Company car / Own car - Deloitte

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Company car / Own car
Tax 2021                Tax
1 | Company car / Own car

                            Content

                            1. Company car
                            1.1 Who are comprised
                            1.2 Calculation basis
                            1.3 Taxable value
                            1.4 Availability
                            1.5 Electric cars

                            2. Use of own car for business purposes
                            2.1 Own car
                            2.2 Transportation for business purposes
                            2.3 Tax-free mileage allowance
                            2.4 Set-offs
                            2.5 Documentation and bookkeeping
                            2.6 Reporting

                            3. Leasing
                            3.1 Low-taxed leasing cars
                            3.2 Flex leasing
                            3.3 Split leasing

                            4. Choice of company car scheme
                            4.1 Free app to more platforms
2 | Company car / Own car

Making the choice of                                Changes in 2021                                    The rules also apply to individuals, who are       With the amendment of the Registration Tax
                                                    As part of the political agreement (“green         members of or assistants for boards,               Act at the end of 2017 (the "Car Package"), a
optimum car solutions                               conversion”) from December 2020 several            committees, commissions, councils etc. and         special "recalculation" of the registration tax
is a complicated matter,                            changes have been agreed, which will have an
                                                    impact on the rules for taxation of free
                                                                                                       for self-employed, who have chosen to apply
                                                                                                       the rules of the Business Tax Scheme.
                                                                                                                                                          on leasing cars was introduced with a
                                                                                                                                                          comparison and possible increase after 4
which requires profound                             company cars.                                                                                         months in relation to the market price.
                                                                                                       1.2 Calculation basis
considerations and analyses.                        The percentages (25%/20%) for calculating the      Company car is a taxable benefit and the
                                                                                                       value is calculated as a standard percentage       As per 1 February 2020 such a recalculation
                                                    taxable value will be changed and the                                                                 will also affect the tax calculation basis,
The big issue is whether it is an advantage to                                                         of the car’s calculation basis. It is the mere
                                                    percentage (150%) for calculation the                                                                 however, only with effect for cars made
have a company car at one’s disposal or                                                                right of disposal that is taxed. The extent of
                                                    environmental charge will be increased, see        private use is not important.                      available for the first time (as a free car)
whether it will be better to use one’s own car      section 1.3. Furthermore, the value of an                                                             from1 February 2020.
for business purposes with the possibility of       employer-paid power charger – installed at the     The calculation basis depends on whether
mileage allowance. A precise answer requires        employee’s residence will be exempt from           the car is more or less than 36 months old         The leasing company must determine and
considerable calculations and depends               taxation, see section 1.5.                         at the time when the employer acquires the         inform the lessee (employer) of the
on thorough knowledge of the rules and                                                                 car (conclusion of binding purchase, rental        recalculated value if this leads to a higher
practices of taxation of company car as well as     The changes will have effect from 1 July 2021      or leasing agreement).                             basis of calculation.
the conditions for paying out a tax-free            for all employees, who are taxed on the value of
                                                    free company car.                                  The calculation basis does not change for a        Purchase of a company car upon the expiry of
mileage allowance when using one’s own car
                                                                                                       company car (from the set of rules for new
for business purposes.                                                                                                                                    the leasing period is considered change of
                                                    1. Company car                                     cars to the set of rules for used cars) – unless
                                                                                                                                                          ownership just like a sale-and-lease-back
                                                    1.1 Who are comprised                              the car is actually traded (changes owner) at a
Deloitte has developed an easily accessible                                                            time that is more than 36 months after its         agreement. If a company car is handed over
                                                    Taxation of company car is triggered when the                                                         to an affiliated company, for instance as part
calculation model, which on the basis of a few                                                         first registration.
                                                    car is made available to the employee by an                                                           of a restructuring, it can be considered an
parameters gives a very precise indication of
                                                    employer for private purposes. Therefore, the                                                         actual change of ownership, whereas sale and
which choice will be the best in each individual                                                       Leased company cars
                                                    rules apply first of all to employees. A cohabi-                                                      repurchasing of the same car will not be
situation. The model can be downloaded                                                                 The leasing company must inform the lessee
                                                    tant or spouse’s use of the company car does       (employer) of the current calculation basis        accepted for tax purposes, unless the
as an app from www.deloitte.dk and is also
                                                    not trigger additional taxation. It is only the    used for the calculating of the taxable value.     agreement can be justified clearly for
described in section 4.
                                                    employee who can have a company car at his/                                                           business purposes.
                                                    her disposal and, consequently, be subject to      For the past many years, leasing cars have
This publication contains a brief introduction to
                                                    taxation.                                          often been registered at very low prices and       New cars (less than 36 months)
rules and practices for taxation of free
                                                                                                       with low registration tax – and for company        The calculation basis for new cars acquired
company car and payment of tax-free mileage
                                                                                                       cars, therefore, also with a low tax value.        no more than 36 months after their first
allowance applying as of 1 January 2021.
3 | Company car / Own car

registration is the original price of the car as   The original price – changed case law                Used cars (more than 36 months)                 which there will be only one rate of 22,5%. The
new. This is called a date rule. After the first   Until now, it has been an accepted and               The calculation basis for used cars acquired    reduction to 24,5% and the increase to 20,5%
36 months, the calculation basis is 75% of         general interpretation that the “original price”     more than 36 months after the first             will have effect per 1 July 2021.
the original price of the car as new. This is      was locked once and for all – by the first           registration is the employer’s purchase price
                                                   registration date of the car. Also where the         including any renovation repairs (opposite      Environmental charge
called the month rule according to which the
                                                   car was traded within the first 36 months            maintenance expenses).                          The taxable value is increased by an
calculation basis is reduced on the basis of
                                                   thereafter.                                                                                          environmental charge. The charge is not
the age of the car by the number of months
                                                                                                        When it comes to used cars, there is no         included in the calculation basis, but is added
from the month of the car's first registration.
                                                   This interpretation has been changed with a          distinction between usual equipment and         (directly) to the taxable value.
                                                   2018 municipal court decision, which was             extra equipment. The calculation basis is the
The original price                                 upheld by the High Court                                                                             The environmental charge, currently 150%,
                                                                                                        total purchase price of the car.
The price of the car as new is the car’s price     (SKM2019.338.ØLR). In the specific case, a                                                           comprises the annual vehicle excise duty
including the registration tax, VAT, costs of      car dealer first registered the car in May 2010                                                      (including special charge for diesel cars
                                                                                                        1.3 Taxable value
delivery and all usual equipment. There is a       as an importer with a value of DKK 467,072.          The taxable value of company car is             without a particle filter, but exclusive of
distinction between usual equipment and            The car was then made available to an                equal to:                                       equalising duty for certain diesel cars and
extra equipment, pursuant to the                   employee of the car dealer, after which the                                                          extra charge for private use).
                                                   car was sold to a company in June 2011 for           • 25% of the first DKK 300,000 of the
Registration Tax Act.
                                                   DKK 860,000 for the purpose of being used              calculation basis.
                                                                                                                                                        As part of the political agreement from
Usual equipment means equipment                    as a company car.                                    • 20% of the amount exceeding DKK               December 2020 (see introduction section) it
                                                                                                          300,000.                                      has been agreed that the environmental
subject to registration tax, including extra
                                                   The High Court upheld the district court's           • Environmental charge.                         charge will be increased year by year for all
equipment in e.g. cars used for campaigns,
                                                   ruling and emphasized that the concept of                                                            company cars until 2025. Per 1 July 2021 the
if the equipment is mounted by the
                                                   "original price" in calculating the value of a       Irrespective whether the calculation basis is   environmental charge will be increased to
manufacturer or the importer.
                                                   free car must be understood as the price that        the price of a new car, 75% of the price of a   250% and for 2022 to 350%.
                                                   an end user would have to pay at a                   new car or the purchase price, the
Pursuant to the Registration Tax Act, extra        dealership when acquiring the vehicle as             calculation shall always be based on the        What is included in the taxable value
equipment can be exempted from the                 new. After an overall assessment, the original                                                       Operational costs, when using a company
                                                                                                        amount of minimum DKK 160,000.
registration tax, if the equipment is              price of the car was fixed at DKK 860,000.                                                           car, are included in the taxable value, and
supplied and mounted by the dealer                                                                                                                      the employer can pay these costs without
                                                                                                        As part of the political agreement from
according to agreement between the                 Therefore, it is always important to consider        December 2020 (see introduction section) it     the employee being taxed additionally.
dealer and the user, and the equipment is          the calculation basis soberly when taking            has been agreed that the percentage rate of     These costs are general operational costs,
stated separately on the contract as extra         over a company car, where an "original price"        25% will be reduced by 0,5% annually until      e.g. costs for petrol/diesel, insurances,
equipment.                                         is stated and be particularly critical of – if the   2025 and the percentage rate of 20% will be     vehicle excise duty as well as repairs and
                                                   basis differs from the car's suggested retail        increased by 0,5% annually until 2025 – after   maintenance, including drive-on products
                                                   price.                                                                                               such as oil, wash, windshield fluid etc.
4 | Company car / Own car

Costs for garage, parking space, parking                                                                             Employee's self-payment                          • The employee submits the original receipts
charges, ferry tickets, motorway charges,                                                                            If, during the income year the employee            to the employer.
bridge toll and purchase of roof rack for                                                                            has paid the employer – with net pay – for       • The employer books the amount as an
skies, child seat etc. are not operational costs                                                                     having the car at his/her disposal, the            operational cost and at the same time
and, thus, not included in the taxable value. If                                                                     taxable value of the company car will be           credits an equivalent amount as income in
the employer pays such costs, they will be                                                                           reduced by an equivalent amount within the         the form of self-payment in the company
treated as taxable benefits, which must be                                                                           year in question. It is not important whether      car accounts.
taxed separately.                                                                                                    the self-payment is paid by installments
                                                                                                                     over the year or as a one-off payment.           Gross salary reduction
Example:                                                                                                             Payment after 31 December, or to others          It is insignificant whether a company car is
The car is registered the first time on 20 October 2017. As from October 2020, the calculation basis is              than the employer, who has provided the          included as part of the total remuneration
reduced, no matter whether the car is delivered later on, e.g. in November/December 2017.                            company car, does not reduce the taxable         package or the employee contributes directly
                                                                                                                     value. Costs that the employee pays              to the financing by accepting a general and
                                                                                                                     himself/herself, do, in principle, not reduce    actual salary reduction.
 DKK                                                                        2017             2020            2020    the taxable value.
                                                                                          Jan-Sep         Oct-Dec                                                     A reduction of the gross/cash salary is not
                                                                                                                     However, if the employee pays for general        considered a self-payment for tax purposes,
 Price of a new car (the original price)                                480,000           480,000         480,000
                                                                                                                     operational costs, they can be reimbursed        because it is not made with net pay.
 Reduction, after 36 months                                                       -                 -     -120,000   by the employer as an outlay according to        Consequently, taxation will take place
                                                                                                                     receipts submitted, or they can be set-off       according to the ordinary rules, and a salary
 Calculation basis                                                      480,000           480,000         360,000    against the taxable value as a user charge, if   reduction can neither be set-off against nor
                                                                                                                     the employer does not want to reimburse          reduce the tax value.
 25% of DKK 300,000                                                       75,000            75,000         75,000
                                                                                                                     them, see below.
 20% of amounts above                                                     36,000            36,000         12,000                                                     1.4 Availability
                                                                                                                     For instance, if the employee pays for petrol    If the car is only available for private use part
 + Environmental charge                                                     6,750            6,750          6,750
                                                                                                                     abroad – or other general operational costs –    of the year, the tax value will be reduced by
 (vehicle excise duty DKK 4,500) per year
                                                                                                                     they can be considered self-payments and,        the number of months during which the car
 Taxable value per year                                                  117,750           117,750         93,750    thus, reduce the taxable value of the company    was not available to the employee. In this
                                                                                                                     car. It is, however, a condition that:           respect, one month is a continuous 30 day
 Taxable value per month                                                   9,812             9,812          7,812                                                     period and not a calendar month. For
                                                                                                                                                                      instance, if the car has been available for
5 | Company car / Own car

the period 1 January to 20 June and 10 August     The new employer must also calculate the        In the opinion of the Danish Tax Agency the         For the period 1 April – 31 December 2020 (9
to 31 December, the employee must be taxed        value of company car for the whole month        case law for majority shareholders has              months), a special reduction of DKK 40,000 in
of 11/12 of its annual value, because the         during which the employee starts                changed on the basis of SKM2019.337.BR,             the annual taxable value for all electric, plug-in
period with no car available is more than 30      employment, but can against docu-mentation      however, under special conditions as                hybrid and fuel cell cars has been introduced
days, but less than 60 days.                      set-off the value of the company car that has   indicated in the control signal,                    (DKK 3,333 per month).
                                                  been reported by the previous employer.         SKM2020.44.SKTST.
In case of an occasional loan of a company                                                                                                            As part of the political agreement from
car, the employee will also be taxed according    Storage/downtime insurance                      According to new case law, it is possible to        December 2020 (see under introduction
to the ordinary rules. This means that an         A frequently asked question is whether it is    cut off the availability of a car even if the       section) it has been agreed that the value of an
employee must be taxed for a whole year,          possible to avoid taxation of cars, which are   license plates are not handed over to the           employer-paid power charger – installed at the
however, a deduction for the number of            either put away for storage or which are        Motor Vehicle Agency but simply deposited           employee’s residence will be exempt from
whole months during which the car was not         covered by a downtime insurance for             with an insurance company or insurance              taxation. The change will have effect from 1 July
available will be granted. This means that a      instance. However, neither downtime             broker in connection with a downtime                2021.
loan/availability period of only a few hours      insurance nor dismounting and deposit of        insurance. However, this must be an
actually triggers taxation of the value of a      registration plates with e.g. an insurance      independent third party who has an                  2. Use of own car for business purposes
company car for minimum one month (1/12           company are sufficient to avoid taxation of a   independent interest in relation to the             If the employee uses his/her own car for
of the annual value).                             company car.                                    insurance relationship, and this is not the         business purposes, the employer can reim-
                                                                                                  case when depositing with for example a             burse operating costs by paying out a tax-free
In case of changing cars in the middle of a       To avoid taxation of a company car, it is       lawyer or an accountant.                            mileage allowance.
calendar month, taxation of both cars should      decisive that an effective “deprivation of
in principle be triggered in the actual month.    theavailability” has taken place, and this      1.5 Electric cars                                   On the contrary, the employer cannot pay or
However, if both cars have not been available     requires, in principle, that the car is de-     An electric car is, in principle, comprised by      reimburse actual operating costs concerning
at the same time, it will be accepted that only   registered in CRM and the registration plates   the general rules on taxation of company car,       the employee’s private car without tax
the most expensive of the cars is taxed           are handed over to the Danish Tax Agency.       if the car is made available for private use. The   consequences.
during the actual month.                                                                          costs for electricity for recharging the car are
                                                  Majority shareholder – new case law             included and treated in the usual way as costs      If the employee has other expenses for e.g.
The same applies, if an employee changes          Until now, the case law has been that a         for petrol/diesel etc.                              bridge tolls, ferry tickets etc. in connection with
job in the middle of a month and has a            majority shareholder has not been able to                                                           transportation for business purposes, the
company car available from both                   deprive him/herself of the availability of a    If the employer pays costs related to the           costs can, however, be covered by the
workplaces. In this case, the first employer      company car during a period of downtime         installation of a power charger at the              employer as outlays according to receipts
must calculate and tax the value of the           insurance, unless the car was de-registered     employee’s residence, the amount should be          submitted. In order to have the expenses
company car for the whole month according         for whole months and the license plates are     added to the “calculation basis”.                   covered, it is a condition that the employee
to general terms and conditions.                  handed over to the Motor Vehicle Agency.                                                            can show original receipts.
6 | Company car / Own car

2.1 Own car                                      This 60-day rule means that transportation will     2.3 Tax-free mileage allowance                   must be calculated on the basis of the
In order to obtain tax-free mileage allowance,   no longer be considered business-related            Both Danish and foreign employers and            rates that applied on the date of the
it is a condition that the employee drives in    when an employee has driven from his/her            assignors can pay out tax-free mileage           transportation – even though the actual
his/her own car.                                 residence to a workplace for more than 60           allowance to the employee for                    payout will be made in the subsequent
                                                 working days within a period of 12 months.          transportation in his/her own car for            income year/calendar year.
“Own car” is a car that is registered in the     Therefore, the employee is no longer entitled       business purposes.
employee’s own name. A car that is leased in     to a tax-free mileage allowance.                                                                     If the employer pays out a tax-free mileage
one’s own name (private leasing) is also                                                             For 2021 the National Assessment Council         allowance by rates that are lower than the
considered one’s own car. A car that is          When counting the 60 days, it is not important      has determined these rates:                      rates stipulated by the National
registered in the spouse’s or the cohabitant’s   whether the transportation has taken place by                                                        Assessment Council, the employee cannot
                                                                                                     • DKK 3.44 per kilometre for the first 20,000
name is considered one’s own car as long as      one’s own car, another person’s car or by                                                            deduct the differential amount between
                                                                                                       kilometres
the parties have joint finances. A car that is   public transport. The decisive factor is whether                                                     the allowance and rates.
registered in one of the parents’ name is also   the employee has transported himself/herself        • DKK 1.90 per kilometre beyond this limit
considered the son or daughter’s own car,        between his/her residence and the specific                                                           If no allowance for transportation by one’s
when it can be documented that the son or        workplace for more than 60 working days             The total annual number of kilometres driven     own car for business purposes is paid out,
daughter is the actual owner of the car, has     within a preceding 12 month period.                 in the income year referred to is decisive for   the employee will instead be entitled to a
financed the purchase and pays the                                                                   whether the kilometres driven justify the high   tax deduction (according to the rules and
operating costs.                                 If the employee has a transport pattern             or the low rate.                                 by the rates for transportation between
                                                 that implies transportation to so many different                                                     home and work).
2.2 Transportation for business purposes         workplaces that it is not likely that transporta-   When the limit of 20,000 kilometres for
Legislation stipulates the following objective   tion between usual residence and the work-          business purposes in the individual calendar     If an allowance is paid out by rates that
criteria for which kind of transportation is     place will occur for more than 60 working days      year is exceeded, the rate will be reduced. If   are higher than the National Assessment
considered transportation for business           within a 12 month period, the transportation        an employee has several employers at the         Council rates, the entire amount will be
purposes:                                        can be considered made for business                 same time or during the year, the 20,000         taxable as personal income, unless the
                                                 purposes. There is no direct requirement to         kilometre limit will apply to each employer.     amount is divided at the time of payout
• Transportation between usual residence
                                                 control that the rule has been complied with.                                                        and the part of the amount that exceeds
  and a workplace for up to 60 working days
                                                 The Danish Tax Agency can, however, with            It is the actual number of kilometres driven     the rates is treated as salary. In this case,
  within the preceeding 12 months.
                                                 future effect for up to 12 months, impose           during the calendar year, which decides          taxes should be withheld in connection
• Transportation between workplaces.             written orders that it should be documented         which rate to be used. Thus the mileage          with the payout.
• Transportation within the same workplace.      that the transportation is actually business-       allowance
                                                 related (e.g. by making mileage accounts).
7 | Company car / Own car

2.4 Set-offs                                          • The objective of the transportation.            2.6 Reporting                                         however, a fact that a car model with the
Fixed monthly or annual payouts of mileage                                                              Payout of tax-free mileage allowance must be          same equipment is often taxed lower, if it is
                                                      • Number of kilometres driven.
allowance are taxable and considered salary.                                                            reported, and the employer is liable to report        leased compared to a purchased car. This is
                                                      • Rates applied.                                  the amounts paid out on a month-by-month
Mileage allowance is also taxable, if it is set-off                                                                                                           solely due to the fact that the leasing compa-
fully or partly against cash salary already           • Calculation of the mileage allowance.           basis to eIncome in box 48 with seperately            nies (who own the car) can purchase the car
agreed upon.                                                                                            income type, code 0109.                               at a lower price than the price at which an
                                                      The demand on employer control procedures                                                               employer can purchase it.
The tax exemption is conditioned by the               means that the documentation must be              3. Leasing
employee not having compensated his/her               completed carefully and that it must contain      If the employer leases a car and makes it             However, as per 1 February 2020 a tightening
employer in connection with payout of tax-free        all necessary information.                        available to the employee as a company car,           has been introduced so that "recalculation" of
allowance. If concurrently with payout of                                                               the employee will be tax liable according to the      the registration tax also affects the tax calcu-
allowance, the employer has agreed with the           In our opinion, the conditions must be            same rules applying for cars owned by the             lation basis. For more, see under “Leasing
employee to reduce his/her gross salary, show         considered fulfilled, if the above items can be   company. The calculation basis is determined          company cars” in chapter 1.2.
salary restraint or receive a lower salary at his/    identified through a salary/employee no. This     as if the car was purchased by the employer at
her employment, the allowance paid out will           means that, if the name, civil registration       the time of leasing the car.                          In addition, the leasing companies have the
be taxable.                                           number, rates and calculation are stated on                                                             possibility of only settling a proportional part
                                                      the payslip, and the information about date,      If the car is leased no more than 36 months           of the registration duty for the period that the
2.5 Documentation and bookkeeping                     purpose and address etc. is registered in an IT   after the car’s first registration, the car will be   leasing agreement covers. This does, however,
In order for the employee to receive a tax-free       system, the documentation requirements are        valued on the basis of the price of a new car. If     not affect the taxation basis. Proportional
mileage allowance, the employer must check            considered fulfilled.                             the leasing agreement has been concluded              calculation and settlement of the registration
the number of kilometres driven.                                                                        more than 36 months after the car’s first             duty are often referred to as flex leasing,
                                                      The employer must check the number of             registration, an estimated market value of the        described in section 3.2 below.
The allowance must be settled by submitting a         kilometres driven effectively, and, therefore,    car at the time of concluding the agreement
document containing information about::               the person approving the payout must be able      will be used as basis for the calculation.            3.2 Flex leasing
                                                      to identify the destination stated. Stating a                                                           In everyday speech, flex leasing is the situation
• The recipient’s name, address and civil
  registration no. (CPR-number).                      company name or an in-house term is in            3.1 Low-taxed leasing cars                            where the leasing company has the possibility
                                                      principal not enough. The exact address must      Even though the rules of taxation of company          of settling a proportional registration duty.
• The business purpose of the transportation.         be stated. The voucher should be signed by        cars are identical – irrespective whether             Very often, the model is described as
• Date of the transportation.                         the person checking them.                         the employer purchases or leases the car, it is,      continuous settlement of the duty, however,
                                                                                                                                                              this is not correct.
8 | Company car / Own car

A very special rule makes it possible for              The model is to ensure that the employer as          • The lease payment and all operational costs         detailed and complete mileage log must be
the leasing companies only to settle a                 well as the employee pays exactly each their           are for each of the parties settled directly with   made continuously, and it must cover the
proportional part of the total registration duty.      part of the total costs on the basis of a detailed     the leasing company.                                actual kilometres driven split between
This is an exception from the ordinary rules           mileage log.                                                                                               business and private purposes, respectively.
                                                                                                            • The lease payment that covers the total
regarding payment of full registration duty, when
                                                                                                              operational costs, depreciation and interest
the car is registered in Denmark for the first time.   As the employee pays all costs and bears the                                                               Split leasing in practice
                                                                                                              payment is split proportionally between the
                                                       financial risk regarding all private                                                                       The employer must in no way finance, be
                                                                                                              parties on the basis of the actual kilometres
The registration duty is calculated in the usual       transportation, the employer has not made                                                                  liable for or guarantee the employee’s
                                                                                                              driven.
way, and, subsequently, the leasing company is         the company car available to the employee for                                                              obligations vis-à-vis the leasing company.
charged with a proportional part – equivalent to       private purposes. Therefore, no taxation will        • The leasing agreements are required to be
the leasing period. The proportional duty is,          occur according to the general rules of                identical, so that each party pays exactly the      In order for the scheme to be practicable and
however, paid upfront, and, therefore, the             taxation of company car.                               same amount per kilometre driven.                   at the same time comply with The Danish Tax
payment is not continuous.                                                                                  • An ongoing settlement and adjustment of             Agency's terms and conditions, it is required
                                                       The Danish Tax Agency has approved the                 the distribution of lease payments must be          that each party settles all operational costs
Only leasing companies that lease out cars             scheme provided that the following                     made, including both the extraordinary first-       (including costs for petrol) proportionally and
commercially can apply the rule. Individuals           requirements of the wording of leasing                 time payment, ordinary lease payments and           directly with the leasing company. In this way,
cannot use the rules.                                  agreements and mileage logs are fulfilled:             operating expenses etc.                             it is ensured that each individual scheme is
                                                                                                                                                                  divided effectively between the parties.
                                                       Split leasing arrangements                           • The current payment must be made in such
3.3 Split leasing
                                                                                                              a way that the payments at all times reflect
The model consists of two independent                  • Separate, written leasing agreements                                                                     Split leasing cannot be used for self-employed
                                                                                                              the distribution between the actual number
leasing agreements:                                      between the leasing company/employer and                                                                 businessmen, even though the Business Tax
                                                                                                              of kilometres traveled for business and
                                                         the leasing company/employee must be                                                                     Scheme is applied, since the self-employed
                                                                                                              private driving, i.e. based on the accumulated
• One agreement between the leasing                      concluded. The leasing agreements must be                                                                businessman is one and the same legal
                                                                                                              mileage and the accumulated payments
  company and the employer, which covers                 independent, and the parties must solely be                                                              person. If a leased car that is used for mixed
                                                                                                              made over the entire lease period.
  working hours and transportation for                   liable for their own obligations in relation to                                                          purposes is kept out of the Business Tax
  business purposes.                                     the leasing company.                                                                                     Scheme, the actual costs for using the car for
                                                                                                            Mileage log – split leasing
                                                       • The employer has the preferential right to                                                               business purposes can be refunded, and,
• One agreement between the leasing                                                                         In order to ensure that the employer only
                                                         use the car during working hours, and the                                                                consequently, the model will in practice have
  company and the employee, which covers                                                                    pays the costs related to business driving, a
                                                         employee has preferential right to use the                                                               the same effect as split leasing.
  spare time and transportation for private
                                                         car at other times (spare time).
  purposes.
9 | Company car / Own car

4. Choice of company car scheme                       other hand, it can be an advantage for the             • Petrol efficiency (how far does the car go per
The choice between own car or company car             employee to choose his/her own car, if a lot of          litre).                                           Our company car app can be
usually attracts great attention. The basis for       kilometres are driven for business purposes –                                                              downloaded free of charge from
                                                                                                             • Distance between home and work (for
choosing company car or own car is primarily          in particular if it is a low-price car – as the tax-                                                       www.deloitte.dk and is available for the
                                                                                                               calculation of lost mileage allowance, if any).
the financial consequences for both the               free mileage allowance rate is the same                                                                    following platforms:
employer and the employee.                            irrespective of the type of car that the               • Transportation for private purposes.
                                                      employee uses (new, used, lowprice or
                                                                                                             • Transportation for business purposes (for
It is difficult to give a precise answer as to when   expensive).
                                                                                                               calculation of the possibility of tax-free
it is most financially advantageous for the
                                                                                                               allowance when using own car).
parties to prefer the one model to the other, as      4.1 Free app to more platforms
it depends on each individual situation.              Deloitte has developed an easily accessible            The conclusion summarises the most
                                                      calculation model, which, on the basis of a few        important assumptions and calculated
For the employer, it is most often a decisive         parameters, gives a very precise indication of         amounts on which the calculations are based
factor whether the costs are unchanged,               which choice (company car or own car) is the           in each situation.                                                   Android
irrespective whether a company car is made            financially most optimum solution in each
available to the employee, or the employee            situation.
receives a higher salary combined with tax-free
mileage allowance when using his/her own car          Our model makes the calculation on an
for business purposes.                                assumption that the total annual costs for a
                                                      company car scheme is financed by an
For the employee, it is important which solution      equivalently lower salary, i.e. the choice
                                                                                                                                                                                iPhone/iPad
is the most financially advantageous. This can        between company car and own car is cost-
be decided by making a calculation based on           neutral for the employer.
the price of the car, the mileage pattern and the
time of the purchase etc.                             The calculations are based on the following
                                                      individual information, which the user has
Typically, the calculations will show that the        to provide:
employee should choose company car, if the
                                                      • The price of the car.
number of kilometres driven for business                                                                                                                                   PC                 Mac
purposes is low compared to the number of             • Calculation basis (which is most often lower
kilometres driven for private purposes. On the          than the price).
Offices in Denmark

Aalborg                           Kolding                  Silkeborg
Østre Havnepromenade 26, 4. sal   Egtved Allé 4            Papirfabrikken 26 8600
9000 Aalborg                      6000 Kolding             Silkeborg
Tel. +45 98 79 60 00              Tel. +45 75 53 00 00     Tel. +45 89 20 70 00
aalborg@deloitte.dk               kolding@deloitte.dk      silkeborg@deloitte.dk

Aarhus                            København                Nuuk
City Tower                        Weidekampsgade 6         Imaneq 33, 6.-7. etage
Værkmestergade 2, 18.-21. etage   2300 Copenhagen S        3900 Nuuk, Greenland
8000 Aarhus C                     Tel. +45 36 10 20 30     Tel. +299 32 15 11
Tel. +45 89 41 41 41              koebenhavn@deloitte.dk   nuuk@deloitte.dk
aarhus@deloitte.dk

Esbjerg                           Odense
Dokken 8                          Tværkajen 5
6700 Esbjerg                      5100 Odense C
Tel. +45 79 12 84 44              Tel. +45 63 14 66 00
esbjerg@deloitte.dk               odense@deloitte.dk
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