Constitution of Seesaw Theatre 2018-2019
Page content transcription
If your browser does not render page correctly, please read the page content below
Constitution of Seesaw Theatre 2018-2019 ARTICLE I - INTRODUCTION Section I – Name The official name of the group shall be Seesaw Theatre. Section II – Purpose Seesaw Theatre strives to enrich the lives of individuals living with Autism Spectrum Condition (ASC) and other developmental differences by increasing their access to theatre and fostering the use of performance as a channel for expression. Section III – Objectives To provide accessible multi-sensory theatre performances to individuals with developmental differences. To develop an education program that offers creative drama lessons to Chicagoland students with developmental differences. To serve as a resource for Northwestern students and other inclusive theatre practitioners through on-campus informational programming. ARTICLE II – ORGANIZATIONAL STRUCTURE Section I – Executive Board A. List of Executive Board Positions and General Responsibilities The elected Executive Board for 2018-2019 shall consist of the Executive Director, Artistic Director, Business Manager, Producer, Outreach Director, Marketing Director, Head Adventure Guide (HAG), Winter Event Director, External Education Director, Internal Education Director, Event Coordinator, Design Chair, Technical Director, and Research Chair. All members will be current undergraduate students at Northwestern. Their duties are as follows: 1. The duties of the Executive Director (1) shall include the general oversight of the Executive Board, involving the leading of Executive Board meetings, petitions and deliberations, drawing up agendas for meetings, representation to the Associated Student Government (ASG), and acting as the general representative to the theatre community. Duties shall also include bringing together the goals of artistic collaborators and the board's mission in a cohesive and creative season of programming. The Executive Director will see to it that shows uphold all the values of Seesaw Theatre. 2. The duties of the Business Manager (1) shall be to manage the group’s financial accounts and to act as Treasurer for all external matters including maintaining relationships with the Student Organization Finance Office
(SOFO), the Associated Student Government (ASG), the Student Activities Finance Committee (SAFC), and the Campus Life (CL), insofar as it relates to finance. For all fundraising endeavors the Business Manager is responsible for the collection of money and supply of starting funds. Their duties shall also be the planning and organization of fundraising events and the research and organization of grant applications. They also act as a mentor for members of a production’s business team. In the absence of the Executive Director, the Business Manager shall run Executive meetings. 3. The duties of the Producer (1) shall include the general oversight and managing of the current MainStage production. This includes assembling a production team with the Artistic Director/HAG, budgeting the show, being in contact with audience members and classrooms (along with Outreach and the HAG), being in constant communication with the rehearsal room, and facilitating conversation between the rehearsal room and the production team. The Producer will act as a voting member of the Executive Board to ensure the focus of Seesaw Theatre remains on the creation of theatrical productions. After their tenure, the producer will mentor the incoming producer. 4. The duties of the Artistic Director (1) shall include curating Seesaw’s full season of programming under a unified artistic statement. In addition, they shall serve as a mentor to the artists involved in any Seesaw event throughout the season. They will be responsible for the direction and leadership of the spring MainStage production. Along with the Producer and HAG, the Artistic Director chooses the show's theme, holds auditions for an ensemble of cast and adventure guides (traditionally in fall quarter), and leads the devising and rehearsal process. The Artistic Director must have been involved in a previous Seesaw production. The Artistic Director will act as a voting member on the Executive Board to ensure the focus of Seesaw Theatre remains on the creation of theatrical productions. 5. The duties of the Head Adventure Guide (1) shall include collaboration with the Artistic Director to ensure the audience members who attend the Mainstage production are receiving the appropriate attention and that necessary safety measures are taken. They are responsible for ensuring the ensemble is prepared to work with each audience member and navigate any potential obstacles, so they attend workshops whenever possible and gather other research in order to share information with the rehearsal team. The HAG is also heavily involved in the artistic process, ensuring the safety and open nature of the world we create. In addition, the HAG will serve as a resource for the Winter Event Director, working to ensure the same principles of access are applied to the event geared towards families and tour. The HAG will act as a voting member on the Executive Board to ensure the focus of Seesaw Theatre remains on the creation of theatrical productions. 6. The duties of the Winter Event Director (1) shall include executing the artistic vision of the annual winter event for families, which is followed by a tour or residency in local Chicagoland schools. They coordinate with the Event Coordinator to cast the show, lead the devising process, and facilitate any adaptations necessary for tour.
7. The duties of the Outreach Director (1) shall include maintaining and promoting Seesaw's relationship with both organizations on campus and external organizations, in addition to schools, families, and other groups in the greater Evanston and Chicagoland communities. The Outreach Director will reach out to special education teachers to invite classrooms to Seesaw performances and schedule Seesaw theatre workshops in their classrooms. They facilitate communication with teachers and families surrounding both workshops and performances to ensure meaningful partnerships. They will also reach out to organizations in Evanston and Chicago, and on campus that work with people with different abilities to expand audience membership. Additionally, the Outreach Director is responsible for distributing the audience surveys and forwarding information to the research team, coordinating each production’s outreach efforts, maintaining the Seesaw Theatre email account, and communicating with TWIST, the Seesaw Theatre listserv, and the broader Seesaw community. 8. The duties of the External Education Director (1) shall include the organization and planning of all workshops done by Seesaw Theatre members off campus, including at schools and various local organizations. They create lesson plans and work closely with our teaching artists to execute these workshops and events. In doing this work, the External Education Director creates opportunities for our ensemble and affiliates to gain experience working with our audiences, and for potential audience members to get a taste of what we do. They also serve as a voice for the teaching artists with regards to Board operations and planning and help coordinate storage needs for education materials. The External ED remains in communication with the Internal ED and the Outreach Director to keep Seesaw’s programming consistent and engaging throughout the year. 9. The duties of the Internal Education Director (1) shall include facilitating community education efforts with the Northwestern population. This includes coordinating and managing events to engage Northwestern students in a dialogue about the field of inclusive theatre amongst themselves and with working professionals, such as the annual Inclusive Theatre Festival. In doing this work, the Internal Education Director creates spaces for the Northwestern and Chicagoland community to learn about inclusive theatre practices. They also help manage Seesaw alumni relations and foster connections across other student groups to promote inclusive practices in the arts through special events and helping coordinate Sensory Friendly performances. 10. The duties of the Design Chair (1) shall include mentoring current production designers in the specific practices of designing for Seesaw Theatre. The Design Chair will work closely with the Technical Director. When designers are chosen, the Design Chair will reach out to them to help them better understand the work of Seesaw and how designing for Seesaw may be different than designing other shows on this campus. This includes providing assistance in creating feasible design timelines and helping designers with the construction/ realization of their designs. The Design Chair will check in at least twice with each designer throughout the process.
They also maintain a Design Handbook. The Design Chair should have experience with Seesaw design. 11. The Technical Director (TD) (1) serves as a resource for designers and the Production Team in figuring out and communicating logistics for building and ontheground support during build, loadin, tech, and strike. The Technical Director oversees maintaining and managing the Public Storage Unit and of coordinating the use of on-campus storage spaces with regards to current production needs. 12. The duties of the Event Coordinator (1) shall include producing the Winter Seesaw Event, geared towards families. This includes collaborating with the Winter Event Director to create a team of Teaching Artists and designers and coordinating with Outreach to build an audience base. They will forge connections with the Chicagoland community to acquire space and coordinate programming, which may include facilitating a tour. In addition to the Winter Event, the coordinator will help in the production of the Inclusive Theatre Festival and collaborate with other Board members to produce other events during the year. 13. The duties of the Marketing Director (1) include managing all of Seesaw’s various social media accounts (such as Facebook and Instagram) and updating the Seesaw website to create a cohesive online presence. They are also in charge of creating all official Seesaw merchandise and helping facilitate all copyright and licensing agreements for our body of works, including lesson plans, scripts, and all other official written material as Seesaw expands its reach. The Marketing Director manages all outside Board communication, such as collaborating with newspapers and other organizations interested in partnerships and manages the Board’s image in relation to such potential collaboration, including preparation for interviews. They manage Seesaw Theatre’s blog and collaborate with the Outreach Director in distributing official written materials, such as newsletters, to the Seesaw community. 14. The duties of the Research Chair (1) shall include remaining updated on current Autism Spectrum Disorder research (and research into other developmental differences). They present findings to the board and production team, producing a research packet for use in the rehearsal room and design processes. The Research Chair will collaborate with the Internal Education Director to create events informing the greater Northwestern community of Seesaw’s goals in the context of research and lead a team of students to build a database of research. B. Qualifications for Becoming an Officer New Executive Board members shall be selected by a written application and interview with the outgoing Executive Board. The timing of this election is dependent on the needs of the organization for the given year, but should provide adequate opportunities for student involvement with Seesaw Theatre prior to elections. C. Terms of Office Board members shall serve a term of one full academic year until elections are held again. Every member of the Executive Board is required to assist in transitions following
new elections. During that time, the current individual(s) in that position will teach the incoming position holder(s) of their duties. These meetings will occur during the week following position announcements. At the end of that week, the new Executive Board assumes all appropriate responsibilities. D. Procedures for Filling Vacated Offices In the case of a vacated position on the Executive Board, the whole Board will meet to develop a course of action that meets the needs of the organization at that time. This may involve a special election, in which case all members of the Seesaw general membership who meet the typical criteria for office are eligible to run. Alternatively, the Board might decide to dissolve a position for the academic year after the position is vacated. In this instance, the Board will work together to cover the responsibilities of that role. Section II – Committees There are no special committees within the organizational structure of Seesaw Theatre. Section III – Advisor The advisor of Seesaw Theatre shall serve as a resource person and provide advisory support for the officers and members of the organization. The advisor will not be required to attend executive and general meetings, but may provide input in difficult Board decisions upon request. The advisor shall be nominated by the Board and confirmed by a two thirds majority vote of the Board. The advisor will serve a term of one (1) academic year. At the end of the term, the officers might choose to nominate the adviser from the previous year or they might choose to nominate a different adviser if they believe such a choice would benefit the organization. In the event that the advisor is unable to continue in their position, officers may nominate a replacement at any time, to be confirmed by a majority vote of the Board. Section IV – Dissolution of Organization In order for the Board to undergo dissolution, the current serving executive Board must reach a consensus to determine that such a course of action is the only course of action available for Seesaw. Dissolution should only be treated as a last resort option when the membership of Seesaw is such that there are not enough interested and qualified people to serve in general membership and Board positions. ARTICLE III – MEMBERSHIP Section I – Membership Eligibility Membership in this organization is open to all Northwestern University students in Good Academic Standing who have paid their Student Activity Fee. Non-voting membership may be extended to interested faculty, administrators, staff members, and alumni of the University Members shall be defined as those who help Seesaw Theatre further the goals in their
mission statement. Membership in Seesaw Theatre shall consist of those serving on the Executive Board of Seesaw Theatre, the ensemble and production team involved in the winter event and spring production, and the team of teaching artists. Efforts will be made to ensure that every new member find a place in one of the aforementioned groups. Voting rights and executive decisions shall remain under the authority of the Executive Board. Section II – Executive Board Eligibility and Qualifications All candidates must be full time registered students at Northwestern University. All candidates must have been active members within the Seesaw Community prior to the annual elections. This member activity may be as part of our production teams, our show ensembles, our team of teaching artists, or our research team. Section III – Committee Eligibility Seesaw Theatre does not have specific committees, and thus does not have eligibility requirements. Section IV – Executive Board Resignation Under exceptional circumstances, an officer may resign. Two weeks before his or her resignation, the resigning officer must submit in written reasonable reason for resigning to the Executive Board. Resignation only becomes effective after the Executive Board approves and a general discussion at the general meeting had taken place. ARTICLE IV – EXECUTIVE BOARD ELECTION/SELECTION PROCESS Section I – Selection Timing The election of the new Executive Board takes place annually, allowing members of the community adequate time to become familiar with our work before applying to serve. While there are no set dates for elections, they traditionally take place in the weeks following a major artistic process within our season in late winter or spring quarter. Section II – Nominations There is no official nomination process for the Executive Board. Current Board members may reach out to qualified general members encouraging them to apply, but with the understanding that this is no guarantee of a position on the Board. Any general member of the Seesaw community may apply regardless. Section III – Election and Voting Procedures New Executive Board members will apply through a two-part process. They will complete a written application and interview with members of the current serving Executive Board. After all applicants have completed both parts of the process, the
current serving Board will meet to vote on which members they feel are best qualified to join. A two-thirds majority is required to officially elect applications to their future position. Outgoing Board members who are seeking reelection will not be present while the Board discusses their application. Positions on the Executive Board are flexible to the needs of Seesaw Theatre in its current state, allowing for the addition and removal of currently held positions on a yeartoyear basis as seen fit by the current Executive Board. This may be a discussion that is a part of the election meeting. Section IV – Notifications and Posting of Elections All eligible general members will be invited to interview through an official email announcement and social media event closed to only eligible parties. These announcements will include official information about potential Board positions and Board goals for the upcoming academic year. Section V – Grounds for Removal If there are extreme circumstances in which the Executive Board or general membership calls for the removal of a sitting Executive Board member, three-fourths of the Board or two-thirds of the membership must submit an official petition to the Executive Director. In the event that they call for the Executive Director’s removal, they will submit this petition to the Business Manager. Section VI – Procedures for Impeachment If the Executive Board or general membership calls for impeachment, the Executive Director will notify the Board member in question two weeks in advance and call an impeachment hearing of the Executive Board. The entire Board must be present for this hearing. A Board member shall be impeached only by a unanimous vote (as done through secret ballot) by the Executive Board immediately after such a hearing. In the case of the Executive Director’s impeachment, the Business Manager shall handle this process. The Executive Board will be in charge of selecting a replacement or will be responsible for picking up the duties of the position. Section VII – Procedure for Appeal of Impeachment Any student whose Executive Board position is revoked will have exactly 96 hours/four (4) calendar days to appeal the revocation. The appeal must be submitted in writing to the Executive Board, and must include any relevant information that has not already been presented. The Executive Director will share the information of the appeal to the Board. The Board will then render a decision at the next Board meeting or in seven (7) calendar days, whichever occurs first. If no appeal is submitted, the Board’s decision is automatically binding. ARTICLE V – MEETINGS Section I – Types and Occurrence of Meetings
Seesaw Theatre’s Executive Board will meet weekly throughout the entire academic year. Unless special invitation has been extended, these meetings are closed to the general public. Meetings between individuals serving on the board occur as necessary. Meetings between members of Seesaw’s artistic processes occur as needed, determined by the producer or artistic leader of each individual project. For example, production teams typically meet once a week throughout the quarter in which the event takes place. Section II – Special Meetings Special meetings may be called during the quarter upon the approval of a majority of the Executive Board. Section III – Quorum A quorum shall consist of at least one half of the total membership. No votes may be taken in absence of a quorum. Section IV – Parliamentary Procedure The Board will follow Robert’s Rules when bringing an item to a vote unless extenuating circumstances demand another form of parliamentary procedure. Section V – Meeting Minutes and Records Prior to every Executive Board meeting, the Executive Director will send out a brief agenda to the Board. Any Board member who would like to include additional material in the meeting’s agenda should communicate this information directly to the Executive Director. At the start of each new term, the Board will nominate a member to take meeting minutes throughout the year. This person will then be charged with taking meeting minutes and posting all minutes to the Board’s digital archive. ARTICLE VI – HANDLING OF FUNDS Section I – Student Organization Finance Office All funds collected will be deposited in our student organization’s Student Organization Finance Office (SOFO) account. Section II – Treasurer The treasurer shall be the primary officer designated to handle organization finances. Seesaw Theatre’s official title for treasurer is Business Manager. Section III – Dissolution of Organization In the event this organization dissolves, all monies left in the treasury, after all outstanding debts and claims have been paid, shall be donated to Bluelaces Theatre Company.
ARTICLE VII – CONSTITUTIONAL AMENDMENTS Section I – Amendment Amendments or additions to this constitution may be made at any Executive Board meeting provided notice of the proposed amendment was given one week prior to a vote. This notice should include reasons for the amendment or addition and any supplementary material to inform the Board’s vote. Amendments require a two-thirds vote of the voting members in attendance at the meeting, and are subject to final approval by the Student Organizations & Activities. All amendments or additions to the constitution will be Sections in Article XIII of the Seesaw constitution unless otherwise decided by the Board. Section II – Ratification This Constitution shall become effective upon its ratification by a two-thirds majority vote of the Executive Board at any weekly Board meeting. Upon ratification of this Constitution, all prior constitutions shall be null and void. ARTICLE VIII – CONSTITUTIONAL REVIEW As a recognized student organization, we will participate in a constitutional review process every three (3) years. It will be updated according to the new sample constitution (if necessary) and will meet with the Student Organizations & Activities staff to review it. ARTICLE IX – NOT-FOR-PROFIT STATEMENT This is not-for-profit organization. Any funds obtained through fundraising or other means must go back to the organization. ARTICLE X – STATEMENT OF NON-DISCRIMINATION As a student group seeking affiliation to Northwestern University, we hereby state that this student organization does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, parental status, marital status, age, disability, citizenship or veteran status in matters of admissions, employment, housing or services or in the educational programs or activities it operates. Harassment, whether verbal, physical or visual, that is based on any of these characteristics, is a form of discrimination. This includes harassing conduct affecting tangible job benefits, interfering unreasonably with an individual's academic or work performance, or creating what a reasonable person would sense is an intimidating,
hostile or offensive environment. While Northwestern University is committed to the principles of free inquiry and free expression, discrimination and harassment identified in this policy are neither legally protected expression nor the proper exercise of academic freedom. ARTICLE XI – STATEMENT OF NON-HAZING This organization will not engage in or permit hazing. The University forbids hazing and all other activities that interfere with the personal liberty of an individual. The University defines hazing as any action taken or situation created, whether on or off University premises and whether presented as optional or required, to produce mental or physical discomfort, servitude, embarrassment, harassment, or ridicule for the purpose of initiation into, affiliation with, or admission to, or as a condition for continued membership in, a group, team, club, or other organization. Hazing activities may also violate the Illinois Hazing Act 720 ILCS §5/12C-50 ARTICLE XII – STATEMENT OF COMPLIANCE WITH CAMPUS REGULATIONS This organization shall comply with all Northwestern University policies and procedures, including but not limited to, those policies set forth in the Northwestern University Student Handbook and The Guide to Student Organizations, as well as local, state, and federal laws. Article XIII – AMENDMANTS AND ADDITIONS Section I – Intellectual Property All productions created under Seesaw Theatre are the intellectual property of Seesaw Theatre as an organization. If any individual or organization wishes to present a production, event, or lesson plan originated by Seesaw Theatre, they must contact Seesaw and credit appropriately as determined by the current Executive Board. Composers shall be credited by name. If the current Seesaw Board would like to remount an old production, they should credit the year it was created.
Updated May 2018.
You can also read
NEXT SLIDES ... Cancel