Checklist and record the following details while you are on the phone to the caller
                                  Checklist is provided in the "Related forms" section of your on-line EMP. The checklist should be located
                                  answer in-coming phone calls):
                                          o gender of caller
                                          o age of caller
                                          o accents and speech impediments
                                          o background noises
                                          o key phrases used
                                          o whether the threat is automated/taped/recorded.
                         Ask the caller:
                                • where exactly is the bomb/substance located?
                                • what time will the bomb explode/the substance be released?
                                • what will make the bomb explode/how will the substance be released?
                                • what does the bomb look like?
                                • what kind of device/substance is it?
                                • who put the bomb/substance there? Why was it put there?
                                • what kind of substance is it (gas, powder, liquid)? How much is there?
                                • where are you? Where do you live?
                                • what is your name? What are your contact details?
                                • Once the call is finished:
                                          o DO NOT HANG UP - it may be possible for police to trace the call if the telephone line is kept op
                                             whether the caller hangs up.

 Emergency Management Plan: Baden Powell P-9 College -                                                                 Printed: 28/08/2019
t Campus - 2019-2020

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o Immediately:
                                                     inform the Chief Warden/principal if this has not yet been done
                                                     call 000 to report threat to police if this has not yet been done - use a different telephone
                                                     o clear and cordon off the area if the caller identified the location of the object. Do not ap
                                                        tamper with the object.
                                          o implement evacuation and communication procedures as indicated in section "If a suspicious o
                                          o report the emergency to the Security Services Unit on 9589 6266
                                          o ensure all of the caller information has been written down and provided to police on arrival.
                         If a bomb/substance threat is received by letter
                                • Place the letter in a clear bag or sleeve and store in a secure place
                                • Avoid any further handling of the letter or envelope
                                • Call 000 for police and seek and follow advice
                                • Notify the Chief Warden/principal
                                • If the letter identifies the location of a device, immediately clear and cordon off the nominated area. Do no
                                  tamper with the object.
                                • Implement evacuation and communication procedures as indicated in section "If a suspicious object is f
                                • Report emergency to the Security Services Unit on 9589 6266.
                         If a bomb/substance threat is received electronically e.g. by email
                                          o DO NOT DELETE THE MESSAGE
                                          o Call 000 for police and seek and follow advice
                                          o Notify the Chief Warden/principal
                                          o If the email identifies the location of a device, immediately clear and cordon off the area. Do not a
                                             tamper with the object.
                                          o Implement evacuation and communication procedures as indicated in section "If a suspicious o
                                          o Report emergency to the Security Services Unit on 9589 6266.
                         If you are at the site of an explosion
                                          o Direct staff to shelter students under sturdy tables or desks if objects are falling around you.
                                          o Implement evacuation and communication procedures as indicated in section "If a suspicious o
                                             Do not retrieve personal belongings or make phone calls when evacuating.
                                          o Help others to leave the area. Use stairs instead of elevators.
                                          o Be aware of weakened floors and stairways and watch for falling debris.
                                          o Once out of the affected building:
                                                     Move students away from windows and glass doors or other potentially hazardous area
                                                     Use caution to avoid debris that could be hot or sharp
                                                     Call 000 for emergency services and seek and follow advice
                                                     Report the emergency to the Security Services Unit on 9589 6266
                                                     Be aware of any potential secondary explosions
                                                     Limit use of phones as communications systems may become congested.

 Severe weather
 event                          • Call 000 if emergency services are needed and seek and follow advice.
                                • Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis
                                • Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent
                                  and sandbags if required.
                                • During a severe storm:
                                         o Remain in the building and keep away from windows.
                                         o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm
                                • Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
                                • Disconnect electrical equipment - cover and/or move this equipment away from windows.
                                • Report emergency to the Security Services Unit on 1800 126 126.
                                • Notify your region and seek advice from your regional Manager, Operations and Emergency Management
                                • Listen to local radio or TV on battery-powered sets for weather warnings and advice.

 Emergency Management Plan: Baden Powell P-9 College -                                                                    Printed: 28/08/2019
t Campus - 2019-2020

 Page | 27
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