Delta Level 2 Implementation Guidelines Version 8 - Revised 8 September 2021 - Anglican ...

 
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Delta Level 2 Implementation Guidelines Version 8 - Revised 8 September 2021 - Anglican ...
Delta Level 2
                           Implementation Guidelines

                                             Version 8

                                      Revised 8 September 2021

Delta Level 2 Implementation Guidelines    8 September 2021 – v8   Page 1 of 72
Delta Level 2 Implementation Guidelines Version 8 - Revised 8 September 2021 - Anglican ...
The following implementation guidelines have been assembled to provide information to assist
 Parishes in the Diocese of Waiapu to consider how they will implement a variety of services under the
 NZ Government COVID- 19 D e l t a Level 2 restrictions. These guidelines will be updated in line
 with any changes that are announced by the NZ Government about COVID-19 Delta Level 2.
 Updates will be communicated to the Diocese through normal channels.

 These implementation guidelines should be read alongside the attached most up-to-date “Diocese
 of Waiapu Guidelines and Policy for Ministry and Worship during COVID-19 alert levels (Refer:
 Guidelines and Policy for Ministry and Worship duringCOVID-19 Alert Levels page 35-39).

 There are also a number of supporting documents that provide further information or are resources
 to be used in conjunction of these implementation guidelines.

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Delta Level 2 Implementation Guidelines   8 September 2021 – v8                             Page 2 of 72
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Contents
Contents
Overarching safe practices at COVID-19 Delta Level 2 ......................................................................... 4
A word about responsibility .................................................................................................................. 4
Where to look for support ..................................................................................................................... 5
Parish Worship ..................................................................................................................................6-11
Pastoral Care Visiting ......................................................................................................................12-14
Ministry with Children / Messy Church / Toy Libraries .................................................................15-16
Administration Centres / Parish Offices ........................................................................................17-21
Opportunity Shops ..........................................................................................................................22-25
General Cleaning and Multiple Users of Buildings ........................................................................26-29
Maintenance of Buildings ...............................................................................................................30-31
Catering ...........................................................................................................................................32-33
Growing Through Grief ...................................................................................................................34-35
Supporting Documents ........................................................................................................................ 36
      Guidelines and Policy for Ministry and Worship during COVID-19 Alert Levels ......................37-42
      How to use Online Services to Offer a Worship Experience ......................................................... 43
      Anglican Diocese of Waiapu Contact Tracing Form COVID-19 Level 2 ......................................... 44
      Services and Support ................................................................................................................45-46
      Catering Checklist .....................................................................................................................47-48
      Safe Food Practice Guidelines ..................................................................................................49-53
      Cleaning Checklist .......................................................................................................................... 54
      General cleaning information for COVID-19 ................................................................................. 55
      Messy Church and Playgroup Checklist ....................................................................................56-58
      Toy Library Checklist .................................................................................................................59-61
      Youth Groups Checklist ............................................................................................................62-64
      New Zealand COVID-19 Alert Levels Summary as at 6 September 2021 .................................65-69
      How to put face mask on and off .............................................................................................70-71
      How to use a face mask safely ...................................................................................................... 72

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Overarching safe practices at COVID Delta Level 2
     The following safe practices apply to all activities under COVID-19 Delta Level 2 and should be adhered to
     by all people involved in all areas of ministry in the Diocese of Waiapu
 •       The wearing of masks is to be mandatory for all people, particularly whilst indoors and when meeting
         the public or people who are not in your workplace
 •       Ensure everyone is COVID tracing at all times when they move around
 •       Any person who is sick or feeling unwell should remain at home and seek medical advice from their GP
         or Healthline ph 0800 3585453
 •       Practice physical distancing of at least 2 metres in all situations outside of your home and wear a mask.
 •       From 11.59pm Tuesday 7 September 2021, the new limit of up to 50 people indoors and 100 people
         outdoors at a gathering at your home, events outside of home and public venues – including church
         services, weddings and, funerals and tangihanga Note that these two groups cannot mix, including in
         toilet facilities.
 •       People at high risk of severe illness (older people and those with existing medical conditions) are
         encouraged to stay at home where possible and take additional precautions when leaving home. They
         may choose to work.
 •       Practice safe personal hygiene with frequent handwashing with soap and water.
 •       Practice safe hygiene of all facilities by regular cleaning and disinfecting of surfaces.
 •       Ensure signage is in place in each facility to notify safe practices and room capacity.
 •       Ensure Clergy, Staff and Volunteers are trained in proper use of hygiene practices, cleaning equipment,
         and PPE (gloves only where necessary).
 •       Ensure availability of adequate cleaning supplies of soap, detergent, mops etc.
 •       Ensure collection of adequate individual information is undertaken to support potential contact tracing.
 •       All physical meeting spaces are assessed for maximum capacity within physical distancing requirements
         and numbers advertised.

     A word about responsibility
 NZ has had good experience with containing community transmission of COVID-19 previously. We have done
 this together by ensuring that we have complied with the restrictions under COVID-19 Level 4, Level 3, Level 2
 and Level 1. We have heard the message from the NZ Government that we will need to return to Level 2 in
 order to maintain the suppression of the Corona Virus in our communities outside of Auckland. We can
 continue to do this together if we all take responsibility for ourselves and for one another. In NZ we have
 legislation that mandates all people responsible for conducting business to ensure that they take every
 reasonable step to ensure that people are safe at work and in their workplaces.
 The New Zealand Government has announced that at 11.59pm on Tuesday 7th September 2021 the rest of New
 Zealand (outside of the Auckland Region) moves to Delta Level 2. The Auckland Region will remain at Level 4
 with a subsequent review on Monday 13 September 2021.

 In the Church the Bishop of the Diocese is ultimately responsible for ensuring that our parish buildings and
 what takes place within the buildings are safe for all who are present. Clergy and Lay people who hold a license
 for ministry, and Officers of the Church are also accountable to the Bishop, and Lay employees to the Diocesan
 Registrar as the Employer for the Diocese. As a Church we want to be hospitable to all people and we need to
 work together to see that the spaces we provide for worship, community gatherings, office workers, parish
 administrators, home groups and all places of ministry prioritise the safety and well-being of Laity, Clergy,
 Parishioners, Visitors, Tradespeople and all who gather with us.

 We have shown that we can do this together, and as we prepare to move to COVID Delta Level 2 we all need
 to remember the responsibility we hold to one another and Bishop Andrew for our actions, as we prioritise
 the care of our neighbour in the way that we conduct our ministry activities. May we each be given creativity,
 compassion and resilience so that our actions may be an action of love to our neighbour as God has given us
 love and grace.

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Where to look for support:

 Attached In Supporting Documents, you will find a reference page for contacts for various levels of
 support that are available through the NZ Government (Refer: Support and Services page 45-46)

 In the Diocese if you have a concern related to your Parish please contact your Vicar, or for LSM
 Parishes your Ministry Leadership Team in the first instance. Employees should contact their line
 manager in the first instance.

 For other enquiries the Diocesan Team and the Bishop’s Office are available to offer assistance.

 Sandra Gifkins - EA to Colleen Kaye & PA to Bishop Andrew Hedge
 email: sandra.gifkins@waiapu.com Phone: 0274 318885

 The Venerable John Hebenton - Archdeaconry of Tauranga Moana
 email: johnhebentontssf@gmail.com Phone: 021 679 202

 The Venerable Linda King - Archdeaconry of Eastern BOP & Lakes
 email: linda.king@waiapu.com Phone 027 520 1574

 The Venerable Bronwyn Marchant -Archdeaconry of Eastland
 email: bronwyn.marchant@waiapu.com Phone: 021 462 970

 The Venerable David van Oeveren - Archdeaconry of Hawke’s Bay Cities
 email: david.vanoeveren@waiapu.com Phone: 021 470 337

 The Venerable John Matthews - Archdeaconry of Hawke’s Bay Coast
 email: vicarstlukeshn@waiapu.com Phone: 021 939 338

 Colleen Kaye – Diocesan Registrar
 email: colleen.kaye@waiapu.com           Phone: 027 285 4199

 Janene Garnett – HR Advisor/Health & Safety
 email: janene.garnett@waiapu.com Phone: 021 459 980

 Steve Orme – Property Portfolio Manager
 email: steve.orme@waiapu.com       Phone: 021 504 726

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Parish Worship

 Scope: The following implementation guidelines apply to any gathering for Worship or Pastoral Care Visiting
 in the Diocese of Waiapu under COVID-19 Delta Level 2.

 Key Principles:
 1.      Church is a place of encounter with human beings (and that means potentially with infection)
         but ultimately an encounter with the divine.
 2.      Throughout history our churches have been places where a community can gather, places of
         refuge and safety, places for worship. These guidelines will help us to continue these practices
         in a safe way for today’s context and enable our communities to re-emerge and flourish in
         new ways.
 3.      Enabling worship to take place safely in our churches is a way of ‘loving our neighbours as
         ourselves’ – caring for everyone, especially vulnerable people.
 4.      We should consider continuing worship through online services for our parishioners who are
         not able or may not wish to join a congregational service at Delta Level 2.
 5.      These guidelines need to be adapted to suit the physical context of your Parish Church and
         facilities.

 Safe Practices for gatherings for Worship in addition to Overarching Principles for
 Delta Level 2:
 •       During Delta level 2 the Eucharist will not be offered. In-person worship will be a service of the
         Word with no singing and the mandatory wearing of masks.
 •       Vicar or Priest of LSM Ministry Team to contact all clergy, lay assistants in the parish to assess
         their availability to attend a service in person and assist in a service.
 •       Each gathering space, church, hall, morning tea area, must be assessed for seating capacity
         within limitations of physical distancing requirements under Level 2. i.e. At least 2m distance
         between people when sitting or standing.
 •       The new limit of up to 50 people indoors and 100 people outdoors at a gathering at your home,
         events outside of home and public venues – including church services, weddings and, funerals
         and tangihanga applies from 11.59pm Tuesday 7 September 2021.
 •       Communicate with all sidespeople, readers, and assistants at the service about expectations of
         new practices prior to the service by email, post, ZOOM etc.
 •       Communicate with parishioners the week prior to the service about new practices that will be
         in place in line with the requirements of COVID-19 Delta Level 2.
 •       A normal clean of all facilities to be completed.
 •       All high use surfaces to be cleaned and disinfected regularly between users and with a minimum
         of daily and/or between different groups.
 •       Vicar/Priest-in-Charge/Priest of LSM team to assemble small team to work through preparation
         of Church for worship following guidelines set out below.

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Area of Focus              Alert Delta Level 2 – Parish Worship setting                        Check/Sign
   Preparation of           • Choose ONE point of entry into the Church to manage flow of
   the Church                 people and indicate this with notices, keeping all emergency
                              exits available at all times.
                            • Ensure QR codes are strategically placed at the entrance and
                              other points around the church. Ensure you have contact
                              tracing logs available for those who choose not to use QR codes.
                            • Walk through the church to plan for physical distancing in seats,
                              aisles, including safe flow of parishioners. Remember 2m in all
                              directions from each person.
                            • Determine placement of hand sanitiser is available ensuring
                              hand sanitiser is out of reach for children.
                            • Erect notices to remind parishioners about important safe
                              practices e.g. No physical contact, practice hand washing etc.
   Participants in          • Prepare to keep the liturgical practice simple doing only what is
   the liturgy                necessary. e.g. Do you require the crucifer? Can the liturgist
                              also read the lessons and lead intercessions?
                            • Consider whether you require a normal number of clergy and
                              lay assistants for the service.
                            • Consider physical distancing requirements for instrumentalists,
                              seating of those leading worship.
                            • Full briefing of all participants prior to the service.
   As people                • Consider areas of entry that may cause a queue to form and
   arrive                     prepare for physical distancing markers on the floor, e.g. like
                              supermarket queues.
                            • Prepare a suitable Contact Tracing form and assign ONE person
                              to be responsible for recording all people attending each
                              service. (Refer: Anglican Diocese of Waiapu Contact Tracing
                              Form COVID-19 Level 2 Page 44)
                            • Have hand sanitiser available for people to use on entry and exit
                              of the Church.
                            • Place a collection plate & food basket at the entrance to the
                              church for parishioners to leave their offerings prior to the
                              service. This will avoid passing the plate around - Monitor for
                              security.
                            • Welcomers to direct people to move to a seat to maintain
                              physical distancing and flow of parishioners at entrance to the
                              Church.

   Provision of             • Consider using Data Projector
   liturgy material         • Otherwise, consider printed service sheets including all words
                              to liturgy and hymns. Place in pews more than 3 hours prior
                              to service to limit contact and potential spread of virus.
                            • Remove all hymn books and prayer books from pews/seats.

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Area of Focus                 Alert Delta Level 2 – Parish Worship setting                       Check/Sign
   Exchanging the                • If the Peace or a similar gesture is exchanged in a service
   Peace                           of the Word follow the suggestions for alternatives to
                                   physical contact to greet one another with the peace
   Presentation of               • The offertory plate and food basket are brought forward to
   the Offertory                   the altar from the entrance to the church.
                                 • At the end of the service the food is placed safely to be left
                                   for
                                   4 days prior to being distributed to allow products to
                                   be contaminant free. Handle only after cleaning hands.
                                 • Money to be counted as normal. Consider providing gloves
                                   for those counting money as extra layer of precaution. At
                                   the very least hands, pens, calculators must be washed or
                                   disinfected following the handling of money.
   Individual                    • If a person wishes to receive a blessing from the priest this
   Blessings/Prayer                must be done without physical contact and keeping 2m
                                   distance.
   Morning tea                   • At Delta Level 2 this will not be offered.
   Leaving church                • People should be directed to leave the building by ONE
                                   exit only, avoiding bottlenecks.
                                 • Encourage parishioners to take printed service sheets home
                                   to avoid anyone else needing to touch them.

   Cleaning the                  • Follow guidelines in this document under the Cleaning
   Church                          section.
                                   (Refer: Cleaning Checklist Page 54)
                                 • All high use surfaces should be cleaned between users, e.g.
                                   the Lectern to be cleaned between liturgist, reader,
                                   intercessor.
                                 • Remember to clean microphones, computers, data
                                   projector, remote controls, lectern, prayer desks, organ
                                   console, musical instruments, altar, etc. i.e. ALL surfaces in
                                   the church that may have been touched during the service,
                                   including children’s play areas, toys and resources.
   Baptisms,                     • It is appropriate to defer plans for Baptisms, Confirmations
   Confirmations,                  and Ordinations until we are at COVID-19 Level 1.
   Ordinations.                  • Emergency baptisms may continue mindful that these are
                                   likely to be in a hospital setting and we need to comply
                                   with the standards of the hospital. This may include use of
                                   gloves and surgical mask.
                                 • This will be re-assessed as we gain a sense of how long we
                                   may be in Delta Level 2 before moving to Level 1.

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Area of Focus            Alert Delta Level 2 – Parish Worship setting                       Check/Sign
   Funerals,                • Funerals may be held with no more than 50 people indoors and 100
   Weddings                   people outdoors attending
                            • These gatherings are permissible at Delta Level 2 and should
                              follow the same guidelines for the use of a church in worship as
                              above.
                            • Be mindful of maintaining 2m physical distancing between
                              Priest and couple at a wedding.
                            • You will need to consider how you will encourage physical
                              distancing at a funeral without needing to become the one who
                              polices this limitation.
                            • Members of the congregation are encouraged to limit physical
                              contact to family, whānau, close friends who can be easily
                              traced.
                            • Be mindful of the normal expectation of how we offer strength
                              and compassion through physical hugging and touch at funerals
                              and weddings and consider suggesting alternatives.

 FAQs
 What is Spiritual Communion?
 For those wanting to participate from home in a Eucharist which is being viewed online: the practice
 known as ‘Spiritual Communion’ applies here.
 ANZPB/HKMA p729 notes, “When people who desire to receive the Holy Communion are unable to
 do so for any other reason [i.e. other than serious illness], their desire and such prayers as they are
 able to offer ensure that they do spiritually receive the body and blood of Christ.”
 In such cases, people can pray the following, adapted from the prayer of St Richard of Chichester, and
 used by Anglican churches in both England and Australia:
     Thanks be to you, Lord Jesus

     Christ, for all the benefits you have

     given me,

     for all the pains and insults you have borne for me.

     Since I cannot now receive you sacramentally,

     I ask you to come spiritually into my heart.
     O most merciful redeemer, friend and

     brother, may I know you more clearly,
     love you more dearly,
     and follow you more nearly, day by day. Amen.

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How long can COVID-19 last on surfaces?
 A useful chart showing the results of scientific research into how long the virus lasts on a variety of
 surfaces can be found below:

Delta Level 2 Implementation Guidelines   8 September 2021 – v8                               Page 10 of 72
What should I do if I don’t feel safe conducting a public service of worship?
     Parish clergy, licensed lay people and lay assistants should speak with their Vicar/Archdeacon/LSM
     Priest about their concerns and work together to find an alternative arrangement. If a
     Vicar/Archdeacon/LSM priest has concerns about their own situation they should contact their
     Archdeacon who will work with them to find an alternative arrangement. We will support your
     situation to ensure you are safe.

     What should I do if more than 50 people turn up for a funeral?
•    The new limit of up to 50 people indoors and 100 people outdoors at a gathering at your home,
     events outside of home and public venues – including church services, weddings and, funerals and
     tangihanga applies from 11.59pm Tuesday 7 September 2021.

     In a situation where ordinarily overflow from a parish church would stand outside and listen to the
     service through AV gear then this could be an option to consider. However, once the service concludes
     and people from inside move outside then it becomes an issue. This is difficult because of the desire
     of many people to attend and support the family. It will take a lot of care, common sense and support
     from the funeral director to manage this situation as best as you can, but we need to be clear with
     people about the need for physical distancing, limitations on numbers in gatherings, and requirements
     for scanning/contact tracing. Liaise with the funeral director as to how scanning will happen for those
     who remain outside the building.

     Can we leave the church open for private prayer?
     The church can be opened under supervision for times of private prayer. The same conditions apply
     in this setting as for all visitors to any buildings during Delta Level 2. Those principles include Contact
     Tracing, hygiene and cleaning of surfaces, physical distancing and no admission of anyone who is
     unwell or showing symptoms of COVID-. This means that if the church is opened for private prayer,
     it must be monitored by someone who can be present to ensure that these principles of COVID Delta
     Level 2 are followed.

     Can the organist/musicians enter the church for music practice?
     Yes, provided that the principles of Delta Level 2 are adhered to. i.e. No more than 50 people gather
     for practice, Contact Tracing, personal hygiene and cleaning hygiene standards are followed, physical
     distancing is maintained. Please note that at this stage the Church is seeking advice from the MOH
     about whether the steps we have in place for Delta Level 2 adequately mitigate the risk of
     transmission of the virus between people who are singing. For this reason we discourage choirs or
     singing groups from singing together until the advice is received. At this point there will be NO
     singing in worship.

     Supporting documents

          •     How to use online services to offer a worship experience to come                 Page 40
          •     Anglican Diocese of Waiapu Contact Tracing Form COVID-19 Level 2                 Page 44
          •     Catering Checklist                                                           Pages 47-48
          •     Safe Food Practice Guidelines                                                Pages 49-53
          •     Cleaning Checklist                                                              Pages 54

    Delta Level 2 Implementation Guidelines   8 September 2021 – v8                                  Page 11 of 72
Pastoral Care Visiting

 Scope: The following implementation guidelines apply to any setting for Pastoral Care Visiting in the Diocese
 of Waiapu under COVID-Delta Level 2.

 Key Principles:
 1.      We want to continue to extend Pastoral Care to our community especially at a time when
         many people have been isolated from others due to living alone or in small ‘bubbles’.
 2.      We must ensure that the pastoral care that we offer can be done appropriately and with the
         health and well-being of both caregiver and parishioner as first priority.
 3.      In caring for the vulnerable and offering safe pastoral care we are doing our best in difficult
         circumstances to extend the compassionate love of God through our care.

 Safe Practices for gatherings for Pastoral Care Visiting in addition to Overarching
 Principles for Delta Level 2:
 •       Vicar or Priest of LSM Ministry Team to contact all clergy and lay assistants in the parish to
         assess their availability to offer pastoral care through visiting homes or meeting elsewhere in
         person.
 •       Each person must be responsible for considering their own health and the health of those in
         their home ‘bubble’ before agreeing to make a pastoral visit to another home.
 •       From 11.59pm Tuesday 7 September 2021, gatherings can be held with up to 100 people
         outdoors and 50 people indoors. The new limit applies to gatherings at your home, events
         outside of home and public venues – including church services, weddings and, funerals and
         tangihanga.
 •       When holding a gathering, play it safe — maintain hygiene standards, observe all Alert Level 2
         requirements and meet existing record-keeping requirements for contact tracing.
 •       Each gathering space for meeting, office, home, café etc., must be assessed for seating capacity
         within limitations of physical distancing requirements under Delta Level 2. i.e. At least 2m
         distance between people when sitting or standing.
 •       Parishioners must be contacted prior to visiting at home to establish expectations regarding
         physical distancing and assess their vulnerability to health issues.
 •       If there is any risk to parishioner or pastoral caregiver then take a cautious approach and
         consider alternative options of contactless visiting such as phone contact, ZOOM or a visit just to
         the gate/driveway.
 •       Receiving hospitality in the home by way of food or beverages is highly discouraged due to the
         mandatory mask wearing.
 •       Follow all Hospital, Hospice, Resthome, institution local facility rules. This may include how
         many sites or people can be visited in a single day. The institution will advise.
 •       If travelling by vehicle with others, such as a pastoral care team member, then wearing of
         masks is mandatory for all church ministers, lay and ordained.

Delta Level 2 Implementation Guidelines   8 September 2021 – v8                                     Page 12 of 72
Area of Focus             Alert Delta Level 2 –Pastoral Care Visiting                           Check/Sign
   Pastoral                • All visits to a private home must be pre-arranged and the visiting
   Visiting to a             pastoral caregiver must seek the permission of the person to
   residence                 enter their bubble before arriving at their home. Wearing of
                             masks is mandatory.
                           • Pastoral caregiver must record their visit on COVID tracing app
                           • Pastoral caregiver to hand sanitise on entry and exit of home.
                           • No Home Communion to take place.
                           • Keep 2m physical distancing.
                           • No physical contact is allowed during the visit including during
                             prayer as part of the healing rite.
   Alternative             • Hold your hands extended toward the person being prayed for
   s to the                  maintaining 1m 2m physical distance.
   ‘laying on              • Invite someone in the home to lay their hands on the
   of hands’
                             person’s shoulder.
                           • Invite the person to cross their hands across their chest.
                           • Invite the person to rest with their hands in a low, open ‘Orans’
                             position.
   Anointing               • No anointing with oil for healing.
   with Holy               • This is to avoid physical contact and in particular touching
   Oil                       faces.

   Anointing               • No anointing with oil for healing.
   with Holy               • This is to avoid physical contact and in particular touching faces.
   Oil

   Prayers at              • This is most likely to occur in a hospital or hospice setting.
   the Time of             • Follow the procedures for the institution.
   Death                   • The use of gloves and surgical mask may be mandated. Seek
                             advice from the institution concerned.
                           • Check with the attending nurse before anointing the person.
                           • Remember that it is highly unlikely that you will be permitted t o
                             visit a patient in hospital who is dying with diagnosed COVID- 19.
   Hosting                 • Consider whether the space is private but sufficiently large
   Pastoral                  enough for all people in the meeting to maintain 2m physical
   meetings in               distance.
   the Parish
                           • Is the space appropriate for normal safeguarding procedures to
   Offices or
                             be applied?
   Vicarage
                           • Could the pastoral care be offered by phone or ZOOM, for
                             example.

Delta Level 2 Implementation Guidelines          8 September 2021 – v8                               Page 13 of 72
Area of Focus         Alert Delta Level 2 - Pastoral Care Visiting                        Check/Sign
   Home                   • Each home group leader should discuss the appropriateness of
   Groups/Study             hosting a group in their home under COVID Delta Level 2 with
   Groups                   their Vicar or LSM ministry team.
                          • The requirements for Catering, Physical Distancing, Contact
                            Tracing, Personal and Venue Hygiene must be adhered to as a
                            Home Group is an extension of the authorised ministries of the
                            Parish and not a private event.
                            (Refer: Anglican Diocese of Waiapu Contact Tracing Form
                            COVID-19 Level 2 Page 44)
                          • Consider withholding the gathering of Home Groups/Study
                            Groups until Level 1.

 FAQs
 This section will be updated as required.

 Supporting Documents
      •     Anglican Diocese of Waiapu Contact Tracing Form COVID-19 Level 2                  Page 44

Delta Level 2 Implementation Guidelines      8 September 2021 – v8                               Page 14 of 72
Ministry with Children / Messy Church / Toy Libraries

 Scope: The following implementation guidelines apply to any gathering Ministry with Children in the Diocese
 of Waiapu under COVID Delta Level 2.

 Key Principles:
      1. Church is a place of encounter with human beings (and that means potentially with
         infection) but ultimately an encounter with the divine.
      2. Enabling hospitality for all members of our community including Children and their wider
         families to take place safely in our churches is a way of ‘loving our neighbours as ourselves’
         – caring for everyone.
      3. We should consider alternative ways of connecting with Families and Children through
         online platforms for those families who are not able to attend gatherings in person at Level
         2. e.g. Messy Church on ZOOM.
      4. These guidelines need to be adapted to suit the physical context of your Parish Church and
         facilities.

 Safe Practices for Ministry with Children in addition to Overarching Principles for
 Level 2:
      •     From 11.59pm Tuesday 7 September 2021, gatherings can be held with up to 100 people
            outside and 50 people inside.
      •     The new limit applies to gatherings at your home, events outside of home and public
            venues – including church services, weddings and, funerals and tangihanga.
      •     When holding a gathering, play it safe — maintain hygiene standards and meet existing
            record-keeping requirements for contact tracing.
      •     Ministry team leader, Vicar or Representative of LSM Ministry Team to contact all members
            of the parish and community who normally support Messy Church, volunteer for Toy
            Libraries, lead Sunday School etc., to assess their health and availability to attend a session in
            person and assist in a service.
      •     Ministry team leader to check with Vicar or Wardens to see if each gathering space, church,
            hall, morning tea area, has been assessed for seating capacity within limitations of physical
            distancing requirements under Level 2. i.e. At least 2m distance between people when sitting
            or standing.
      •     Communicate with all volunteers and assistants at the session about expectations of new
            practices prior to the session by email, post, ZOOM etc.
      •     Communicate with families, if possible, the week prior to the session about new practices that
            will be in place in line with the requirements of COVID Delta Level 2.
      •     A normal clean of all facilities to be completed.
      •     All high use surfaces to be cleaned and disinfected between users and at least daily and
            between different groups
      •     Ministry team leader to assemble small team to work through preparation of venue for
            session following guidelines set out below.

Delta Level 2 Implementation Guidelines    8 September 2021 – v8                                   Page 15 of 72
Area of               Alert Delta Level 2 – Ministry with Children/Messy Church/Toy Libraries   Check/Sign
   Focus
   Checklists         • Messy Church/Playgroups (Refer: Messy Church and Playgroup
   for running          Checklist Pages 54-56)
   a group            • Toy Libraries (Refer: Toy Library Checklist Pages 57-59)
                      • Youth Groups/Youth Events – (Refer: Youth Groups Checklist Pages
                        62-64)

 FAQs
  Do I need to maintain physical distancing in a Playgroup?
  Physical distancing is not required at playgroup as per advice from the NZ Government. It is not
  possible to adequately care for infants and young children from a distance. There is no
  requirement for parents/caregivers and children within a playgroup to physically distance. Good
  hygiene practices are very important. However adults should, where practicable, keep 2m
  distance between themselves and other adults.

 Supporting Documents
      •     Messy Church and Playgroup Checklist                                           Pages 54-56
      •     Toy Library Checklist                                                          Pages 59-61
      •     Youth Groups Checklist                                                         Pages 62-64

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                                Page 16 of 72
Administration Centres / Parish Offices

 Scope: The following implementation guidelines apply to the operation of any office spaces in the Diocese of
 Waiapu under COVID Delta Level 2.

 Key Principles:
 1.      We all have a responsibility to support one another’s safety and well-being in the workplace
         and to report any risks to our or others’ well-being.
 2.      We must work together in a way that continues to minimize the risk of COVID-19 transmission
         by ensuring that health, hygiene and safety measures are in place.
 3.      These guidelines need to be adapted to suit the physical context of your facilities.

 Safe Practices for Office Workplaces in addition to Overarching Principles for Level
 2:
 •       No employee, clergy person or volunteer who is sick with COVID-19, or who has had close
         contact and is required to self-isolate, may go into the workplace in any circumstances.
 •       Any employee, clergy or volunteer who has flu like symptoms is to stay home and contact their
         GP or call Healthline on 0800 358 5453 to ascertain the need to undertake COVID-19 testing.
 •       Any employee, clergy or volunteer who is sick or feeling unwell with other illnesses should not
         come into the workplace. If they can work from home, they should, in consultation with their
         manager or Vicar.
 •       Line managers must contact all employees to consult with them about their availability to
         return to the Office space.
 •       Public facing / reception staff must wear a face mask at all times.
 •       Each workspace, gathering space, church, hall, morning tea area, must be assessed for seating
         capacity within limitations of physical distancing requirements under Level 2. i.e. At least 1m
         distance between people when sitting or standing.
 •       A normal clean of all facilities to be completed.
 •       All high use surfaces to be cleaned and disinfected regularly
 •       Vicar or Wardens to arrange a time with all employees and volunteers to assess the suitability
         of each workspace to comply with limitations under Level 2. e.g. Physical distancing, placement
         of physical or visual barriers, placement of notices etc.
 •       Choose the ONE point of entry/exit for the Office and place notices. This is to monitor flow of
         foot traffic and to manage Contact Tracing requirements. All emergency exits must remain
         available to be used at all times.

     Area of             Alert Delta Level 2 – Administration Centre/Parish Offices             Check/Sign
     Focus
     Before            • Ensure cleaners have access to make a normal full clean of the
     using the           office and facilities.
     Office            • Ensure adequate supplies of cleaning supplies are available in
                         the Office.

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                               Page 17 of 72
Area of             Alert Delta Level 2 – Administration Centre/Parish Offices                 Check/Sign
   Focus
                       • Ensure monitoring of the supply of cleaning supplies is in place.
                       • Ensure there is hand sanitizer at the entrance to the building,
                         reception area, kitchen, bathrooms and near alarm panel.
                       • Plan with the cleaners your requirements for suitable cleaning
                         under COVID Delta Level 2. e.g. Disinfecting handles, taps,
                         hard surfaces.
                       • Ensure there is a supply of disposable masks for those who do
                         not have one.
                       • Erect notices reminding staff and visitors about good hygiene
                         practices.
                       • Ensure COVID QR codes are in clear sight and work. Have a
                         visitors log available for all those who are unable to use QR
                         codes.
   Entering the        • Ensure hand sanitizer is used prior to opening the office door and
   Office                using alarm panel.
                       • Wipe door handles with disinfectant wipes regularly.
                       • Practice good hand hygiene by washing with soap and water or
                         using hand sanitizer.
                       • A suitable Contact Tracing register must be available and used by
                         all staff, visitors and tradespeople.
                       • Each employee, clergy person or volunteer is responsible for
                         keeping their workspaces clean and disinfected.
   Physical            • Ensure workspaces allow for each person to maintain at least 1m
   distancing            distance from others.
                       • Maintain at least 1m physical distancing in all meeting areas,
                         noting some small offices will not be suitable for more than 1 to 2
                         people to meet.
                       • Guests in the office must wear a mask for their entire visit
                       • In areas where there are a number of people, e.g. open plan
                         offices, staff are encouraged to continue to wear their masks
                         whilst working at their desks.
                       • Consider use of technology to enable meetings rather than face to
                         face meetings.
                       • Consider the placement of physical or visual barriers to maintain
                         physical distancing in the Office. e.g. Child barriers, Tape on floor.
   Visitors to         • Ensure clear signage on the building directing visitors to single
   the Office            point of entry/exit.
                       • Ensure signage is erected reminding visitors not to enter the
                         building if they are unwell. Refer attached signage examples.
                       • Ensure visitors complete Contact Tracing register.
                       • Ask visitors to use hand sanitizer on arrival.

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                                  Page 18 of 72
Area of               Alert Delta Level 2 – Administration Centre/Parish Offices            Check/Sign
   Focus
   Office              • Maintain high standard of personal hygiene following MOH
   hygiene               guidelines around coughing, sneezing, regular hand washing.
                       • Clean then disinfect hard surfaces in your workspace regularly
                         including keyboard, phone, pens etc.
                       • Clean then disinfect control panels for alarms, photocopier,
                         microwaves etc. before and after use.
                       • Clean then disinfect door handles, taps, light switches and similar
                         regularly.
                       • Clean then disinfect any shared surfaces regularly.

   Meal breaks         (Refer: Catering Checklist Pages 47-48).
   and                 (Refer Safe Food Practice Guidelines Pages 49-53)
   Lunchroom

   Leaving the         • Sanitize your hands after using the alarm panel and locking the
   Office                door.

FAQs
 Some visitors to my Office present with complex and difficult pastoral needs. How do I deal with them
 if they refuse to comply with the requirements for Level 2?
 It is acknowledged that our office team often have pastoral relationships with vulnerable persons
 and that these may be more challenging situations to ensure physical distancing is maintained and
 contact tracing information obtained. Your safety is always paramount and if you feel unsafe you
 should feel confident in calling for suitable assistance when needed, which could be a colleague
 in the office, Vicar, or in urgent situations phone 111 for the Police.
 How should I manage the Contact Tracing register in the Office?
 It is helpful if all employees, clergy and volunteers are to complete an attendance register recording
 their name, date and time of entry. For volunteers, contact details will also be required, to enable
 contact tracing.
 Businesses must display an NZ COVID Tracer QR code in a prominent place at or near your main
 entrance. You also need to offer customers and visitors an alternative way to record their visit. If you
 are using an alternative contact tracing system, you need to record:
      •     the entry and exit times for workers, visitors and contractors
      •     the names of everyone on your premises or location
      •     their contact details.
 Make sure you keep your contact tracing records secure

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                                Page 19 of 72
I might be in an at-risk group, should I work from home?
 Employees, clergy or volunteers who are at higher risk of severe illness if they contract COVID-19
 (per the Ministry of Health’s advice click here) may be able to work if they and the employer agree
 that their risks can be appropriately managed. Working from home is the best model here, where it
 is practicable. With appropriate measures in place, including around how they travel to and from
 work, some of them may still be able to work safely outside of their home.
 What should I do if I feel it is not safe for me to work in the Office?
 If an employee, clergy person or volunteer believes there are reasons why it is not safe for them to
 work, or if they have concerns that they could be putting a member of their ‘bubble’ at risk, they should
 let their manager or Vicar know. In some situations, it won’t be possible to eliminate all the risks
 associated with COVID-19 and working from home may also not be possible. If the risks arise because
 of the employee, clergy or volunteer’s own personal circumstances, they should talk to their manager
 or Vicar, and work together to see if there are ways that could eliminate or minimize the risk of
 contracting the virus at work (for example, there could be the option for the employee, clergy or
 volunteer to do less customer/parishioner facing work).
 Who can I talk to if I am feeling stressed?
 We know that these are stressful times, and we all react differently and at different times to the
 current pandemic situation. Employees, clergy persons and volunteers can talk with their manager
 as a first point of reference. All employees, clergy persons and volunteers are encouraged to use
 our Employee Assistance Programme through Vitae ph: 0508 664 981 (24 hours/7 days) should
 they require additional support or counselling.
 What steps will be taken to minimize the risk of transmission of COVID-19 in my Office?
 We will implement good practices such as good hygiene, physical distancing, or PPE as appropriate.
 Your manager should explain why the activity is needed, why it’s part of the work that it is to be
 undertaken and explain exactly what the controls can and can’t do.

 Your manager may ask individual employees, clergy persons or volunteers to work from home, or
 carry out reasonable alternative duties while the risk is addressed. You may need to have a
 conversation with your manager agreeing when paid or unpaid leave will be used.

Do I need to wear a mask and/or gloves (PPE) when dealing with the public or other people in the
office? For people moving around the community, PPE such as face masks are mandatory when
visiting public areas. You legally must wear a face covering when:

     •    using public transport, airplanes (including in arrival and departure points such as train
          stations and bus stops) and in a taxi or ride-share vehicle

     •    visiting a healthcare or aged care facility

     •    inside retail businesses, such as supermarkets, pharmacies, shopping malls, indoor
          marketplaces, takeaway food stores, and public venues, such as museums and libraries

     •    visiting the public areas within courts and tribunals, local and central Government agencies,
          and social service providers with customer service counters.

 Please refer to the MOH website for details on how to correctly wear and remove a face mask click
 here. If you have symptoms of an acute respiratory infection, you should not be at work. Contact
 your GP or Healthline.

Delta Level 2 Implementation Guidelines    8 September 2021 – v8                                 Page 20 of 72
Where else can I find information about COVID-19 in the workplace?
 For more information on best practice for working in a COVID19 Level 2 environment, please go
 to the following websites; MOH, MBIE

 Can visitors come into the workplace and meet with me?
 Yes, provided they follow the procedures for Contact Tracing and physical distancing and both parties
 wear a mask.
 Can I meet with my team face to face in the office?
 Yes, provided you all follow the procedures for physical distancing. Consider alternatives such as
 online platforms like ZOOM.
 Can I come in to work if I am sick but only work in my own office?
 No, under no circumstances should you come to work if you are sick. If you have the ability to
 work from home, you should in these circumstances.
 Do I have to do the additional cleaning – shouldn't the cleaners be doing this?
 Extra vigilance is required in these exceptional circumstances of the COVID-19 pandemic, and under the
 Health and Safety Act, as an employee, clergy person or volunteer in a workplace, you have a
 responsibility to minimize any hazards for yourself and others, this includes workplace cleanliness
 and personal hygiene.
 What do I do if I have hard copy paperwork to give to or receive from colleagues or parishioners?
 Where possible electronic copies are desirable and are encouraged to be used instead of hard copies.
 What about cash handling?
 Where possible electronic transfers for facilities hire is desirable. Where cash is handled, it is highly
 recommended that hand washing or the use of hand sanitiser is used prior to and after touching
 cash. You may also consider the proper use of gloves when dealing with large quantities of money.

 Supporting Documents
      •     Catering Checklist                                                          Pages 47-48
      •     Safe Food Practice Guidelines                                               Pages 49-53

Delta Level 2 Implementation Guidelines     8 September 2021 – v8                              Page 21 of 72
Opportunity Shops

 Scope: The following implementation guidelines apply to the operation of any Opportunity Shops in the
 Diocese of Waiapu under COVID Delta Level 2.

 Key Principles:
 1.      Opportunity Shops are an important part of the outreach ministry of parishes in Waiapu.
         They provide services that enhance the well-being of the community, provide a place for
         social interaction within the sphere of the Church and are recognised by staff and
         volunteers as a place that helps provide a sense of satisfaction and service to the
         community.
 2.      We want to be able to re-open our Opportunity Shops in a way that is safe for all concerned
         so that the service that is provided continues to enhance the physical, spiritual and social
         well-being of staff, volunteers and customers alike.
 3.      We all have a responsibility to support one another’s safety and well-being in the
         workplace and to report any risks to our or others’ well-being.
 4.      We must work together in a way that continues to minimize the risk of COVID-19
         transmission by ensuring that health, hygiene and safety measures are in place.
 5.      We understand that some of our volunteers may choose not to return to the Opportunity
         Shop at Level 2 due to concerns about their personal well-being. Appropriate pastoral care
         support may be required to reassure these volunteers of their continued value to the Op
         Shop teams.
 6.      These guidelines need to be adapted to suit the physical context of your facilities.
 7.      While it is permissible to re-open Opportunity Shops under COVID Delta Level 2 the decision to
         re-open must be taken carefully and with due consideration to the needs of staff, volunteers
         and customers.

 Safe Practices for the operation of Opportunity Shops in addition to Overarching
 Principles for Level 2:
 •       Opportunity Shops should not have groups larger than 10 people in the shop.
 •       Staff/volunteers must wear a mask, public entering the shop must also wear a mask.
 •       Maintain a two-hour time limit for groups to be on your premises.
 •       No employee or volunteer who is sick with COVID-19, or who has had close contact and is
         required to self-isolate, may go into the workplace in any circumstances.
 •       Any employee or volunteer who has flu like symptoms is to stay home and contact their GP or
         call Healthline on 0800 358 5453 to ascertain the need to undertake COVID-19 testing.
 •       Any employee or volunteer who is sick or feeling unwell with other illnesses should not come
         into the workplace. If they can work from home, they should, in consultation with their
         manager or Vicar.
 •       Line managers must contact all employees and volunteers to consult with them about their
         availability to return to the Opportunity Shop prior to any decision being made about re-
         opening the shop.
 •       Each Opportunity Shop, workspace, gathering space, office, morning tea area, must be
         assessed for capacity within limitations of physical distancing requirements under Level 2. i.e.
         At least 2m distance between people when sitting or standing prior to any decision being made
         about re-opening the shop.
Delta Level 2 Implementation Guidelines   8 September 2021 – v8                                  Page 22 of 72
•       Choose the ONE point of entry/exit for the shop and place notices. This is to monitor flow
         of foot traffic and to manage Contact Tracing requirements. All emergency exits must
         remain available to be used at all times.
 •       This document will be updated when further information is available from the NZ
         Government through MBIE about how Retail businesses will expect to be operated
         under Level 2.

     Area of             Alert Delta Level 2 – Opportunity Shops                               Check/Sign
     Focus
     Preparing         • Ensure cleaners have access to make a normal full clean of the
     the shop for        shop and facilities prior to any preparations being made to re-
     re-opening          open the shop. The shops will have been untouched for a few
                         weeks.
                       • Ensure adequate supplies of cleaning supplies are available.
                       • Ensure monitoring of the supply of cleaning supplies is in place.
                       • Ensure there is hand sanitizer at the entrance to the shop, sorting
                         areas, counter, kitchen, bathrooms and near alarm panel.
                       • Plan with the cleaners your requirements for suitable cleaning
                         under COVID Delta Level 2. e.g. disinfecting handles, taps,
                         hard surfaces.
                       • Managers to assess flow of customers and staff through the shop
                         and assess where barriers made need to be installed to manage
                         physical distancing requirements. Barriers may be physical, visual
                         (tape on the floor), or prominent notices on walls.
                       • Erect notices reminding staff and visitors about good hygiene
                         practices.
                       • Managers to ensure all staff and volunteers are trained in the
                         practices required under COVID Delta Level 2.
                       • A suitable Contact Tracing register must be available and used
                         by all staff, volunteers and tradespeople. (Refer: Anglican
                         Diocese of Waiapu Contact Tracing Form COVID-19 Level 2
                         Page 44)
                       • Where there are not adequate kitchen facilities to clean mugs,
                         plates etc., replace with disposable cups, plates.
                       • Ensure there is adequate supplies of masks for
                         staff/volunteers.
     Cleaning          • . (Refer: Cleaning Checklist Page 54)
     the shop          • Extra consideration needs to be given to cleaning all hard surfaces
                         regularly e.g. POS, pricing guns, pens etc.
     Entering the      • Ensure hand sanitizer is used prior to opening the shop door and
     Shop                using alarm panel.
                       • Wipe door handles with disinfectant wipes regularly.
                       • Practice good hand hygiene by washing with soap and water or
                         using hand sanitizer.
                       • Retail stores are not required to keep records of customers.
                       • Each employee and volunteer are responsible for keeping
                         their workspaces clean and disinfected.
                       • Hand sanitizer available for customers on entry and at POS.

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                           Page 23 of 72
Area of               Alert Delta Level 2 – Opportunity Shops                              Check/Sign
   Focus
   Physical            • Further information about physical distancing in retail businesses
   Distancing            under Level 2 will be included when available.
                       • must keep groups of customers two metres apart where
                         feasible and are then not required to keep records of
                         customers
                       • Consider physical and visual barriers to maintain physical
                         distance.
                       • Consider rearranging displays in shop to allow for physical
                         distancing and flow of customers.
                       • Consider signage showing a One-Way system through the shop.
                       • Assess the maximum capacity of the shop and advertise on the
                         outside of the entrance for customers, assign a staff person or
                         volunteer to monitor numbers in the shop.
                       • Consider placing markers on the ground outside the shop and at
                         the POS to maintain physical distancing requirements.
                       • Must meet all other health, safety and hygiene requirements.
   Meal                • (Refer: Catering Checklist Pages 47-48).
   breaks              • (Refer Safe Food Practice Guidelines Pages 49-53)
   Contact             Record keeping and contact tracing at your workplace
   Tracing             • Businesses must display an NZ COVID Tracer QR code in a
                         prominent place at or near your main entrance. You also need to
                         offer customers and visitors an alternative way to record their
                         visit. If you are using an alternative contact tracing system, you
                         need to record:
                       • the entry and exit times for workers, visitors and contractors
                       • the names of everyone on your premises or location
                       • their contact details.
                       • Make sure you keep your contact tracing records secure.
   POS                 • Encourage the use of ‘PayWave’ or other contactless payment.
                       • Clean high use surfaces between users, e.g. cash register
                       • Clean and disinfect EFTPOS machine regularly
                       • Use hand sanitizer after handling cash
                       • Clean Opportunity Shop baskets after each use or discontinue use.
                       • Staff member/volunteer at POS to wash hands or use hand
                         sanitizer regularly after each transaction.
                       • If EFTPOS not available, consider installing a unit prior to re-
                         opening. Contact the Diocesan Office team for advice.
                       Goods will not be held for customers at POS for later collection.

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                             Page 24 of 72
Area of             • Alert Delta Level 2 – Opportunity Shops                              Check/Sign
   Focus
   Inwards             • Designate a separate drop-off area for inwards goods.
   Goods               • Maintain isolation of inwards goods for 72 hours prior to being
                         sorted, cleaned and prepared for sale.
                       • Consider limiting some goods, e.g. soft toys, pillows.
                       • All goods made of plastic, ceramics, metal etc. to be cleaned and
                         disinfected prior to be prepared for sale.
                       • Consider not accepting further goods for sale until pre-existing
                         stock has been sold and there is space for isolation of newly
                         arrived stock for 72 hours.
                       • Consider personal hygiene when sorting, cleaning and preparing
                         inwards goods for sale. Consider suitable PPE such as disposable
                         gloves and surgical masks and provide training in the use and
                         proper donning and doffing of this equipment.

 FAQs
 This section will be updated as required

 Supporting Documents
      •     Anglican Diocese of Waiapu Contact Tracing Form COVID-19 Level 2                     Page 44
      •     Catering Checklist                                                               Pages 47-48
      •     Safe Food Practice Guidelines                                                    Pages 49-53
      •     Cleaning Checklist                                                                  Pages 54

Delta Level 2 Implementation Guidelines        8 September 2021 – v8                             Page 25 of 72
General Cleaning and Multiple Users of Buildings

 Scope: The following implementation guidelines apply to the cleaning procedures for any Diocesan Buildings
 and the Multiple Use of Diocesan Buildings in the Diocese of Waiapu under COVID Delta Level 2.

 Key Principles:
 1. Our buildings provide places for worship, work, Christian ministry, and community gathering.
    They are to be places where the love of God is paramount in how we offer hospitality to one
    another.
 2. The proper use and care of our buildings is an act of Stewardship of the gifts that we have
    received from God through the Church Community.
 3. We are responsible as users of these buildings to provide a safe environment for everyone who
    enters. We are responsible to Bishop Andrew who holds ultimate responsibility for all activities
    in the Diocese of Waiapu. We are responsible to the legislation from the NZ Government about
    Health and Safety.

 Safe Practices for the Cleaning of Buildings and Multiple Users of Buildings in
 addition to Overarching Principles for Level 2:
 •       All buildings will need to be assessed for maximum capacity to maintain physical distancing
         during Level 2.
 •       All buildings, facilities will continue to have a normal clean on a regular cycle.
 •       Building users must be contacted by the Vicar or Warden or their nominee to discuss whether
         they intend to return to using the facility and whether their activity is permitted under COVID-
         19 Level 2.
 •       Building Users include internal parish groups like AAW and external groups such as a Dance
         School, St John Youth Cadets.
 •       Good hygiene under Level 2 includes both Cleaning with detergent and Disinfecting with a
         suitable solution. Prepared disinfectant solutions are marked as such on the product labels.
 •       A suitable disinfectant solution can be made by in a well-ventilated area mixing common
         bleach, available from the supermarket to water (and not the other way around) to achieve
         1000ppm chlorine mixture as follows:

                     Strength of Parts of bleach         Parts of water   Volume of bleach to be
                          bleach                                                added to 1L of
                                                                                  cold water
                           4%             1                      39               25ml
                           5%             1                      49               20ml

Delta Level 2 Implementation Guidelines       8 September 2021 – v8                                Page 26 of 72
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