Bid manual - Quidditch Canada

Bid manual - Quidditch Canada

2018-2020 BID MANUAL WEBSITE CONTACT Sachin Kotecha, Bidding Manager sachin.kotecha@quidditchcanada.com www.quidditchcanada.com

Bid manual - Quidditch Canada

Collaborating with Quidditch Canada to host the 2017 Eastern Regional Championship in Oshawa was a fantastic experience, from the planning stages to the event weekend. The team was organized, dedicated, knowledgeable and responsive, and fully supported our event goals, which included elevating athlete experience and engaging our community. “ ” Lori Talling, PMP, Sport Tourism Coordinator Regional Municipality of Durham Cover Photo Credit (PC): Annemieke Drost

Bid manual - Quidditch Canada

ABOUT QUIDDITCH CANADA Quidditch Canada is dedicated to growing, promoting, and supporting the sport of quidditch within Canada. Quidditch Canada serves as the national governing body of the sport, and is a Registered Canadian Amateur Athletic Association. Quidditch Canada has over 550 members across the country and over 20 registered teams from British Columbia to Quebec. Quidditch Canada is led by a diverse executive leadership team and offers major tournaments, league development, volunteer opportunities, support materials, merchandise, and insurance programs.

Bid manual - Quidditch Canada

6 7 8 9 12 17 18 19 HOW WE PLAY OUR EVENTS BIDDING OVERVIEW BENEFITS FOR HOST CITY BID REQUIREMENTS INTENT TO BID FORM BID SUBMISSION INSTRUCTIONS BID SNAPSHOT FORM TABLE OF CONTENTS

Bid manual - Quidditch Canada

WELCOME TO QUIDDITCH Quidditch is a gender-integrated, full contact sport that was created in 2005 by students at Middlebury College in Vermont. Though based on the fictional sport from J.K. Rowling’s Harry Potter series, the reallife version of the sport has come into its own, played by over 400 university and community teams across six continents. Photo Credit: JYK Photography Quidditch has a unique set of rules that include elements from rugby, basketball, and dodgeball. All players must keep a broom between their legs at all times. A quidditch team consists of a roster of 21 athletes, six (or seven, depending on the game time) of whom are on the field at any one time.

Each game is officiated by a group of referees. While the game can appear chaotic to the casual observer, quidditch is an exciting sport to watch and is even more fun to play.

Bid manual - Quidditch Canada

HOW WE PLAY Three chasers play with a slightly deflated volleyball, called the “quaffle”. Their main objective is to score goals by shooting or dunking the ball through any one of three hoops found in their opponent’s half of the pitch. Goals are worth 10 points each, and chasers may move the quaffle up and down the field by running with it, passing it to teammates, or kicking it. Each team also has one keeper who defends the hoops, in addition to performing the role of a chaser. To help on defense and to bolster offense, there are two beaters who use dodgeballs called “bludgers” to disrupt the flow of the game by “knocking out” other players.

Any player hit by a bludger is out of play until they touch their own hoops. Finally, each team has a seeker who tries to catch the snitch, who enters the game at 18 minutes of game time. The snitch is a ball attached to the waistband of the snitch runner, a neutral athlete in a yellow uniform who uses any means to avoid capture. The snitch is worth 30 points and its capture ends the game. If the score is tied after the snitch catch, the game proceeds into overtime. The average quidditch game lasts between 25 and 40 minutes.

Each team may only play a maximum of four players who identify as the same gender at any time. The gender that a player identifies with, which may or not be that person’s sex, is considered to be a player’s gender. Photo Credit: JYK Photography Quidditch is a sport which is inherently accepting, and does not require players to conform to the gender binary. 6

Bid manual - Quidditch Canada

BIDDING OVERVIEW Quidditch Canada is seeking bids for its three major tournaments in each of the 2018-19 and 2019-2020 seasons. Both indoor and outdoor venues will be considered. Outdoor bids must include historical weather data.

Quidditch Canada encourages you to bid for multiple weekends and multiple seasons at both indoor and outdoor facilities. There is no priority given to any geographic region (East/Central/West) for the National Championship in any given season. The Eastern and Western Regional Championship cannot be held on the same weekend in any given season, so flexibility with proposed dates is appreciated. Quidditch Canada will prioritize awarding events for the 2018-19 season by July 2018, and as such, consideration for the 2019-20 season events may be extended. However, if truly outstanding 2019-20 bids are received within the initial timeframe, they will be selected by July 2018 with no further opportunity for additional bids.

Details of this are provided in the “Bid Submission Instructions” section on page 17. Photo Credit: Rike Reimer 7

Bid manual - Quidditch Canada

OUR EVENTS Photo Credit: Annemieke Drost WESTERN REGIONAL CHAMPIONSHIP Plays host to teams based in provinces west of Ontario (4-6+ teams) Must be hosted in a province west of Ontario Must be hosted on one of the following weekends: EASTERN REGIONAL CHAMPIONSHIP Plays host to teams based in provinces east of Manitoba (15+ teams) Must be hosted in a province east of Manitoba Must be hosted on one of the following weekends: NATIONAL CHAMPIONSHIP Plays host to teams from all provinces in Canada Can be hosted in any province in Canada Must be hosted on one of the following weekends: 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: March 9-10, 2019 (indoor/outdoor) ‰ ‰ March 16-17, 2019 (indoor/outdoor) ‰ ‰ March 23-24, 2019 (indoor/outdoor) ‰ ‰ March 30-31, 2019 (indoor/outdoor) ‰ ‰ 2019-20 Season: March 7-8, 2020 (indoor/outdoor) ‰ ‰ March 14-15, 2020 (indoor/outdoor) ‰ ‰ March 21-22, 2020 (indoor/outdoor) ‰ ‰ March 28-29, 2020 (indoor/outdoor) ‰ ‰ 8

Bid manual - Quidditch Canada

BENEFITS FOR HOST CITY Quidditch Canada is dedicated to growing quidditch at the local, national, and international level while highlighting talented teams and players. We will promote each event through various mediums in order to bring new visitors and their families to your city. On the next two pages, you will find a list of the positive impact and benefits your city will receive by partnering with us. Photo Credit: Lara Hiles 9

Bid manual - Quidditch Canada

MEDIA AND PUBLIC RELATIONS IMPACT The host city will gain exposure in/on: Quidditch Canada’s website before, during, and after the event.

Extensive Quidditch Canada national social media network. Quidditch Canada has been able to leverage our demographic into a thriving and dedicated social media following. All tournament material and registration information All collateral material (newspaper, flyers, postcards, event banners, signs) Tournament press releases and additional media coverage Strong national and local traditional media outreach on major channels An event organizing team consisting of Quidditch Canada volunteers Direct oversight by Quidditch Canada’s Events Department Event officials, support staff and volunteers (referees, scorekeepers, hospitality staff, team services, set-up/tear down, etc.) All teams and players All event merchandise Inclusion of host’s design collateral on all promotional materials General liability insurance coverage extended to the host facility, as well as accident insurance coverage extended to event participants.

Quidditch Canada will endeavour to run community engagement surrounding the event, including running kidditch (youth quidditch) sessions at local schools prior to the event weekend and running try-it out sessions during the event weekend. These community engagement activities will require assistance by the host city. ADDITIONAL BENEFITS Quidditch Canada will provide the following for each event: Photo Credit: Annemieke Drost 4800 40 million 25000 Social media followers 1800 Twitter; 2300 Facebook; 700 Instagram Twitter impressions for our 2017/18 Regional Championships Media impressions from our 2015/16 and our 2016/17 regional events

During the event, the host city is encouraged to provide a welcome table during all hours of the event. Quidditch Canada also encourages the host city to allocate a representative for the city (political figure, local celebrity, etc.) to help open the tournament with a short welcome speech. Economic Impact: Our tournaments provide a boost to the host city’s hospitality and food & beverage industries in particular. All of our tournaments have separate social events planned by attending teams that are hosted at local bars and restaurants. Quidditch Canada also welcomes local food vendors at its events.

Most teams stay two nights in the host city.

Western Regional Championship (2017/18): Abbotsford, British Columbia, on ‰ ‰ November 18-19, 2017 6 teams; over 120 athletes ‰ ‰ Typically over 100 spectators ‰ ‰ Upwards of $30000 economic impact ‰ ‰ (STEAM) 24 room nights (No Stay and Play Policy) ‰ ‰ This tends to range from 20-30   without Stay and Play Analysis of the estimated impact of our most recent Championships is as follows: Eastern Regional Championship (2017/18): Oshawa, Ontario, on November 11-12, ‰ ‰ 2017 14 teams; over 290 athletes ‰ ‰ Typically over 200 spectators ‰ ‰ Upwards of $70000 economic impact ‰ ‰ (STEAM) 65 room nights (No Stay and Play Policy) ‰ ‰ This tends to range from 60-80   without Stay and Play National Championship (2016/17): Victoria, British Columbia, on April 1-2, ‰ ‰ 2017 8 teams, over 160 athletes ‰ ‰ Upwards of $25000 impact by athletes ‰ ‰ (estimates by teams, not comparable to STEAM) 115 room nights (No Stay and Play ‰ ‰ Policy) National Championship (2015/16): Kingston, Ontario, on April 2-3, 2016 ‰ ‰ 15 teams, over 310 athletes ‰ ‰ Typically over 350 spectators ‰ ‰ Upwards of $21500 impact by athletes ‰ ‰ (estimates by teams, not comparable to STEAM) 122 room nights (No Stay and Play ‰ ‰ Policy) Photo Credit: JYK Photography 11

REQUIREMENTS BID Quidditch Canada must be provided with supplemental bid materials that address the following bid requirements. At minimum, bids must address the Mandatory Requirements. Additional weight will be put on bids that also meet criteria under the Enhanced Requirements. Upon submission of a bid package by a bidding party, Quidditch Canada will assume that the bidding organization has read and fully understands the responsibilities, requirements, and expectations needed to host a Quidditch Canada event.

MANDATORY REQUIREMENTS An adequate facility with high quality ‰ ‰ grass or artificial turf fields to host the event, at a competitive price or free of charge for the duration of the event weekend.

An adequate facility is one that meets the following requirements: Room for a minimum of 2 pitches   (Western Regionals) or 3 pitches (Eastern Regionals/Nationals). Each pitch must be 45m wide by 66m long. There must be a buffer of at least 3m between pitch. You must provide a map „ „ outlining how pitches will fit in the facility, as well as photos of the facility and fields in your bid package.

Ample on-site parking for athletes   and spectators. Potential for spectator areas   Overnight equipment storage, must   be on-site Adequate on-site washroom and   change facilities. Potable water sources (jugs or   fountains). You must ensure these are turned on for the event weekend (please check the winterization of the facility). Healthy food options available for   purchase within a reasonable radius. Either permanent options or local food vendors brought in to the facility are acceptable. Trash and recycling receptacles   provided. Tables and chairs provided for   tournament use.

Adequate facility requirements, cont’d: ‰ ‰ Access to a public announcement/   microphone system to help create atmosphere at the event, announce games, etc. Access to multiple electric outlets   near the fields and throughout the facility. Ability to paint/chalk quidditch pitch   lines on the turf/grass Outdoor facilities must have existing   electric lighting If you are proposing an outdoor   facility you must provide a warm-up station for athletes. The requirements for a valid warm-up station are as follows: Must operate for at least 50% „ „ of each tournament day Must provide complimentary „ „ hot beverages to athletes (hot cocoa/tea/coffee) Must be sheltered, at minimum „ „ under a tent, preferably indoors.

You may apply for an „ „ exception to this requirement if the historical weather in your city is above 10°C on tournament weekend.

The facility must be weather-   appropriate. If your city has historically had heavy rain, sub-zero temperatures, or snowfall greater than 1 cm on the event weekend, an indoor facility must be provided. For an outdoor facility, submit „ „ historical weather data from the past two years for the week before and after your selected event weekend(s) A complimentary site visit to the ‰ ‰ facility during May-July 2018. Any travel and hotel costs within the host city for the site visit must be covered by the host city. Complimentary travel to the host city is preferred, although not mandatory. A plan to accommodate at least 120 ‰ ‰ (Western Regionals) or 350 (Eastern Regionals/Nationals) athletes and volunteers in adequate housing/hotels for the duration of the event weekend.

Adequate housing/hotels meet the following requirements: Close proximity to the event facility,   or easy public transportation to the facility.

Include the cost and „ „ transportation time of public transport to the facility from the housing/hotel in your bid package. Competitive rates. Most teams prefer   quadruple occupancy rooms. Quidditch Canada considers rates between $80-100 per quadruple occupancy room acceptable. This rate should be the lowest offered to any guest staying at the hotel/housing during the event weekend. 13

Adequate housing/hotel requirements, ‰ ‰ cont’d: Free wifi access.   Complimentary room deal for   tournament staff, at minimum 1 free room night per 20 room nights booked.

Please note that Quidditch Canada   reserves the right to negotiate a deal with any major hotel chain outside of the bid process and may choose not to use the housing/hotel partner the host city provides. Quidditch Canada may also be   willing to negotiate a Stay and Play policy with the housing/hotel partner of the host city, but this housing/hotel must fit the requirements of superior housing/hotels as outlined in the Enhanced Requirements.

A plan for medical aid at the ‰ ‰ tournament. Please provide information on the   capacity and distance from the facility to the nearest hospitals. Please provide the contact   information and cost of EMTs and medical services such as St. John’s Ambulance for the event. Information on what visitors can do in ‰ ‰ the host city outside of the competition. Please include: A list of tourist activities and   things to do in the city for visitors and participants when not competing. Restaurants, pubs and other   facilities for social events including a list of options, restaurant capacity, average costs, types of food served (considering vegetarian options as well) and the distance from the tournament facility.

Promotional and marketing support: ‰ ‰ press, social media, community networks, discounted or complimentary local advertisement placement, media contacts, PR support, listing and link on the host city’s website and the host facility’s website (if applicable). A plan for covering some of the costs ‰ ‰ associated with the hosting of the tournament and the extent thereof, such as grants or sponsorships. MINIMUM financial support for each   championship event is as follows: For the 2018/19 season: „ „ $2000 For the 2019/20 season: „ „ $2500 Take note of the Enhanced totals   below A plan for providing in-kind support,   such as free food or transportation for athletes A detailed explanation of the   insurance required to run the event in the proposed facility A list of any permits necessary for   selling merchandise or food 14

REQUIREMENTS ENHANCED A superior facility. A superior facility ‰ ‰ is one that meets the requirements of an adequate facility and these additional requirements at no added cost: Wifi for use of tournament staff for   social media and game livestreams. A gender-neutral washroom   available. Access to electronic scoreboard(s)   Healthy food options available for   purchase on site. Either permanent options or local food vendors/trucks brought in to the facility are acceptable. Additional space for use as a   warm-up pitch and area for additional programming such as youth quidditch.

[added cost is permissible for this requirement] Extension cords provided.   Minimum of four 10*10 tents   provided if outdoors. Pitch lining.

Permission to host the event from the ‰ ‰ Indigenous group(s) on whose land the event will be taking place. A superior accommodation. A superior ‰ ‰ accommodation is one that meets the requirements of adequate housing/hotels and these additional requirements: Complimentary hot breakfast.   Extra amenities such as a pool, hot   tub, fitness centre, or barbeque area. Complimentary public or private   transport for athletes to the event facility if the facility is not in close proximity to the accommodation. Quidditch Canada is open to discuss-   ing a Stay and Play policy with superior accommodations.

Superior financial support (grants/ ‰ ‰ sponsorships) is defined as follows: For the 2018/19 season: $5000 at   minimum For the 2019/20 season: $5500 at   minimum 15

A superior warm-up station, which ‰ ‰ meets one or both of the following requirements, in addition to those outlined in the mandatory requirements: Complimentary healthy snacks for   athletes Operating for at least 75% of each   tournament day Complimentary medical aid for the ‰ ‰ event. Volunteers and support staff on-site ‰ ‰ leading up to, during and after the event. Support in organizing after-parties or ‰ ‰ other supplementary events.

Athlete perks, such as swag or com- ‰ ‰ plimentary access to athletic facilities or local discounts.

A plan for leaving a lasting quidditch ‰ ‰ legacy in the community. ENHANCED REQUIREMENTS CONTINUED Photo Credit: JYK Photography 16

INSTRUCTIONS BID SUBMISSION Quidditch Canada is currently accepting bids for events in the 2018-2019 and 2019-2020 seasons. Please review all items in this manual before submitting your bid package. The Intent to Bid and Bid Snapshot forms can be found in the following pages. After reviewing the manual, please scan and email a completed Intent to Bid form to sachin.kotecha@quidditchcanada.com. Intent to Bid forms should be sent separately from the snapshot and supplemental materials, and should be submitted by March 21, 2018 (though this date is flexible).

You only need to submit one intent to bid form to cover all event weekends that you are interested in. You will be provided a confirmation of receipt by email within 3 business days.

1. SUBMIT INTENT TO BID Complete your bid snapshot and submit with supplemental bid package materials to sachin.kotecha@quidditchcanada.com. If you are submitting bids for multiple event weekends and/or seasons, a separate snapshot and package needs to be submitted for each weekend. All bids for both the 2018-2019 and 2019-20 seasons are due by 9pm PT May 4, 2018. You will be provided a confirmation of receipt by email within 3 business days. 2. COMPLETE BID SNAPSHOT Submitted bids will now receive a preliminary review. On May 11, 2018 an announcement will be made with the following information: Bid finalists for the 2018-19 season.

Site visits to these cities will occur throughout May and June 2018.

A decision on the 2019-20 season bidding timeline. Should the bids received be of outstanding quality, bid finalists will be announced at this time and no changes to the timeline shall be made. Otherwise, submitted 2019-20 bids will be returned with comments for improvements and bidding will reopen for resubmissions and new bids to be due on May 31, 2018*. Under this revised timeline, 2019-20 bid finalists will be announced on June 8, 2018*. Site visits to these cities will occur throughout May, June, and July 2018.

3. AWAIT PRELIMINARY REVIEW Once the site visits have been completed, Quidditch Canada will decide on a location for each event.

The winning bids for the 2018-19 season will be announced by July 20, 2018. If there was no change to the 2019-20 bidding timeline, winning bids will also be announced on this date. Otherwise, winning bids for the 2019-20 season will be announced by August 10, 2018*. 4. WINNING BIDS ANNOUNCED Any questions you have can be sent to: Sachin Kotecha Quidditch Canada Bidding Manager sachin.kotecha@quidditchcanada.com Sachin will also be available at the 2018 CSTA Sport Events Congress. Note that intent to bid forms are due after the Congress takes place, so you are encouraged to connect with any questions or concerns you may have that could influence your ability or decision to submit an intent form.

QUESTIONS? *Should Quidditch Canada not be satisfied with the quality of 2019-20 bids received by May 31, 2018, it reserves the right to further extend the bidding and announcement timeline for 2019-20 events as long as is necessary. Photo Credit: Annemieke Drost 17

INTENT TO BID FORM This form can be submitted separately from the bid snapshot form and the supplemental bid materials. This form should be submitted by March 21, 2018. Please only submit one bid intent form covering all weekends. Quidditch Canada encourages you to bid for multiple weekends and seasons at both indoor and outdoor facilities.

Host City _ _ Bidding Organization _ _ Organization Website _ _ Organization Direct Contact Name _ _ Direct Contact Phone _ _ Direct Contact E-Mail _ _ Check all weekends you are interested in and circle indoor or outdoor: 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: March 9-10, 2019 (indoor/outdoor) ‰ ‰ March 16-17, 2019 (indoor/outdoor) ‰ ‰ March 23-24, 2019 (indoor/outdoor) ‰ ‰ March 30-31, 2019 (indoor/outdoor) ‰ ‰ 2019-20 Season: March 7-8, 2020 (indoor/outdoor) ‰ ‰ March 14-15, 2020 (indoor/outdoor) ‰ ‰ March 21-22, 2020 (indoor/outdoor) ‰ ‰ March 28-29, 2020 (indoor/outdoor) ‰ ‰ Eastern Regional Championship ‰ ‰ National Championship ‰ ‰ Western Regional Championship ‰ ‰ If you are proposing an outdoor facility, you must provide historical weather data as outlined on page 13 of this manual.

Please include this with this form upon submission. By signing and submitting this intent to bid form, I affirm that I am an authorized representative of the organization submitting this application and confirm that we have read and understand the terms and responsibilities outlined in the bid manual.

Authorized Organization Signature Date _ _ Print Name Title Scan and email to: sachin.kotecha@quidditchcanada.com 18

BID SNAPSHOT FORM This form should be submitted along with your supplemental bid materials. These are due by May 4, 2018. Please submit a separate bid snapshot and supplemental bid materials for each weekend that you are bidding for. Quidditch Canada encourages you to bid for multiple weekends and seasons at both indoor and outdoor facilities. Note this form is five pages long. Please do not simply reference pages in your bidding materials in the blanks of this form.

At least provide a summary in the space provided and then refer to contents of your bidding materials if needed.

Bidding Organization Name _ _ Host City and Province _ _ Which event and weekend is this bid for (tick only one)? Eastern Regional Championship ‰ ‰ National Championship ‰ ‰ Western Regional Championship ‰ ‰ 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: November 10-11, 2018 (indoor/outdoor) ‰ ‰ November 17-18, 2018 (indoor/outdoor) ‰ ‰ November 24-25, 2018 (indoor/outdoor) ‰ ‰ December 1-2, 2018 (indoor only) ‰ ‰ 2019-20 Season: November 9-10, 2019 (indoor/outdoor) ‰ ‰ November 16-17, 2019 (indoor/outdoor) ‰ ‰ November 23-24, 2019 (indoor/outdoor) ‰ ‰ November 30-December 1, 2019 (indoor only) ‰ ‰ 2018-19 Season: March 9-10, 2019 (indoor/outdoor) ‰ ‰ March 16-17, 2019 (indoor/outdoor) ‰ ‰ March 23-24, 2019 (indoor/outdoor) ‰ ‰ March 30-31, 2019 (indoor/outdoor) ‰ ‰ 2019-20 Season: March 7-8, 2020 (indoor/outdoor) ‰ ‰ March 14-15, 2020 (indoor/outdoor) ‰ ‰ March 21-22, 2020 (indoor/outdoor) ‰ ‰ March 28-29, 2020 (indoor/outdoor) ‰ ‰ 19

Event Facility Name _ _ Event Facility Address _ _ Is the facility free (circle one)? Yes No Event Facility Cost: (for the duration of the weekend _ _ Is the facility indoor or outdoor (circle one)? Indoor Outdoor I have submitted or will submit historical weather data supporting my outdoor bid: N/A Yes Number of 45m*66m rectangles that fit in the facility, with buffer of at least 3m between _ _ I have submitted a map marking out how the rectangles will fit in the facility: Yes Facility Mandatory Requirements Yes/No Comments/Details Minimum of 2(W) or 3(E/N) pitches Ample on-site parking Spectator areas On-site overnight equipment storage On-site washroom and change facilities Potable water sources (jugs/fountains) Healthy food options nearby Trash & recycling receptacles provided Tables and chairs provided PA/mic system provided Electrical outlets throughout facility Ability to paint/chalk lines on surface Existing lighting (outdoor only) Warm-up station (outdoor only) Weather appropriate (outdoor only) 20

Facility Enhanced Requirements (FREE) Yes/No Comments/Details Wifi for social media and streaming Gender-neutral washroom available Access to electronic scoreboard(s) Healthy food options on site Extra pitch space (can have added cost) Extension cords provided Four 10*10 tents provided (outdoor only) Pitch lining provided Superior warm-up station (outdoor only) Will lines be painted/chalked for free or at a cost? Free Cost _ _ The facility space has been put on hold for consideration until July 20 or August 10, 2018: Yes Event Accommodation Name(s _ _ Event Accommodation Address(es _ _ Distance from Facility to Accommodation(s) in km _ _ Cost via public transit from accommodation to facility _ _ Quadruple Occupancy Rate Per Night of Accommodation(s _ _ What is the complimentary room deal for tournament staff (e.g.

1 per 20 _ _ Do(es) the accommodation(s) meet all of the requirements of a superior accommodation: Yes No Will medical aid be complimentary? Yes No Medical Aid Cost (for the duration of the weekend _ _ Capacity of and distance to nearest hospitals _ _ Total Value of financial support (e.g. grants, sponsorships _ _ 21

Total Value and details of in-kind support (e.g. free food, transportation for athletes): _ _ _ _ Will there be volunteers/support staff on-site leading up to, during and after the event? Yes No Will there be support in organizing after-parties or other supplementary events? Yes No Will there be athlete perks? Yes No Athlete perks (if applicable _ _ Does your bid include a plan for leaving a lasting quidditch legacy in the community? Yes No Will the host city have a welcome table or representatives present at the event? Yes No Please detail the insurance (types/minimum value) required to run this event in your proposed facility: _ _ _ _ Please detail any permits (types/cost) required to sell food or merchandise: _ _ _ _ Please detail the host city’s plans for promoting this event and engaging the community: Why should Quidditch Canada select your bid? 22

Please make sure you include the following with this form upon submission: Map outlining how pitches will fit in facility (one pitch is a 45m by 66m rectangle) ‰ ‰ Photos of the facility and fields ‰ ‰ Supplemental bid materials that clearly show that the bid meets each mandatory ‰ ‰ requirement and highlights any enhanced requirements met Please note that your supplemental bid materials should address all the mandatory bid requirements set out in this manual, and any enhanced requirements that your bid meets. This snapshot form is not a substitute for this information in your supplemental materials, and is solely meant to act as a summary of your bid for Quidditch Canada.

By signing, you acknowledge the above and you acknowledge that the proposed facility space has been put on hold for consideration until July 20, 2018 if this bid is for the 2018-19 season and until August 10, 2018 if this bid is for the 2019-20 season. _ _ Authorized Organization Signature Date _ _ Print Name Title Scan and email to sachin.kotecha@quidditchcanada.com along with your supplemental materials.

Back Cover Photo Credit: JYK Photography 23

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