Elementary School Parent & Student Handbook 2020 2021 - UNIS Hanoi
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Elementary School
Parent & Student Handbook
2020 - 2021
Elementary School Handbook 1
Vision, Mission, Values and Beliefs
- “Learning to Inspire”
Our Vision Mission & Guiding The United Nations principles as
applied to the school are to:
“Our learning community will be an
inspirational role model for a better
Principles • Promote peaceful solutions to
world” “Our mission is to encourage students problems.
to be independent, lifelong learners • Develop friendly relations among
who strive for excellence and become children and adults of different
responsible stewards of our global nationalities.
society and natural environment,
achieved within a supportive
• Promote cooperation in problem
solving in economic, social, cultural,
community that values diversity and
and humanitarian matters.
through a programme reflecting the
ideals and principles of the United • Encourage respect for fundamental
Nations.” freedoms and equality for all, without
distinction as to race, sex, language
or religion.
2 UNIS Hanoi
Values & Beliefs
Because UNIS Hanoi values
LEARNING, UNIS Hanoi believes that
we:
• Learn, think and reflect critically in
an inspiring environment, using a
dynamic curriculum that exceeds
international standards;
• Use and apply knowledge in the
classroom and beyond for life-long
personal development, as we strive
for happy, balanced lives;
• Question and research
collaboratively to seek innovative
solutions for local and global issues.
Because UNIS Hanoi values
COMMUNITY, UNIS Hanoi believes
that we:
• Pro-actively connect with others to
make supportive, long-lasting and
diverse friendships;
• Take action to create a safe, caring,
and sustainable environment;
• Respect and appreciate diverse
cultures, beliefs and languages to • Take ownership and are
deepen our understanding of local accountable for our thoughts,
and global issues. actions and their consequences;
• Face challenges with courage,
resilience and an independent spirit,
Because UNIS Hanoi values whilst remaining responsive and
RESPONSIBILITY, UNIS Hanoi adaptable to change.
believes that we:
• Act with integrity to make and
defend reasoned decisions based
on respect, compassion and
fairness;
Elementary School Handbook 3
Table of Contents
Vision, Mission, Values and Beliefs - 2 Sickness
“Learning to Inspire”
Our Vision Allergies
Mission & Guiding Principles Distribution of Medicine
Values & Beliefs Medical Emergencies
School Health Centre Contacts
Table of Contents 4
Opening Hours
Message from the Elementary School Principal 7 Standard Operating Regulations for Outdoor Play
Accreditation, Affiliation and Governance 8
School Campus 18
School Structure 9
Library and Technology 19
Administration
Library
School Board of Directors (BoD)
Library Policies
Important Information
Technology and Learning
Introducing our Elementary School Leadership Team
Parent Access to Veracross, Blogs and Seasaw
Introducing our Elementary School Secretarial Team
Distance Learning Due to Campus Closure 21
Elementary School Structure 12 Philosophy & Rationale
School Hours
Elementary School Overview Preparing for School 22
Student Orientation
Student Placement in the Elementary School
What to Wear
The Elementary School Curriculum
What to Wear - PE
Security, Health and Safety on Campus 14 What to Wear - Swimming
Parents Contact Details What to Wear - Performances
Supervision
Student Supplies
Campus Regulations
Personal Items
Accessing the Campus
Home Learning Guidelines
Visit for Former Students
Arriving at UNIS Hanoi 24
Leaving the Campus
Daily Arrival
Safety and Security Procedures 15 Safe Arrival Programme
Emergency Drills
Safe Driving
Sun Safe Policy
Parking
Water Bottles
Car Arrival
School Health Centre (SHC)
Motorbike Arrival
Student Medical Records
4 UNIS Hanoi
Bicycle Arrival Anti-Bullying Guidelines
Pedestrian Arrival Definition of Bullying
Bus Arrival Types of Bullying
Changes to arrival/departure routines
Reporting to Parents 38
UNIS Hanoi School Bus Service Conferencing & Reporting Schedule
Attendance and Absences 27 Parent -Teacher Conferences
Class Attendance Student Led Conferences
Work Set During Long Term Student Absence International School Assessment (ISA)
Parent Absences due to Travel Measures of Academic Performance MAP
Attendance and Participation in Physical Education
Additional Services that Support Student Success 39
Birthdays
Learning Support
Eating at School 29
Speech and Language Therapy
Snack Time
Counselling
Lunch Time
Psychology
Canteen
Helping our Children through Transition 40
Lost and Found 30
How Do Counsellors Support Children In Transition?
A Responsible Learning Community 31
Our commitment to Sustainability What Can Parents Do To Help?
Creating and Maintaining an Effective Environment Co-curricular Activities 42
Seven Guiding Principles Field Trips
Developing the Attributes of the IB Learner Profile Grade 5 Camp
What Does Appropriate Behaviour Look Like?
Student Council
Being a Responsive School 33
Parent Guidelines 44
Behaviour Management at UNIS Hanoi
Guardianship Policy
Responding to Inappropriate Behaviour
Communication Services
Restorative Justice Procedures
Parent Meetings
Behaviour Management Procedures 35 Communicating with Your Child’s Teacher
Level One
Parent Concerns
Level Two
Parent Engagement
Level Three
Harassment Policy
Withdrawal 47
Elementary School Handbook 5
Abbreviations Used at UNIS
SDGs Sustainable Development Goals
Hanoi
SCO School Community Organisation
SHC School Health Centre
AGM Annual General Meeting (for parents)
SL Service Learning
APAC Asia Pacific Activities Conference
SS Secondary School
ASA After School Activities
SST Student Success Team
AQI Air Quality Index
TIA Teacher Inquiry & Action
BoD Board of Directors
UAA UNIS Aquatics Academy
Disc Discovery Programme (for children aged 3 years)
UN United Nations
EAL English as an Additional Language
UMA UNIS Music Academy
ECC Early Childhood Centre
UTA UNIS Tennis Academy
ES Elementary School
VX Veracross - School Information
HAC Hanoi Activities Conferences Management System
HoS Head of School
HS High School
IB International Baccalaureate
IT Information Technology
K1 Kindergarten 1 (for children aged 4 years)
K2 Kindergarten 2 (for children aged 5)
MRISA Mekong River International Schools
Association
MAP Measures of Academic Progress
MS Middle School
MYP Middle Years Programme (also IB MYP)
PE Physical Education
PSEL Personal, Social & Emotional Learning
PYP Primary Years Programme
6 UNIS Hanoi
Message from the Elementary
School Principal
Dear Elementary School Families, Everything we do in the Elementary
School at UNIS Hanoi is directly
We would like to extend to you a very connected to our mission: “to
warm welcome to the United Nations encourage students to be independent,
International School of Hanoi. We hope lifelong learners who strive for
that you and your family will enjoy being excellence and become responsible
part of the UNIS Hanoi Elementary stewards of our global society and
School community. natural environment, achieved within
a supportive community that values
Whether you are joining us for the
diversity and through a programme
first time, or a returning family, this
reflecting the ideals and principles
handbook contains a wealth of
of the United Nations.” Everyone
information on the day to day running
on campus including teachers,
of our Elementary School and will be a
teaching assistants, support staff and
great guide for you to keep somewhere
administrators work hard to keep the
handy for whenever you need it. If
UNIS Hanoi mission at the forefront of
the answers are not in here, then your
their thinking when making decisions
child’s teacher or the Elementary
for children.
Office is a great next step. If there is
something that you feel is missing from In choosing UNIS Hanoi for your child,
our handbook that might be helpful – you are making the decision to join us
please let us know! We are constantly in supporting this mission. We know Megan Brazil
looking for ways to improve our service that the most successful education
to you. Elementary Principal
for a child is one in which parents and
schools work in partnership. We look
forward to working together with you to
create a successful year of learning for
your child(ren).
Elementary School Handbook 7
Accreditation, Affiliation and Governance The School is a member of the International Baccalaureate Organisation (IBO) and authorised to deliver all three IB programmes. UNIS Hanoi is accredited by the Western Association of Schools and Colleges (WASC) and the Council of International Schools (CIS). It is a member of East Asia Regional Council of Overseas Schools (EARCOS). The school is affiliated with the Mekong River International Schools Association (MRISA) and the Asian Pacific Activities Conference (APAC) with which the school conducts cultural and sports exchanges throughout the year, both on campus and at other schools in the region. 8 UNIS Hanoi
School Structure
Administration
The Head of School is the executive
officer of the School and reports to the
Board of Directors; the Head of School
is responsible for the organisation,
operation and administration of the
whole school programme.
The Board of Directors oversees the
Head of School and is responsible for
school policy and financial management.
The Head of School operates as the
liaison between the parent community
and the Board of Directors.
The Head of School and the Principals
in Elementary, and Secondary School
are supported by a team of Directors
and Managers in the following
departments: Technology, Finance and
Operations, Admissions, Co-Curricular
Activities and Advancement All members of the Board serve three school weekly newsletter. Parents are
(Communications, Marketing, year terms and can sit six consecutive welcome to observe open sessions of
Community Liaison and Alumni years on the Board, after which they the Board meetings.
Relations). are required to leave the Board for a
year before being eligible to return.
BOARD COMMUNICATIONS
School Board of BOARD COMMITTEES The Board holds a Community Meeting
Directors (BoD) The Board relies upon advisory
in Autumn, and an Annual General
Meeting in Spring. It prepares an End
The UNIS Hanoi Board of Directors committees to meet between the of Year Report, as well as makes
develops a long term vision and Board meetings to consider issues announcements in the Tin Tuc in order
Strategic Plan, formulates and and make recommendations to the to report on its activities.
approves strategic policies, approves Board. The committees are made
the annual budget and monitors up of Board members, school staff, For more information about the UNIS
the financial health of the school. parents and community members. If Hanoi Board of Directors, including
The Board also hires, appoints and you are interested in volunteering for a governance documents, the School’s
evaluates the Head of School. committee, please contact the Board Strategic Management Plan, archived
Administrator at bodadministrator@ meeting minutes and presentations,
The Board is comprised of nine please visit the UNIS Hanoi website
unishanoi.org
members. In addition to the Head of or contact the Board Administrator at
School as ex officio, the Board has nine bodadministrator@unishanoi.org
volunteers: two of whom are elected BOARD MEETINGS
by parents, three are appointed by the
United Nations Resident Coordinator, Board and committee meetings are
and four are appointed by the Board. scheduled on the school calendar, as
well as announced in the Tin Tuc, the
Elementary School Handbook 9
Important Information Megan has served as the Elementary
Principal at UNIS Hanoi since August
Elementary School Offices open from 07:45 to 17:00 2015. She holds a Bachelor’s
Degree in Education, a Postgraduate
Introducing our Elementary Certificate in International Education,
and a Masters Degree in International
School Leadership Team Education. She brings over 20 years’
experience in teaching, school
Ms Megan Brazil
administration, staff professional
Elementary Principal
development and curriculum
management, having worked in Australia, the United
To get in touch with Megan, please email her secretary at:
Kingdom, Colombia, India and the United Arab Emirates.
espsecretary@unishanoi.org
Phone (024) 7300 4500 ext 8900 or (024) 7300 4502
10 UNIS HanoiMs Nitasha Crishna
Lower Elementary School Deputy Principal
Introducing our Elementary
(Discovery - Grade 1) School Secretarial Team
Ms Quyen Nguyen To
To get in touch with Nitasha, please Elementary Principal’s Secretary
email her secretary at: eccsecretary@
espsecretary@unishanoi.org
unishanoi.org
Phone (024) 7300 4500 ext 8900 or
Nitasha has a Bachelor’s Degree in (024) 7300 4502
English Literature, a Postgraduate Please call or email Ms Quyen to:
Certificate in Education, and a
Master’s Degree in Curriculum and
• Report absences
Instruction. Before joining UNIS Hanoi • Obtain a copy of your child’s
in 2015, Nitasha was the Associate schedule/timetable;
Principal at the American School of • Enquire about Elementary School
Bombay - India, leading the overhaul of ECC - G1. Prior to AS administrative matters
Bombay, Nitasha was a teacher and a curriculum coordinator • Make an appointment with the
in London. Elementary School Principal, Mrs
Megan Brazil.
Joshua Smith
Ms Quynh Nguyen Ngoc
Upper Elementary School Deputy Principal (Grades
2-5) & Primary Years Programme (PYP) Coordinator Elementary Deputy Principal’s
Secretary
esdpsecretary@unishanoi.org
To get in touch with Joshua, please Phone: (024) 7300 4500 ext 8914 or
email his secretary at:esdpsecretary@ (024) 7300 4502
unishanoi.org
Please call or email Ms Quynh to:
Joshua has worked in a variety of • Report absences
educational settings in England, • Make an appointment with the
Switzerland, Saudi Arabia and Upper Elementary School Deputy
Indonesia before arriving at UNIS Principal, Mr Joshua Smith.
Hanoi in 2016. Prior to joining the
Elementary School Leadership
Team, Joshua served our school as Ms Phuong Do Thanh
a homeroom teacher, Team Leader, and Service Learning
ECC Secretary
Coordinator. Joshua has a Bachelor’s Degree in Primary
education, a Master’s Degree in Educational Leadership, and eccsecretary@unishanoi.org
a Certificate of International Educational Leadership from the Phone: (024) 7300 4500 ext 8111 or
Principal’s Training Center. His diverse experience includes (024) 7300 4501
several years working in various roles: Teaching, Curriculum Please call or email Ms Phuong to:
Development, Team Leader, Activities Coordinator, and
Assistant Principal.
• Report absences (in the ECC)
• Make an appointment with the
Lower Elementary School Deputy
Principal, Ms Nitasha Chaudhuri.
Elementary School Handbook 11Elementary School Structure
School Hours
MON, TUES, TIME WED (K1-G5) WED (Discovery)
TIME
THUR, FRI 08:10 - 08:30 Morning Meeting Morning Meeting
08:10 - 08:30 Morning Meeting
08:30 - 09:20 P1 P1
08:30 - 09:20 P1 09:20 - 09:40 Recess Recess
09:20 - 09:25 Transition 09:40 - 10:30 P2 P2
09:25 - 10:15 P2 10:30 - 10:35 Transition Transition
10:15 - 10:35 Recess 10:35 - 11:25 P3 P3
10:35 - 11:25 P3 11:25 - 12:15 Lunch P4 & Early Dismissal at
11:25 - 11:30 Transition 12:20pm (no lunch)
11:30 - 12:20 P4 12:15 - 13:05 P4
12:20 - 13:10 Lunch & Break 13:05 - 13:10 Transition
13:10 - 14:00 P5 13:10 - 14:00 P5
14:00 - 14:20 Recess 14:00 - 14:15 Recess
14:20 - 15:10 P6 14:15 - 14:30 Closing Circle & Dismissal
15:10 - 15:30 Closing Circle
Elementary Student age or grade level, thereby providing an
individualised programme of support.
School Overview Placement in Students are placed in grade
The Elementary School incorporates
the Lower Elementary School
the Elementary levels according to the UNIS Hanoi
established cut off dates. Our
(Discovery to Grade 1) and the Upper
Elementary School (Grades 2 to 5). The
School emphasis is on the progress each
individual child makes. Only in very
Elementary School programme follows UNIS Hanoi is an inclusive school which rare cases that we may consider
the International Baccalaureate Primary treats each child as a unique individual. whether a child should repeat a year
Years Programme. The programme We are committed to learning as of schooling or be progressed to a
reflects current thinking and best much as we can about our students grade level beyond their chronological
practice in the field and has been in order to be able to help them make age as determined by our August 31
carefully structured to meet the needs progress based on their current level of cut off date. We have strong Learning
of its primary years community. knowledge, skills and understanding Support and EAL programmes as well
across the curriculum. We measure as homeroom and specialist teachers
Students at UNIS Hanoi represent individual student achievement against for all age groups who are highly skilled
over 60 nationalities, a diversity which internationally recognised grade level in differentiation as is expected in our
reflects our UN history and values. As expectations established for each inclusive school community.
per Board policy, no one nationality grade level at UNIS Hanoi, but we teach
group may exceed 20% of the total each child according to their individual
student numbers at each grade level. stage of development regardless of
12 UNIS HanoiThe Elementary
School
Curriculum
• Is based on the International
Baccalaureate (IB) Programme −
Discovery to Grade 12 − which aims
to develop the individual talents
of young people and teach them
to connect the experience of the
classroom to the realities of the
world outside
• Places strong emphasis on the
ideals of international understanding
and responsible citizenship as
demonstrated by the ideals and
principles of the United Nations
• Emphasises a skills and process
approach: accentuating the learning
process as individualised and
stressing how students learn in
addition to what they learn
Service Learning opportunity to develop a variety of skills
and helps them to see how they can
• Stresses learning as an interactive, Service Learning is integrated into
make a difference.
integrated process, which focuses our Programme of Inquiry and aims
strongly on the connections to inspire and support community
between subjects especially through members to be agents of change
the use of language across the for sustainable growth and inclusive
curriculum societies. We provide opportunities
for our students to develop the
• Aims to develop awareness of
knowledge, skills and attitudes
the media and competence in
required to play their part in creating a
information technology
future that will benefit our planet and
• Aims to develop an appreciation of all societies. Our students experience
Vietnamese culture across all areas service projects as action connected
of the curriculum to units of inquiry. These units focus
• Respects the cultural diversity of the on achieving the United Nations
school community Sustainable Development Goals and
• Extends beyond the classroom provide us with a lens through which
through a variety of co-curricular we dedicate our service. All students
opportunities. participate in a number of service
events including Blue Dragon Walk-
More detailed and specific information
a-thon, SDG Week and UN days of
on our curriculum can be found in the
observance. As much as possible we
Elementary School Grade Level Guides
encourage the students to be a part of
which are located on Veracross Parent
the organization and running of service
Portal.
events. This provides them with an
Elementary School Handbook 13Security, Health
and Safety on Campus
Campus limited to the canteen and playgrounds
at lunch time only. Elementary aged
Regulations students cannot be accommodated
as visitors inside classrooms, however
• UNIS Hanoi is a closed campus; they are most welcome to visit the
visitors entering the campus from campus with adult supervision. Please
Monday to Friday, 08:00 to 18:00, contact the ES Office to arrange any
must report to the security guard visits prior to arriving. More details
with valid ID. about Community Campus Access can
• Parents and students are not be found on our website.
allowed to enter the campus outside
normal school hours unless there is
a scheduled activity. Leaving the
•
•
Smoking is prohibited on campus.
Students and families do not have
Campus
access to the ECC (B11) playground Students are not permitted to leave the
outside of school hours (07:55 school campus without prior parent
- 15:30) permission. If student needs to leave
Parents Contact • The large playground by Building the campus, due to a medical or dental
appointment for example, please
Details 9 (B9) may only be accessed by
students with parent supervision contact the Elementary School Office.
It is extremely important that we have after school hours and on For students who are sent home by the
up to date phone numbers and email Saturdays. This playground closes Health Centre, the School Nurse will
addresses of parents, guardians and at 18:00 daily and is closed all day inform any relevant staff and students
emergency contacts. Please ensure Sunday. will be issued with a YELLOW “Student
that UNIS Hanoi has your up-to-date Pass” which must be given to the
contact information at all times. Email
to admissions@unishanoi.org or
Accessing the Security Guard on leaving campus.
update on Veracross, our information Campus If they are being sent home from the
Elementary School Office they will be
management system.
Guests and visitors are welcome to issued with a WHITE “Student Pass”
visit the campus. All visitors entering which must be given to the Security
Supervision school grounds must provide a valid
ID to register with the front security
Guard on leaving campus. Children will
not be sent home unattended. Parents
ES Children (D-Gr5) must be guards and be given a visitor’s pass to must make provisions for an adult to
supervised at all times on campus. wear while on campus. Visitors must take them home.
be accompanied by a UNIS Hanoi
UNIS Hanoi does not provide any
employee at all times while visiting the
adult supervision before 07:55 each
campus.
day. Students should not arrive before
this time. At the end of the school day
(15:30) or at the end of the After School
Activities (ASA) programme (16:30),
Visit for Former
your child must leave the campus,
unless they are under the supervision
Students
of a teacher or parent. Former students who wish to visit
during the regular school day must be
accompanied by an adult. Visits will be
14 UNIS HanoiSafety and Security Procedures
Emergency Drills School Health licensed physician including proof of
mandatory immunisations.
Emergency drills (evacuation and
lockdown) are scheduled at intervals
Centre (SHC) UNIS Hanoi requires that all students
throughout the school year. Each The UNIS Hanoi SHC is open Monday enrolled with our school have an up to
classroom has an evacuation floor plan – Friday 08:00-18:00 and Saturday date immunisation schedule as per the
posted near the exit. 08:00 -12:00. The SHC is primarily US Center for Disease Control (CDC)
available to provide first aid to guidelines. Once these immunisation
students, staff and visitors. records are confirmed and complete,
Sun Safe Policy We encourage all parents and students
then students may commence
school. We recognise that there can
UNIS Hanoi is a sun safe school. to meet with the School Nurses either be discrepancies in immunisation
Students are required to wear hats before or on the first day of school. This schedules from country to country.
when working and playing outside. is a good time for you and your child to In order to ensure consistency, and
Wide brimmed hats are preferable locate the SHC (near the Elementary for the health and safety of all our
to caps for greater sun protection. It School Office, Building 9) and also to students, we require all students to
is also advisable that children wear discuss any health related matters. follow the CDC immunisation schedule.
sunscreen.
Please provide the school nurse
Student Medical with any updates to your child’s
Water Bottles
Records
Medical Forms, to include updated
immunisations or changes in health
Students need to bring water in
Student Medical Forms must be status. New Medical Forms are
unbreakable, labelled, re-usable
provided before starting school. All required to be updated every three
bottles. Bottles may be refilled by
students are required to submit a years. The SHC will send parents a
students from the water fountains
UNIS Hanoi Medical Form signed by a reminder to update medical records.
situated at various points around the
school.
Elementary School Handbook 15Sickness
UNIS Hanoi has the ability to manage
accidents and minor emergency
situations that occur on campus.
However, children will be sent home
for a temperature of 37.5 or higher,
vomiting, diarrhoea or any other illness
preventing them from participating
in school activities or they appear
infectious. Please be mindful that
health check requirements and/
or preventative methods set by
the Vietnamese authorities to help
manage COVID-19 in Vietnam may
be introduced at any time.
Children must be kept home in the
event of:
• Temperature of 37.5°C or higher.
Children must be fever free for 24
hours without medication before
returning to school
• Vomiting or Diarrhea
•
•
Viral or bacterial conjunctivitis
Head lice until treated
• We encourage parents to be allergy
aware of harmful allergens that
Distribution of
• Infectious diseases. may trigger an allergic reaction in a
student at school
Medicine
Please report directly to the Students are not permitted to possess,
School Health Centre all cases • We encourage parents to consider
distribute, or consume medication
of infectious diseases i.e.: strep the need of minimal risk of exposure
during the school day unless it is
throat, chickenpox, rubella, to all students with nut and other
dispensed by the school nurse. If your
measles, mumps, flu and lice. allergies
child requires medication during the
All notices regarding health matters
• The school canteen prepares day please complete a ‘Permission
food without known nut products, to Administer Medication Form” -
sent to the School Health Centre will be
however, some foods may contain available from the SHC.
treated confidentially.
traces of nuts.
Parents of students with known When a parent requests the SHC staff
Allergies allergies are required to complete an
Allergy Action Plan and or an Asthma
administer a medication to their child
while at school, the SHC staff must
UNIS Hanoi is a Nut and Allergy Aware Action Plan. Please visit the School check that the parent has:
School. This means that: Health Centre to discuss your child’s
allergies, allergy action plan and
• Stated the condition being treated
• We encourage parents to provide
medications. • Supplied the medication in the
food that is free from nuts in their original container with the correct
child’s lunch and snacks as well as label for that student, including
class parties expiry date
16 UNIS HanoiMedical Standard
Emergencies Operating
Please ensure that emergency contact
information is always up-to-date. This
Regulations for
can be completed on the Veracross
Parent Portal under ‘Household
Outdoor Play
Contacts’. Include two emergency Air Quality: The School sends out
adult contacts who reside in Hanoi and regular updates to faculty regarding the
can be reached by the school if parents Air Quality Index which indicates when
cannot be reached. These people air pollution levels become too high for
should be known to the child. outdoor play. Please refer to the AQI
Action Chart on our school website for
In the event of a medical emergency more information.
or accident, and a parent or designee
cannot be reached, the student will be Heat Index: Heat Index monitoring
taken to the most appropriate medical and alerts during the summer months
facility. In certain circumstances, an helps us to ensure that students are
ambulance may be necessary for not playing or exercising outdoors in
transport. Fees resulting from the dangerous heat conditions.
above will be the responsibility of the Lightning: The school has a lightning
parent. monitoring system that provides us
with accurate information about storm
School Health activity. When lightning is detected
close by, an alarm will sound and
• Received advice from the treating
medical Doctor if warranted
Centre Contacts students are brought in from outdoors
and the pool is closed until the warning
In person: Visit Room G44, Building 9,
• Indicated on the Permission to has passed.
Administer Medication form. Elementary across from the Elementary
School Office
Complementary Phone: (024) 7300 4505
Medications
Email: shc@unishanoi.org
When parents have given School Heath Centre Coordinator:
complimentary medication to students, Nurse Jo Connolly
the parents should be advised that the
Email: jconnolly@unishanoi.org
medication may be stored in the School
Health Centre, but the student should
self-administer the preparation.
Opening Hours
Any product not properly labelled Monday - Friday 08:00-18:00
in English will not be dispensed or
Saturday: 08:00-12:00
permitted to be used.
Elementary School Handbook 17School Campus
Campus Map
1 Main Gate
2 Operations
3 Physical Education/
Swimming Pool
4 Sports Centre
5 Secondary School
Campus Grades 6 - 12
6 Secondary School
Science, Design, Tech
3 & Language Buildings
14 4
7 Administration:
Head of School’s
Office, Business Office,
HR, Admissions &
13 8b 12 Advancement
2
9 8a Library, G6-8
classrooms, G9-12
Common Room
5
9 8b Canteen, Co-curricular
8a Activities Office, Ly
Thai To Learning
Centre
6 9
Elementary School
Campus
10
10 Centre for the Arts
11 Early Childhood Centre
(ECC)
7
12 Covered Courts
11
1 13 ES Playground
14 All Weather Pitch
18 UNIS HanoiLibrary and Technology
Library The loan period is two weeks for each
item. Students needing resources
Library Policies
for extended periods due to class Students in the Elementary School
Library Hours requirements should ask for permission may borrow borrow books weekly and
Monday to Friday: 07:30 to 17:00 to keep the materials for longer. are encouraged to borrow books in
Saturday: 9:00 to 12:00 their mother tongue as well as English.
Parents and students wishing to
Reminder notices for late books are
access the resources available for the
Elementary students visit the Library emailed to parents at the end of each
academic needs of students can locate
weekly with their classes for borrowing month.
these under the library section of the
and lessons and are encouraged to use UNIS Hanoi webpage. In addition help
the space during their lunch recess. can be sought at any time by emailing
Secondary School students are library@unishanoi.org.
welcome in the Library before school, The Elementary Librarian is Ms. Monica
lunch time, after school and during Mayer, eslibrarian@unishanoi.org.
study times.
The Library is closed during the school
holidays.
Any member of the UNIS Hanoi
community may borrow resources.
Elementary School Handbook 19Technology and
Learning
UNIS Hanoi believes technology
is a crucial tool for learning and
inquiring that empowers students
to think critically, collaborate and
communicate. Access to technology
supports the UNIS Hanoi Mission
Statement and prepares students to
successfully engage in a global society.
UNIS Hanoi strives to create learning
experiences where technology is
integrated throughout all curriculum
areas in the context of classroom
learning. From Discovery to Grade 3,
children enjoy age-appropriate use of
multimedia resources such as iPads,
laptops and other mobile devices.
Grades 4 and 5 students are each
issued a Chromebook and have access
to shared iPads. We seek to equip
students with the skills and knowledge Parent Access to learning and classroom work, as well
as helpful reminders.
they need to learn and live productively
in an increasingly digital world.
Veracross, Blogs SeeSaw is a technology tool that our
To use the school computing facilities, and SeaSaw students and teachers use as a way of
recording, celebrating and reflecting
including the Internet and email, Every parent at UNIS Hanoi is provided on student learning. Your child’s
students and parents/guardians, an individual username and password classroom teacher will be in touch
are required to complete and sign a by the Admissions Office to access with you at the beginning of the school
Technology Usage Agreement. Veracross. year to share login details with you.
Your comments and reflections are a
The Elementary Technology Coach, For any queries concerning your
valuable part of the learning process!
Mr. William Neal Clark, helps facilitate username and password for Veracross
Please check your child’s SeeSaw
teaching and learning using technology please contact
posts regularly - make comments and
in the Elementary School. You can techsupport@unishanoi.org.
questions that show your child that you
contact Neal at wclark@unishanoi.
Classroom blogs are updated value their learning.
org
regularly by teachers - here you will
find information about their students’
20 UNIS HanoiDistance Learning
Due to Campus Closure
Philosophy &
Rationale
UNIS Hanoi Distance Learning is a
full academic programme offered to
students to ensure continuation of
learning in times of full campus closure.
It is facilitated by UNIS Hanoi faculty
members who take full responsibility
for the delivery of the curriculum for
our students. Distance Learning
consists of both synchronous (live)
sessions with teachers, as well as
asynchronous tasks that can be
independently managed by students
and their families. UNIS Hanoi students
and parents may access all Distance
Learning lessons through our secure
Distance Learning website.
Principles of Distance Learning at
UNIS Hanoi:
through Distance Learning content
• Relationships are central to the at a more individualised pace, with
success of Distance Learning time for independent application and
and making this a priority will lead consolidation
to higher learning outcomes for • Full participation in Distance
students Learning ensures a continuous
• Distance Learning is not a replication learning experience, and supports
of the on-campus experience, nor is students in a smooth re-entry to our
it intended to be face-to-face programme
• Balance is fundamental to keeping • Distance Learning opens up an
our community healthy during times exciting set of possibilities for
of Distance Learning. Teachers students - involving greater choice,
need to balance synchronous and autonomy and the ability to manage
asynchronous connections and time and deadlines differently to the
collaboration, and students need to on-campus experience
do some of this on their own • Assessments look different in
• Content coverage in Distance Distance Learning. Teachers will
Learning is different to the work ensure that students are given
that can be done in an on-campus opportunities to demonstrate their
environment. When in Distance learning in a way that requires
Learning, a more refined, modified real application of the material.
set of curriculum outcomes Learning may be assessed through
becomes our focus. This ensures culminating projects, peer-to-peer
that students are able to progress feedback, and teacher feedback.
Elementary School Handbook 21Preparing for School
Student and therefore it is a good idea to
wear clothing that can be layered or
Students from Discovery - Grade 3 may
wear their PE uniform on the days that
Orientation have a light jacket on hand they have PE. Grades 4 and 5 students
Orientation for new families and
• Hats, preferably with a wide brim, must change their clothes after their PE
are required for all outdoor play. lesson. They may wear their PE uniform
Back to School Night for all new and to school and change into regular
returning families give an overview of
the school’s programmes, curriculum What to Wear - PE clothing after their lesson.
and activities. Refer to the online
calendar on the UNIS Hanoi website for
details.
(available from the school store located
in the B4 Sports Centre foyer) What to Wear -
• A UNIS Hanoi PE shirt or UNIS Hanoi Swimming
What to Wear
House T-shirt (dry-weave material)
• Appropriate swim suit
• UNIS Hanoi shorts are required for
• Goggles
• Students should wear comfortable Physical Education (PE) classes
• Swim cap for long hair
clothing and enclosed footwear • A hat
that allows them the freedom to be • Towel
• Appropriate sports shoes with socks
involved in the many ‘hands-on’
or closed-toe/heel sports sandals • Flip flops.
activities that take place at school
•
What to Wear -
Students must bring a full water
• Students should dress neatly
bottle for PE classes
and respect the diversity of our
community • Trampolining - the following clothing
items are required to safely use the
Performances
• Decorative items including jewellery
trampolines: Performances are an important
and t-shirt designs should be
○ Long tracksuit pants culminating event in our performing
conservative
arts calendar. Students will be involved
• Because of air-conditioning, room ○ Long sleeved top in a performing arts concert annually.
temperatures can be unpredictable They are expected to wear smart,
○ Socks performance attire while on stage.
Our UNIS Hanoi performance shirts
can also be worn by students on the
days when they have music classes.
Performance wear consists of:
• Black trousers
• Black shoes
• Black socks
• UNIS Hanoi performance polo shirt
(available from the school store
located in the B4 Sports Centre
foyer) or a plain, smart shirt in the
following colours:
o Grade D-3 - Royal Blue
o Grade 4-5 - White.
22 UNIS HanoiHome Learning
Guidelines
We aim to give students as much
choice and control over their own
learning as possible, and this includes
the independent learning they do at
home.
A large body of academic research tells
us that the activity that has the most
positive impact on students’ academic
success in Elementary School, is daily
reading for pleasure. Our expectation
is that students are reading daily at
home, both in English and in their home
language. Proficiency in mother tongue
aids proficiency and success in English
language acquisition. In addition
having parents/family members read
to them regularly, students should
be encouraged to read on their own
• Toy weapons or weapons of any and to others. Systems of monitoring
Student Supplies kind must not be brought into
school.
daily reading as home learning will
vary across grade levels and requires
The school provides all necessary greater levels of student independence
Please take some time to talk to your
classroom supplies. Students only as they move up the school.
child about what is appropriate to bring
need to bring a backpack, water bottle, into school. If children bring in money,
hat, snack and lunch (if not buying from The best way for students to acquire
it should only be a small sum for a mathematics skills is through playing
the canteen). specific purpose, for example for snack game with siblings and parents - eg.
sales. The money should be in a wallet Snakes & Ladders, Monopoly, Yahtzee,
Personal Items or an envelope marked with their name. Cluedo, Sequence, card games, dice
games etc. This has the additional
The use of mobile phones is NOT
We also recommend that children do benefit of children enjoying time with
allowed during lesson times or break
not bring in: their parents away from screens and
times. If a student brings their phone to
devices.
• Any valuable collector’s items or school, it must be kept in their school
toys bag and be switched off between There are many other activities that
08:00 and 15:30.
• Valuable jewellery or expensive children should be engaging in that will
watches as UNIS Hanoi does not have more of a positive impact than
UNIS Hanoi does not assume any
assume any responsibility for loss or homework, including unstructured
responsibility for loss and damage of
damage to these items play, time outdoors, exercise, and
personal items. Please mark all student
family time.
• Toys should not be brought to items with their name and class.
school, including electronic toys and
gadgets
Elementary School Handbook 23Arriving at UNIS Hanoi
Daily Arrival How does it work?
It is a partnership between the home
Supervision for students in the
and the school.
playground begins at 07:55. Students
should not arrive before this time. Parents are requested to phone the
The school bell will ring at 08:07 and Office at (024) 7300 4500 ext 8914
students go to their classrooms for or (024) 7300 4502 or email between
Community time which begins at 07:45 and 08:00 to inform us of their
08:10. The class teacher will take child’s absence. A note in advance for
attendance and submit late arrivals and a planned absence is appreciated.
absences to the Elementary School
Principal’s Secretary by 08:20. By 08:20 each morning teachers will
send attendance reports to the office.
Absences which have not been notified
Safe Arrival are then checked with the teacher
by the ECC and Elementary School
Programme Secretaries.
The Safe Arrival Programme is intended
to ensure that your child/children arrive
safely at school each day. It also serves
to check attendance.
24 UNIS HanoiSafe Driving Please note the opening hours for
Gate 5:
Patience and care are needed when
picking up or dropping off students. MON – TUE WED
Cautious and slow driving by everyone 06:00 – 08:20 06:00 – 08:20
is very important. Anyone riding a
15:00 – 20:00 14:00 – 20:00
motorbike or a bicycle on and off the
UNIS Hanoi campus must wear a THU – FRI SAT & SUN
helmet. 06:00 – 08:20 Closed
15:00 – 20:00
Parking
There are designated areas within the Bus Arrival
school for parking. Buses enter the campus and
immediately drive to the designated
• Cars ONLY may park in front of
dropped at and collected from the school bus drop-off/pick-up area
Building 7 in the spaces provided.
main gate. Driver wishing to park their located to the right of the main
• Motorbikes and bicycles must use motorbike, must have a valid parent entrance gate.
the covered parking areas. parking permit and both driver and
• Every vehicle must have a clearly passenger have helmets.
displayed parking permit in order to
Xe ôm drivers (motorbike taxis) are not
Changes to
arrival/departure
enter the UNIS Hanoi campus
permitted on the campus and xe ôm
• Permits can be obtained by filling out
users must organise a pre-arranged
the online Parking Permit Application
Form or at the Operations Office in
pick-up time and location outside the routines
campus.
Building 2 and returned when you Please notify the school immediately
leave the school. if there are any changes to a child’s
• Permits are not interchangeable
between vehicles; each vehicle must
Bicycle Arrival regular method of departure from
school. Notifications should be
have a separate parking permit. All those arriving by bicycle will enter received by the school no later than
and exit through Gate 5. There is a 11.00 to ensure that all relevant
Car Arrival
bicycle shed with racks for parking supervisors can ensure that students
bicycles. No bicycles are allowed at are taken care of.
Cars should go directly to the front the main gate. All riders must wear
a helmet and there is no riding of Advance notice for transportation
of the administration building to drop arrangements is necessary for us to
off children. They must not park on bicycles on campus.
ensure the safe and correct departure
the curb but in the parking spaces of students from the campus.
provided. Please ensure you or your
driver does not leave the car running Pedestrian Arrival Notifications of transport changes
while waiting for school pick-up or Students walking to and from school should be sent to secretaries and our
drop-off. may enter at the main gate through school transport manager, via email
the pedestrian access or at Gate 5, or through the attendance tab on the
Motorbike Arrival
near the Elementary Building (B9) and Veracross Parent Portal.
close to Block D of the Ciputra Housing
Students who arrive at school or estate.
are collected by motorbike must be
Elementary School Handbook 25Students are expected to:
• Behave appropriately according to
school rules and expectations at all
times while travelling on the bus
• Stay in their own seat once the bus
is moving
• Keep hands and arms inside the
bus, not hanging out the window
• Refrain from getting on or off a
moving bus
• Obey the instructions of monitors
and bus drivers
• Keep aisles clear
• Stay seated until the bus has come
to a complete stop
• In the event of a breakdown or
accident, obey the instructions of
the bus monitor and driver, getting
UNIS Hanoi School Bus Manager back onto the bus only with the
monitor’s permission (keeping off
School Bus
Please contact Mr Lai, the Transport the street/road in the meantime)
Manager, at phone (024) 7300
• Refrain from consuming food or
Service 4510, mobile 0918 767 755 or
transportmanager@unishanoi.org to:
drink any liquids while on the bus
The School bus service operates on a • Get off the bus only at their
contract basis with a local company
• Report student absences; designated stops
which coordinates with the School. • Report any safety infractions; • Wear seat belts at all times.
This company operates a fleet of • Report any inappropriate behaviour
Infractions of the above rules may
relatively modern, small buses of 10 to by students;
result in a report being made to the
30 seat capacity. • Report change of address; Deputy Principal and suspension of
Each bus driver is accompanied by a • Enquire about/wish to change the bus privileges.
bus monitor whose responsibility it is pick-up or drop-off point;
to ensure that safety procedures are • Obtain the mobile phone number of
followed and that children are collected the bus monitor.
and dropped off at correct venues.
Bus Codes of Conduct for
The UNIS Hanoi Bus Service is not Students
designed to provide transportation
for parents or friends of students who Safety is our first consideration. These
regularly ride the bus. Because of procedures apply to students who
capacity and safety concerns, students travel on buses supplied by their hotel,
are not allowed to travel on any bus as well as to the UNIS Hanoi Bus
other than the one to which they have Service.
been assigned.
26 UNIS HanoiAttendance and Absences
• Scheduling trips and vacations
during school holiday times
• Not leaving early before school
holidays commence
• Not arriving back late after school
holidays have completed
The secretary will follow-up on any
unexcused absences via telephone by
09:00.
In cases of extended illness, parents
must notify the school office and
Principal so that teachers can be
informed. Upon returning to school
following an infectious illness, a child
must have clearance from a doctor or
medical authority.
Absence due to school mandated
activities such as overnight trips or
day field trips will not be counted as
absences.
Class Attendance • Serious illness in the student’s
immediate family
A student who misses more than 20
days in a school year is classified as
Students are required to be in school
• Family bereavement chronically absent. No Elementary
every day. Classroom activities, School student may be absent for
discussions, group work, presentations • Religious holiday
more than 20 days during one school
and assessments which are all a vital • Emergency or unique family
academic year.
part of our inquiry approach cannot circumstances, coordinated with the
be duplicated outside of school. school administration Promotion to the next grade level and
Please notify the school of your child’s For all other absences, a request for continued enrolment at UNIS Hanoi
absence as soon as possible, with an leave of absence must be made to the is subject to review in cases where
email to our secretaries or through Principal. Absences that do not fall a student has been absent for more
the attendance tab on the Veracross within the ‘excused’ category will be than 20 days in one academic year.
Parent Portal. recorded as ‘absence: notified’ (eg. Continued absence from school may
vacations taken during scheduled class lead to student withdrawal from UNIS
Significant absence is likely to have a time). Attendance data is published on Hanoi.
negative impact on learning, progress student report cards and serves as an
and achievement levels. official school record.
Absences will be recorded as Parents can support regular school
‘excused’ in cases of: attendance by:
• Illness
• Scheduling all appointments outside
• Medical, dental or health of school hours (medical, dental etc)
appointments
Elementary School Handbook 27Work Set During
Long Term
Student Absence
The Elementary School will not plan
additional work for students who are
granted exceptional leave from school.
When away from school, students should
be encouraged to read daily. We suggest
that a student who is absent for an
extended holiday keeps a diary of events
using postcards, tickets and photographs,
which he/she can then present to his/her
class after returning to Hanoi.
Parent Absences
due to Travel
When both parents are away from
Hanoi, they should contact the
Elementary School Principal’s non-affected part of the body. regarding a medical condition and
Secretary to inform the school and to Students should inform the teacher PE please contact the School Health
give the names and contact details of that they have an injury with a note Centre at shc@unishanoi.org.
those people who will act as guardians from parents/guardians. The teacher
of their children in their absence. will assign a modified exercise or
participation programme for them. Birthdays
Attendance and Our pool is heated and kept at a
We love to celebrate birthdays with our
students. If your child is celebrating a
Participation
constant temperature between 28 and
birthday and you would like to bring
30 degrees, year round. Swimming is
something to share, please contact
in Physical an important part of the PE curriculum
and may not be excused except in
your child’s teacher to arrange a
mutually convenient time before a lunch
Education cases of contagious illnesses, where
students would not be at school.
or recess break. Please have the cake
or snack pre-cut. Individual cupcakes
Student participation is an expectation
According to medical advice, students are often easiest. Please be aware
for all Physical Education classes as a
need not be excused from PE or that some children are allergic to nuts.
required component of our curriculum.
swimming for a mild cold, headache Party invitations should be distributed
If a student feels they cannot
or other minor condition. If a student outside of school, unless the invitation
participate fully, they should talk to
should not be participating in any is for the whole class. Please do not
the teacher. We encourage positive
activity whatsoever for more than a send gift bags for students. Given our
dialogue between the teacher and the
week’s duration, then a doctor‘s note commitment to sustainability, we are
student.
excusing the child from activity is a NO SINGLE USE PLASTICS school.
For minor injuries, students can required. Therefore, please refrain from sending
participate in a limited way or in plastic plates, forks etc for birthday
compensate by exercising the If you have any queries or question celebrations.
28 UNIS HanoiEating at School
Snack Time
Snack time in Grades 1 to 5 begins
at 10:15 (09:20 on Wednesday).
Healthy snacks should be brought from
home as students are not permitted
to go to the canteen at snack time.
We recommend fresh fruits and
vegetables, bread, cheese, dry biscuits
etc. brought in a sealed, reusable
lunchbox. At our afternoon recess,
14:00 -14:20, students may choose to
bring an additional snack if they wish.
In the ECC for Discovery - K2 students,
afternoon snacks are provided as part
of the canteen meal package.
Lunch Time
Early Childhood Centre (ECC) students Business Office in B7. a rotating basis. K2 families ordering
eat lunch in their classroom supervised • You can add funds to the card food from the canteen will set up an
by teachers and teaching assistants. by logging on to the Campus ID account for payment. K2 children will
Grades 1 to 5 eat lunch in the canteen, Card Online by visiting http:// not use canteen coupons to purchase
supervised by duty teachers. Grade 1 campusonline.unishanoi.org their lunches nor can the student
choose which days to eat; the lunch is
to 5 students may purchase lunch from • Families have one account which will
ordered on a quarterly basis.
the canteen or bring lunch from home. be managed by parents . You will
be able to set limits for each card in UNIS Hanoi provides microwaves
Canteen the family, see what each card has
purchased or block spending on a
for the heating of food in the canteen
for Grades 2 to 12. It is helpful to
The canteen offers a set menu (main card at any time. review proper microwave procedures
course, vegetable, fruit, drink and • Lost cards can be replaced at a cost with your child. Please be aware
dessert) tailored to each school level of 220 000 VND. there is no refrigeration available for
with an Asian, Western and Vegetarian lunches brought from home, thus, it is
choice each day. Weekly menus are available via the important to pack a lunch appropriately
parent portal. to ensure the safety of the food.
Our canteen works on a cashless basis
- all payments are made through the Lunch is provided by the school Elementary children may not purchase
use of "Smart" Campus Cards which at no extra cost to Discovery and bakery or ice cream items from the Deli
are issued to all students and parents. Kindergarten 1 parents. In order not during school hours. Children are not
to have wasted food, please inform permitted to go to the canteen at snack
• Student Campus Cards must be the ECC Secretary of your intentions time. These foods may be bought
precharged (at school or online) for (school lunch or packed lunch) for the with adult supervision before and after
the purchase of food. first quarter. Kindergarten 2 students school only. Students going home by
• Value can be added to a card by purchasing meals will have their meals bus cannot purchase from the canteen
using one of the two cash Kiosk delivered to the classroom. Students due to limited time and lack of adult
machines in the canteen or at the will eat from the set menu which would supervision.
be either Asian or Western choices on
Elementary School Handbook 29Lost and Found
Please label all personal items to help
us return them to their rightful owner.
There are 6 Lost & Found cabinets
located around campus. There is
a cabinet in the ES, the ECC, the
Secondary School, the sports centre
and under the covered walkway where
the buses drop off and pick up. Items
left in the canteen and performing
arts building, will be taken to the ES
cabinet. Once the cabinets become
full, items will be placed in storage
until the biannual lost & found display
days. Twice a year, the school with
the assistance of the SCO, will host a
Lost & Found day where all items are
displayed and available for retrieval.
Items left after the event will be 3
14 4
donated.
13
8b 12
9 2
Lost & Found
Locations 5
9 8a
4 Sports Centre
5 Secondary School
Grades 6 - 12 classes
6
6 Secondary School 10
Science, Design, Tech &
Language Buildings
9 Elementary School
Early Childhood Centre 7
11
(ECC) 11
Bus stop (outside B6)
1
30 UNIS HanoiA Responsible Learning
Community
Creating and
Maintaining
an Effective
Environment
In accordance with our Mission
Statement UNIS Hanoi is committed
to providing all students with a
caring, safe, and supportive school
environment. All members of the
school community are expected to
take collective responsibility for the
well-being of the community through
treating each other with respect and
dignity, valuing one another and
upholding each other’s rights and
responsibilities. Students at UNIS
Hanoi understand that they are
responsible for their own actions which
may have direct and indirect effects on
Our Commitment Examples Sustainable others. Through active conversations
of single- Alternatives
to Sustainability
based around the ‘restorative justice’
use plastics framework, students are encouraged
UNIS Hanoi lives our commitment Cling wrap Waxed paper to learn new behaviours for the future
to the United Nations Sustainable reusable bees rather than dwelling on past mistakes.
Development Goals by ensuring a waxed cotton wraps Stopping inappropriate behaviour is
balanced consideration of nature, Plastic bags Cardboard boxes challenging and needs collective time,
economy, society, and wellbeing and paper or creativity and patience from the whole
guides our choices and actions. reusable shopping community.
bags
Through student agency and action Research shows that appropriate
UNIS Hanoi has chosen to become Compostable corn behaviours and self-discipline arise
a single- use -plastics- free school . starch bags from:
Therefore snack sales, snack boxes Snap-lock Waxed paper
and packed lunches should be free bags reusable bees • Positive relationships
of single use plastic. When planning waxed cotton wraps • Establishing and maintaining clear,
celebrations and ordering food onto tupperware type consistent expectations
the campus please be mindful of the
companies that you are ordering from
containers • Reinforcing positive behavior
that can provide alternatives and
Soda and Reusable drink • Implementing logical consequences
water bottles bottles, cans for inappropriate behaviours
can meet the single use-plastic-free
requirements. Plastic Bamboo, reed, • Adults at UNIS Hanoi are expected
straws paper or metal to develop a responsive classroom
straws following these seven guiding
principles and practices which have
Elementary School Handbook 31You can also read
