Education Maintenance Allowance 2019/2020 Guidance Notes - Dumfries and Galloway Council
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Education Maintenance Allowance 2019/2020 - Guidance Notes Dumfries and Galloway Council Education Maintenance Allowance 2019/2020 Guidance Notes These notes accompany the 2019/2020 EMA Application form. Please read these notes prior to completing your application.
Education Maintenance Allowance 2019/2020 - Guidance Notes
Advice Introduction
A fresh application must be made each The Education Maintenance Allowance
academic year, including copies of all (EMA) is a means tested weekly allowance
documents required to complete the payable in two week instalments in
assessment. arrears. Payments are made during
term time only. The programme aims to
When completing the application form increase participation and retention in
please answer each section, as best you post-compulsory education.
can, and submit with the relevant financial
documentation. Eligibility
• You can apply for an EMA if you
DEADLINES apply for the submission of attend a school in Dumfries and
the application form, so do not delay in Galloway, are Home Educated, live
sending this form. in Dumfries and Galloway and travel
daily to attend a school or college
You can send the form without the outwith Scotland or participate in an
required documents, but you must send Activity Agreement
them to us once available. We will not
be able to make a final decision until we • Students 16 years of age or over
have all the required documents. If you do before 30 September 2019 may
send any documents at a later date, please be eligible for an EMA from the
remember to include the applicant’s name, beginning of term starting August
learning centre and date of birth so we 2019.
can match them to the application. Late
return may affect payments made. • Students 16 years of age between 1
October 2019 and 29 February 202,
PLEASE KEEP THIS GUIDANCE FOR YOUR may be eligible for an EMA from
OWN REFERENCE. DO NOT SEND THIS January 2019.
WHEN SUBMITTING YOUR APPLICATION
TO: • For those eligible for full year award,
if the application is not submitted
Education Support Services by 30 September 2019, the award
Children, Young People & Lifelong can only be made from the week it is
Learning (CYPPL) received by this office.
122-124 Irish Street, Dumfries, DG1 2PB
Email: EMA@dumgal.gov.uk • For those who are eligible from
Website: www.dumgal.gov.uk January 2020, if the application is not
submitted by 29 February 2020, the
award can only be made from the
week it is received by this office.
• The cut-off date for processing
application forms for academic year
2019/2020 is 31 March 2020. No
applications will be processed after
this date.
2Education Maintenance Allowance 2019/2020 - Guidance Notes
• Household income is assessed on gross should provide evidence depending
taxable household income for the on their circumstances. If you have not
period 6 April 2018 to end of 5 April been resident in the UK for 3 years
2019. you must provide evidence of your
residency status. More information
• The income thresholds for the EMA about nationality and residency
Programme, Academic Year 2018/2019 can be found in the EMA Guidance
are currently as follows: Document on the EMA website
www.mygov.scot/ema
Income No. of Award
• You can apply for an EMA if you are
dependent
Home Educated. You must have a
children in the
history of being home educated.
household
£0 - £24,421 1 £30
£0 - £26,884 2+ £30
Provisional Awards
Students may be eligible to receive a
• Dependent children are all those up to provisional award if a self-employed
the age of 16 and those over the age parent is temporarily unable to supply
of 16 and up to age 25 if they are in financial details. If a Self-Assessment Tax
full time further or higher education. Calculation (SA302) is not available your
(Please provide confirmation of other parent(s) or carer(s) should send a letter
dependent’s attendance at University) from their tax advisor or themselves or
arrange for their accountant to complete
• If you are receiving education and Part B of the application giving an
are in the care of the local authority estimate of their business profit for the
you are eligible for a £30 EMA award year ended 5 April 2019. You are still
without having to provide evidence of required to send the SA302 from HMRC
household income. once you receive it.
• The course the young person is For provisional award payments paid to
undertaking must be a course of those whose parents are self-employed ,
non-advanced education, as defined a stop on payments will be made on 31
in the EMA (Scotland) Regulations December and no further payments should
2007 and the Education (Access Funds) be made until income has been finalised.
(Scotland) Determination 2014.
If an applicant is paid an EMA provisional
• There is no deadline for submission award that is not finalised then applies for
of applications for young people EMA again in another year, the amount
applying for Activity Agreement EMA. already paid should be deducted before
any further payments are paid.
• To be eligible for an EMA, students
must meet the nationality and Provisional awards can also be made
residency requirements of the in cases where the household has
programme. In all cases students experienced a change in financial
circumstances as a result of redundancy
3Education Maintenance Allowance 2019/2020 - Guidance Notes
Learning Agreement Young Carers/Vulnerable Students
A Learning Agreement is an agreement • Flexibility and additional support
between the student and the Learning is extended to vulnerable young
Centre/School. In order to receive people. Written confirmation
a payment a student must have an to support the young person’s
acceptable Learning Agreement and it is circumstances is required from
each student’s responsibility to ensure he/ Learning Centre and/or Support
she has this. Once you have completed Worker.
and returned an EMA application and
have received an entitlement letter from Completing the Application
the Education Support Services please
take your letter to your school and they Front Page
will help you complete the Learning
Agreement. Failure to complete/return an In this section (1) you must tell us:
agreement may affect your payments. • Your full name, including any
middle names.
The EMA is based on 100% attendance • The name of the School or
and students must normally be on a full Learning Centre you attend.
time non advanced course and enrolled • Your Date of Birth
as full time i.e. attending 21 hours guided • If you have received EMA before
learning hours per week. Arriving late please tick Yes or No box.
at school may also affect your payment.
For Activity Agreement students and Part A
students living in Dumfries and Galloway
Section 1(A) Personal Details
but studying across the border the guided
hours may differ. In this section you must tell us:
• Your gender
• Your date of birth
School Holidays & Study Leave
• Your full name, including any
Payments are not made for school middle names.
holidays. • Your email address if you have
one
EMA is paid during study leave. S5 pupils • Your full current address
will be paid to the end of the school year • Contact telephone numbers
if returning to school to enter 6th year
if not then as with S6 pupils you will be
Section 1(B) Personal Nationality and
paid until the date of the final SQA exam
Residency Details
unless you find employment.
In this section you must tell us your
Sickness & Absences residency details and status.
It is your responsibility to contact your
school if you are absent due to sickness Some points to remember:
and it may affect your payments. • If you have not lived at your
present address for more than 3
years please let us know
any previous addresses.
4Education Maintenance Allowance 2019/2020 - Guidance Notes
• If you have not been resident in • If there are any changes to a
the United Kingdom or another student’s bank account details
European Union country for 3 during the year the Education
years before the EMA qualifying Support Services should be
date we are unlikely to be able informed in writing urgently.
to pay EMA. Contact us for more Failure to do so may result in
information if this applies to you. payments being stopped or
delayed.
Section 2 Course
Please contact the school in the first
In this section you must tell us: instance if you have any queries regarding
• The year of study you will be any of your EMA payments.
undertaking
• If you have received EMA before. Section 4 Independent Status
If you have please tell us which
local authority or college paid In this section you must tell us:
your EMA. • If you live independently please
• If you are attending 21 guided provide confirmation of any
learning hours each week if no income. If you are in receipt
the number of hours you will be of Income Support in your
attending. own right Part C, Certificate of
• If you have any flexible study Benefits received page should be
arrangements and the reason. completed or a letter requested
from the Department of Work
Section 3 Bank/Building Society Account and Pensions.
Details • If you are in local authority
care we will require written
In this section you must tell us your bank evidence of this from the relevant
account details. authority.
Some points to remember: Section 5 Family Details
• We can only pay EMA direct
to your own bank account. We In this section you must tell us who you
cannot pay anyone else live with, their relationship to you and
on your behalf. If you do not have information about the Parent/Carers.
your own bank account you will
need to open one. Section 6 Household Income
• If there is a reason why you
cannot open your own bank In this section you must confirm if you
account please tell us the have enclosed a Tax Credit Award Notice
reason in the additional (TCAN) TC602 from HM Revenue and
information at the end of Customs (HMRC) for 2019/2020, that
the form. confirms your actual household income
• EMA payments are made by Bacs for the financial year 2018/2019 or a
so your bank account must be FINAL Tax Credit Award for 2018/2019.
able to accept Bacs payments. If you are submitting the correct TCAN
Check with your bank if you are you do not need to provide any other
unsure. 5Education Maintenance Allowance 2019/2020 - Guidance Notes
income information. If your award is If you are unable to do this please send
not yet available, please still submit alternatives to this for example:
your application form and state on
the additional information part of the • If receiving benefits please request a
application that your TCAN is to follow P60U certificate from the DWP or
and send us your TCAN once you receive • P60 certificate for Widow parents
it. Delays in sending documents can affect Allowance
payments made.
Please note we are unable to accept USEFUL CONTACT NUMBERS
Provisional Awards or Annual Review Child Benefit Helpline
forms. 0300 200 3100
Carers Allowance Helpline
Section 7(A)and(B) Student Declaration
0800 7310 297
and Parental/Partner/Carer Declaration
Department of Work and Pensions (DWP)
Please read the declaration and sign the 0800 1690 310
application before you send it to us.
Tax Credit Helpline
Your parent(s) or carer(s) should also read
0345 300 3900
and sign the declaration. Your application
will be returned to you if it is not signed HM Revenue and Customs Office
and dated. 0300 200 3310 (request SA302 for self-
employment)
Part B Accountant’s Certificate for self-
Pension Credit Helpline
employment
0800 99 1234
If self-employed, a Self-Assessment Tax Universal Credit helpline:
Calculation (SA302) 2018/2019 should be 0800 3289 344
submitted. If this is not available at time of
application other evidence should be sent
until it can be obtained for example: Household Income Details
Required for Parent/Carer(S)
• Part B of application completed by Please note additional supporting financial
your accountant documentation is required with your
• FINAL Tax Credit Award for 2018/2019 application form if you have ticked No at
or Section 6 of the application. By household
• Tax Credit Award for 2019/2020. income we mean the income of parent(s)
or carer(s) living in the household. This
You will still need to send us the SA302 may be:
from HMRC when you receive it.
• Earnings from the work they do
Part C Certificate of Benefits received • Profits from a business if they are self-
employed.
If you are in receipt of a benefit please ask • Income from taxable state benefits
your local Job Centre to complete Part C. e.g. Employment Support Allowance,
Job Seekers Allowance etc.
6Education Maintenance Allowance 2019/2020 - Guidance Notes
• Other income – such as interest Please provide confirmation of all relevant
from banks and building societies paperwork relating to your household
if over £300, and dividends from income with your application. Copies are
shareholdings, income from property accepted.
rental etc.
• Pensions Please note that Dumfries and Galloway
Council administer the EMA scheme on
If you were in employment at any time behalf of Scottish Government – we are
during the financial year 2018/2019 we not responsible for Policy decisions.
can accept the following documents:
If you have any queries regarding policy,
• 2019 P60 or valid week 52 payslip. please contact Scottish Government
• P45 directly.
• P60 (or similar certificate) for
private pension Availability of Forms and Contact details
Applications are available from all
Benefits from your employer(s) Secondary Schools, at www.dumgal.gov.uk
(e.g. company car and fuel, taxable and Dumfries and Galloway Council
vouchers and payments in kind from all Education Support Services
jobs) Children, Young People & Lifelong
Learning (CYPLL)
You may have received benefits from your 122-124 Irish Street, Dumfries, DG1 2PB.
employer which were not paid out in
wages but were taxable. These are called For further information / advice on the
benefits in kind. Your employer should EMA programme please contact the
have given you information about these Education Support Services team
by 6 July 2019, usually on a form P9D or Tel: 030 33 33 3000.
P11D. You do not have to work out the
amount of each individual benefit – your
employer will tell you the taxable values.
If this applies to you, please provide your
P9D or P11D for this EMA application.
If you have not received a form P9D or
P11D for the year 6 April 2018 to 5 April
2019 and you think you should have, ask
your employer or phone HMRC.
If required you should send confirmation
of Lone Parent Status for example:
• Copy of your Council Tax Award letter
for 2018/2019
70082-18
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