Guide to the 73rd Commencement Exercises Traditional Undergraduate Ceremony - Saturday, May 25, 2019 - Marist College
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Guide to the 73rd Commencement Exercises Traditional Undergraduate Ceremony Saturday, May 25, 2019
2
Page 3 Application for Graduation
Line-up Cards/Cap and Gown Distribution
Rehearsal
Pronunciation of Names
Baccalaureate Ceremony
Page 4 Commencement Day
Parking Information
General Seating
Disabled Guests
Closed Circuit Viewing
Page 5 Web Broadcasting
Weather Policy
Helpful Hints
Alcohol Policy
Area Accommodations
Page 6 Diplomas
Flowers
Photographs
Hometown Newspaper Announcements
Personalized Announcements
Alumni Information
Page 7 Important Dates and Deadlines
Page 8 Commencement Ceremony Site Maps
3
Congratulations!
The countdown to your graduation is here. Congratulations on making it to
this point—a culmination of years of hard work and dedication. Just as your
studies required careful attention to directions and deadlines, participating
in Commencement activities requires advanced planning. The
following information is intended to help you and your guests enjoy
Commencement 2019 exercises to the fullest. You deserve it!
Application for Graduation Pronunciation of Names
All candidates must submit a completed Application for Marist wants to make sure each name called on
Graduation form to the Registrar’s office by November 26. Commencement day is pronounced correctly. For this reason,
Forms are available in the Registrar’s office or on the names are all pre- recorded by the Dean of each school. Marist
commencement website (www.marist.edu/ provides students with the opportunity to record their own
commencement). The information provided on the form names so that Deans may use those recordings as a
will be used to order your diploma and for the reference.
commencement program.
To record your name, log into iLearn. Under your sites
Line-up Cards/Cap and Gown Distribution you will find a course named Commencement Name
All graduates must have a line-up card for cap and gown pick- Recording. Follow the directions described in the
up, rehearsal, and the Commencement ceremony. assignment. You will need a computer with a built-in
microphone. If you don't have one of your own, stop by the
Line-up cards will be available on Thursday, May Help Desk in Donnelly Hall or the Media Center in LT 208
23, from 1:00 to 4:00 p.m. in Donnelly Hall. Signs for assistance. The Commencement name recording
will be posted throughout the building directing you course will be available in late March, specific dates to be
where to go. Students must show a picture ID and sign the announced. If you have questions, please contact the
alcohol policy statement in order to receive a line-up card. Media Center at (845) 575-3635.
The Registrar’s office should be contacted immediately if
the line-up card is lost. Baccalaureate Ceremony
The College sponsors a Baccalaureate Awards program to
Cap and gown online ordering information will be emailed to recognize the special achievements of graduating students in
the graduating student during the third week of January academic and community affairs. Award recipients will be
2019. Cap and gown orders will be due on March 15, 2019. notified at least one week prior to the ceremony. The
ceremony will be held Friday, May 24, at 4:00 p.m. in Our
Information on cap and gown distribution will be published Lady Seat of Wisdom Chapel. Seating at the ceremony is
when available. limited, and each honoree will be allotted four guest tickets.
Those holding tickets must arrive at the ceremony by 3:45
Rehearsal p.m. in order to be seated. After 3:45 p.m. anyone wishing to
All graduates are required to attend a mandatory rehearsal attend the ceremony will be seated on a first-come, first-
on Friday, May 24, at 11:30 a.m. Students will convene on served basis. The program will last approximately one hour.
the Lowell Thomas Quad between the Hancock and
Dyson Centers in the area designated for their school.
School banners will be prominently displayed. Line-up
cards are needed for rehearsal, which is expected to last
approximately one hour.
4
The Foy lot is reserved for the platform party, invited
dignitaries, and handicapped permits. Guests with
handicapped permits should enter the North Entrance
only. There is no access to handicapped parking from the
South Entrance.
Once lots are full, the campus will be closed to vehicles until
after the ceremony. Vehicles parked off campus will not
be allowed to enter the main campus for at least 90 minutes
after the ceremony to allow parking lots to empty out.
Commencement Day For a complete list of parking sites and instructions, please see
The Marist College 73rd Commencement Ceremony the Parking Information & Map link on the Commencement
web site (www.marist.edu/commencement).
will be held on Saturday, May 25, 2019 on the Campus
Green. Students, faculty, and staff will assemble for the
procession at 9:15 a.m. on the Lowell Thomas Quad General Seating
between the Hancock and Dyson Centers. Students Admittance to the outdoor ceremony is by general
will need their line-up cards to participate in the admission. Students are asked to limit their party to six
ceremony. The procession is scheduled to begin guests out of consideration for their fellow graduates.
promptly at 10:30 a.m. Candidates and faculty will march
together, led by their marshal, and will be seated by During the ceremony please inform your guests to follow the
school. Graduates will be called to receive their diploma directives of the security staff and ushers. All persons must
covers in alphabetical order by school. Line-up cards will stay within the roped-off areas to allow the best visibility for
be collected from students just before they approach the everyone. There is no saving of seats. Please do not block the
platform. view of others by standing on chairs or in the aisles.
Family and guests are encouraged to arrive before In addition to the outdoor seating area, the College has arranged
9:45 a.m. However, no guests will be permitted to for a special live-viewing of the ceremony to be
enter the actual ceremony site before 8:30 a.m. The broadcast indoors in several campus locations. Please see
ceremony is expected to last approximately two Closed Circuit Viewing for further information.
hours. Immediately following the ceremony, all
graduates and their guests are invited to join their
fellow students at a reception tent on St. Peter’s Meadow. Disabled Guests
There will be a designated seating section to accommodate
Conditions at Commencement have varied from picture disabled guests, and the ceremony will be interpreted in sign
perfect to extreme rain or heat. Graduates and guests for the hearing impaired. Graduating students may request
are advised to prepare for the weather. Family and disabled seating tickets and parking permits in the Registrar’s
guests may want to bring umbrellas, appropriate rain office starting Wednesday, May 1. A limit of one
gear, and a covering for their chairs if it rains. Also, disabled parking permit and two disabled seating tickets per
students should be cautious of the clothes they wear graduate will be issued.
underneath their gowns. Neither the College nor the
manufacturer guarantees that they are colorfast. Lots are reserved for vehicles with handicapped license plates,
handicapped parking placards issued by a municipality,
Parking Information or special parking permits issued by the Registrar’s
Parking on campus will be granted on a first- office. Guests with handicapped parking permits should
come, first-served basis for all lots. Family and enter the North Entrance only and should be prepared to
guests are encouraged to arrive before 9:45 a.m. to show their permits to the security guard, who will direct
better ensure a parking space. Vehicular access to them to the appropriate parking area. There is no access to
the campus becomes increasingly difficult as the the handicapped parking areas from the South Entrance.
parking lots become filled.
Closed Circuit Viewing
East campus lots, including Beck, Lower West Cedar, In addition to the outdoor seating area, the College
Upper West Cedar, and Fulton Street lots, will be offers live-broadcasting of the ceremony in
available for guest parking. The Mid-Rise, Dyson, and posted campus locations. These locations offer air-
Fontaine lots are reserved for vehicles with conditioned venues for guests who prefer to be out of
handicapped license plates, handicapped parking placards the “elements.” Please see site maps on page 8.
issued by a municipality, or special parking permits issued
by the Registrar’s office.
Traditional Undergraduate Commencement Guide 2019
Web Broadcasting
Family and friends of graduates who are unable to attend the As part of the College’s contingency planning, each
event can view the ceremony streaming live by visiting graduate will be given a limited number of severe
Marist’s homepage at www.marist.edu and clicking on the weather tickets with their line-up card distribution. It is
commencement link. the graduate’s responsibility to distribute these tickets to
their guests prior to the ceremony. Only ticket holders
will be permitted into ceremony seating. Disabled seating
during the ceremony will be available for guests who
both prearranged for disabled seating and who hold a
severe weather ticket. All other guests will be directed to
live-broadcast locations located throughout campus, all of
which are handicap accessible.
As with outdoor exercises, Marist will have the ceremony
professionally videotaped and have professional
photographers on hand to capture graduates as they
receive their diploma covers.
McCann Arena
Much of the guest seating in the McCann Center is on
bleachers. Some individuals may find the climb to the
Weather Policy upper seats difficult and may prefer to view the
Commencement is such an important occasion for ceremony in areas designated for live broadcast. Parking
graduates and families, and the College strives to at McCann will also be severely limited. Guests will be
accommodate every graduate and their guests to the encouraged to park as close to their graduate’s residence
extent possible. Due to the size of our Saturday ceremony, as possible
the preferred site is outdoors, on the Campus Green. In
the case of inclement weather, Marist cannot simply move
the ceremony indoors or provide a tent that will cover the
approximately 12,000 graduates and guests who attend Helpful Hints
graduation each year. The College’s McCann Center
arena is the largest venue in the area and yet cannot • Your tassel should be worn on the right until President
contain all Saturday graduates and their guests at the Yellen confers all graduates’ degrees.
same time.
If severe weather is forecast, Marist will make alternate • Only one honor cord should be worn with regalia.
arrangements to the best of our ability based on the type
of weather condition. These arrangements may include an • The weather can be unpredictable, so remember both your
abbreviated ceremony, delayed ceremony, and/or divided umbrella and your sunblock.
indoor ceremonies with limited, ticketed seating. There
will be differences of opinion on what is the best course of • Remember the grass can be wet even if it isn’t raining, so
action, and it would be impossible to satisfy everyone. consider your footwear carefully.
The College pledges to make decisions based on the best
interests of all in attendance. • Leave ample time for parking.
Listen for Announcements • All graduates and guests must turn off cell phones. Please be
Announcements about delayed or indoor ceremonies will considerate of others.
be made and updated on the Marist web site and the
Marist weather hotline, (845) 575-5500. Please check these
sources before traveling to campus. Alcohol Policy
Alcohol is not permitted before or during the Commencement
Delayed or Divided Ceremonies exercises and will be confiscated if brought to the ceremony.
In the event of inclement weather, the ceremony may be Please advise all guests of this policy. Graduates participating
delayed up to three hours if clearing is anticipated within in the Commencement ceremony will be required to sign a
a reasonable period. If the event is moved indoors, statement to acknowledge that they understand the College’s
ceremonies will be divided into smaller ceremonies, one alcohol policy. An email will be sent to your Marist account
or more of which could be held in the afternoon. Families regarding the distribution and collection of these statements.
are encouraged to consider the possibility of late
afternoon ceremonies when making post-Commencement Area Accommodations
travel and celebration plans. A list of local hotels, motels, bed and breakfasts, and restaurants
is available on the Commencement web site.
Diplomas
Diplomas will be mailed by June 14 to all who have
met graduation requirements. Graduates must be clear
of all financial obligations, including loan exit
interviews and library fees, before a diploma will be
mailed. Questions about financial obligations should be
directed to the Office of Student Financial Services (845)
575-3230.
Flowers
Bouquets, corsages, and boutonnières can be purchased in
advance courtesy of the Alumni Office and picked up on
campus on graduation day between 9:00 and 11:00 a.m. Please
download the 1-800-FLOWERS.COM order form found on the Hometown Newspaper Announcements
Commencement web site. The Office of College Marketing and Communication would
like to tell the world about your graduation...or at least your
Photographs hometown newspaper. The Office receives a list of graduating
Professional photographers from Island Photography (www. students; the office is able to match your hometown with your
islandphoto.com) will photograph all graduates as they receive local paper automatically and send the release out
their diplomas from President Yellen. To receive proofs online, electronically. Graduates who do not wish to have a news
please provide an email address on the back of your line-up release sent to their hometown paper must opt out of this
card, and you will be notified when they are available for process. To opt out, please email MediaRelations@marist.edu
viewing. Graduates will also receive two complimentary proofs or call (845) 575-3174 by Friday, April 5. If Media
and an order form by mail. Relations does not hear from graduates by April 5, releases
are sent to hometown newspapers.
Due to the large number of people attending Commencement, Marist cannot guarantee that newspapers will print the release,
it is necessary to restrict access to the platform and the but we will make sure the newspaper gets it.
graduates’ seating area. Guests will not be able to walk or stand
in the aisles to take photographs or videotape. However, there Personalized Announcements
will be designated areas for families to take pictures following Students may wish to order announcements to alert
the ceremony. The Commencement program, which you will family and friends about their upcoming graduation.
receive on Commencement day, will show these locations. Orders for personalized announcements can be placed
online at https://collegegrad.herffjones.com.
Alumni Information
The Marist College Alumni Association is a network of more
than 42,000 Marist graduates with 15 domestic regional
chapters spanning from New York to California as well as an
active group in Europe. The chapters are designed to keep you
involved and connected with your alma mater and fellow
alumni, and can be a lot of fun. A list of regional chapters is
available at maristconnect.marist.edu/chapters. The best way
we can keep you updated on Marist events and send Marist
magazine, the Marist Minute enewsletter, invitations, and other
communications, is if we have your correct contact
information.
We have no way of knowing if you’re using your Marist email
address or a different address unless you tell us. You can easily
update your personal and business contact information online
by logging into maristconnect.marist.edu. Please feel free to
contact the Office of Alumni Relations at any time at
maristalumni@marist.edu or (845) 575-3283.
Traditional Undergraduate Commencement Guide 2019 7 Important Dates and Deadlines Friday, March 15 Last day to place cap and gown orders Monday, Nov. 26 Application for Graduation forms are due to the Registrar’s office Monday, April 8 Last day for graduates to record their own names for reference in the iLearn system Wednesday, May 2 Disabled seating/parking permits become available in the Registrar's office Thursday, May 23 1:00-4:00 p.m. Line-up card distribution in Donnelly Hall (photo ID required) Friday, May 24 11:30 a.m. Mandatory rehearsal. Line up on Lowell Thomas Quad (line-up card required) 12:45-3:30 p.m. Cap and gown distribution in Donnelly Hall (line-up card required) Commencement Day: Saturday, May 25 9:00-11:00 a.m. Flower tent open (see order form on Commencement web site) 9:00 a.m. - 3:00 p.m. Bookstore open 8:30 a.m. Guests allowed to enter ceremony site 9:15 a.m. Graduates line up on Lowell Thomas Quad 10:30 a.m. Procession begins (guests should be seated) 11:00 a.m. - 1:00 p.m. Commencement Ceremony ~ Reception follows immediately after the ceremony Friday, June 14 Diplomas mailed to all eligible graduates
8
Commencement Ceremony Site Maps
Upper Map
10
7
9
8
1. General Admission Seating 6. Murray Student Center - Health Services/Bookstore/Live Broadcast/Restrooms/Cafe
2. Graduate Seating 7. Marian Hall - Restrooms
3. Reserved Seating (tickets required) 8. Water Tent/Flower Tent
4. Disabled Seating (tickets required) 9. James A. Cannavino Library - Closed during Commencement
5. Restricted Area/Steep Ground 10. Champagnat Hall
Lower Map
20
18
17 19
16
11. Ceremony Site 16. Saint Peter’s Meadow - Reception Tent/Photo Opportunity Area
12. McCann Center - Live Broadcast 17. Lowell Thomas Communications Center - Live Broadcast/Restrooms/Refreshments
13. South Gate 18. Dyson Center - Live Broadcast/Restrooms
14. Donnelly Hall - Restrooms/Cafe open 7:30 a.m. - Noon 19. Main Gate - Open to pedestrians
15. Pedestrian Walkway 20. North Gate - Handicapped parking entranceYou can also read
