Epic 2018! - Xenos Christian Fellowship
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Epic 2018! In the past eight years, the dream and prayer of seeing a camp full of high school students learning about Jesus Christ and spending time together has blossomed from a 300 person camp to over 800 in attendance. God has far exceeded our prayers! At Epic 2017, high school students from across Columbus were able to enjoy deep fellowship with one another, intriguing readings, discussions and teachings over the Signs in the Gospel of John, and enjoyed lots of fun activities! Many students during this week made a decision to trust and follow Christ. Now, we begin preparations for Epic 2018! We would love for your students to attend our camp this year. Epic 2018 will be held from July 1-July 7, 2018. Once again, these dates will not conflict with athletics or other fall school activities. We will provide commercial bus transportation, there will be a variety of activities to choose from (which are included in the cost and include zip line, rock climbing, paintball, and more), and students will hear from our very best Bible teachers. We will return again to Spring Hill Camp Indiana. Spring Hill provides an ideal setting and their staff understands and supports our mission. Please don’t wait to register for camp, as slots fill quickly! Epic is an excellent opportunity for students to learn the claims of the Bible and consider whether these claims are true. We hope and pray that many students who aren’t involved in the Xenos high school ministry will attend this trip with us! If you want to check out Spring Hill Indiana, please visit http://www.springhillcamps.com/in/. Brian Adams Nick Hetrick Josh Benadum
Epic 2018 What You Need to Know
Location – Spring Hill Camp Indiana
Dates – Sunday, July 1 – Saturday, July 7, 2018
Depart – 7am Sunday, July 1 Xenos Main Campus Auditorium Parking Lot
Return – 2-3 pm Saturday, July 7 Xenos Main Campus Auditorium Parking Lot
Transportation – Students will be provided with round trip transportation via chartered
commercial buses.
Meals – 3 meals will be provided each day
Eligibility – All students who will be enrolled in high school in the fall of 2018 and those
students who are graduating in the spring of 2018 are eligible to attend Epic.
Students do not have to attend Xenos in order to attend Epic (in fact, we hope that large
numbers of students who don’t attend any church will come to Epic with their Xenos
friends).
Costs - $395 per student. Epic fees will be discounted for families who have more than
one student attending Epic and/or Blow Out Camp. Family discounts are:
o 1 student - $0
o 2 students - $45
o 3 students - $135
o 4 students - $270
o > 4 students $270 plus $135 for each additional student
Financial Aid – A limited amount of financial aid is available to those families who are
unable to pay the full fee. To request financial aid please complete the “Application for
Financial Aid” form.
Registration Deadline – The deadline for registration is 5pm May 2, 2018. Registrations
will be accepted on a “first come, first served” basis. Once registration reaches capacity
students will be wait-listed until May 23 when they may be added if spots are available.
Any registration accepted after May 2 will be subject to a $75 per student surcharge.
Payments/Cancellations –
a. A nonrefundable deposit of $75 is required to secure a spot at camp
b. Balance due must be paid by May 23, 2018
c. Students added to Epic from the wait-list must pay by June 6, 2018.
d. Cancellations
Before May 2, 2018 will result in forfeiture of your deposit ($75).
Before May 23, 2018 will result in forfeiture of one half the full Epic fee.
After May 23, 2018 will result in forfeiture of the full Epic fee.
No-shows will forfeit the full Epic fee.
e. Cancellations must be requested in writing (faxed, mailed, or e-mailed to Kristen
Burton: burtonk@xenos.org)Epic 2018 What to Bring Bedding Miscellaneous Items Sleeping Bag Bible Sheets / Blanket Pen/Notebook Pillow Flashlights Clothing Not Recommended Underwear (daily change) Electronic Games Socks (daily change) MP3 Players Shorts Food / Candy Sweatshirt/ Sweater Cell Phones T-shirts (daily change) Tablets Jeans / Sweat Pants (2 pair) Digital Cameras Long Sleeve Shirt Don’t Bring Light Jacket / Coat Knives / Weapons Raincoat Alcohol / Drugs Pajamas Tobacco Swimsuit Vape Mod Shoes / Hiking Boots Sandals / Shoes that can get wet Hat / Baseball Cap Toiletries Shampoo Soap Toothpaste & Toothbrush 2 Towels Washcloths Insect Repellent (lotion only) Sunscreen Sunglasses Water Bottle
Epic 2018 Registration Form
Student name:
Parent names:
Registration Deadline Is May 2. After May 2 there is a $75 per student surcharge.
Home address:
City: Zip Code:
Home phone:
Parent cell: Student cell:
Parent email: Student email:
Emergency phone numbers:
Register early, spots are limited.
Birth date: Gender: M F (circle)
Grade Fall 2018:
Xenos High school home church name (if any):
Friends going to Epic if not involved in a Xenos home church:
Epic 2018 Fee Calculation – Fees due in full by 5/23/17
Epic Fee (# of students attending Epic x $395/student) $
Less: Family Discount* $
Net Epic Fee Due $
* Epic discount for families with multiple students attending Epic and Blow Out Camp
# of Students Discount
1 $0
2 $45
3 $135
4 or more $270 plus $135 for each student more than 4
Make checks payable “Xenos Christian Fellowship”
Return completed registration forms and $75 deposit no later than May 2 to:
Xenos Christian Fellowship
Attn: Epic 2018
1340 Community Park Dr.
Columbus, OH 43229Epic 2018 Application for Financial Aid Student Name: Xenos Home Church (if any): Parents Marital Status Single Married Divorced Names and ages of siblings living at home (under 18): Please explain your family situation and why you believe you should receive financial aid:
Epic 2018 Medical Information/Release Form
PARTICIPANT INFORMATION
Participant’s Name ______________________________ Date of Birth ________________________________
Permanent Address _____________________________ Gender ____________________________________
City, State, Zip _________________________________ Home Phone _______________________________
MEDICAL EMERGENCY CONTACT INFORMATION
Person to Contact First Backup Contact (Relative or Friend)
Name ________________________________________ Name ____________________________________
Relation to Participant ___________________________ Relation to Participant _______________________
Daytime Phone ________________________________ Daytime Phone _____________________________
Evening Phone ________________________________ Evening Phone _____________________________
Email ________________________________________ Email _____________________________________
Name of Doctor ________________________ Office Number _______________________________
Name of Dentist _______________________ Office Number _______________________________
Pharmacy Number ____________________________
INSURANCE POLICY INFORMATION
The above-named participant is covered by health insurance. Yes** No*
* If no, initial this line stating that you do not have health insurance and are aware that neither Spring Hill Camp nor Xenos
Christian Fellowship carries any health insurance for you.
** If yes, attach a photo copy of the insurance card which is required by Xenos Christian Fellowship to expedite treatment and to
facilitate the billing process.
Attach Medical Insurance Card Copy Here
HEALTH INFORMATION (Please Print)
Does the student have any of the following conditions or a history of any of the following conditions? ( Check
all that apply.)
Asthma Bronchitis Fainting Spells
Diabetes
Attach Medical Insurance Card Copy Here
Ear Infections Heart or cardio-vascular problems/disease
Convulsions/seizure Hay Fever Chronic bone, muscle or joint injuries
Migraine headaches Other condition(s): (Please list) __________________________
Allergies or reactions: (Check all that apply.)
Aspirin Penicillin Dairy Gluten Peanuts
Insect bites or stings Ivy/oak/sumac toxins Other (list) _________________________
Is your student currently on any prescribed or over-the counter medication? (If so, please record the
condition/ailment, name of medication, dosage, time(s) of day, prescribing physician.)
______________________________________________________________________________________
Date of last tetanus shot (approximate if necessary):_________________________________Epic 2018 Medicine Info/Release Form
I give permission for my son/daughter, _____________________________, to be
transported to and from and to participate in Epic 2017. Most adult chaperones
are volunteers (not on Church staff) from Xenos Christian Fellowship.
I understand that in spite of the best and focused efforts of these volunteer adult
chaperones to provide a safe and healthy environment for my child,
circumstances may arise leading to unintentional injury or losses on the part of
my child. I release Xenos Christian Fellowship and their agents from all claims and
expenses arising out of, or resulting from, my child’s participation during this
event.
I give permission for any medical personnel to render necessary emergency
medical care for my child if I can’t be reached or if my child needs immediate
medical attention.
I authorize the medical personnel to administer the following medications to my
child as needed and directed:
Tylenol/acetaminophen Y/N
Advil/ibuprofen Y/N
OTC cold/allergy medications Y/N
Antibiotics if recommended by camp physician Y/N
Other:
________________________________________________________________
I authorize my child to possess and self-administer the following medications:
_____________________________________________________________________
Signature of parent or guardian:
____________________________________________
Printed name of parent or guardian:
____________________________________________ Date: ________________
Cell phone number: ____________________You can also read
