Board of Directors Meeting - August 25, 2022 - Buhl Building 535 Griswold Street, Suite 600 Detroit, MI 48226 - SMART Bus
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Buhl Building ▪ 535 Griswold Street, Suite 600 ▪ Detroit, MI 48226
Board of
Directors
Meeting
August 25, 2022
ROLL CALL Board of Directors Meeting Date: August 25, 2022 CHAIRPERSON, MS. VICKI WOLBER VICE-CHAIRPERSON, MS. HILARIE CHAMBERS MR. ABDUL HAIDOUS MR. ROYCE MANIKO MR. KHALIL RAHAL MR. BRET RASEGAN MR. JOHN PAUL REA Tiffany Martin-Patterson, SMART Board Secretary
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
BOARD OF DIRECTORS MEETING
THURSDAY, AUGUST 25, 2022
2:00 PM
AGENDA
ITEM: ACTION: PRESENTED BY:
1. Call to Order Vicki Wolber
A) Pledge of Allegiance
2. Roll Call Tiffany Martin
3. Adoption of Agenda Approval Vicki Wolber
4. Certification of Public Notice Information Tiffany Martin
5. Minutes
A) Board Meeting Minutes Approval Vicki Wolber
for June 23, 2022
6. Public Participation Discussion Vicki Wolber
7. Chairperson’s Report Information Vicki Wolber
8. General Manager’s Report Information Dwight Ferrell
9. Unfinished Business
A. Resolution: Authorization to Award a Contract for Approval Beth Gibbons
Schedule Printing Services Chief of Staff
10. New Business
A. Resolution: OCPTA Extension through June 30, 2023 Approval Tiffany Gunter
(This information will be provided under separate cover.) Deputy GM
B. Resolution: DBE Manual Approval Tiffany Gunter
Deputy GM
C. Resolution: SMART Marketing Logo Change Approval Brandon Adolph
Acting AVP of Marketing
D. Resolution: FY 2023 Unified Work Program Approval Andy Thorner
Manager of Planning
E. Resolution: Authorization to Award a Contract for Approval Mel Evans
Clever Devices IVN 5 Upgrade & Celrado VOIP AVP of IT
and hardware and software maintenance
1F. Resolution: Authorization to Award a one-time purchase Approval Mel Evans
for Dell Laptop Computers AVP of IT
G. Resolution: Authorization to Award a Five-Month Approval Amie May
Contract Extension for Bus Shelter Maintenance VP of Transportation
and Repair Service
H. Resolution: Authorization for a Contract Extension Approval Amie May
for Swiftly Mobility Platform for Transit Software VP of Transportation
I. Resolution: Authorization to Award a Contract for Approval LeJuan Burt
Oakland Terminal Pavement Improvements Project VP of Maintenance
J. Information: Litigation Settlement Information Ron Beier
General Counsel
K. Resolution: Selection of a Nominating Committee Approval Vickie Wolber
11. Closed Session Discussion Vicki Wolber
12. Board Member Business Discussion Vicki Wolber
Adjournment
2PUBLIC NOTICE
SMART will hold the August 25, 2022 Board of Directors meeting at 2 p.m. in SMART’s Board Room located
on the sixth floor of the Buhl Building, 535 Griswold Street, Detroit, MI 48226.
Virtual attendance is strongly encouraged, and full public participation is still available via Zoom.
All physically present at the meeting must adhere to the following:
• Masks are recommended in indoor public transportation settings and encouraged. Please respect anyone
needing or choosing to wear one.
• People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask or
attend virtually.
• Pass a temperature check and a complete health screening questionnaire before entering the Board room.
The agenda can be found on SMART’s website: http://www.smartbus.org/About/Our-Organization/Board-of-
Directors/Board-Meeting-Schedule
Members of the public may attend in person, or virtually/via phone. To attend virtually; on a smartphone, tablet,
or computer; please enter this URL in a web browser:
• https://smartbus.zoom.us/j/97955560638
• Via phone only, please dial: (301) 715-8592
• Webinar ID: 979 5556 0638 (no password required)
• One-tap mobile: +13017158592,,97955560638#
Members of the public may also submit a written comment to be read during the Public Comment period by
emailing SMARTBoard@smartbus.org by 1:45 p.m. on the day of the meeting.
Requests for reasonable accommodations at SMART require advanced reservations. Individuals with disabilities
requiring assistance should contact SMARTBoard@smartbus.org or 313-223-2110 as soon as possible. If you
have difficulties joining the virtual session, contact SMARTBoard@smartbus.org or 248-419-7912 and we will
assist you to the best of our abilities.
Public Comment will proceed as follows:
• All comments: 5-minute limit per member of the public. Kindly state your name and city of residence.
• Public comments will be received in the following order
• Members of the public who attend in person
• Members of the public on Zoom/phone
• Written comments via email. The Board Secretary will read any submitted commentsSUBURBAN MOBILITY AUTHORITY FOR REGIONAL
TRANSPORTATION
BOARD OF DIRECTORS MEETING
PROPOSED MINUTES – June 23, 2022
A meeting of the Board of Directors of the Suburban Mobility Authority for Regional
Transportation (SMART) was held on Thursday, June 23, 2002 at 2:01 PM. The meeting was held
at 535 Griswold, Suite 600, Detroit, MI 48226 and via a digital public video conference.
ATTENDANCE
SMART Board of Directors: Chairperson Ms. Vickie Wolber
Vice- Chairperson Ms. Hilarie Chambers
Mr. Abdul Haidous
Mr. Royce Maniko
Mr. John Paul Rea
Absent Board Members: Mr. Khalil Rahal
Mr. Bret Rasegan
SMART General Manager: Mr. Dwight Ferrell
SMART Board Administrator: Ms. Tiffany Martin-Patterson
SMART Staff Present: Ms. Laura Bieniek
Mr. Ryan Byrne
Ms. Sabrina Clay
Mr. Robert Cramer
Mr. Melvin Evans
Ms. Melissa Hightower
Ms. Lynette Hurt
Ms. Carol Jones
Ms. Angie Kelley
Ms. Nicole Mack
Ms. Laila Malki
Ms. Anika Parker
Ms. Jacqueline Payne
Ms. Nichole Peters
Ms. Michele Pollock
Ms. Sara Price
Mr. Sean Riopelle
Ms. Shana Shore
Mr. Darrell Taylor
1 SMART Board Meeting June 23, 2022Mr. Andy Thorner
Mr. Mark Watson
Ms. Dea Weathers
Mr. D’Andrae Whitley
Ms. Vickie Jordan
Public Registered:
Mr. Steven Hawring
Mr. Robert Palowski
1. Call to Order
A) Pledge of Allegiance
2. Roll Call
Present: Chairperson Vicki Wolber, Vice-Chairperson Ms. Hilarie Chambers, Mr. Abdul
Haidous, Mr. John Paul Rea & Mr. Royce Maniko
Absent: Mr. Khalil Rahal & Mr. Bret Rasegan
A quorum was present.
3. Adoption of Agenda
MOTION: Moved by Mr. Royce Maniko, seconded by Mr. John Paul Rea, to approve the
agenda for the June 23, 2022 Board meeting.
DISCUSSION
None
VOTE: THE MOTION CARRIED.
4. Public Notice and Rules of Order
The Secretary read the Public Notice and Rules of Order into the record.
2 SMART Board Meeting June 23, 20225. Minutes
A. Board Meeting Minutes for May 26, 2022
MOTION: Moved by Mr. John Paul Rea, seconded by Mr. Abdul Haidous, to approve
the Board meeting minutes for May 26, 2022.
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
6. Public Participation
Chairperson Ms. Vickie Wolber declared the meeting open for Public Participation.
Ms. Patty Fedawa
Mr. Steven Hawring
Mr. Robert Palowski
7. Chairperson’s Report
DISCUSSION:
None
8. General Manager’s Report
Dwight Ferrell, General Manager & Robert Cramer, Deputy General Manager provided
their report to the Board.
9. New Business
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
3 SMART Board Meeting June 23, 2022A. Resolution: SMART FY2022 5310, CRRSSAA and ARP Program of Projects
MOTION: Moved by Mr. Royce Maniko, seconded by Mr. Abdul Haidous, that the
Board of Directors of SMART authorizes the General Manager of SMART to submit
the Program of Projects for FY 2022 to FTA in compliance with the requirements of
49 U.S.C. Section 5310, as amended.
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
B. Resolution: Amendment to the FY2021/22 General Operating Budget Pension &
Healthcare OPEB Budget Reclassification
MOTION: Moved by Mr. Royce Maniko, seconded by Mr. Abdul Haidous, that the
Board of Directors of the Suburban Mobility Authority for Regional Transportation
hereby approves the budget amendment outlined in the Director of Finance
communication to the Board dated 6/23/2022 and hereby increases the line items as
follows: Expenses – Various $0
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
C. Resolution: Authorization to File and Execute the Applications, Contracts and
Amendments for SMART’s FY2023 Annual Application for Michigan Capital
and Operating Financial Assistance
MOTION: Moved by Mr. Abdul Haidous, seconded by Mr. John Paul Rea, that the
Board of Directors of SMART authorizes the Director of Finance, Ryan Byrne, to
provide such information as deemed necessary by MDOT to make an official
determination of the eligibility for funds under the provision of Section 10e of Act no.
51 of the Public Acts of 1951, as amended; and be it further
That SMART does hereby make its intensions known to provide transportation services
and to apply for state financial assistance with this annual application, in accordance
with Act 51. SMART does hereby establish the intent to file an application, execute
contracts and amendments allowing for execution of Sections 5307 and 5339 Formula
Capital including the Governor’s Apportionments for Monroe, Congestion Mitigation
and Air Quality (CMAQ), Section 5310, Section 5311, and Specialized Services for
financial assistance under the provisions of Section 10e of Act No. 51 of the Public
Acts of 1951, as amended; and be it further
4 SMART Board Meeting June 23, 2022That the Board of Directors of SMART authorizes the Director of Finance, Ryan Byrne,
to provide such information as deemed necessary by MDOT to make an official
determination of the eligibility for funds under the provision of Section 10e of Act no.
51 of the Public Acts of 1951, as amended; and be it further
That the Board of Directors of SMART authorizes SMART to submit the Annual
Application for FY 2023 to MDOT in compliance with the requirements of Section 10e
of Act No. 51 of the Public Acts of 1951, as amended, and provide such information as
deemed necessary by the commission or MDOT for its administration.
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
D. Resolution: Authorization to Award a Contract for Schedule Printing Services
MOTION: Moved by Mr. Abdul Haidous, seconded by Mr. John Paul Rea, that the
General Manager of Suburban Mobility Authority for Regional Transportation is hereby
authorized to award a three-year contract for an amount not to exceed $165,000.00 to
Accuform Printing & Graphics. There are two one-year renewal options in the amount not to
exceed $60,000.00 a year to be exercised at SMART’s discretion. The estimated total cost
for the contract is $285,000.00
DISCUSSION:
None
VOTE: POSTPONED
E. Resolution: Authorizing the General Manager to Award a Contract for Bus
Shelter, Benches & Trash Containers
MOTION: Moved by Mr. Abdul Haidous, seconded by Mr. John Paul Rea, that the
General Manager of the Suburban Mobility Authority for Regional Transportation is
hereby authorized to award a one-time purchase for an amount not to exceed
$191,900.00 to Brasco International for Bus Shelters Benches & Trash Containers
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
5 SMART Board Meeting June 23, 2022F. Resolution: FY2023 Board of Directors Meeting Schedule
MOTION: Moved by Mr. Abdul Haidous, seconded by Mr. John Paul Rea, that the
that the Board of Directors of the Suburban Mobility Authority for Regional
Transportation, hereby adopts the foregoing schedule as its own for FY2023.
DISCUSSION:
None
VOTE: THE MOTION CARRIED.
10. Board Member Business
DISCUSSION:
None
VOTE: All in attendance voted in the affirmative. THE MOTION CARRIED.
Adjournment
There being no further business to come before the Board, upon motion made by Mr. John
Paul Rea Rahal, seconded by Mr. Abdul Haidous, and unanimously carried, the meeting
adjourned at 2:37 PM.
Respectfully submitted,
Tiffany Martin-Patterson
Board Administrator
6 SMART Board Meeting June 23, 2022agenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: General Manager
FROM: Purchasing Department APPROVED BY: Certification Committee
SUBJECT: Authorization to Award a Contract for Schedule Printing Services
RECOMMENDATION
That the Board adopts the attached resolution authorizing the award of a contract:
• for the purchase of Schedule Printing Services
• to Accuform Printing & Graphics, Inc. at 7231 Southfield Fwy., Detroit, MI 48228
• at a total cost of $275,000.00
DISCUSSION
SMART is the regional bus system in southeast Michigan connecting people to work, school, shopping,
medical appointments, cultural sites and events. SMART schedules are an important piece of information
customers need to ride the bus. SMART is seeking a vendor that can print these schedules on demand.
PROCUREMENT PROCESS
Procurement Method: ☐ Sealed Bid ☐ Proposal ☒ Quotes ☐ Sole Source
Advertising: Michigan Chronicle and Michigan Inter-governmental Trade Network
# of downloads: Seventy six (76) firms viewed the project, Twenty five (25) of the
potential vendors downloaded the solicitation.
Number of offerors: 2 Quotes
Rationale for award: The quote submitted by Accuform Printing & Graphics, Inc. was
determined to be the lowest, responsive, and responsible bidder. Price
was determined to be fair and reasonable.
FUNDING & COSTS:
Funding for this service is available through the Authority’s general fund.
The contract costs are summarized as follows:
Schedule Printing Services Estimated Cost
3-Year Contract $165,000.00
Option Year 1 $ 60,000.00
Option Year 2 $ 60,000.00
Total Estimated Cost $285,000.00
ATTACHMENTS:
• Resolution
• Bid Tab
/AJBSUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorizing the General Manager to Award a Contract for Scheduling Printing Services
Whereas, SMART schedules are an important piece of information customers need to ride the
bus; and
Whereas, A Request for Quotation (RFQ) was advertised and published on Michigan
Intergovernmental Trade Network (MITN). Two quotes were received; and
Whereas, Accuform Printing & Graphics, Inc. submitted the lowest, responsive, responsible bid.
Price was determined fair and reasonable; and
Whereas, Adequate funding is available in the Authority’s general fund; and
Whereas, The Director of Finance is satisfied that Accuform Printing & Graphics, Inc. has the
potential to perform under the terms and conditions of the contract; and
Whereas, The EEO Department is satisfied that Accuform Printing & Graphics, Inc. is in
compliance with the equal opportunity and affirmative action laws and policies of the
Federal and State governments and the affirmative action policies of SMART; now,
therefore be it
Resolved, That the General Manager of the Suburban Mobility Authority for Regional
Transportation is hereby authorized to award a three-year contract for an amount not to
exceed $165,000.00 to Accuform Printing & Graphics. There are two one-year renewal
options in the amount not to exceed $60,000.00 a year to be exercised at SMART’s
discretion. The estimated total cost for the contract is $285,000.00.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held
on August 25, 2022.
________________________________ _______________________________
Date Board Secretary
No.__________Bid Tabulation - RFQ# 22-3576 SMART Schedule Printing
Minimum print order will be 5,000 and four times a year; Price includes shipping Purchasing Agent: Andre J. Baldwin
Accuform Printing & Graphics, Inc. Image Printing, Inc.
Contract Year 1: Contract Year 1:
# of Panels Trim Size 5,000 7,000 10,000 12,000 # of Panels Trim Size 5,000 7,000 10,000 12,000
12 21” x 15.25” $1,469.00 $1,779.00 $2,269.00 $2,529.00 12 21” x 15.25” $1,950.00 $2,225.00 $2,650.00 $2,950.00
10 17.5” x 15.25” $1,120.00 $1,398.00 $1,699.00 $1,899.00 10 17.5” x 15.25” $1,575.00 $1,800.00 $2,050.00 $2,200.00
8 14” x 15.25” $1,100.00 $1,359.00 $1,659.00 $1,998.00 8 14” x 15.25” $1,510.00 $1,750.00 $2,100.00 $2,150.00
6 10.5” x 15.25” $879.00 $898.00 $1,198.00 $1,298.00 6 10.5” x 15.25” $1,400.00 $1,650.00 $1,910.00 $2,080.00
5 17.5” x 7.63” $898.00 $998.00 $1,189.00 $1,289.00 5 17.5” x 7.63” $1,400.00 $1,615.00 $1,850.00 $1,990.00
4 14” x 7.63” $899.00 $989.00 $1,189.00 $1,298.00 4 14” x 7.63” $1,310.00 $1,530.00 $1,805.00 $1,995.00
3 10.5” x 7.63” $559.00 $698.00 $759.00 $869.00 3 10.5” x 7.63” $1,050.00 $1,140.00 $1,310.00 $1,450.00
2 7” x 7.63” $498.00 $559.00 $649.00 $879.00 2 7” x 7.63” $950.00 $1,075.00 $1,260.00 $1,390.00
Year 1 Totals $7,422.00 $8,678.00 $10,611.00 $12,059.00 Year 1 Totals $11,145.00 $12,785.00 $14,935.00 $16,205.00
Contract Year 2: Contract Year 2:
# of Panels Trim Size 5,000 7,000 10,000 12,000 # of Panels Trim Size 5,000 7,000 10,000 12,000
12 21” x 15.25” $1,760.00 $2,140.00 $2,498.00 $2,998.00 12 21” x 15.25” $2,050.00 $2,325.00 $2,750.00 $3,050.00
10 17.5” x 15.25” $1,350.00 $1,680.00 $2,040.00 $2,280.00 10 17.5” x 15.25” $1,675.00 $1,900.00 $2,150.00 $2,300.00
8 14” x 15.25” $1,300.00 $1,680.00 $1,989.00 $2,400.00 8 14” x 15.25” $1,610.00 $1,850.00 $2,200.00 $2,250.00
6 10.5” x 15.25” $1,055.00 $1,139.00 $1,420.00 $1,559.00 6 10.5” x 15.25” $1,500.00 $1,750.00 $2,010.00 $2,180.00
5 17.5” x 7.63” $1,049.00 $1,298.00 $1,410.00 $1,560.00 5 17.5” x 7.63” $1,520.00 $1,730.00 $1,995.00 $2,120.00
4 14” x 7.63” $1,050.00 $1,198.00 $1,410.00 $1,560.00 4 14” x 7.63” $1,450.00 $1,670.00 $1,960.00 $2,060.00
3 10.5” x 7.63” $669.00 $849.00 $899.00 $1,040.00 3 10.5” x 7.63” $1,180.00 $1,270.00 $1,485.00 $1,580.00
2 7” x 7.63” $3.00 $698.00 $770.00 $1,050.00 2 7” x 7.63” $1,060.00 $1,185.00 $1,410.00 $1,500.00
Year 2 Totals $8,236.00 $10,682.00 $12,436.00 $14,447.00 Year 2 Totals $12,045.00 $13,680.00 $15,960.00 $17,040.00
Contract Year 3: Contract Year 3:
# of Panels Trim Size 5,000 7,000 10,000 12,000 # of Panels Trim Size 5,000 7,000 10,000 12,000
12 21” x 15.25” $1,959.00 $2,350.00 $2,749.00 $3,298.00 12 21” x 15.25” $2,160.00 $2,450.00 $2,875.00 $3,195.00
10 17.5” x 15.25” $1,498.00 $1,959.00 $2,249.00 $2,490.00 10 17.5” x 15.25” $1,775.00 $2,000.00 $2,250.00 $2,400.00
8 14” x 15.25” $1,450.00 $1,740.00 $2,189.00 $2,650.00 8 14” x 15.25” $1,710.00 $1,950.00 $2,300.00 $2,350.00
6 10.5” x 15.25” $1,155.00 $1,250.00 $1,560.00 $1,699.00 6 10.5” x 15.25” $1,640.00 $1,860.00 $2,210.00 $2,385.00
5 17.5” x 7.63” $1,149.00 $1,430.00 $1,550.00 $1,698.00 5 17.5” x 7.63” $1,620.00 $1,830.00 $2,095.00 $2,220.00
4 14” x 7.63” $1,150.00 $1,320.00 $1,550.00 $1,698.00 4 14” x 7.63” $1,550.00 $1,770.00 $2,060.00 $2,160.00
3 10.5” x 7.63” $789.00 $935.00 $989.00 $1,190.00 3 10.5” x 7.63” $1,280.00 $1,370.00 $1,585.00 $1,680.00
2 7” x 7.63” $729.00 $778.00 $849.00 $1,090.00 2 7” x 7.63” $1,160.00 $1,285.00 $1,360.00 $1,490.00
Year 3 Totals $9,879.00 $11,762.00 $13,685.00 $15,813.00 Year 3 Totals $12,895.00 $14,515.00 $16,735.00 $17,880.00
Contract Year 4: (Option Year 1) Contract Year 4: (Option Year 1)
# of Panels Trim Size 5,000 7,000 10,000 12,000 # of Panels Trim Size 5,000 7,000 10,000 12,000
12 21” x 15.25” $1,469.00 $1,779.00 $2,269.00 $2,529.00 12 21” x 15.25” $2,025.00 $2,325.00 $2,750.00 $3,050.00
10 17.5” x 15.25” $1,120.00 $1,398.00 $1,699.00 $1,899.00 10 17.5” x 15.25” $1,675.00 $1,900.00 $2,150.00 $2,300.00
8 14” x 15.25” $1,100.00 $1,359.00 $1,659.00 $1,998.00 8 14” x 15.25” $1,610.00 $1,850.00 $2,200.00 $2,250.00
6 10.5” x 15.25” $879.00 $898.00 $1,198.00 $1,298.00 6 10.5” x 15.25” $1,500.00 $1,750.00 $2,010.00 $2,180.00
5 17.5” x 7.63” $898.00 $998.00 $1,189.00 $1,289.00 5 17.5” x 7.63” $1,500.00 $1,715.00 $1,950.00 $2,090.00
4 14” x 7.63” $899.00 $989.00 $1,189.00 $1,298.00 4 14” x 7.63” $1,420.00 $1,640.00 $1,925.00 $2,120.00
3 10.5” x 7.63” $559.00 $698.00 $759.00 $869.00 3 10.5” x 7.63” $1,150.00 $1,250.00 $1,420.00 $1,560.00
2 7” x 7.63” $498.00 $559.00 $649.00 $879.00 2 7” x 7.63” $1,050.00 $1,175.00 $1,360.00 $1,490.00
Year 4 Totals $7,422.00 $8,678.00 $10,611.00 $12,059.00 Year 4 Totals $11,930.00 $13,605.00 $15,765.00 $17,040.00
Contract Year 5: (Option Year 2) Contract Year 5: (Option Year 2)
# of Panels Trim Size 5,000 7,000 10,000 12,000 # of Panels Trim Size 5,000 7,000 10,000 12,000
12 21” x 15.25” $1,760.00 $2,140.00 $2,498.00 $2,998.00 12 21” x 15.25” $2,125.00 $2,425.00 $2,850.00 $3,150.00
10 17.5” x 15.25” $1,350.00 $1,680.00 $2,040.00 $2,280.00 10 17.5” x 15.25” $1,775.00 $2,000.00 $2,250.00 $2,500.00
8 14” x 15.25” $1,300.00 $1,630.00 $1,989.00 $2,400.00 8 14” x 15.25” $1,710.00 $1,950.00 $2,300.00 $2,650.00
6 10.5” x 15.25” $1,055.00 $1,139.00 $1,420.00 $1,559.00 6 10.5” x 15.25” $1,600.00 $1,850.00 $2,110.00 $2,485.00
5 17.5” x 7.63” $1,049.00 $1,298.00 $1,410.00 $1,560.00 5 17.5” x 7.63” $1,720.00 $1,815.00 $2,050.00 $2,286.00
4 14” x 7.63” $1,050.00 $1,198.00 $1,410.00 $1,560.00 4 14” x 7.63” $1,520.00 $1,740.00 $2,025.00 $2,220.00
3 10.5” x 7.63” $669.00 $849.00 $899.00 $1,040.00 3 10.5” x 7.63” $1,250.00 $1,350.00 $1,520.00 $1,660.00
2 7” x 7.63” $599.00 $698.00 $770.00 $1,050.00 2 7” x 7.63” $1,180.00 $1,290.00 $1,480.00 $1,600.00
Year 5 Totals $8,832.00 $10,632.00 $12,436.00 $14,447.00 Year 5 Totals $12,880.00 $14,420.00 $16,585.00 $18,551.00agenda item DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval TO: SMART Board of Directors SUBMITTED BY: Brandon Adolph FROM: Marketing Department APPROVED BY: General Manager SUBJECT: Authorization to seek Board approval to update and change the SMART stylized logo. RECOMMENDATION That the Board adopt the attached Resolution authorizing SMART to update and change the SMART logo from the current stylized logo that has been in use since 1989 to the new modernized logo attached as Exhibit A. The new logo updates and modernizes the current stylized logo in order to represent SMART with an updated and modernized logo that will coincide with SMART being the future of mobility in Southeast Michigan as SMART proceeds through the twenty-first century. DISCUSSION Southeastern Michigan Transportation Authority (SEMTA) transitioned to the Suburban Mobility Authority for Regional Transportation (SMART) in 1989. At that time, SMART adopted and began using the current stylized logo. The current SMART stylized logo has not been updated since it was introduced in 1989. The current stylized SMART logo was trademarked in June of 2019. The process of trademarking the new modernized SMART logo will begin shortly after Board approval of the attached Resolution authorizing SMART to change the logo. Attachments • Resolution • New Modernized SMART logo
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorization to adopt a new modernized SMART logo to represent the future of transportation
services in Southeast Michigan.
Whereas, Board authorization is requested to authorize the adoption of the attached new
modernized SMART logo; and
Whereas, The current stylized logo has been in use since SEMTA transitioned to SMART in
1989; and
Whereas, The current stylized logo is in need of an update in order to represent SMART as
the future of mobility in Southeast Michigan; and
Whereas, The current stylized logo was trademarked in June of 2019;
Whereas, The process for trademarking the new modernized logo will begin after adoption of
this Resolution; now, therefore be it
Resolved, That SMART is hereby authorized to adopt and begin use of the new logo attached
as Exhibit A.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation
held on August 25, 2022.
Date Board Secretary
No.Exhibit A
agenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: Director of Transportation
FROM: Manager of Planning APPROVED BY: General Manager
SUBJECT: FY 2023 Unified Work Program
RECOMMENDATION:
That the board approve the attached resolution,
• approving the proposed Unified Work Program in the amount of $389,500; and
• approving an additional FTA grant Under the Areas of Persistent Poverty Program;
• authorizing the General Manager to certify the required local match of $70,694, to modify the
submission if required upon further negotiations with FTA, and to execute a project agreement with
SEMCOG for FTA technical studies dollars.
DISCUSSION:
In order to remain eligible for federal and state capital improvement and operating grants, SMART develops
required planning justifications through technical studies. SMART is required to submit its proposed program
of technical study tasks to SEMCOG for the region’s annual Unified Work Program (UWP), to be eligible for
Federal Transit Administration (FTA) funding, primarily 5303 Metropolitan Planning Program funds for
81.85% of the studies’ cost.
Consistent with the requirements of this process, staff have submitted a FY 2023 SMART Unified Work
Program submission to SEMCOG, with the understanding that the Board maintains the right to modify the
submission based on the Board’s concerns and any other factors which may arise. A summary is attached. If
priorities change, SMART has the ability to add or change projects to accomplish needed work.
The general objectives of the UWP are:
• To provide planning documents to fulfill federal planning requirements;
• To update and monitor plans which met the requirements of the Americans with Disabilities Act;
• To update the regional public transportation data base and plan;
• To analyze current and proposed transit services to ensure that they are being provided in the most
effective and efficient manner possible; and
• To perform regional data gathering in conjunction with the SEMCOG Long Range Transportation Plan.
FUNDING SOURCE:
The budget for the proposed UWP totals $389,500 of which $318,806 would be provided through a FTA
technical study grant (passed through SEMCOG) and $70,694 would be provided from SMART’s operating
funds as the required local match. This is the same amount received in FY 2022. The FTA grant Under the
Areas of Persistent Poverty Progam totals $200,000 which $180,000 is provided by the FTA and the 20% match
is provided by the state of Michigan.
ATTACHMENTS:
1. Resolution
2. Summary of Proposed FY 2023 Unified Work Program and BudgetSUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Approval of FY 2023 Unified Work Program
Whereas, The Suburban Mobility Authority for Regional Transportation is charged with the planning,
operation, and improvement of regional public transportation in southeastern Michigan; and
Whereas, Monies to support the conduct of urban mass transportation planning in southeastern Michigan,
are made available annually by the Federal Transit Administration (FTA) through SEMCOG to
SMART in order to financially assist the Authority in its mass transportation planning and
related responsibilities; and
Whereas, In order to receive these technical funds, the Suburban Mobility Authority for Regional
Transportation must prepare an annual work program of proposed planning projects, commonly
termed a “Unified Work Program” and submit this program to SEMCOG for inclusion into the
region’s annual Overall Work Program; and
Whereas, The Authority has submitted to SEMCOG a Unified Work Program for FY 2023 which contains
a budget amount of $389,500 including $70,694 of required local match; and
Whereas, SEMCOG and FTA review and subsequent negotiation of the Authority’s work program could
result in a situation where the scope, cost and emphasis of these programs could be different
from those originally submitted; now, therefore, be it
Resolved, That the Authority’s FY 2023 Unified Work Program referred to herein is approved and the
General Manager is authorized to execute a negotiated project agreement with SEMCOG for
$318,806 of FTA Section 8 technical studies funds; represent that $70,694 is available for the
local match of these funds; and to negotiate, as may be required, the scope, cost, emphasis, etc.
of the content of this program.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies that the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held on July
28, 2022.
___________________________ ___________________________________
Date Board Secretary
No.___________________SMART FY 2023 UWP Summary and Budget
FY 2023 UWP 5303 PLANNING GRANT
FTA Match
1 DATA COLLECTION AND ANALYSIS 5303 Local TOTAL
W9100 Data Collection and Analysis $2,821 $626 $3,447
Program Area Subtotal $2,821 $626 $3,447
2 PLAN AND POLICY DEVELOPMENT
W9200 Plan for Comm. Transit / Conn. Services $118,490 $26,275 $144,765
W9300 Fixed Route Planning $162,512 $36,037 $198,549
W9400 Long Term Planning $22,569 $5,005 $27,574
Program Area Subtotal $303,571 $67,317 $370,888
3 PLAN IMPLEMENTATION
W9500 Fiscal Project Development/TIP $6,771 $1,501 $8,272
Program Area Subtotal $6,771 $1,501 $8,272
4 SUPPORT SERVICES
W9600 Public Participation/Outreach $2,821 $626 $3,447
W9700 Unified Work Program Design & Monitoring $2,821 $626 $3,447
Program Area Subtotal $5,645 $1,252 $6,894
TOTALS $318,806 $70,694 $389,500
FY 2021 SDNT / FTA POVERTY PLANNING GRANT
FTA Match
PLAN AND POLICY DEVELOPMENT 5304 MDOT TOTAL
Operation and Service Policy/Procedural
W1100 $320,000 $80,000 $400,000
Development (FUNDED FY'21)
W2300 Pontiac Mobility Hub (FUNDED FY'22) $180,000 $20,000 $200,000
Program Area Subtotal $500,000 $100,000 $600,000
TOTALS $500,000 $100,000 $600,000W9100 DATA COLLECTION AND ANALYSIS Purpose/Outcome To continue to develop and maintain a comprehensive and up-to-date database of SMART patron trip patterns and opinions, and inventory bus stop and shelter locations. SMART will also maintain/update its business/employer database. W9200 PLAN FOR COMMUNITY TRANSIT / CONNECTOR SERVICES Purpose/Outcome To continue the development, coordination, and enhancement of community transit services within the SMART region including the implementation of paratransit services in compliance with the Americans with Disabilities Act (ADA) of 1990. W9300 FIXED ROUTE PLANNING Purpose/Outcome The objectives of this project are to develop various strategies to make SMART Fixed Route services more productive, through the evaluation and development of appropriate service modifications and maintenance strategies and the refinement of a database for monitoring SMART Fixed Route performance. W9400 LONG TERM PLANNING Purpose/Outcome The objectives of this task is to continue to identify capital improvement strategies and service expansion. The projects developed as a result of this task will tend to be longer in terms of time of study initiation and projected project impact (at least 20 year duration). The projects will be more capital intensive, in terms of dollar investment, than the relatively low cost short term planning projects. Projects conducted under this task will include both operating and capital improvement strategies. This project updates and builds on previous plans to lessen the financial impacts of issues in the future. W9500 FISCAL PROJECT DEVELOPMENT/TIP Purpose/Outcome The objective of this project is to identify and apply for all feasible methods of funding available through federal or state sources. W9600 PUBLIC PARTICIPATION/OUTREACH Purpose/Outcome The objective of this task is to broaden the knowledge and understanding of the general public regarding public transportation programs and initiatives by attending public meetings or forums. This program is designed to coordinate with transit advocates, riders, and the general public to develop a general consensus for improving public transportation in this region. W9700 UNIFIED WORK PROGRAM DESIGN AND MONITORING Purpose/Outcome The objective of this task is to provide for the administration, evaluation and close-out of existing SMART Unified Work Program (UWP) tasks and the preparation of the FY’2024 work program document. W23000 Pontiac Mobility Hub Project (FUNDED) Purpose/Outcome SMART received funds to support the design and engineering work for the installation of a mobility hub in downtown Pontiac, Michigan. The project will identify 3 locations that are available to develop into a mobility hub. Over 30% of Pontiac's residents live in poverty and need access to transit to get to work, shop and medical appointments. This mobility hub project will include activities that improve access to transit, increase the number and type of transit services available and add transit amenities that are not currently available in Pontiac.
agenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: General Manager
FROM: Purchasing Department APPROVED BY: Certification Committee
SUBJECT: Authorization to Award a Contract for Clever Devices IVN 5 Upgrade & Celrado VOIP and
hardware and software maintenance
RECOMMENDATION
That the Board adopts the attached resolution authorizing the award of a contract:
• for Clever Devices IVN 5 Upgrade & Celrado VOIP
• to Clever Devices Ltd. located at 300 Crossways Park Drive, Woodbury, New York 11797
• at a total cost of $4,213,823.00
DISCUSSION
The Clever Devices Automatic Vehicle Locations (AVL) system went onto production August 2013.
Included in the solution was the INV3 and Clever’s VoIP solution. The upgrade to the IVN5 system will
provided a hardware refresh as well as additional software, turn by turn navigation for example. The
upgrade to the Celrado VOIP system will allow our VoIP communication system to act the same as a
Land Mobile Radio system. This technology will be used by the Operations and Maintenance
departments.
PROCUREMENT PROCESS
Procurement Method: ☐ Sealed Bid ☐ Proposal ☐ Quotes ☒ Sole Source
Rationale for award: The Clever Devices has proprietary hardware and software IVN 5 Upgrade
& Celrado VOIP and can only be purchased from the sole owner Clever
Devices Ltd. Procurement determined the purchase can only be made
from one source that meets the sole source procurement method.
Therefore, the purchase of Clever Devices IVN 5 Upgrade & Celrado
VOIP is authorized as non-competitive for the following reasons allowed
by FTA. Price was determined fair and reasonable.
• FTA Circular 4220.1F “... Procurement by noncompetitive proposals may be used only
when the award of a contract is infeasible under small purchase procedures, sealed
bids...and at least one of the following circumstances apply: (a) The items is available
only from a single source.
FUNDING & COSTS:
The purchase is funded via: Project TBD & 42680; Federal Grant FY 2022-5307 & MI-2022-032; State
Grant TBD & N/A
The four-year maintenance will be funded via: Operating fundsagenda item
The contract costs are summarized as follows:
Description Cost
Purchase of IVN 5 Upgrade & Celrado VOIP – hardware, materials, software, $3,838,915.00
installation, configuration, testing, training and one year warranty
Software Maintenance for the Onboard Maps & Text to Speech and Celrado Radio $374,908.00
Hardware Warranty & Software Maintenance for four-years to begin after the 1-
year warranty
Total MAX $4,213,823.00
ATTACHMENTS:
• Resolution
• Price Tab
/CJBSUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorizing the General Manager to Award a Contract for Clever Devices IVN 5 Upgrade & Celrado
VOIP and hardware and software maintenance
Whereas, The Clever Devices Automatic Vehicle Locations (AVL) system went onto production
August 2013. Included in the solution was the INV3 and Clever’s VoIP solution.
Whereas, The upgrade to the IVN5 system will provided a hardware refresh as well as additional
software. The upgrade to the Celrado VOIP system will allow our VoIP communication
system to act the same as a Land Mobile Radio system; and
Whereas, Procurement determined the purchase can only be made from one source that meets the
sole source procurement solicitation. Therefore, the contract of Clever Devices IVN 5
Upgrade & Celrado VOIP is authorized as non-competitive allowed by the FTA. Price
was determined fair and reasonable; and
Whereas, The project is funded via Project TBD & 42680; Federal Grant FY 2022-5307 & MI
2022-032; State Grant TBD & N/A. The hardware and software maintenance will be
funded via operating funds; and
Whereas, The Director of Finance is satisfied that Clever Device Ltd. has potential to
perform under the contract terms and conditions; and
Whereas, The EEO Department is satisfied that Clever Device Ltd. is in compliance with
the equal opportunity/affirmative action policies of the Federal and State governments
and the affirmative action policies of SMART; now, therefore be it
Resolved, That the General Manager of the Suburban Mobility Authority for Regional
Transportation is hereby authorized to award a contract in the amount not to exceed
$3,838,915.00 for Clever Devices IVN 5 Upgrade & Celrado VOIP and a four year
hardware and software maintenance to begin after the one-year warranty in the amount
not to exceed $374, 908.00 for a total cost of $4,213,822.72 to Clever Device Ltd.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held
on August 25, 2022.
_________________________________ _____________________________________
Date Board Secretary
No. _________SS 22-3578 Clever Device Pricing
IVN3 to IVN5 Upgrade for 264 buses
Includes:
IVN5 Controller; harness adpater module; design, configuration & testing
$ 2,703,360.00
Onboard Maps for TurnByTurn Directions; Text to speech for one voice - includes one year
warranty, maintenance & support
IVN5 Early Upgrade Program Discount $ (330,797.28)
Subtotal Cost $ 2,372,562.72
Installation $ 308,352.00
Total Cost of IVN3 to IVN5 Upgrade $ 2,680,914.72
Celrado Radio Solution for 264 buses
Hardware Includes:
URLC4 with VOIP Module; Ethernet Cable; AudioSears Handsets; Covert Microphone
Includes one year warranty
Celrado Dispatch Console Includes:
Celrado dispatch Client Software; Logitech Z200 Stereo Speakers; PTT Footswitch & Gooseneck
$ 1,278,000.00
Mic.
Plantronics HW261N Dual ear headset; Plantronics DA-80; Plantronics Encore 520D Headset
Viewsonic 22" Touchscreen; Dell Workstation w/Windows 10; mouse & keyboard
Implementation Includes: Design, configuration/setup, testing, training, installaton, project
management
One year Hardware Warranty and Software Maintenance included
Management Discount $ (120,000.00)
Total Cost of Celrado VOIP Upgrade $ 1,158,000.00
Total Cost of IVN3 to IVN5 Upgrade and the Celrado VOIP Upgrade $ 3,838,914.72
Software Maintenance for the Onboard Maps & Text to Speech for 264 buses Total Price
Annual Software Maintenance – Year 1 to begin after the one year warranty $ 16,509.00
Annual Software Maintenance – Year 2 $ 16,616.00
Annual Software Maintenance – Year 3 $ 16,726.00
Annual Software Maintenance – Year 4 $ 16,839.00
Hardware Warranty & Software Maintenance for 264 Buses Total Price
Celrado Radio Hardware Warranty and Software Maintenance to begin after 1 year warranty $ 73,490.00
Celrado Radio Hardware Warranty and Software Maintenance – Year 2 $ 75,940.00
Celrado Radio Hardware Warranty and Software Maintenance – Year 3 $ 78,220.00
Celrado Radio Hardware Warranty and Software Maintenance – Year 4 $ 80,568.00
Software Maintenance for the Onboard Maps & Text to Speech and
Celrado Radio Hardware Warranty & Software Maintenance $ 374,908.00
Total Cost for the Project and 4 years of warranty, software maintenance $ 4,213,822.72agenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: General Manager
FROM: Purchasing Department APPROVED BY: Certification Committee
SUBJECT: Authorization to Award a one-time purchase for Dell Laptop Computers
RECOMMENDATION
That the Board adopts the attached resolution authorizing the award of a one-time purchase:
• for the purchase for Dell Laptop Computers
• to Avalon Technologies, Inc. located at 39533 Woodward Ave. #125 Bloomfield Hills, MI 48304
• at a total cost of $86,250.00
DISCUSSION
SMART’s IT department has a need for the purchase of twenty-five (25) Dell Precision 5570 Laptop
Computers. SMART uses mobile computing for staff that do not have report to the office daily. To
maintain a state of readiness it is necessary for IT to have mobile computers available on hand. These
devices will be for new staff and spares for units requiring repair.
PROCUREMENT PROCESS
Procurement Method: ☐ Sealed Bid ☐ Proposal ☒ Quotes ☐ Sole Source
Advertising: Michigan Chronicle and Michigan Inter-governmental Trade Network
# of downloads: One Hundred Thirteen (113) vendors viewed the solicitation, thirty-three
(33) vendors downloaded the solicitation.
Number of offerors: Seven (7) Quotes were received.
Rationale for award: The quote submitted by Avalon Technologies was determined to be the
lowest priced, responsive, and responsible bidder. Price was determined
to be fair and reasonable.
FUNDING & COSTS:
The purchase is funded via: operating funds
The contract costs are summarized as follows:
Cost
Twenty-Five (25) Dell Laptop Computers $86,250.00
Total Cost $86,250.00
ATTACHMENTS:
• Resolution
• Bid Tabulation
/MLBSUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorizing the General Manager to Award a one-time Purchase for Dell Laptop Computers
Whereas, SMART’s IT department requires a one-time purchase for twenty (25) Dell Precision
5570 Laptop Computers; and
Whereas, A Request for Quote (RFQ) was advertised and posted on MITN. Seven quotes were
received; and
Whereas, The bid submitted by Avalon Technologies, Inc. was determined to be the lowest
priced, responsive and responsible bidder. Price was determined fair and reasonable;
and
Whereas, The project is funded via operating expense; and
Whereas, The Director of Finance is satisfied that Avalon Technologies, Inc. has potential to
perform under the contract terms and conditions; and
Whereas, The EEO Department is satisfied that Avalon Technologies, Inc is in compliance with
the equal opportunity/affirmative action policies of the Federal and State governments
and the affirmative action policies of SMART; now, therefore be it
Resolved, That the General Manager of the Suburban Mobility Authority for Regional
Transportation is hereby authorized to award a contract for a one-time purchase in the
amount not to exceed $86,250.00 for Dell Laptop Computers to Avalon Technologies,
Inc.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held
on August 25, 2022.
_________________________________ _____________________________________
Date Board Secretary
No. _________Bid Tab RFQ 22‐3638 Dell Mobile Precision Workstation 5570 CTO
Avalon Aita
Quantity Technologies Vprime Technologies Sunflower Lab
Dell laptop computer 25 $86,250.00 $87,999.50 $93,142.00 $88,277.28
Dell Mobile
Dell Mobile Precision
Dell Precision Precision workstation 5570 Dell Precision
Model 5570 5570 CTO 5570
shipping $200.00
TOTAL COST $86,250.00 $88,199.50 $93,142.00 $88,277.28
as provided by
warranty 5 years 36 months 1 year OEM
delivery 3‐4 weeks 2 weeks 20 days Mid August
*shipping and
taxes not
included in price
Quantity Ave Solutions Rocketdrop Tiles in Style
Dell laptop computer 25 $142,000.00 $104,299.75 $105,975.25
Precision Dell Precision Dell Mobile
Model 5570 5570 Precision 5570
shipping
TOTAL COST $142,000.00 $104,299.75 $105,975.25
12 months‐ pro support 3
warranty on site 5 years years
10‐14
delivery business days 3‐4 weeks 4‐5 weeks leadtimeagenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: General Manager
FROM: Procurement Department APPROVED BY: Certification Committee
SUBJECT: Authorization to Award a Five-Month Contract Extension for Bus Shelter Maintenance and
Repair Service
RECOMMENDATION
That the Board adopts the attached resolution authorizing the award of a five-month contract extension:
• for Bus Shelter Maintenance and Repair Service
• to Allied Building Service Co. of Detroit, Inc. located at 1801 Howard Street, Detroit, MI 48216
• for Five-Month Contract Extension
• at a Total cost of $46,875.00
DISCUSSION
SMART has a contract with Allied Building Service Co. of Detroit, Inc. for Bus Shelter Maintenance and
Repair Service. The contract expires on August 31, 2022. A five-month contract extension will allow time
to update the specifications to a turnkey solution for bus shelter maintenance and repair services to
include parts and services for the enhanced shelters, the solicitation process, evaluation of the proposals
and the award of a new contract. The contract extension pricing, terms and conditions for the service shall
remain the same as the current contract, RFP Control No # 17-2341.
FUNDING & COSTS:
The project is funded via: Operating Funds
Cost
Five-Month Contract Extension for Bus Shelter Maintenance and Repair Service $46,875.00
Total Max $46,875.00
ATTACHMENTS:
• Contract Extension Agreement with Allied Building
• Resolution
/AJB
{03883871}SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorizing the General Manager to Award a Five-Month Contract Extension for Bus Shelter
Maintenance and Repair Services
Whereas, Board authorization is requested to award a five-month contract extension to
Allied Building Service Co. to allow time to update specifications to include parts and
services for the enhanced shelters, solicitation process, evaluation and the award of a
new contract; and
Whereas, Adequate funding is available in the Authority’s general fund; and
Whereas, The Director of Finance is satisfied that Allied Building Service Co. has the potential
to perform under the terms and conditions of the contract; and
Whereas, The EEO Department is satisfied that Allied Building Service Co. is in compliance with
the equal opportunity and affirmative action laws and policies of the Federal and State
governments and the affirmative action policies of SMART; now, therefore be it
Resolved, That the General Manager of the Suburban Mobility Authority for Regional
Transportation is hereby authorized to award a five-month contract extension to Allied
Building Service Co. for an amount not to exceed $46,875.00 starting September 1,
2022 through January 31, 2023. The contract extension pricing, terms and conditions
for the service shall remain the same as the current contract, RFP Control No # 17-2341.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held
on August 25, 2022.
________________________________ _______________________________
Date Board Secretary
No.__________CONTRACT EXTENSION AGREEMENT BETWEEN THE SUBURBAN MOBILITY
AUTHORITY FOR REGIONAL TRANSPORTATION AND ALLIED BUILDING
SERVICE FOR BUS SHELTER MAINTENANCE AND REPAIR SERVICE
This Agreement (“Agreement”) is made between Suburban Mobility Authority for Regional
Transportation (“SMART”), an entity organized under the provisions of Act 204 of the Public
Acts of 1967, as amended, and Allied Building Service (“Vendor”) to issue a Contract to Allied
Building Service to provide SMART with Bus Shelter Repair Service for the entire authority.
The term of the Agreement shall be from September 1, 2022 through January 31, 2023, at which
time SMART expects that a new, competitively solicited contract will be awarded.
All terms and conditions of SMART’s RFP 17-2341 Bus Shelter Maintenance and Repair
Service and Vendor’s Offer for that work shall govern this Agreement and are incorporated by
reference. All terms and conditions in that original offer shall remain unchanged.
This Agreement shall constitute the entire Agreement between the parties hereto and supersede
any and all prior agreements, oral or written, except as for otherwise stated herein. Waiver of
any breach of this Agreement shall not be construed as a continuing waiver of other breaches of
the same or other provisions of this Agreement. This Agreement shall be governed by the laws of
the State of Michigan.
The Parties acknowledge and agree that this Agreement may be executed by electronic signature,
which shall be considered as an original signature for all purposes and shall have the same force
and effect as an original signature. The Parties agree that the electronic signatures appearing on
this Agreement are the same as handwritten signatures for the purposes of validity, enforceability
and admissibility. Without limitation, “electronic signature” shall include faxed versions of an
original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original
signature.
The Parties acknowledge that they have read and understand this Agreement and that the
signatories below have affixed their signatures and affirmed that they are authorized to execute
this Agreement, for the purpose of binding their respective Principals.
IN WITNESS WHEREOF the parties have executed this Agreement by their properly authorized
signatories:
ALLIED BUILDING SERVICE SMART
___________________________ ___________________________
By: By: Dwight Ferrell
Its: Its: General Manager
Date: ______________________ Date: ______________________StopId County City Direction OnStreet Position
233 W Dearborn WB MICHIGAN 0
261 W Dearborn EB MICHIGAN 0
262 W Dearborn EB MICHIGAN 0
12424 W Dearborn WB MICHIGAN F
12763 W Dearborn EB MICHIGAN F
12767 W Dearborn WB MICHIGAN F
241 W Inkster WB MICHIGAN 0
11531 W Inkster EB MICHIGAN N
19430 W Inkster WB MICHIGAN F
21888 W Westland EB MICHIGAN F
21888 W Westland EB MICHIGAN F
253 W Dearborn EB MICHIGAN 0
23030 M Chesterfield Twp SB GRATIOT 0
934 M Eastpointe NB GRATIOT 0
18380 M Eastpointe SB GRATIOT F
20146 M Eastpointe NB GRATIOT F
22442 M Macomb Twp NB GRATIOT 0
19804 M Mount Clemens NB GRATIOT F
22444 M Mount Clemens SB MAIN 0
939 M Roseville SB GRATIOT 0
939 M Roseville SB GRATIOT 0
939 M Roseville SB GRATIOT 0
20123 M Roseville SB GRATIOT F
20167 M Roseville NB GRATIOT F
20168 M Roseville NB GRATIOT F
22443 M Clinton Twp SB GRATIOT 0
961 M Clinton Twp SB GRATIOT 0
966 M Eastpointe SB GRATIOT 0
935 M Eastpointe NB GRATIOT 0
12019 O Berkley SB WOODWARD F
22172 O Berkley DB WOODWARD 0
12084 O Birmingham NB WOODWARD F
23830 O Birmingham SB WOODWARD 0
19 O Ferndale NB WOODWARD 0
1594 O Ferndale SB WOODWARD 0
10394 O Pontiac OB WOODWARD M
704 O Royal Oak NB WOODWARD 0
20326 O Royal Oak SB WOODWARD F
20347 O Royal Oak NB WOODWARD F
23406 O Royal Oak NB WOODWARD 0
23880 O Royal Oak SB WOODWARD 0
1236 O Royal Oak SB WOODWARD 0
17 O Royal Oak NB WOODWARD 0
20335 O Royal Oak SB WOODWARD F11596 O Pontiac IB WOODWARD M 9254 O Auburn Hills NB BALDWIN 9257 O Auburn Hills NB BALDWIN 19934 O Auburn Hills NB HOPE 9468 O Auburn Hills SB BALDWIN 1721 O Auburn Hills SB BALDWIN 1715 O Auburn Hills SB BALDWIN 19921 O Auburn Hills SB HOPE
agenda item
DATE: August 25, 2022 DISPOSITION SOUGHT: Board Approval
TO: SMART Board of Directors SUBMITTED BY: General Manager
FROM: Procurement Department APPROVED BY: Certification Committee
SUBJECT: Authorization for a Contract Extension for Swiftly Mobility Platform for Transit
Software
RECOMMENDATION
That the Board adopt the attached resolution authorizing a purchase change order action:
• For a nine-month contract extension
• to Swiftly, Inc. located at 2261 Market Street #4151, San Francisco, CA 94114
• at a cost of $268,914.00
DISCUSSION
SMART currently has a sole source contract with Swiftly for Mobility Transit Platform modules for real-
time passenger predictions, service adjustments and rider alerts, GPS playback and run times. The
contract expires September 30, 2022. A nine-month contract extension is requested to allow time for
operational consistency and data analysis to determine the continuation of this platform.
FUNDING & COSTS:
The additional funds for this project are funded via operating funds.
The summary of the contract extension.
Stage Date Board Work Cost
Approval/Requested
nine-month August 25, 2022 Swiftly Mobility Platform for Transit $268,914.00
contract extension software modules
Cumulative TOTAL $268,914.00
ATTACHMENTS:
• Resolution
• 9-month Agreement
• Swiftly Quote
/MPSUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
RESOLUTION
Authorizing the General Manager to Award a Nine-Month Contract Extension for Swiftly Mobility
Platform for Transit Software Modules
Whereas, Board authorization is requested to award a nine-month contract extension to
Swiftly Inc. to allow time for operational consistency and data analysis to determine the
continuation of this platform; and
Whereas, Adequate funding is available in the Authority’s general fund; and
Whereas, The Director of Finance is satisfied that Swiftly Inc. has the potential to perform under
the terms and conditions of the contract; and
Whereas, The EEO Department is satisfied that Swiftly Inc. is in compliance with the equal
opportunity and affirmative action laws and policies of the Federal and State
governments and the affirmative action policies of SMART; now, therefore be it
Resolved, That the General Manager of Suburban Mobility Authority for Regional Transportation
is hereby authorized to approve a nine-month contract extension for an amount not to
exceed $268,914.00 to Swiftly, Inc. starting October 1, 2022 through June 30, 2023.
The contract terms and conditions shall remain the same as SS control no. 21-3213.
CERTIFICATE
The undersigned duly qualified Board Secretary of the Suburban Mobility Authority for Regional
Transportation certifies the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting of the Board of the Suburban Mobility Authority for Regional Transportation held
on August 25, 2022.
________________________________ _______________________________
Date Board Secretary
No.__________CONTRACT EXTENSION AGREEMENT BETWEEN THE
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
AND SWIFTLY INC.
FOR SWIFTLY MOBILTIY PLATFORM FOR TRANSIT SOFTWARE SERVICE
This Agreement (“Agreement”) is made between Suburban Mobility Authority for Regional
Transportation (“SMART”), an entity organized under the provisions of Act 204 of the Public
Acts of 1967, as amended, and Swiftly Inc. (“Vendor”) to issue a Contract Extension to Swiftly
Inc. to provide SMART with Mobility Platform for Transit Software Modules for the Authority.
The term of the Agreement shall be from October 1, 2022 through June 30, 2023, at which time
SMART expects to determine the operational consistency and data analysis for the continuation
of this platform.
All terms and conditions of SMART’s Sole Source 20-3213 Swiftly Mobility Platform for
Transit Software Service and Vendor’s Offer for that work shall govern this Agreement and are
incorporated by reference. All terms and conditions in that original offer shall remain unchanged.
This Agreement shall constitute the entire Agreement between the parties hereto and supersede
any and all prior agreements, oral or written, except as for otherwise stated herein. Waiver of
any breach of this Agreement shall not be construed as a continuing waiver of other breaches of
the same or other provisions of this Agreement. This Agreement shall be governed by the laws of
the State of Michigan.
The Parties acknowledge and agree that this Agreement may be executed by electronic signature,
which shall be considered as an original signature for all purposes and shall have the same force
and effect as an original signature. The Parties agree that the electronic signatures appearing on
this Agreement are the same as handwritten signatures for the purposes of validity, enforceability
and admissibility. Without limitation, “electronic signature” shall include faxed versions of an
original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original
signature.
The Parties acknowledge that they have read and understand this Agreement and that the
signatories below have affixed their signatures and affirmed that they are authorized to execute
this Agreement, for the purpose of binding their respective Principals.
IN WITNESS WHEREOF the parties have executed this Agreement by their properly authorized
signatories:
SWIFTLY SMART
___________________________ ___________________________
By: By: Dwight Ferrell
Its: Its: General Manager
Date: ______________________ Date: ______________________You can also read
