Exhibit space sells out quickly! - INNOVATION EDUCATION PARTNERSHIPS - American Society for Dermatologic ...
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I N N O VAT ION
E D U C AT ION
PA RT N E R S H IP S
Exhibit space sells out quickly!
2020 ASDS Annual Meeting | National Harbor, MD | Exhibit Dates: Oct. 8-11
Exhibit Application Deadline: April 15, 2020
asds.net/AnnualMeeting-Exhibits
Why Exhibit?
Meet 1,300+ Potential Customers
The 2020 ASDS Annual Meeting celebrates the Society’s 50th
Anniversary. This is a must attend event and is
expected to attract over 1,200 dermatologic
ASDS surgeons and dermatology professionals.
Exhibit Hall It’s your chance to meet, influence and
Sells Out educate the most elite practitioners
in the field looking to improve patient care. Meet the ASDS Board of Directors:
Quickly
asds.net/Board-of-Directors
Every Year!
Provide Solutions to Thought Leaders
• The ASDS Exhibit Hall is a hub for innovations in dermatologic surgery, medical dermatology and everything skin!
• 82% of attendees visit the Exhibit Hall primarily to view new products and services.*
Join more than 130 industry-leading companies that will
View 2019 ASDS Annual Meeting Exhibitors display and demonstrate the medical devices and advances
at asds.net/AnnualMeeting-Exhibits that are changing the practice of dermatologic surgery today.
82% 84%
of attendees have of attendees are more
79% decision-making inclined to purchase an
of attendees exhibitor’s products
power in
spent three or or services after
their practice*
more hours in the visiting its booth*
Exhibit Hall*
82%
of attendees have already
purchased or plan to
make a purchase of
Make Connections products / services
viewed at the meeting*
That Matter
*ASDS Annual Meeting Attendee 2019 Survey Results
Submit your exhibit application by April 15 to be included
in the first round of booth assignments.
Apply online! asds.net/AnnualMeeting-Exhibits 2
Who Attends?
ASDS Members – The Experts
in Skin Health and Beauty.
• ASDS members performed more than 12.5 million procedures in 2018, over 7.5% more
than 2017 and a 60% increase since 2012.
• Top procedures: Over 3.5 million skin cancers and over eight million cosmetic treatments,
up 74% since 2012.
• In the last seven years, there has been a:
n 4x growth in body sculpting / contouring procedures. Past Medical Attendance
n 78% increase in soft-tissue fillers. (includes physicians, residents and
surgical assistants)
n 74% increase in energy-based treatments.
n 56% increase in melanoma treatments. 2019 Chicago 1,350
n 42% increase in wrinkle relaxers. 2018 Phoenix 1,133
2017 Chicago 1,214
2016 New Orleans 1,198
Procedures Performed Total number 2015 Chicago 1,062
by ASDS Members in 2018 of procedures 2014 San Diego 998
Skin Cancer Treatments . . . . . . . . . . . . . . . . 3.5 million
Non-melanoma (3.35 million)
Laser / Light / Energy-based Procedures . 3.49 million
Wrinkles (809,000)
Sun Damage (786,000)
Injectable Neuromodulators . . . . . . . . . . . . . 2.1 million
Injectable Soft-tissue Fillers . . . . . . . . . . . . . 1.6 million
Body Sculpting . . . . . . . . . . . . . . . . . . . . . . . . 623,000
Cryolipolysis (287,000)
Chemical Peels . . . . . . . . . . . . . . . . . . . . . . . . 497,000
Microneedling . . . . . . . . . . . . . . . . . . . . . . . . . 262,000
Vein Treatments / Sclerotherapy . . . . . . . . . . . 135,000
asds.net/AnnualMeeting-Exhibits 3
Booth Fees
and Payments
Join us for the premier event for dermatology
professionals. This one-of-a-kind meeting offers
you the opportunity to establish new relationships
with customers, strengthen existing relationships
2020 Exhibit Booth Fee
and build your brand. $3,500 per 10 ’ x 10’ (100 sq. ft.) booth
View the exhibit floor plan on page 8 or online
What is Included at asds.net/AnnualMeeting-Exhibits.
Exhibit applications, along with full payment, are due
with Your Booth? April 15 in order to be included in priority point space
assignments.
• 8’ high back drape and 3’ high side rails (linear booths
Applications received after April 15 will be assigned
only).
exhibit space on a first-come, first-served basis.
• 7” x 44” booth identification sign (linear booths only).
• Four complimentary booth personnel badges
per 10’ x 10’ booth. (100 sq. ft.). Booth Assignments
All exhibit contracts received on or before April 15 will receive
• One complimentary Meeting Pass for every
their booth assignment on April 27 via email.
100 sq. ft. booth purchased, allowing entry to
the general and scientific sessions.
• One free pre-registration mailing list two weeks How Do I Reserve Exhibit Space?
prior to the meeting. Applications and deposits can be submitted exclusively
• One free final registration mailing list after the meeting on the ASDS website via the online exhibit space
so you can continue to market to key prospects. application at asds.net/AnnualMeeting-Exhibits.
• One complimentary ASDS Annual Meeting Final Program
per 100 sq. ft. booth purchased (up to five maximum).
• Free listings in the ASDS interactive Exhibit Hall, on the
ASDS Annual Meeting website and on the mobile app. Submit your
• Free listing in ASDS publications, including Currents, the exhibit application
ASDS Annual Meeting Preliminary Program / Registration by April 15 to be
Brochure and the ASDS Annual Meeting Final Program. included in the
first round of booth
assignments.
Show Contacts
Exhibit Space & Advertising Corporate Partnerships Official Decorator and
Stephanie Garrow Lori Scarafiotti Tara Azzano Drayage Contractor
ASDS Exhibit and Exhibit/Sponsorship ASDS Director of Development Shepard Exposition Services
Advertising Assistant Liaison and Industry Relations 6101 West 80th Street
Phone: 847-956-9141 Direct: 847-956-9136 Main Phone: 847-956-0900 Indianapolis, IN 46278
Fax: 847-956-0999 Fax: 847-956-0999 Direct Phone: 847-956-9128 Phone: 317-677-1235
Email: exhibits@asds.net Email: lscarafiotti@asds.net Fax: 847-956-0999 Fax: 317-389-5524
Website: asds.net Email: tazzano@asds.net Email: Indianapolis@shepardes.com
Website: asds.net Website: shepardes.com
asds.net/AnnualMeeting-Exhibits 4
Exhibit Schedule
Meeting Location / Headquarters Hotel
Gaylord National Harbor Resort & Convention Center
201 Waterfront Street
National Harbor, MD 20745
Phone: 310-965-4000 Submit your exhibit application by April 15 to be
included in the first round of booth assignments.
Exhibit Schedule
Beverage
Exhibitor Installation Exhibit Lunch Hours Receptions Dismantle
Dates Breaks
Registration of Exhibits Hours in the Hall in the Hall of Exhibits
in the Hall
Wednesday,
8 a.m. – 6:30 p.m. 8 a.m. – 6 p.m.
October 7
Thursday,
6:30 a.m. – 6:30 p.m. 7 a.m. – 10 a.m. Noon – 7 p.m. Noon – 1:30 p.m. 3:30 – 4:15 p.m. 5:30 – 7 p.m.
October 8
Friday, 10 – 10:45 a.m.
6:30 a.m. – 6:30 p.m. 10 a.m. – 7 p.m. Noon – 1:30 p.m. 5:30 – 7 p.m.
October 9 3:30 – 4:15 p.m.
Saturday,
6:30 a.m. – 5 p.m. 9 a.m. – 2 p.m. 12:30 – 1:45 p.m. 9:30 – 10:15 a.m. 2 – 7 p.m.
October 10
Please Note: All times are subject to change.
Exhibit Rules and Regulations are part of your contract.
Important Dates and Deadlines for your exhibit are
provided to keep your exhibit plans on track!
View both online at asds.net/AnnualMeeting-Exhibits
FU T U RE MEE TING S
2021 ASDS Annual Meeting
October 14-17, 2021 • Chicago, IL
2022 ASDS Annual Meeting
September 22 - 25 • Denver, CO
asds.net/AnnualMeeting-Exhibits 5
Boost Your Brand
ASDS exhibitors have access to exciting opportunities
that take attendees beyond the booth.
Wednesday Evening
Industry Supported Hot Topic Events
Wednesday Evening Industry Supported Symposiums allow even
more face-to-face time to educate attendees on your company,
products or services.
Exhibit Hall Lunchtime Product
Demonstration Informational Talks
Captive audience for 45 minutes to share information on
your product, services or product demonstration.
Available Thursday, Oct. 8 and Friday, Oct. 9.
Industry Hosted Networking Social Events
Confirmed exhibitors may host an industry supported networking social
event as part of the evening program on Thursday, Oct. 8, 7 - 9:30 p.m.
All functions during this time need to be confirmed through ASDS as a
part of its partnership opportunities.
Industry Supported Poster Abstracts
Share your expert knowledge and latest
research findings with attendees.
asds.net/AnnualMeeting-Exhibits 6
Promote Your Booth
Direct physicians to your booth with special
ASDS Annual Meeting advertising opportunities.
Print and Digital Advertising
Preliminary Program / Registration Brochure
Featured on the ASDS website before the meeting and sent via email.
Final Program
Distributed to attendees on-site and viewable on asds.net.
Website Banner Ads
Featured on asds.net/AnnualMeeting.
Highlight Your Participation
Registration Tote Bag
Include a product sample or promotional piece
in the physician tote bags given to every medical registrant.
Hotel Door Drop
Welcome attendees with promotional materials or product
samples right at their hotel door prior to the Exhibit Hall opening.
Silent Auction
Make a tax deductible donation to benefit ASDS programs
and gain exposure outside your booth.
Traffic-generating Features in the Exhibit Hall
• New Interactive Rest and Restore • ASDS/A Resource Center where attendees • Dedicated Daily Exhibit Hours
activities inside Exhibit Hall must pick-up their physician tote bag with no competing sessions
• New Industry Product • Welcome Reception with complimentary • Golden Scalpel Knowledge Bowl
Demonstration Talks drinks and hors d’oeuvres Competition
• Daily Lunches • Networking Reception and Silent Auction • Sample Saturday giveaway
• Daily Beverage / Snack Breaks with complimentary drinks and hors • Gamification Competition
d’oeuvres
asds.net/AnnualMeeting-Exhibits 7ASDS Annual Meeting
Exhibit Floor Plan October 8-10, 2020
2020 ASDSGaylord
Annual National
Meeting Resort & Convention Center
Prince
Exhibit George
Dates: Exhibition
Oct. 8-10, 2020 Hall: DE - Lower Atrium Level
Gaylord National ResortNational Harbor, MD Show Inform
& Convention Center Show Name ASDS
Show Dates Octob
DOCK Move-In 1
OFFICE MGR
Job # M
SERVICE AE Tara
CORRIDOR
19,141 S.F.
EC IDF EC IDF EXIT
EXIT FSPH EXIT EXIT PS
FS FS EXIT EXIT EXIT Inventory as of 02/26/20
PH
FS PH FS
PS 8'-11" PS FS PS PS
70' Dimension Size
10'x10' 100
EXIT EXIT
10'x40' 400
20'x20' 400
Service Desk
10' 10'
Product Demos/Talks & 15'
30'x50' 1,500
Special Events 50' 20' 40'x40' 1,600
72"/10 72"/10 72"/10 72"/10 72"/10 72"/10
40'x80' 3,200
EXIT EXIT
Silent Auction & 50'x70' 3,500
Resident Golden
8' 72"/10 72"/10 72"/10 8' Knowledge Bowl
20'
Food & Beverage Totals:
FS
FS
FS
EXIT
11' 249 FS
FS
FS FS
FS
FS FS
FS
FS
747
FS
PS
11' 10'
FS FS FS FS
10'
80'
Rest & Restore
Meet-Up Lounge
72"/10
143 242 243 342 343 442 443 542
141 240 241 340 341 440 441 540 10'
72"/10
ASDS/A Resource Center
40'
139 238 239 338 339 438 439 538
72"/10
EXIT EXIT
137 236 237 336 337 436 437 536 537
10'
FS
FS FS FS FS FS
FS FS
30" FS FS
30" 30" FS FS
30" 30" FS FS
30" 30" FS
30"
FS FS FS FS FS
PS
133 232 333 432 533 632
Food & Beverage
Food & Beverage
131 230 231 330 331 430 431 530 531 630 631 730 731 830
129 228 229 328 329 428 429 528 529 628 629 728 729 828
10'
127 226 227 326 327 426 427 526 527 626 627 726 727 826
EXIT EXIT
125 224 225 324 325 424 425 524 525 624 625 724 725 824
CHARGE CHARGE
FS
FS
FS
30" 30" 30" 30"
FS
FS
FS
30" 30"
20' FS
FS
FS
30" 30"
FS
FS
FS
30" 30" 30"
FS
FS FS
STATION
FS
STATION
FS
PS
Meet-Up Lounge
72"/10
119 218 219 318 319 418 419 518 519 618 619 718 719 818
Rest & Restore
10' 10' 10' 10' 10'
72"/10
117 216 217 316 317 416 417 516 517 616 617 716 717 816
115 214 215 314 315 414 415 514 515 614 615 714 715 814
72"/10
Floor Plan L
10'
FE Fire Extin
EXIT EXIT
113 212 213 312 313 412 413 512 513 612 613 712 713 812
FS Fire S
10'
30" 30" 30" 30" 30" 30" 30" 30" 30"
FS FHC Fire Hose
20' 30'
FS FS FS FS
FS FS FS FS FS FS FS FS
FS FS FS FS
PS
709 808
20'
40' 30"
Cosmeceutical Bar
107 207 407 506
30"
707 806
10' 50'
205 405 504 705 804
40'
20'
40' 30"
FS
Venue In
203 403 502 703 802
10' 20' 10' 20'
30"
Building NameGaylord National R
100 101 201 301 401 500 501 30"
701 800 11' Hall Prince Georg
10'
PH
PS
FS
PS
FS
PS PS
PH
PS Floor Lowe
EXIT EXIT EXIT EXIT EXIT EXIT PH FS
EXIT EXIT FS
EXIT EXIT EXIT FS
EXIT FS
EXIT EXIT FS
EXIT
201 W
Address National
WOMEN MEN WOMEN MEN WOMEN
Drawing Info
File Path J:\01_F
FLOORPLANS\
File Name AS
Drawn By J
Last Saved 2/1
Saved By
Tab2020 Important
Dates and Deadlines
April 3 Space reservation form due for advertisement in Preliminary Program / Registration Brochure.
April 15 Exhibit application and full payment due to be included in first round of booth assignments.
April 17 Ad materials due for advertisement in the online Preliminary Program / Registration Brochure.
July 15 Deadline to cancel booth application with Full Refund.
Last day to cancel and receive a partial refund.
Last day to submit changes to company / product description for Final Program.
August 17 Industry Supported Social Networking application due.
Industry Hot Topic Educational Symposium application due.
Industry Informational Talk application due.
Exhibitor Service Kit emailed to exhibit contact and available online
Late August
(housing reservation information included in Exhibitor Service Kit).
September 3 Industry Poster Abstract Submissions due
September 6 Space reservation form due for advertisement in Final Program.
September 9 Shepard begins receiving advance shipments to the warehouse.
September 12 Space reservation form due for registration tote bag insert / hotel door drop insert.
September 16 Badge registration form due to register booth staff.
September 17 Discount order deadline for Shepard (standard furnishings).
September 19 Silent Auction donation deadline.
September 20 Ad materials due for advertisement in Final Program.
September 30 Advance freight warehouse deadline without a late surcharge.
October 1 All tote bag inserts / hotel door drop inserts must be approved.
Printed inserts due for registration tote bags and hotel door drops.
October 7
Advance freight warehouse deadline with a late surcharge.
October 7-8 On-site freight shipments accepted at the Gaylord Palms Resort & Convention Center.
October 7-8 Exhibitor set-up.
October 8-10 Exhibit Hall is open.
October 10 Exhibit dismantle.
Find complete exhibit information at asds.net/AnnualMeeting-Exhibits 9Exhibit Rules and Regulations
By applying for exhibit space, a company agrees to right to restrict contests or drawings that it deems the exhibit history from either company, whichever is
adhere to all conditions and regulations outlined below inappropriate or unprofessional. Gaming devices of more favorable, but not the combined history of both
and in the Exhibitor Prospectus. The following rules any description are not allowed in the Exhibit Hall. companies. The sale of a product, product line, certain
and regulations have been designed for the benefit of Approved contests and drawings must comply with all technology or certain assets to another company will
all exhibitors. The American Society for Dermatologic local, state and federal laws governing such activities. be considered to transfer priority points only if and to
Surgery (ASDS) requests full cooperation of exhibitors The exhibitor must agree to indemnify ASDS, its Board the extent determined by ASDS in its sole discretion.
in their observance. Please be sure that your of Directors, employees and vendors in the event of
promotional department or anyone else involved in the any claims arising from the operation of the event or ASDS reserves the right to change the exhibit floor
arrangement for your exhibit has a copy of these rules activity. plan, without consultation of contracted exhibitors, if
and regulations. It is the responsibility of the exhibiting conflicts arise regarding space requests or conditions
company to see that all booth personnel are aware of 4. ATTENDANCE AT EDUCATIONAL that are beyond the Society’s control.
and adhere to these rules and regulations and conduct SESSIONS ASDS reserves the right to relocate an exhibitor at
themselves in a professional manner throughout the any time, with the understanding that if the exhibitor
Exhibitors are allotted one Meeting Pass per booth
meeting. does not agree with such relocation to the extent that
and additional passes for partnership level to attend
All matters in question not specifically covered the general scientific educational sessions (not the exhibitor cannot participate in the ASDS Annual
by the rules and regulations are subject to the including ticketed sessions). Exhibitor personnel are Meeting, the full payment for exhibit space will be
decision of the ASDS Annual Meeting leadership expected to attend as a silent observer and cannot refunded.
through the staff or Board of Directors. ASDS may participate in the session in any way. Exhibitors may
grant permission to exhibit subject to such special not influence the content for educational sessions and 7. BADGES / BOOTH CONDUCT
conditions or limitations as they deem necessary / or participate in the questions and answers. Any All representatives of exhibiting firms must register and
to assure that an exhibitor satisfies the basic company / attendee reported as interfering with the wear the official exhibitor badge for admission to and
criteria for technical exhibits. open forum of ideas and research during the ASDS while working in the Exhibit Hall. Company badges will
Annual Meeting may be removed from the meeting not be accepted in lieu of the official badge. Exhibitors
1. ADVERTISING AND PROMOTIONS and will be brought before the ASDS Professional may not deface or mark badges in any manner. Affixing
Conduct Committee. stick-on items, punching, stamping or marking badges
Exhibit items, advertising literature or pamphlets that
are distributed may contain only recognized indications is not permitted. Individuals who do not have a badge
5. AMERICANS WITH DISABILITIES ACT will not be permitted into the exhibit area. All booth
and claims. Advertising in any media that particular
products or services have been exhibited at the Each exhibitor shall be responsible for compliance with representatives need to be registered with ASDS by
ASDS Annual Meeting or in a manner that could be the Americans with Disabilities Act (ADA) of 1992 with August 31, 2020. Your booth fee entitles you to up
construed as an endorsement by ASDS or by its regard to their booth space, including but not limited to four complimentary booth personnel badges for
members is prohibited. The use of the ASDS logo, seal to wheelchair access. every 10’ x 10’ booth purchased. If additional booth
of approval, trademarks or other similar property rights, personnel are needed to staff the booth, they must
including those that are in disuse, are strictly prohibited 6. ASSIGNMENT OF SPACE register for the meeting at an additional charge.
in connection with any product or advertising materials Exhibit space is assigned on a priority point system. ASDS has a zero-tolerance policy for false certification
displayed or disseminated at the ASDS Annual The criteria for issuing points is based upon the of individuals as exhibitor representatives, office
Meeting. Exhibitors shall not transmit nor permit number of booths purchased, membership in the personnel of a physician’s office, misuse of a member
anyone to transmit a description of any part of the Industry Advisory Council (IAC), years of participation, registration badge or any other method used to assist
ASDS Annual Meeting by means of radio, television, level of corporate support and frequency of unregistered / registered persons to gain admission
cable, videotape or other method of transmission of advertising in ASDS publications, including: to the exhibit floor or scientific sessions. If an exhibitor
oral or visual reports without the written permission of 3 points for each booth space purchased, violates this policy, it will be cause for expelling the
the ASDS Executive Director. 1 point for every year of participation in the ASDS violator from the meeting and removing a violator’s
Annual Meeting, 1 point for every advertisement in exhibit from the floor without obligations on the part of
Advertising materials cannot be distributed outside
the ASDS Annual Meeting Preliminary Program or ASDS. Any exhibiting company representatives caught
the exhibitor’s booth. This applies to distributing flyers,
Final Program, 8 points for Diamond Level partners, misrepresenting themselves at the meeting may cause
handbills, invitations, magazines or other advertising
7 points for Platinum Level partners, 6 points for their company to be prohibited from exhibiting at future
materials to hotel rooms of ASDS Annual Meeting
Gold Level partners, 5 points for Silver Level partners, meetings.
attendees. Canvassing or distributing materials in any
4 points for Bronze Level partners, 3 points for Copper
part of the facility used by ASDS is forbidden. Exhibit personnel may NOT enter another exhibitor’s
Level partners, 2 points for Brass Level partners and
1 point for Pewter Level partners. The number of booth without obtaining permission.
2. EDUCATIONAL CONTENT
points accumulated will determine priority assignment. Lingering in the aisles surrounding another exhibitor’s
As an ACCME-accredited provider, ASDS must Assignment of space will be made upon completion, booth for the purpose of obtaining product information
ensure all guidelines are followed with regard to in full, of the application process. Booth size or distracting other booth personnel is strictly
educational content that is fair, balanced and free requirements, the booth numbers preferred, date the prohibited.
of commercial bias. As part of the ACCME Guidelines application was received and proximity of competitive
for Commercial Support, there must be clear or complementary firms also will be taken into
separation between continuing medical education
8. CHILDREN
consideration. Notification of acceptance is given upon
and any commercial promotional activities. As such, return of completed contract and payment of space. Children under 18 years of age are NOT permitted to
promotions referencing or linking to educational enter the Exhibit Hall at any time during the meeting.
presentations within any ASDS educational content Companies that have not exhibited at a past ASDS This restriction includes installation, exhibition and
is prohibited, including mention of abstract or session Annual Meeting will be required to submit product dismantling hours. If children are present, they will be
titles, faculty names, etc. brochures, company literature or product samples required to leave the hall immediately.
to ensure that the products or services exhibited are
3. CONTESTS, DRAWINGS, ETC. consistent with the interests and educational values 9. FOOD and BEVERAGE
of the ASDS. ASDS may refuse to accept the Exhibitors may serve or dispense food and / or
Contests and drawings are permitted with prior
application of any company with a display of goods beverages on the exhibit floor. All food and beverages
approval of ASDS. Requests must be submitted in
or services that is not compatible with the general served in the Exhibit Hall must be provided by the hotel
writing prior to the meeting. The rules must be posted
character and objectives of ASDS. caterer, with the exception of individually wrapped,
at the booth and include eligibility, date and time of
drawing, the words “no purchase necessary to enter,” Companies that have merged with, been purchased bite-sized pieces of candy. Candy may be supplied by
how winners are notified, etc. ASDS reserves the by or have purchased another company may use the exhibitor.
10Exhibit Rules and Regulations (continued)
10. SOCIAL and EDUCATIONAL FUNCTIONS Cancellations received . . . Refund less 25% • Lasers must be operated in a manner that is
ASDS approval is required for all exhibitor-hosted on or before Aug. 17 of total booth fees consistent with accepted industry safety standards
social functions, product demonstrations or meetings (e.g., ANSI standards and / or American Laser
Cancellations received Institute standards). Under no circumstances may
held during the ASDS Annual Meeting. after Aug. 17 . . . . . . . . . . . No refund lasers be operated in a manner that poses a safety
Exhibitor meetings and events involving medical risk to persons standing or walking in the vicinity
personnel may not be scheduled during the Society’s 14. FDA REGULATIONS of the exhibitor’s booth. ASDS reserves the right to
educational program, exhibit hours or social activities. Exhibitors must abide by all applicable Food and Drug determine whether a laser poses such a safety risk.
Accordingly, meetings and events are permitted at the Administration (FDA) regulations, including but not • Lasers must be operated only within a suitable
following times: limited to any or all approved requirements. Exhibitors enclosed space with eye protection for those viewing
Wednesday, Oct. 7 . . . after 8:30 p.m. are reminded that the FDA prohibits the advertising or and operating the lasers.
Thursday, Oct. 8 . . . . . after 9 p.m. other promotion of investigational or unapproved drugs • All demonstrations of CO lasers must be conducted
Friday, Oct. 9 . . . . . . . after 9:30 p.m. or devices. Products that are not FDA-approved for a in clear plastic boxes with all sides enclosed,
particular use in humans or that are not commercially including the top. Smoke evacuators must be used.
11. MEETING ROOM REQUESTS available in the U.S. will be permitted to be displayed • Appropriate plastic colored cubicles must also be
A limited number of meeting rooms at the Gaylord only when accompanied by appropriate signs that available for any other type of laser being used,
National Harbor Resort & Convention Center will be indicate the device’s FDA clearance status. The signs including dye, KTP, diode, ND:YAG, alexandrite and
available to exhibitors on a space available basis. All must be easily visible and placed near the device itself ruby lasers.
meeting room requests must be submitted to ASDS and on any graphics depicting the device. The FDA • Appropriate eye and electrical protection must
for approval. Meetings involving medical personnel forbids the promotion of approved drugs or devices also be required for non-laser light source and
may not be scheduled during the Society’s educational for unapproved uses. In addition, under FDA rules, radiofrequency devices.
program, exhibit hours or social activities. Only the background of the exhibit must show the generic
name of any product featured. The Society may conduct random inspections of
companies exhibiting at the ASDS Annual Meeting laser exhibitors during the course of the exhibition.
may request meeting space during the following times: If the FDA or a court of competent jurisdiction Companies will be required to comply with any
Wednesday, Oct. 7 . . . . after 8:30 p.m. determines that a company’s exhibit at an ASDS judgment related to safety concerns issued by the
Thursday, Oct. 8 . . . . . . after 9 p.m. Annual Meeting is in violation of any FDA regulations, ASDS. Failure to comply with these policies will result
Friday, Oct. 9 . . . . . . . after 9 p.m. including but not limited to the promotional restrictions in the denial of the use of lasers in connection with
Meeting space requests for under 15 people are not and rules described above, the company will be the exhibit.
restricted to the above time constraints and may be subject to sanctions, including but not limited to the
requested for any time period throughout the meeting. exclusion from exhibiting at subsequent ASDS Annual 19. LIABILITY AND INDEMNIFICATION
Meetings. The exhibitor will be fully responsible for any claims,
Please note: All meeting room requests must be liabilities, losses, damages or expenses relating to
limited to a duration of one hour or less. Advisory 15. GIVEAWAYS TO PHYSICIANS or arising out of any injury to any personnel of the
Board Meetings will be permitted to reserve a 2-hour The American Medical Association (AMA) has adopted exhibitor or to any other person or any loss of or
time slot and will require a $3,500 reservation fee. guidelines governing gifts to physicians from industry. damage to any property of the exhibitor or any other
These guidelines have been adopted by ASDS and property where such injury, loss or damage is incident
12. BOOTH ACTIVITIES / other medical organizations and by the Pharmaceutical to, arises out of or is in any way connected with the
DEMONSTRATIONS / AV Manufacturers Association. Gifts must be of minimal exhibitor’s participation in the ASDS Annual Meeting
The exhibitor is permitted to demonstrate, within value, practice-related (related to the physician’s and exhibits program, and the exhibitor shall protect,
the confines of the booth, the firm’s equipment work) and entail a benefit to patients. ASDS, in its indemnify, hold harmless and defend ASDS, its
and to make informal presentations regarding the sole discretion, shall have the right to prohibit the officers, directors, agents, members, servants, and
product line or service in the booth. However, other distribution of any samples deemed objectionable or employees from and against any and all such claims,
attention-getting devices in the form of entertainment, otherwise inappropriate. liabilities, losses, damages and expenses, provided
amusement or demonstrations of non-product items that the foregoing shall not apply to injury, loss or
or services must be approved in writing by ASDS. 16. PHOTOGRAPHY / VIDEOTAPING / damage caused by or resulting from the negligence
Only activities that adhere to the professional manner AUDIOTAPING or willful misconduct of ASDS, its officers, directors,
of the technical exhibits program will be permitted. Due to the sensitive nature of many products and agents, members or employees of the Gaylord
All demonstrations shall be confined to the space services displayed in the Exhibit Hall, the Society National Harbor Resort & Convention Center or its
allocated to each exhibitor. The use of other than requires exhibiting companies to use the official ASDS agents, servants or employees. The exhibitor further
closed-sound systems will be permitted only with the photographer to take photographs, shoot video or waives any claim against ASDS, its officers, directors,
prior written approval of ASDS. Any exhibit may be record audio inside the Exhibit Hall. If you’d like to use agents, members, servants and employees arising
closed if deemed to have an excessive noise level. your own photographer, you must submit a request out of the oral or written publication or reproduction
in writing to ASDS with details clearly stating the of any statement made in connection with the ASDS
Inspection of the Exhibit Hall will be made during Annual Meeting by anyone not an employee of ASDS
installation hours. Every effort will be made to advise alternative photographer and why you’re requesting
an exception to the official ASDS photographer. concerning the exhibitor or
exhibitors of any deviation from exhibit rules at that his / her exhibits, products or services.
time. Exhibitors must make all corrections requested Photography/videography is only permitted of your
by show management at their own expense or own exhibit booth, activities and personnel. Exhibitors In case any part of the exhibition hall is destroyed or
risk removal from the exhibition without notice and may not photograph another company’s exhibit booth. damaged so as to prevent ASDS from permitting an
without obligation on the part of ASDS for any refund exhibitor to occupy assigned space during any part
whatsoever. 17. GOVERNING LAW or the whole of the exhibition period – or in case the
Exhibitors agree that any disputes between ASDS and occupation of assigned space during any part or the
13. CANCELLATION / REDUCTION POLICY the exhibitor arising out of the exhibitor’s participation whole of the exposition period is prevented by strikes,
Notification of an exhibitor’s decision to cancel or in the ASDS Annual Meeting shall be governed by the acts of God, national emergency or other cause
reduce exhibit space must be received via writing laws of the State of Illinois. beyond the control of ASDS – then the exhibitor will be
(Exhibits Manager, ASDS, 5550 Meadowbrook Drive, charged for space only for the period the space was
Suite 120, Rolling Meadows, IL 60008), Fax (847-956- 18. LASER PRECAUTIONS or could have been occupied by the exhibitor; and the
0999) or email (exhibits@asds.net). exhibitor hereby waives any claim against ASDS, its
In keeping with the recommended safety precautions
directors, officers, agents, members or employees for
for lasers, the Society has adopted the following
Cancellations received . . . Full Refund losses or damages that may arise in consequence of
policies for laser exhibitors in the exhibit area:
on or before July 15 such inability to occupy assigned space.
11Exhibit Rules and Regulations (continued)
20. BOOTH CONSTRUCTION 22. CLEANING 27. SMOKING
All booths are 10’ x 10’ or multiples thereof. Linear The Society provides aisle cleaning and cleaning crews ASDS has established a non-smoking policy for
booths will be equipped with an 8’ high back drape for general Exhibit Hall cleanup before the opening of the ASDS Annual Meeting. This applies to the entire
and 3’ high side rails. Linear booths also will be the show and each evening. Exhibitors must arrange, meeting.
provided with a 7” x 44” identification sign displaying at their own expense, individual booth cleaning.
the exhibitor’s name and booth number. All exposed Order forms for booth cleaning will be included in 28. STAFFING SCHEDULE
parts of displays must be finished so as to present the Exhibitor Service Kit emailed to exhibitors in June.
As a courtesy to the physicians attending and to your
an attractive appearance when viewed from the aisles
fellow exhibitors, exhibitors must open their booths
or from adjoining exhibits. If other exhibitors or ASDS 23. PRODUCTS / SERVICES EXHIBITED at the officially designated time each day and staff
object to any exposed portions of a display, the Any products or services exhibited (or referred to) must their booths throughout each day of the meeting,
exposed portions will be draped by ASDS and billed normally be manufactured or supplied by the exhibitor. during all exhibit hours, until scheduled closing of
to the exhibitor. All tables used in an exhibit space In addition, any products or services exhibited (or the exhibits at 2 p.m. on Saturday, Oct. 26. On the
must be skirted. referred to – and the manufacturer’s policies regarding days of the exhibition, exhibitors will be admitted to
Linear Booths recommended use of such products or services – the hall beginning 60 minutes prior to show opening
Linear booths (including corner booths) must not must be consistent with the interests and educational and may remain in the Exhibit Hall up to 30 minutes
exceed 8’ in height. Any construction that extends values of the ASDS. ASDS may refuse to accept after the close of the show. Any company that tears
above the 3’ high side rail dividers shall not extend the application of any company or person whose down its booth early or does not staff its booth
more than one-half of the distance from the back wall display of goods or services is not compatible, in during designated exhibit hours will have priority points
of the exhibit, nor will any display be allowed to limit or the sole opinion of ASDS, with the general character deducted and may not be permitted to exhibit at future
otherwise interfere with other exhibits. and objectives of the ASDS Annual Meeting. At its ASDS Annual Meetings.
discretion, ASDS may require the exhibitor to provide
Island Booths additional information regarding its products / services. 29. SUBLETTING / SHARING OF SPACE
An island exhibit is an open area of exhibit space with
No part of any exhibit space assigned to an exhibitor
aisles on all four sides. The maximum booth height 24. OTHER ASDS REGULATIONS may be reassigned, sublet or shared with any party by
for island exhibits is 16’. Island exhibits may occupy
ASDS shall have the sole authority to interpret and that exhibitor.
100% of the rental space but must maintain a 50%
enforce all rules and regulations governing exhibitors
see-through effect on that portion of the booth up to 8’
at the ASDS Annual Meeting. Any and all matters not 30. VIOLATIONS OF RULES AND
in height so as not to block booths located on any side
specifically covered herein are subject to decision REGULATIONS
of the island.
by ASDS. These rules and regulations may be
Specific punitive actions may be taken against
Booth Construction amended at any time by ASDS upon written notice to
companies that are determined by ASDS to have
Please note: The exhibit hall is not carpeted. ASDS all exhibitors. Each exhibitor expressly agrees to be
violated any provision of these rules and regulations.
will be supplying aisle carpet only. Exhibitors are bound by the rules and regulations set forth herein and
The action taken will be determined on the basis of
required to have some type of flooring in their booths by any amendments thereto adopted by ASDS from
the particular circumstance of each case, but in cases
to continue with the professional look our attendees time to time. Any exhibitor or exhibitor representative
involving major violations the action may include
expect. Any exhibitor that does not have flooring will who, in the opinion of ASDS, conducts himself or
immediate closing of an exhibit without refund to the
be automatically supplied with show carpet and billed herself unethically may immediately be dismissed from
exhibitor or exclusion from future technical exhibit
by the decorator accordingly. the Annual Meeting without refund or other appeal.
programs.
Hanging signs are not permitted. 25. SECURITY
FOR ADDITIONAL INFORMATION
The Society will provide security on a 24-hour basis
21. CRATE AND CARTON REMOVAL, For questions regarding exhibiting at the 2020 ASDS
from the beginning of set-up through dismantling.
ACCESSIBLE STORAGE AND RETURN Furnishing of this service is not to be construed to be
Annual Meeting, please contact:
Empty crates and cartons will be removed to storage any assumption of obligation or duty with respect to Lori Scarafiotti
and returned to your booth at the end of the show. the protection of the property of the exhibitors, which American Society for Dermatologic Surgery
Nothing may be stored behind booths or back wall shall at all times be the sole responsibility of each 5550 Meadowbrook Drive, Suite 120
drapes. The Society, Shepard Exposition Services, the exhibitor. ASDS, Gaylord National Harbor Resort & Rolling Meadows, IL 60008
Fire Marshal and the Gaylord National Harbor Resort Convention Center or any of its officers, agents or Direct: 847-956-9136
& Convention Center will inspect all exhibits to ensure employees shall not be liable for any act of omission of Fax: 847-956-0999
compliance. such watchmen. Exhibitors must take precautions to Email: lscarafiotti@asds.net
protect their property against pilferage.
“Empty” labels are available at the Shepard Service
Desk located near the Exhibit Hall. Empty stickers are Stephanie Garrow
26. SELLING IN EXHIBIT SPACE Development and Industry Assistant
to be placed on all cartons and crates that are ready
for removal and storage. Do not store products or Sales of and order placement for merchandise or American Society for Dermatologic Surgery
literature in crates or cartons marked “Empty” as they services are permitted in the Exhibit Hall, providing 5550 Meadowbrook Drive, Suite 120
are not accessible during the show. all transactions are conducted in an appropriate, Rolling Meadows, IL 60008
professional and businesslike manner. No exhibitor Direct: 847-956-9141
If you require access to storage for materials you will may display signs advertising the price of any items Fax: 847-956-0999
need during the show, you may make arrangements or services available for sale. Any products for sale Email: sgarrow@asds.net
at the Shepard Service Desk. Materials for handouts must be the exhibitor’s own merchandise. It is the
must be limited to a one-day supply and must be responsibility of the exhibitor to have all licenses,
stored neatly within the booth and not behind your permits and / or registrations as required by the city,
back wall. municipality and / or the state of Illinois. The exhibitor
is responsible for all collection and remittance of all
sales, use or other applicable taxes.
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