Hatfield College - JCR Guide 2021-2022 - Durham University
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Hatfield
College
JCR Guide
All information in this guide
is subject to change under
COVID-19 Restrictions.
2021-2022
Welcome to the JCR!
Hello to all new Hatfielders! Welcome to
Durham, Hatfield and to the Junior Common
Room, more commonly known as the JCR.
This guide is meant to be an introduction to
all things Hatfield JCR.
Joining the JCR is the best way to throw
yourself into life at Hatfield during your
undergraduate degree.
This guide should hopefully answer your
questions about the JCR and give you some
tips and tricks of how to make the best of
your time here at Hatfield!
We hope this guide answers your
questions and gets you excited
about joining the JCR. If you have
any questions do not hesitate in
getting in touch with any of the
JCR's student leaders included in
the guide!
Follow us:
www.hatfieldjcr.co.uk
@hatfieldjcr
@hatfieldfreshers
@hatfield.jcrseniorman
Hatfield JCR
@hatfieldcollegejcr
Intro to the JCR!
The JCR is a student run organisation in College. It is
through the JCR that you can join College sports and
societies. The JCR organises events such as balls and
formals. We provide peer-to-peer welfare support through
the amazing Welfare Team. Our Communities give spaces
and support for all students in Hatfield. Membership of the
JCR gives you access to facilities in college such as the
Gyms and Common Room.
The JCR also provides a lot of opportunities to get involved
and hold different kinds of positions, with different levels of
time commitment and responsibility. Holding a position in
college is a unique way to gain valuable skills, develop
yourself and boost your CV but it is also a great way to
make new friends across year groups and degree courses!
College life and the JCR are deeply intertwined. You can
be as little or as much involved with the JCR as you want
(maybe you are our future Senior Man!)
The JCR is run by the Executive Committee (commonly
called the Exec). You can read more about the different
Exec positions on the next page!
Meet the Exec!
Senior Man: Dom Cornfield Vice President (Discipline): Dane Bainbridge
hatfield.seniorman@durham.ac.uk hatfield.jcrdiscipline@durham.ac.uk
Senior Man is the equivalent of
JCR President. Dom directs the
Exec to ensure they represent As VP (Discipline) Dane is Dom's
the views of the JCR. He works deputy. In addition he sits in on
with College staff and JCR all disciplinaries and ensures
members to ensure the best good behaviour at formals.
student experience for
Hatfielders.
Charity Framework Officer:
Welfare Officer: Shauna Townsend Treasurer: Tom Bracewell Cassie Baptiste
hatfield.jcrwelfareofficer@durham.ac.uk hatfield.jcrtreasurer@durham.ac.uk hatfield.jcrcfo@durham.ac.uk
As Welfare Officer Shauna is responsible for Tom is responsible for the JCR's finances and Cassie is our first Charity Framework
the whole Welfare Team. They organise budget. As well as helping all our sports and Officer (CFO). She is responsible for
drop-ins, supply drops and amazing societies with their finances and liasing establishing the JCR as an independent
campaigns throughout the year. between the JCR and the Hatfield Trust. charity and works closely with the Board of
Trustees.
Facilities Officer: Lucy Pallent Communities Officer: Elise Jeffery Sports and Societies Officer: Jack Bell
hatfield.jcrfacilities@durham.ac.uk hatfield.jcrcommunitites@durham.ac.uk hatfield.jcrsportssocities@durham.ac.uk
Elise is responsible for all the wonderful As Sports and Societies Officer (SSO) Jack
As our Facilities Officer Lucy is responsible for
communities we have here in Hatfield, from oversees all our sports and societies. You
maintaining and managing all of the JCR's
LGBTQ+ to Internationals. In addition she is can also get in touch with him if you want to
facilities, such as the Gym, Music and Art
represents Hatfield at the Student Union. set up a new one!
rooms.
Events Officer: Jonathan Cherrett Secretary: Lizzie Irwin Chair: Emma Marinelli Johansen
hatfield.jcrevents@durham.ac.uk hatfield.jcrsecretary@durham.ac.uk hatfield.jcrchair@durham.ac.uk
Jonathan is responsible for organising the Lizzie is our JCR Secretary. She facilitates our As Chair Emma handles all applications for
incredible events in Hatfield. From big balls to Formals, a Hatfield staple. As well as our Social positions in the JCR (get in touch if you have
smaller events in the bar Jonathan and his Media (give her a follow @hatfieldjcr), handles any questions) as well as chairing all the
team do it all. Stash and sends out the weekly emails. meetings, elections and referendums.
If you have any questions for anyone on the Exec do not hesitate in reaching
out, we are all keen to help in any way we can!!
Communities
It is very important to the JCR that all Hatfielders
feel welcome, supported and included in
College. We have a range of Communities you
can join to meet and connect with like-minded
people. Alongside running socials, the
communities reps advocate at a college and
university level so that all members can feel
comfortable at university.
Elise is our Communities Officer so if you have
any questions you can always get in touch with
her!
Find Our Communities
General for Communities People of Colour
@hatfield.communities @hatfield_poc
Internationals Feminism
@hatfieldinternationals @hatfield_feminists
Adeliz, Senior Laura, Senior
International Rep Feminist Rep
Low-Income and State
LGBTQ+
School (LISS)
@hatfield.liss @circle_of_pride
Hebe and Clara,
Senior LISS Reps
Charlie, Senior
LGBTQ+ Rep
Bailey Wardrobe
The Bailey Wardrobe is an exciting new project offering a wide selection of
formal wear available to any Hatfield student. Working with several other
Bailey colleges, Hatfield’s Bailey Wardrobe offers clothing suitable for balls,
formals and interviews, available for only the cost of dry cleaning! As well as
this clothing rental service, we will be offering a limited number of previously
owned gowns for purchase in a selection of sizes, available for less than half of
the usual cost! To find out about this exciting opportunity to save money and
the environment (as well as suitcase space), get in touch with the Bailey
Wardrobe through email, head to our @Hatfield.Communities Instagram or
directly contact Louisa Harkness, our newly appointed
Bailey Wardrobe Manager (louisa.r.harkness@durham.ac.uk).
Sports and Societies
Hatfield's Sports and Societies are a great way to get involved and
make friends and meet people in other years. Sports and Societies
are student-run, and can offer amazing leadership opportunities.
Hatfield's motto is 'be the best you can be', and
this is evident in our sports clubs. They perform
to very high standards in matches with other
teams across the university, whilst also
nurturing novices and encouraging
involvement at all levels. There are so many
sports to get involved in, from Rugby to Ultimate
Frisbee so there's something for everyone.
Hatfield also have a range of societies from the
Lion Theatre Company to BakingSoc. There's
plenty of ways to find a new hobby or nurture
an old one! (Be sure to stop by the Freshers Fair
during Freshers week to learn more about the
different sports and socs you can get involved
with!)
Joining Charity Committee is a great way to give
back to the local community. The Charity
Committee organise fundraising projects such as the
Naked Calendar and volunteering projects, such as
the Durham Schools Mentoring Programme. Getting
involved is a great way to boost your CV.
If you've got an idea for a society that we don't
already have you can start your own with start-up
funds from the JCR. Just contact Jack, the Sports and
Societies Officer, to get the process started!
Sports and Societies also run socials, which will be a major part of your social life as a JCR
member. They often have fun themes, so by the end of your time a Durham you are sure to
have an eclectic range of fancy dress outfits!
There are also special formals for Sports and Societies such as Hatfield-Castle Day Formal
(a day of friendly competition with University College), and Floreat Dinner which is where
sports successes are recognised and Colours are awarded.
Full list of
Sports and Societies:
Badminton Netball
Basketball Parachute Games
Boat Club Ping Pong
Cheerleading Pool
Climbing Rounders
Cricket Squash
Golf Tennis
Hockey Ultimate Frisbee
Men's Football Volleyball
Men's Rugby Women's Football
Mixed Lacrosse Women's Rugby
Baking Society
Chapel Choir
Charity Committee
Create
Hatfield College Voices
Hatfield Wine Society
Kinky Jeff and the Swingers
Lion Theatre Company
Music Society
Yoga
You can access links to all the sports and societies social
media on the JCR Website (www.hatfieldjcr.co.uk)!
@team_hatfield Team Hatfield
@hatfieldcharitycommittee Hatfield College Charity Committee
Events
Subject to change due to COVID
Events at Hatfield are some of years biggest high points!
From weekly Formals, Balls and smaller events in the Bar there is
always something to look forward to!
Tip: Purchasing the levy and being a JCR member lowers the cost of
event tickets.
If you want to rent low cost formal wear do get in touch with the
Bailey Wardrobe Manager, Louisa.
College Formals
Formal dinners are a huge part of life at Hatfield and JCR members get a
discount on attendance as the JCR heavily subsidises formals. They're an
occasion for our community to get together to celebrate College life, pass on
news, and often have a theme or focus. Some formals are followed by
entertainment in the bar!
Formals at Hatfield are surrounded in
tradition, from spooning to a Latin Grace. You
might find some of the traditions a bit weird at
first but you'll get used to them soon enough!
It's also a tradition to head to the bar after
formal to sing college songs and play games at
the Sessions Table. The dress code for formal
dinners is smart with gowns.
The JCR subsidises all formals. Formals are
facilitated by the JCR Secretary (Lizzie), so if
you want to get involved in helping to
organise them, consider applying to be a
Junior Secretary! You can also apply to be a
Junior Events Rep if you want to help
organise Post-Formal Entertainment. Check
the opportunities section of the guide to see
how to apply!
Balls
Subject to change due to COVID
Balls are the biggest events in college. They are a great chance to put on a fab
outfit, hang out with your friends and make memories for life! Because of the
lack of big events like Balls this past year we are hoping to put on some of the
best Hatfield has ever seen! Putting on a ball takes a lot of manpower so if you
are interested in joining any of the committees have a look at the "Get involved"
section!
Michaelmas Ball is, as the name suggests,
held in Michaelmas Term, and priority for
tickets goes to Freshers.
Lumley Ball is finalist priority and also held
in Michaelmas term at the beautiful Lumley
Castle.
Lion in Winter Ball (LiWB) is the highlight
of the year, held in Epiphany Term. It's open
to all Hatfielders, lasts 12 hours and is packed
with fun ents like mini-golf and a silent disco.
There's also a Survivor's photo and breakfast
for everyone who makes it to 6am!
Other Events
Throughout the year the JCR puts on other
events. Hatfield Day is a full day party and great
way to celebrate your College Pride, get "College
Married" and start the summer. Hatfield Sessions
is our very own Beer Festival (think Oktoberfest
but in summer). The Hatfield College Charity
Fashion Show is not only a fun event but also a
way to give back as the proceeds go to charity!
We also organise smaller events such as
Eurovision Screening and Quiz Nights in the bar.Facilities
Make sure to make the most of the amazing facilities in College! There's
places to socialise, relax and work out, so we've basically got it all. It's all
maintained by our amazing Facilities Team, led by Lucy, so if you have
any suggestions then get in contact with her, or apply to join as a Junior.
Gyms
Here at Hatfield we have two gyms, one for weights and one
for cardio. Access to the gym is included in the JCR Levy.
Maybe we're biased, but we think they're the best on the
Bailey! You can find the gyms at the bottom of G Stairs in Pace
block. Going to the gym is such an amazing way to manage
your mental health and burn off steam at university,
especially when you have deadlines and you're starting to get
quite stressed.
The Facilities Team is also working hard on introducing
beginner's hours soon, so everyone has the chance to use the
gym with confidence! You'll need an induction to get started
in the gyms, this happens in Michaelmas Term.
The opening hours are subject to change due to COVID
restrictions so keep an eye out on your emails and the
Facebook group for more information! There may be
volunteering opportunities to help run the gym, so keep an eye
out for details!
Art and Music Rooms
If you're musical, there are bookable spaces in college for you to practice. You can
either use the main Music Room (bottom of E Stairs) or the Chapel (with an organ and
a piano). There is also a Grand Piano in the Dining Room. The College Handbook gives
details on how to request permission to be on the approved player list.
You can use the Art Room (bottom of A Stairs) from 08:30 - 21.00. You can also go
along to Hatfield Create!Burt Room Bar and Café
The Burt Room is a Café and working space by
day and our College Bar by night. During the day
its a lovely space to work with your friends with a
coffee or just for a break and a chat (make sure you
get a loyalty card!). In the evenings, the Bar is the
place to be if you want to socialise. It's usually
quite busy so has an amazing buzz, plus its very
affordable.
The Burt Room has a number of fun things to do
including darts, pool and table tennis. It also has a
bookable space for group study/ meetings called
the Little Burt Room.
The Bar and Café are both student run, so there are opportunities
throughout the year to apply for a paid position as bar or café staff!
The Common Room and more
The Common Room is a great quiet space to
relax with friends. There are lots of sofas, a
TV, a PS4 and board games so it's a good
place to spend a night in. You can find the
common room at the bottom of E
Stairs. There is also a common room in
Palmer's Garth accommodation block!
There are many other facilities in college: the
computer room, library and reading rooms,
which are at the bottom of B and C stairs are
a great place to work.
There's lots of ways to get involved in the Hatfield Facilities Team, from being a
Junior, to a being a Tech Rep (a paid position!), to being an environment rep, so make
sure to check out the opportunities section of this guide to find out when and how
you can apply!Welfare
Team Welfare is a group of Hatfield students who are dedicated to
ensuring each and every Hatfielder gets the most out of their time here.
We understand that the university experience is different for everyone
and by running drop-in hours, providing free supplies and running a
variety of relevant campaigns we aim to make every member of the JCR
feel as comfortable as possible. Joining Team Welfare is a great way to get
involved, so check the opportunities section of this booklet to see how
and when to apply!
Hatfield Welfare
Assistant Welfare Officer:
Connie Brown
hatfield.jcrwelfare@durham.ac.uk
@hatfieldwelfare
Drop-Ins
Drop-in hours are a safe space for students to have a confidential*
chat with a Nightline trained student Welfare Rep. Drop-ins are
usually held in a discrete location in college 5-6 times a week.
However, we are looking at expanding the accessibility of online
drop-ins.
Drop-in hours are also the perfect opportunity for you to obtain lots
of free supplies such as condoms, pregnancy tests, stationery,
earplugs, and many other necessities as a student! And if we
haven’t already given you enough reasons to pop along and say hi,
drop-ins are also the perfect chance to grab a cup of tea and some
food (we have lots of it, and you can even request us to stock your
favourite snacks!)
The times for drop-in hours can be found in the Weekly Welfare
email and on the Hatfield JCR Facebook page. They may be held
over Microsoft Teams due to social distancing.
*Please ask one of our reps to see the confidentiality policy.Welfare Campaigns
Campaigns are all about raising awareness around
mental health issues and promoting wellbeing in
Hatfield. Run by our fantastic Campaigns reps, campaigns
are a core part of Hatfield life, with campaigns such as the
12 Days of Welfmas and SHAG (Sexual Health Awareness
and Guidance) being the highlight of many Hatfielders’
experience.
There are plenty of opportunities for you to get involved
in our campaigns whether this is by attending our
themed formals, smoothie afternoons in Pace Kitchen or
by joining us in one of our podcasts!
Living Out
Some Hatfielders live out in their first year and
most Hatfielders move out of college
accommodation when it comes to progressing
into their second year. Our Livers Out Reps
are here to ensure that you stay connected to
College. They are responsible for publishing
our living out guide, cookbooks, hosting
housing forums as well as organising College
Family events, formals and brunches!
Our Livers Out Reps are also here to support
our livers abroad students and keep in touch
regularly via email to ensure that students still
feel a part of the Hatfield community. They
also host drop-in hours outside of college in
more accessible locations for livers out such
as the Billy B or local cafés.Tea and Toast
Perhaps Hatfield’s greatest celebrated post-
formal event, run by volunteers, between
midnight and 2 am, students make tea and
toast for Hatfielders whether they are
coming back from a night out or have been
up late working and fancy a snack and chat.
If you want to find out how fast we can
spread Biscoff onto toast, or how much
whipped cream you can put onto a hot
chocolate, then make sure to pop down
every night after formals! The way Tea and
Toast is run may be subject to change due to
COVID so keep an eye on the Facebook
group!
Student Support
Hatfield prides itself on is its highly valued welfare and support system so there are
plenty of support options for you to access:
College Student Support:
Katie Stobbs (Assistant Master): hatfield.asstmaster@durham.ac.uk
Brenda Mitchell (Student Support): hatfield.studentsupport@durham.ac.uk
University Support:
You can self-refer to the counselling service by contacting them at
counsel.service@durham.ac.uk or by calling 0191 334 2200
Durham University Nightline are a confidential listening and information service open
from 9pm-7am every night of term. Their phone number can be found on the back of your
campus card.
Wider support:
Samaritans Durham - 0191 384 2727
CALM (Campaign Against Living Miserably) - 0800 585858
Confidential CASH (Contraception and Sexual Health) clinics - 0191 386 8456
See our signpost booklet on the Hatfield JCR website for more links.Opportunities
One of the most valuable aspects of being a JCR Member is being able to
contribute to the College community as well as take on some CV boosting
opportunities and responsibilities. There's something for everyone and you can
apply to get involved the moment you arrive at Hatfield. Junior roles are an
especially good starting point if you've never had a JCR position before, but if
you're keen to take on more responsibility there are plenty of senior roles you
can apply for. To apply for positions you'll have to submit a manifesto so make
sure to use the tips below to help you!
Why Should I Get Involved?
Zach Nezianya - Welfare Team
Coming to university is a daunting experience for a lot of people but
one thing I’ve realised is that at Hatfield, you’re not coming to a new
place, you’re coming home. The Hatfield community is a family and
being a part of the JCR helps you get to know this family. Our JCR
meetings are family meetings and our JCR events are family reunions.
Not only can you meet wonderful people through the JCR, but with the
abundance of talent we have within our college, you can learn new skills
here as well.
Rosie Nicholls - Welfare Team
In my first year, I applied to be on Hatfield’s Welfare team and was given the
role of Junior Supply Rep. It was a new role in the team, and so I had the
chance to really shape it and take ownership of the position! I would
encourage anyone and everyone to apply for a position in the JCR; it is a
fantastic way to develop your skills and discover new ones, and most
importantly you meet some wonderful people – even via Zoom our Welfare
meetings were brilliant! Try not to be intimated about applying as a Fresher
– I asked lots of questions about the application process (writing a manifesto
etc.) and the JCR members were only too happy to help me. From Welfare, to
finance, to event organisation or charity work, there are loads of JCR areas
and positions you can apply for – it was a definite highlight of my first year at
Hatfield.
Sophie Cowie - Summer Ball Committee
Getting involved with the JCR is a great way for people of all backgrounds
to use their voice, act as a spokesperson, meet new people and have fun!What Can I Apply For?
Michaelmas Term Epiphany Term Easter Term
Junior Welfare Reps Senior Post Offer Visit Senior Freps
Junior Treasurers Day Reps Freps
Junior Events Reps Post Offer Visit Day Reps Sports and Socs Seniors
Junior LiWB Team Assistant Welfare Officer
Junior Lumley Ball Team Exec Elections: Senior Welfare Reps
Assistant SU Reps - Senior Man Senior Campaigns Reps
Junior LGBTQ+ Reps - VP Discipline Senior Livers Out Reps
Junior POC Reps - Welfare Officer Senior Male Mental Health Reps
Junior International Reps - Treasurer Senior LGBTQ+ Reps
Junior LISS Reps -Charity Framework Senior International Rep
Junior Feminist Reps Officer Senior Feminist Rep
Mature Students Reps - Facilities Officer Senior POC Rep
Sports and Socs Juniors - Communities Officer Senior LISS Rep
Nepal Project Chair -Sports & Societies Bailey Wardrobe Manager
Tech Team Manager Officer Senior Events Team
Facilities Team Juniors - Events Officer LiWB Chair
Environment Reps - Secretary LiWB Treasurer
Secretary Juniors - Chair Lumley Ball Chair
Sessions Chair
Throughout the Year
Toastie Bar Volunteers, Tea and Toast Volunteers, Tech Reps (paid),
Bar Staff (paid), Café Staff (paid), Vacant Position
Vacant Positions
If a position goes unfilled after being opened the first time around it becomes vacant. This means
you can apply for the position at any time, and not have to stick to a deadline. This is perfect if you
missed applying the first time around. The vacant positions will be advertised on the Website as
well as on printed publications in College.
If you have any questions about applying for vacant positions you can always ask the Chair or the
relevant Exec member.
SHAPED
Standing for Supporting Hatfielders’ Academic Progress & Employability, SHAPED is a Hatfield
personal development programme that aims to help mature academic, personal and
interpersonal skills, so students are ready for the world by the end of their degree. SHAPED
organises of talks, events, and workshops covering academia, student life, and employability.
It's student run so get involved!
www.hatfieldjcr.co.uk/shaped
@hatfield.shaped Hatfield SHAPED
hatfield.shaped@durham.ac.ukHow To Apply
To apply for a JCR position, once it has opened, you'll need to send a manifesto over to
Emma (the JCR Chair) at hatfield.jcrchair@durham.ac.uk before the deadline. Most
positions will also require an interview too, but they're nothing to stress about - it's
really just an informal chat. It's an easy process and there will be an opportunity for
feedback at the end!
There will be details about the position on the Facebook page when it opens and you
can always either contact the Chair or the relevant Exec member to ask questions
before you apply. Asking questions shows you are interested and engaged and
everyone is happy to help!
Here are some example manifestos to give you a starting point when you're applying for
JCR positions, but remember to make it your own and show off your personality:JCR Democracy
One of the goals of the JCR is to represent Hatfielders at a college and
university level, so our democratic processes are really important. From
JCR meetings, to referendums, to the election of Executive Committee, all
members have the opportunity to have their say and shape the direction
of the JCR. The JCR thrives if as many people as possible get involved; it
is what the current students make it, so make your voice heard!
JCR Meetings
JCR Meetings (also known as OGMs - Ordinary
General Meetings) provide an essential time for the
JCR to scrutinise the work of the Exec, and to debate
key college and University issues. It is your
opportunity to voice your opinions and engage in
debate about how we can improve our College. On a
lighter note, its a really great opportunity to have a
drink with friends and meet people in other years, so
definitely come along!
They happen two to three times a term, and there's a
chance to submit your own motion if you want to
change something in college!
What's Going On At The
Moment?
Last year the JCR held a referendum on whether or not to become an independent charity
and we are currently working to be fully independent from the university framework. Our
Charity Framework Officer Cassie is working hard along with the Senior Man, Student
Trustee and the rest of the Board of Trustees to make sure everything is in order for the
transition.
Do make sure you come along to the first OGM of term on October 3rd (last Sunday in
Freshers Week) to have your say on college matters and voice your opinion!Submitting An OGM Motion
Why submit a motion? Where do I start?
The Ordinary General Meeting is the If there is something you want to change
highest decision-making and policy- about the JCR, check the Standing
setting authority of the JCR. Orders on the JCR website to inform
Submitting a motion gives you the yourself on the status-quo.
opportunity to have any issue that you Next, have a think about what action
want to change about the Hatfield JCR should be taken to facilitate this change
debated, voted on and implimented if and what considerations should be made
successful. when debating the issue.
All JCR members can submit motions
regardless of previous involvement. It's
a way to get your voice heard and What do I put in the
makes sure that those who represent
the JCR, such as the Exec Committee, motion?
understand the views of members.
The deadline for submission is always 4
days before an OGM at midday. Motions must be presented by at least
two members, so make sure you have a
seconder.
Here is an example:
In the 'this JCR notes' section you
should detail the issue you see with
the status quo, and any background
you think is useful.
In the 'this JCR believes' section you
should detail how you would solve this
problem and how you think it would
improve college life.
In the 'this JCR resolves' section,
summarise the motion and the changes
it would instigate. Make sure to be
clear as if the motion passes it will be
written into the Standing Orders.The Levy
Message from Senior Man Dom:
Being involved with the JCR (Junior Common Room) during your time at
Hatfield can definitely help enrich your student experience whilst at university.
You'll get the opportunity to come along to formals, play in sports teams, enjoy
all the facilities, sit on committees or even run for office to represent the views
of your peers! You can even help organise our large events such as Lion in
Winter Ball or Hatfield Day, which not only looks good on your CV, but will
connect you with so many people throughout college; getting involved with
the JCR is truly a rewarding experience.
Now that you have read all about the JCR and what you will get from being a
member we hope that you want to join! You can only gain all the benefits
outlined in this guide if you pay your levy and become a Hatfield JCR Member.
Membership costs £240 and covers your entire undergraduate degree
(regardless if it is 3 or 4 years). If you have any questions about the levy get in
touch with Tom, the JCR Treasurer at hatfield.jcrtreasurer@durham.ac.uk.You can also read
