Health Benefits Conference + Expo
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Health Benefits
30th
Annual
Conference + Expo
May 25-27, 2021
In-Person and Virtual
Exhibit and Sponsorship
Opportunities
Exclusive
Sponsorships
Include:
Keynote Session
and Tote Bag
Conference Sessions
Lanyard
Conference Wi-Fi
And More
®
Sheraton Sand Key Resort | Clearwater Beach, Florida | www.ifebp.org/hbce | #HBCE
30th Annual Health Benefits Conference + Expo
T
he Health Benefits Conference & Expo (HBCE) is the premier source for health benefits and wellness education
for employers. At HBCE, educational sessions focus on real-world experiences with case study evaluations addressing
many of today’s hottest topics, from the latest regulations to wellness program trends and cost-containment strategies.
Sessions will be offered in person with a virtual option. In-person exhibit and virtual sponsorships are available, giving you the
opportunity to reach even more health benefits and wellness professionals who rely on HBCE for the latest in research and
health care trends and for products and resources to enhance their programs and plans. There are multiple opportunities for
attendees to visit the exhibit hall and a variety of sponsorships to maximize your brand exposure to this niche audience.
WHO ATTENDS Past Exhibitors
Attendees include mid- to senior-level professionals from
• A&S Financial • Industrial Physical
private and public sector employers, hospital and health care Capability Services Inc.
• American Hearing Benefits
systems, public school systems, universities, and city, county
• AngioScreen • Motion Connected
and state governments representing:
• Ascencia Diabetes Care • National Wellness
• Employee benefits and total rewards Institute, Inc.
• AudioNet America
• Wellness, health promotion and population • Naturally Slim
• Benefitexpress
health management • Phoenix PBM
• BenefitsLink.com
• Human resources • Renalogic
• Businessolver
• Employee health services, including on-site/ • Roche Diabetes
• CareATC, Inc.
near-site clinics • RX Manage
• CareHere LLC
• Occupational health and safety • State and Local
• Delta Dental Government Benefits
• Workers’ compensation and absence management. Insurance Company Association (SALGBA)
• EnvisionRx • The Hartford
• Faison Group
WHO EXHIBITS AND SPONSORS • GogoMeds
• Trion, A Marsh
McLennan Agency
Service providers at HBCE represent products and services • Health Data & • UnitedHealthcare Hearing
including: Management • WellDyneRx
• Health benefits/insurance/third-party administration/private Solutions (HDMS)
• WellRight
exchange platforms • HealthFitness
• WINFertility
• Pharmacy benefit managers (PBMs) • Healthstat Inc.
• Providers of ancillary benefits such as dental, vision, life Past Sponsors
insurance, employee assistance programs (EAPs), pet • CareATC, Inc. • NET Institute: Center for
insurance, etc. • Careington International Addiction & Recovery
• Employee benefit consulting/lifestyle coaching Education
• EnvisionRx
• Pond Lehocky Stern
• Wellness and preventive care • Group & Pension Giordano
• Health systems and on-site clinics, health screenings Administrators Inc.
• State and Local
• Health Data & Government Benefits
• Health and wellness data analytics Management Association (SALGBA)
• Communication platforms Solutions (HDMS)
• UnitedHealthcare
• Benefits and HRIS technology • National Wellness
Institute, Inc. • WellRight
• Workers’ compensation and absence management • WorkPartners
• Nations Hearing
• Telemedicine.
2
Health Benefits Conference & Expo | May 25-27, 2021
®
Attendee Title Representation
• Benefits Manager • Health Coach • Chief Financial Officer
• Manager of Engagement and Well-Being • Wellness Coordinator • Senior Director Strategic Health Initiatives
• Director of Human Resources • Senior Vice President • Director Benefits and Compensation
• Human Resource Generalist • Deputy City Commissioner • Director Health and Welfare
• Risk Manager • Benefits Analyst • Manager of Employee Health
Geographic Breakdown Sector Representation
Service
Provider
Midwest Northeast 10%
West 25% 15%
5%
Government/Public
47% Private/Corporate
South 43%
55%
Past Attendees
These leading organizations have participated in the Health Benefits Conference & Expo:
Private/Corporations
• Ajinomoto Foods • Gulfstream • Kforce Inc. • Plex Systems, Inc. • Shamrock Foods Co.
North America Inc. Aerospace • Lehigh University • Rayonier Inc. • Union Bank
• American Greetings • Herman Miller, Inc. • Lithia Motors, Inc. • Rooms To Go • U.S. Sugar Corp.
• Checkers Drive-In • Huntington Ingalls • Otter Products • Roper Technologies, • Wagstaff, Inc.
Restaurants, Inc. Industries • Perkins+Will, Inc. Inc. • Web.com
• City Gas Co.
Government/Public
• Association of • City of Fayetteville, • City of West Palm • Gwinnett County • North Kansas City
Washington Cities Georgia Beach, Florida Government, Georgia School District,
• Charlotte County, • City of Foley, • City of Wyoming, • Hillsborough County Missouri
Florida Sheriff Office Alabama Ohio Public Schools, • Oklahoma State
• Chicago Painters and • City of Fresno, • Civil Service Florida University, Oklahoma
Decorators Union California Employees • Hillsborough County • Orange County
• City of Ann Arbor, • City of Miami, Association Sheriff’s Office, Sheriff’s Office,
Michigan Florida Employee Benefit Florida Florida
• City of Boca Raton, • City of Naples, Fund • Los Angeles Fire & • Pinellas County
Florida Florida • Collier County School Police Pensions Schools, Florida
• City of Clearwater, • City of Ocala, Florida District, Florida • Metra Chicago • School Board of
Florida • City of Sarasota, • County of Orange- • Metropolitan Sarasota County,
• City of Dayton, Ohio Florida HRS/Employee Washington Airports Florida
Benefits, California Authority • WEA Insurance Trust
• City of Eugene, • City of Tampa, Florida
Oregon
3
Health Benefits Conference & Expo | May 25-27, 2021
30th Annual Health Benefits Conference + Expo
2021 Exhibit Opportunities
Exhibit Hall Hours, Registration and Teardown*
8' x 10' Exhibit Spaces
TUESDAY, MAY 25, 2021
Booth Space Includes Setup and Registration ��������������������������������������������������� 11:00 a.m.-3:00 p.m.
• T wo all-access conference • E xhibitor listing on website Exhibits, Registration and Networking ������������������������������������� 4:00-6:00 p.m.
registrations including • Company listing in all All booths/displays must be set up by 3:00 p.m. on Tuesday.
receptions, continental preconference and conference
breakfasts and luncheon publications
WEDNESDAY, MAY 26, 2021
• P ipe and drape for back Exhibits Open �������������������������������������������������������������������� 7:00 a.m.-4:15 p.m.
• Product/service listing in the
wall—10’ wide, 8’ high—and Conference Program distributed Continental Breakfast ������������������������������������������������������� 7:00 a.m.-8:00 a.m.
draped sidewall/rails— 8’ to all attendees. Lunch ��������������������������������������������������������������������������������������� 12:30-1:30 p.m.
deep, 36” high Networking and Refreshments inside exhibit hall throughout the day.
• Booth identification sign
• 6' table and two (2) chairs
• Pre- and postconference THURSDAY, MAY 27, 2021
• Free Wi-Fi attendee list including name,
Exhibits Open �������������������������������������������������������������������������� 7:00-11:00 a.m.
• Wastebaskets organization and mailing address
(sent May 4 and June 1). Continental Breakfast ��������������������������������������������������������������� 7:00-8:00 a.m.
• Exhibit hall is carpeted.
Networking and Refreshments inside exhibit hall throughout the day.
As part of the conference’s virtual option, Your in-person exhibit Exhibit hall closes at 11:00 a.m. on Thursday—no early move-outs.
booth will also include a listing in our virtual Vendor Showcase. Dismantle ������������������������������������������������������������������������ 11:30 a.m.-3:00 p.m.
This includes: *Schedule subject to change
• Y our logo, company description posts and preconference
and contact information emails promoting your exhibit
Social Distancing Guidelines
• Embedded 30-second participation
To ensure the safety of all attendees, the following social distancing
promotional video • Postconference promotional guidelines must be adhered to. Only two exhibitors will be allowed in
• R ecognition in social media email to conference attendees. exhibit booth at any one time. No food items on display, including wrapped
See page 12 for details. candy. “Giveaways” must be individually displayed on the table, not placed
in containers or bowls for distribution. Registrants have priority access to
sessions; exhibitors may attend only as capacity allows. Exhibit hall layout
Price subject to change.
8’ x 10’ Booth—$2,995
Considerations for Departure Schedules
To Reserve Your Booth Space Return of empties: Allow Gulf Coast Expo one (1) hour for the return of
empty shipping containers to all exhibiting companies on the show floor.
COMPLETE Travel arrangements should be made to coincide with this time frame in mind.
1. Application/Contract for Exhibit Space���������������������������������������page 6 NO EARLY MOVE-OUTS.
2. Exhibit Personnel Registration form��������������������������������������������page 7
3. Exhibitor and Sponsor Listings form������������������������������������������page 12 Contract Terms and Regulations
Refer to Contract Terms and Regulations on pages 14-15 of the Application/
4. Signature on Contract Terms and Regulations��������������������������page 15
Contract for Exhibit Space for more specific information.
This conference sells out every year!
Sign up NOW for prime locations and inclusion in marketing promotions!
Payment Hotel Reservations Exhibitor Services Manual
Applications will not be processed without a signed The International Foundation has secured a block An Exhibitor Services Manual will be emailed
contract and payment of booth space(s). of sleeping rooms at special discounted rates at to the exhibiting firm’s designated event contact by
Sheraton Sand Key Resort. Rooms are assigned on the official contractor, Gulf Coast Expo, by the week
You will receive a confirmation letter detailing your
a first-come, first-served basis. Please contact the of April 6, 2021. The manual will contain complete
booth space and personnel once payment has been
hotel at (727) 595-1611 to reserve your room, and exhibition details, order forms
processed. Sorry, we do not invoice.
mention HBCE to receive conference rate. and deadline dates.
For exhibit opportunities, contact Sandra Lange at sandral@ifebp.org or (262) 373-7657.
4
Health Benefits Conference & Expo | May 25-27, 2021
®
Floor Plan
Sheraton Sand Key Resort | May 25-27, 2021 | Grand Ballroom
First ten (1
0)
exhibitors
register w to
ill receive
a complim
entary
¼-page ad
in the
* Floor plan subject to change Conferenc
e Program
** Due to social distancing guidelines, only two (a $200 valu
exhibitors allowed in exhibit booth at the same time. e).
5
Health Benefits Conference & Expo | May 25-27, 2021
APPLICATION/CONTRACT FOR EXHIBIT SPACE/2021
30th Annual Health Benefits Conference & Expo
Company/Organization Information (Please print clearly)
APPROVED BY Name_____________________________________________ Title_______________________________ Email___________________________________________________
Company_______________________________________________________________________________ Organization#____________________________________
Address________________________________________________________________________________________________________________________________
City____________________________________________________________ State/Province __________ Country __________ ZIP/Postal code __________________
Phone__________________________________________________________ Fax ________________________________________________________________________________________________________________
Website�������������������������������������������������������������������������������������������������������������������������������
Event Contact (Person to receive all future exhibition correspondence and information)
Name__________________________________________________________ Title_______________________________ Email___________________________________________________
Company_______________________________________________________________________________________________________________________________
Address________________________________________________________________________________________________________________________________
City____________________________________________________________ State/Province __________ Country __________ ZIP/Postal code __________________
Phone__________________________________________________________ Fax ________________________________________________________________________________________________________________
Product/Service Category
Please check up to two categories that best describe(s) your company/services/products.
Limit two
Administrative services Health care/networks/other welfare benefits Preretirement planning
Benefits/consulting services Fiduciary insurance/brokerage Publisher
Computer/software Investment/financial Wellness/preventive organizations
Government agency
Approval to exhibit by the Health Benefits Conference & Expo will be determined by the relationship of the product/service to employee benefits.
The product or service to be displayed (please be specific)________________________________________________________________________________________
Booth Information
Booth fee: (8' x 10' space) Booth Fee Includes:
Exhibit space: $2,995 1st Booth Choice 2nd Booth Choice • Maximum of four booth personnel per 8' x 10' space
______________ ______________ • Two complimentary full-conference registrations
• An additional two full-conference registrations can be purchased at a discounted rate
of $325 each.
• Additional registrations beyond the four allotted require purchase at full conference
registration rate. Note: Due to social distancing guidelines, only two exhibitors allowed
in exhibit booth at the same time.
Contractual Agreement
We hereby apply for exhibit space at the Health Benefits Conference & Expo to be held on May 25-27, 2021. We agree to abide by the Contract Terms and Regulations, accompanied
by this application (pages 14 and 15), which form a part of this contract between our firm (Exhibitor) and the Health Benefits Conference & Expo. We understand
that this is not a contract until officially accepted by the Health Benefits Conference & Expo.
ACCEPTED BY EXHIBITOR ACCEPTED BY HEALTH BENEFITS CONFERENCE & EXPO
Signature________________________________________________________ Signature ___________________________________________________________________________________________________
Title____________________________________________________________ Title __________________________________________________________________________________________________________
Date___________________________________________________________ Date ________________________ Booth(s) assigned__________________________________________
Payment Information Exhibition/Order Summary
Full payment in U.S. funds must accompany order. Make check payable to Health Benefits Conference & Expo. Total (U.S. funds) $ _________
Check # __________________________ $ __________________________
VISA MasterCard Discover American Express
Credit card #____________________________________________________ Exp. date�����������������
Cardholder’s name (print) ��������������������������������������������������������������������
Email secure form to Fax your secure registration For exhibit information,
cashrec@ifebp.org. with credit card number: email sandral@ifebp.org or
(262) 364-1818. phone (262) 373-7657.
6
Health Benefits Conference & Expo | May 25-27, 2021
EXHIBIT PERSONNEL REGISTRATION 2021
30th Annual Health Benefits Conference & Expo
Customer Information (Please print clearly)
Company_______________________________________________________ Event contact�����������������������������������������������������������
Address ________________________________________________________ Email�������������������������������������������������������������������������������������������������������������
City____________________________________________________________ State/Province __________ Country __________ ZIP/Postal code������������������
Phone__________________________________________________________ Fax����������������������������������������������������������������������������������������������������������������
Name of on-site contact___________________________________________ Cell phone��������������������������������������������������������������
Each exhibit space includes two complimentary full-conference registrations. An additional two full-conference registrations can be purchased for $325 each. Any
additional conference registrations beyond the four allotted must be purchased at the full conference registration rate.
Personnel Registration
(1) Complimentary Conference Registration
Full first name_________________________________________ M.I. _____ Last name________________________________________________________________
Title_____________________________________________________________________________________________________________
Address____________________________________________________________________ ■ Business ■ Home ■ Conference registration (complimentary)
City_________________________________________ State/Province _____ Country_______ ZIP/Postal code________ Additional conference registrations
(full price)
Phone____________________________________________ Fax ____________________________________________
■ By April 9, 2021 ($645)
Email (mandatory)__________________________________________________________________________________ ■ After April 9, 2021 ($745)
■ VISA ■ MasterCard ■ Discover ■ American Express $ ____________
Credit card #________________________________________ Exp. date __________ Cardholder’s name (print) �����������������������������������������������
(2) Complimentary Conference Registration
Full first name_________________________________________ M.I. _____ Last name________________________________________________________________
Title_____________________________________________________________________________________________________________
Address____________________________________________________________________ ■ Business ■ Home ■ Conference registration (complimentary)
City_________________________________________ State/Province _____ Country________ ZIP/Postal code_______ Additional conference registrations
(full price)
Phone____________________________________________ Fax ____________________________________________ ■ By April 9, 2021 ($645)
Email (mandatory)__________________________________________________________________________________ ■ After April 9, 2021 ($745)
■ VISA ■ MasterCard ■ Discover ■ American Express $ ____________
Credit card #________________________________________ Exp. date __________ Cardholder’s name (print) �����������������������������������������������
(3) Add One Conference Registration
Full first name_________________________________________ M.I. _____ Last name________________________________________________________________
Title_____________________________________________________________________________________________________________
Address____________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325) or
City_________________________________________ State/Province _____ Country________ ZIP/Postal code_______ Additional conference registrations
(full price)
Phone____________________________________________ Fax ____________________________________________ ■ By April 9, 2021 ($645)
Email (mandatory)__________________________________________________________________________________ ■ After April 9, 2021 ($745)
■ VISA ■ MasterCard ■ Discover ■ American Express $ ____________
Credit card #________________________________________ Exp. date __________ Cardholder’s name (print) �����������������������������������������������
(4) Add One Conference Registration
Full first name_________________________________________ M.I. _____ Last name________________________________________________________________
Title_____________________________________________________________________________________________________________
Address____________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325) or
City_________________________________________ State/Province _____ Country________ ZIP/Postal code_______ Additional conference registrations
(full price)
Phone____________________________________________ Fax ____________________________________________ ■ By April 9, 2021 ($645)
Email (mandatory)__________________________________________________________________________________ ■ After April 9, 2021 ($745)
■ VISA ■ MasterCard ■ Discover ■ American Express $ ____________
Credit card #________________________________________ Exp. date __________ Cardholder’s name (print) �����������������������������������������������
Registration/Order Summary
Email secure form to Fax your secure registration with Additional conference registration(s) $ _________
cashrec@ifebp.org. credit card number:
Total (U.S. funds) $ _________
(262) 364-1818.
7
Health Benefits Conference & Expo | May 25-27, 2021
30th Annual Health Benefits Conference + Expo
Sponsorship Opportunities
All sponsorships include numerous rewards to add value to your sponsor dollar. Please see the full listing of rewards on page 10.
TITANIUM
Most visibility and highest level of sponsor rewards!
KEYNOTE SESSION AND TOTE BAG (Exclusive) $10,000
Make a great first impression when your company representative provides
the welcome remarks and introduction of the keynote speaker. Make a lasting
impression with your logo imprinted on the conference tote bag given to each
attendee with a letter inserted from your organization. Along with the
in-person education, attendees can also attend virtually. Sponsorship also
includes the virtual sessions!
BONUS Sponsorship includes one (1) complimentary exhibit hall booth and
three (3) full-conference registrations (a $4,930 value). Sponsor may purchase
one (1) additional conference registration at a discounted rate of $325.*
Note: Due to social distancing guidelines, only two exhibitors allowed in
exhibit booth at the same time
PLATINUM
Sign up early. Limited number available!
SPONSORSHIP OF A CONCURRENT
SESSION (Exclusive) $7,500
Your organization will be front and center! Session must be presented with
or by an employer as a successful case study (with results). Sessions must be
approved based on their relevance to the program agenda. Along with the
in-person education, attendees can also attend virtually. Sponsorship also
includes the virtual sessions!
BONUS Sponsorship includes one (1) complimentary exhibit hall booth and
two (2) full-conference registrations (a $4,285 value). Sponsor may purchase
two (2) additional conference registrations at $325 each.*
Note: Due to social distancing guidelines, only two exhibitors allowed in
exhibit booth at the same time
GOLD
ATTENDEE LUNCH $5,000
Large-scale luncheon will be provided in a beautiful location for all attendees
on Tuesday. Sponsorship includes your company name and logo prominently
displayed on table decals or tent cards and banners during lunch. Sponsors
may provide a branded item of their choice to distribute on tables.
NETWORKING RECEPTION AND REGISTRATION $5,000
Receive prime visibility Tuesday as attendees register, visit the exhibit hall and
enjoy refreshments in a comfortable, socially distanced space. Sponsorship
includes your company’s name prominently displayed on table tent cards and
banners and opportunity to greet attendees with a branded item.
WI-FI (Exclusive) NEW $5,000
Get connected to our attendees when you sponsor high-speed access to Wi-Fi.
Your logo and a link to your website will be featured on the splash page that
opens when our attendees sign on.
BONUS All Gold Sponsorships include two (2) complimentary
full-conference registrations (a $1,290 value).*
*Sponsorships do not include preconference sessions or activities
For sponsorship opportunities, contact Diane Mahler at dianem@ifebp.org or (262) 373-7656.
8
Health Benefits Conference & Expo | May 25-27, 2021®
Sponsorship Opportunities
All sponsorships include numerous rewards to add value to your sponsor dollar. Please see the full listing of rewards on page 10.
SILVER BRONZE
LANYARDS FOR NAME BADGES (Exclusive) $3,500 DESIGN YOUR OWN (DYO)
Your company name and logo won’t be missed when printed on the lanyard WELLNESS SPONSORSHIP $1,500
for each attendee name badge.
Design your own wellness-related sponsorship. Ideas include leading a fitness
CONTINENTAL BREAKFASTS $3,500 activity or a healthy snack break. The possibilities are up to you! Product or
activity must be approved by HBCE.
Sponsor either the Tuesday or Wednesday well-attended morning breakfast.
Sponsorship includes your company name on table tent cards and banners REFRESHMENT BREAK $1,500
during breakfast.
Choose from three healthy and enticing refreshment breaks. Sponsorship
MOBILE APP (Exclusive) NEW $3,500 includes your company name on table tent cards and banners in the exhibit
hall during the refreshment break.
Your logo and/or ad will be viewed over and over again when attendees
reference the conference app before, during and after the conference. CONFERENCE NOTEPADS (Exclusive) $1,500
Attendees can save their schedules, view the exhibitor and sponsor listings,
Your company name, logo and website will be printed on conference notepads
access speaker handouts and more.
included in tote bags for all attendees.
ON-SITE EMAILS NEW $3,500 CONFERENCE PENS/HIGHLIGHTERS (Exclusive) $1,500
Your digital ad will get prime visibility when included in the popular conference
Your company name, logo and website will be printed on conference pens/
emails sent daily to each attendee. Your digital ad can link to the URL of your
highlighters included in tote bags for all attendees.
choice such as company website, brochure, survey, etc. Emails include
information on the day’s events such as keynote presentations, activities, CONFERENCE TOTE BAG INSERT $1,500
lunches and more. Your company may insert one flier or giveaway into each attendee’s
conference tote bag. All tote bag inserts must be approved by HBCE. Size
HOTEL KEY FOLDER (Exclusive) NEW $3,500 limitations may apply.
Put your brand directly into the hands of each attendee staying at the
conference hotel. Each card sleeve will contain your logo and slogan. BONUS All Bronze Sponsorships include one (1) full-conference
registration at the discounted rate of $325.*
BONUS All Silver Sponsorships include one (1) complimentary full-
conference registration (a $645 value).* *Sponsorships do not include preconference sessions or activities.
Virtual Vendor Showcase $2,500 Customizable Underwriting Opportunity
The Virtual Vendor Showcase is located on each highly visible, Bring education to everyone, no matter how they choose to
virtual conference home page. Virtual Vendor Showcase includes: participate! Contact us to underwrite a portion of our programs.
• Logo, company description, contact information and embedded Ideas include covering the cost of conference registration fees or
30-second promotional video (provided by sponsor in YouTube the cost of streaming live sessions from an in-person conference
format) to virtual attendees.
• Opportunity to show creativity in company description by
supplying links to giveaways or prize drawings, downloads
and more
• Recognition in social media posts and preconference emails
promoting your sponsorship
• Postconference promotional email to conference attendees,
thanking exhibitors and sponsors
• One complimentary virtual conference registration.
9
Health Benefits Conference & Expo | May 25-27, 202130th Annual Health Benefits Conference + Expo
May 25-27, 2021 | Sheraton Sand Key Resort | Clearwater, Florida
Showcase
Bonus Sponsorship Rewards
Platinum
Titanium
$10,000
Bronze
Vendor
Virtual
$7,500
$5,000
$3,500
$1,500
Silver
Gold
The following FREE rewards are also included with sponsorships as outlined below.
Exclusive Branding
Exclusive branding and/or signage will be imprinted with the sponsor logo on the following items:
keynote session and tote bag, concurrent sessions, Wi-Fi splash page, lanyards, mobile app, hotel 4 4 4 4 4
key folder, conference notepads and conference pens/highlighters.
Promotional Emails
Email sent to all attendees prior to conference promoting your applicable sponsored event 4 4 4 4 4
Complimentary Exhibit Booth
Sponsorship includes 8’ x 10’ booth. 4 4
Banners and Signage
Your company name and logo on main sponsor banners and on all applicable event signage
prominently placed at conference 4 4 4 4 4
Tent Cards or Decals
Your company name and logo on tent cards or decals placed on event tables at applicable spon-
sored events 4 4 4
Registrations and Ribbons
Complimentary full-conference registrations ($625 value each) 3 2 2 1
Conference registrations at $325 each 1 2 1
Sponsor ribbon affixed to your company attendees’ name badges for networking purposes 4 4 4 4 4
Exhibitor and Sponsor Listing (in-person meeting)
Your company name, contact information and product description listed in the Conference Program
(Includes notation on product/service listing if both exhibiting and sponsoring) and in the Virtual 4 4 4 4
Vendor Showcase (see below for Vendor Showcase inclusions).
Recognition of your exhibit or sponsorship on the HBCE website 4 4 4 4 4
Recognition of your exhibit or sponsorship in the Conference Program and Virtual Vendor
Showcase 4 4 4 4 4
Pre- and postconference attendee mailing list including name, organization and mailing address
(no email) (sent May 4 and June 1, 2021) 4 4 4 4
Virtual Vendor Showcase Only
Your product listing includes logo, company description, contact information and embedded
30-second promotional video (provided by sponsor in YouTube format). Recognition in social
media posts and preconference emails promoting your sponsorship. Postconference promotional
email to conference attendees, thanking exhibitors and sponsors. Includes one complimentary 4
conference registration.
DOES NOT INCLUDE PRE- OR POSTCONFERENCE MAILING LISTS
10
Health Benefits Conference & Expo | May 25-27, 2021APPLICATION/CONTRACT FOR SPONSORSHIP 30th Annual Health Benefits Conference & Expo
Company/Organization Information (Please print clearly)
APPROVED BY Name______________________________________________________ Title____________________________________ Email___________________________________________________________
Company�������������������������������������������������������������������������������������������������������������������������������������������������
Event contact (person to receive all future sponsorship correspondence and information)�����������������������������������������������������������������������������������������������������������������������������������������
Address_________________________________________________________________ Email���������������������������������������������������������������������������
City_____________________________________________________________________ State/Province__________ Country__________ ZIP/Postal code_______________________________
Phone___________________________________________________________________ Fax�����������������������������������������������������������������������������
Name of on-site contact____________________________________________________________________________ Cell phone������������������������������������������������
Sponsorship Choice
Titanium Platinum Gold Silver Bronze Virtual Vendor Showcase
Keynote Session Concurrent Session** Attendee Lunch Lanyards Design Your Own Virtual Vendor
and Tote Bag* Receive two complimentary Networking Reception Continental Breakfast Wellness Sponsorship Showcase
Receive three complimentary conference registrations and Wi-Fi Mobile App Refreshment Break Receive one complimentary
conference registrations and exhibit booth* Receive two complimentary On-Site Emails Conference Notepads conference registration
exhibit booth* **Payment will not be processed until conference registrations Hotel Key Folder Conference Pens Customizable Underwriting
session is approved.
*Titanium- and Platinum-level sponsors Opportunity-Sponsorship
Receive one complimentary Conference
must also complete booth application
and sign Exhibit Contract Terms and
conference registration Tote Bag Insert details to be indentified
Regulations for exhibit booth. Receive one discounted
conference registration at $325
Personnel Registration Additional registrations beyond those included above require additional registration fees.
(1) Full first name_________________________________________ M.I. _____ Last name_______________________________________
■ Conference registration (complimentary) or
Title_____________________________________________________________________________________________________________________________
Address__________________________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325)
City_____________________________________________________ State/Province _____ Country______ ZIP/Postal code__________ Additional conference registrations
Phone___________________________________________________ Fax ___________________________________________________ (full price)
Email (mandatory)________________________________________________________________________________________________ ■ By April 9, 2021 ($645)
■ VISA ■ MasterCard ■ Discover ■ American Express $ _______________ ■ After April 9, 2021 ($745)
Credit card #_______________________________ Exp. date __________ Cardholder’s name (print) ________________________________
(2) Full first name_________________________________________ M.I. _____ Last name_______________________________________
Title_____________________________________________________________________________________________________________________________ ■ Conference registration (complimentary) or
Address__________________________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325)
City_____________________________________________________ State/Province _____ Country______ ZIP/Postal code__________ Additional conference registrations
Phone___________________________________________________ Fax ___________________________________________________ (full price)
Email (mandatory)________________________________________________________________________________________________ ■ By April 9, 2021 ($645)
■ VISA ■ MasterCard ■ Discover ■ American Express $ _______________ ■ After April 9, 2021 ($745)
Credit card #_______________________________ Exp. date __________ Cardholder’s name (print) ________________________________
(3) Full first name_________________________________________ M.I. _____ Last name_______________________________________
Title_____________________________________________________________________________________________________________________________ ■ Conference registration (complimentary) or
Address__________________________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325)
City_____________________________________________________ State/Province _____ Country______ ZIP/Postal code__________ Additional conference registrations
Phone___________________________________________________ Fax ___________________________________________________ (full price)
Email (mandatory)________________________________________________________________________________________________ ■ By April 9, 2021 ($645)
■ VISA ■ MasterCard ■ Discover ■ American Express $ _______________ ■ After April 9, 2021 ($745)
Credit card #_______________________________ Exp. date __________ Cardholder’s name (print) ________________________________
(4) Full first name_________________________________________ M.I. _____ Last name_______________________________________
Title_____________________________________________________________________________________________________________________________ ■ Conference registration (complimentary) or
Address__________________________________________________________________________________ ■ Business ■ Home ■ Conference registration ($325)
City_____________________________________________________ State/Province _____ Country______ ZIP/Postal code__________ Additional conference registrations
Phone___________________________________________________ Fax ___________________________________________________ (full price)
Email (mandatory)________________________________________________________________________________________________ ■ By April 9, 2021 ($645)
■ VISA ■ MasterCard ■ Discover ■ American Express $ _______________ ■ After April 9, 2021 ($745)
Credit card #_______________________________ Exp. date __________ Cardholder’s name (print) ________________________________
Contractual Agreement
We hereby apply for sponsorship at the 30th Annual Health Benefits Conference & Expo to be held May 25-27, 2021. We agree to abide by the Contract Terms and Regulations
on page 16, which form a part of this contract between our firm (Sponsor) and HBCE. We understand that this is not a contract until officially accepted by HBCE.
ACCEPTED BY SPONSOR ACCEPTED BY HBCE
Signature_________________________________________________________________ Signature ___________________________________________________________________________________________________________________
Title_____________________________________________________________________ Title __________________________________________________________________________________________________________________________
Date____________________________________________________________________ Date _________________________________________________________________________
Payment Information
Full payment in U.S. funds must accompany order. Make check payable to Health Benefits Conference & Expo. Sponsorship $ _________
Check # __________________________ $ __________________________ Registrations $ _________
VISA MasterCard Discover American Express Total (U.S. Funds) $ _________
Credit card #____________________________________________________ Exp. date __________________
Cardholder’s name (print) _____________________________________________________________________
Email secure form to Fax your secure registration For sponsorship opportunities,
cashrec@ifebp.org. with credit card number: contact Diane Mahler at
(262) 364-1818. dianem@ifebp.org or
phone (262) 373-7656.
11
Health Benefits Conference & Expo | May 25-27, 202130th Annual Health Benefits Conference + Expo
Health Be
30 th
Conference + neExfitpos
Annual
Exhibitor and Sponsor Listings—Complimentary! May 25-27,
2021
All conference attendees will receive a Conference Program and access to the Virtual Vendor Showcase. Conference Program
The program will list each exhibiting and sponsoring company, a description of its product or service,
and a contact person for attendees to direct future inquiries. The virtual Vendor Showcase includes the
aforementioned, plus optional promotional video, links to downloads and social media promotion.
Please complete this form and return by April 6, 2021 to be included in these listings.
®
Sheraton San
d Key Resort
| Clearwater
Beach, Florida
| www.HBCE
.com | #HBCE
Company Contact Information (Exactly as you would like it to appear in conference materials)
Company name�������������������������������������������������������������������������������������������������������������������������
Website address������������������������������������������������������������������������������������������������������������������������
Name______________________________________________________________________________ Title�����������������������������������������������
(of person to handle attendee inquiries)
Company address�����������������������������������������������������������������������������������������������������������������������
City____________________________________________________________ Province _______ Country ________ ZIP/Postal code��������������������������
Phone__________________________________________________________ Fax (if applicable)��������������������������������������������������������
Email address____________________________________________________ �����������������������������������������������������������������������
Company Product/Service Description
Email this form and ALL BELOW materials to
Diane Mahler at dianem@ifebp.org.
■ Company Description (100 words or less in a Word document)
■ Logo. EPS, PNG or JPEG files accepted. INTERNATIONAL FOUNDATION OF
Additional (optional) for Vendor Showcase Listing: EMPLOYEE BENEFIT PLANS
■ Video. Optional 30-second video—YouTube format www.ifebp.org
18700 West Bluemound Road
■ Links. Optional links to giveaways, offers, etc. Brookfield, WI 53045
Joe Smith, Marketing
■ S
ocial Media Handles. (Facebook, LinkedIn, Twitter) Voice: (262) 373-7657
______________________________________ Fax: (262) 786-8650
Email: jsmith@company.org Booth: 123
The International Foundation of Employee Benefit Plans is the premier
educational organization dedicated to providing the diverse employee
benefits community with objective, solution-oriented education,
Sample Description research and information to ensure the health and financial security
of plan beneficiaries worldwide.
12
Health Benefits Conference & Expo | May 25-27, 2021®
Make a Lasting Impression . . .
and maximize your exposure by placing a full-color display advertisement in
the Conference Program or in our Service Provider Directory located at www.ifebp.org.
Health Benefits
30th
1. Exhibitor and Sponsor Listing Annual
Conference + Expo
Add color and life to your free company listing, and stand May 25-27, 2021
out from your competition by placing a paid display ad! Conference Guide
AUDIONET AME
RICA
• The Conference Program will be distributed to all participants
www.audionetam
erica. BENEFITEXPRES
33830 Harper Avenu com S
e, Clinton Towns www.mybenefite
Kevin Crudder, hip, MI 48035 xpress.info
Senior Account
Voice: (586) 913-37 Executive 1700 Golf Road,
76 Suite 600, Schau
Email: kevin@ William Walters, mburg, IL 60176
audionetamerica. Regional Sales
com Voice: (954) 604-91 Executive
AudioNET Ameri Booth: 13 70
ca is a licensed Email: wwalters@
All ads are full-color and available in three sizes and prices:
•
(TPA) and nation third-p arty administrato mybenefitexpres
al network manag r s.com
benefit administratio er specia Born from benefi Booth: 45
n. Our audiologist-o lizing in hearing ts experts, benefi
texpress
over 4,400 audiol leading cloud-based
ogists/ENTs at over nly network utilizes benefits administratio delivers industry-
the industry’s top 7,700 locations. solutions and service n technology
six device manuf We offer s
AudioNET works acture always “at the ready” to employers and broker partne
under a bundled-paym rs and many more. rs and is
¼ page, ½ page and full page, from $200 to $500.
a plan design that integrated benefi for their employees.
ent With client-tested
includes professional arrangement with ts administration,
midlevel digital services and up technology, flexibil benefitexpress provid
hearing devices to two ity and customer es
billing. We work covered in full, with most complex benefi services to the simple
with no balance t plans. Software and
companies, manag Medicare Advantage Plans, insura of end-to-end solutio and services span
ed care organizations nce ns a suite
large self-insured , government progra administration, integra including a full-service call center
groups and other , daily
model to the hearin TPAs to offer a manag ms, account administratio ted ACA administration, reimbu
g industry. ed care n, rsement
compensation statem dependent eligibility audits and
• Detailed specifications, rates and mechanical requirements
ents. total
BENEFITSLINK.CO
®
M
www.benefitslink.
com
are available in the insertion order form you can request below.
1298 Minnesota
Avenue, Suite
Winter Park, FL H,
32789 BRONZE
Lois Baker, Presid Sponsor
ent
Voice: (407) 644-41
46 Tote Bag Insert
Email: loisbaker@b
| #HBCE
www.HBCE.com | Benefi enefitslink.com Sponsor
| Clearwater Beach, Florida
Sheraton Sand Key Resort tsLink daily e-new Booth: 23
and analysis in plan sletters provide the latest develo
compliance, admin pments
Since 1995, we’ve istration, policy and
delivered the very design.
Visit us on top of this ever-ch best articles to keep
at Booth anging field. Our you
message boards website includes
#22 conferences and
, industry news, and an extens active
ive calendar of
webcasts. Find—
sister site, Emplo and fill—job openings
yeeBenefitsJobs.co on our
you’re on the go, m. Stay up to date
with the BenefitsLink when
Play and in the App App, available on
Store. 28,000 emplo Google
rely on us to keep yee benefits profes
them up to date. sionals
Do you?
BUSINESSOLVER
Market-Leading www.businessolv
Benefits er.com
Administration 1025 Ashworth
Technology + Road, West Des
Innovative, High- Gary Copie, Senio Moines, IA 50265
Touch Services r Consultant
Voice: (585) 794-73
35
Email: gcopie@bu
sinessolver.com
Businessolver is Booth: 22
a benefits techno
configurable SaaS logy company combin
platfor ing a
understand and share m with a high-touch service model.
the compassion, We
2. Advertise online in the
desires of HR leader empathy and strateg
s. That’s why we ic
deliver technology
Please see our advert with heart.
isement on this
page.
Conference Guide
Service Provider Directory. 25
Used daily by International Foundation website visitors in search of
new vendors, the Service Provider Directory is a comprehensive, online
directory for employee benefits, compensation and human resources-
related products and services. Available in affordable 6-month and
12-month listings. 2021 Advertising Oppor from the Internat
ional Foundation
of Employee Ben
efit Plans
tuni ties
A basic listing includes company name and logo, contact information,
company description and link to your website. An enhanced listing
includes all of the aforementioned plus your logo will appear on our
website home page, on the Service Provider Directory landing page
and with a link to a downloadable brochure.
www.ifebp.org/s
ponsorship
To receive more information or request an insertion order, contact Diane Mahler.
(262) 373-7656 | dianem@ifebp.org
13
Health Benefits Conference & Expo | May 25-27, 2021EXHIBIT CONTRACT TERMS AND REGULATIONS
Health Benefits Conference & Expo (HBCE)
Exhibition Program Management Booth Space and Structure
This Exhibition is produced by and subject to the terms and conditions imposed by the Booth Apparatus
Health Benefits Conference and Expo, hereafter referred to as the HBCE. The HBCE will (1) Standard booth backgrounds, side rails, one 6’ skirted table, two chairs
provide exhibition management and attendance promotion. and one wastebasket will be provided. NOTE: It is mandatory each Exhibitor use the pipe
General and drapery furnished by the Official Service Contractor, Gulf Coast Expo.
To preserve and maximize the educational value of the Exhibition, the HBCE reserves the (2) The exhibition hall at Sheraton Sand Key Resort is carpeted.
right to determine the eligibility of any Exhibitor and reserves sole control over admission (3) Equipment displayed, pedestals, audiovisual equipment and carts, tables, racks,
policies. These terms and regulations are established for the mutual protection of the shelves, risers and similar display units may not exceed 48 inches in height when
positioned more than half the distance from the back wall of the booth. Freestanding
HBCE and the Exhibitor. Acceptance of application to exhibit does not constitute, in any
units, including those intended to be the focal point of an exhibit, are subject to the
way, an HBCE endorsement or approval of the Exhibitor’s products or services. The HBCE
same rule.
reserves the right to make changes in the time schedule or in the general plan of the
(4) Exhibit structures may not exceed 8 feet in height or 10 feet in width unless approved
Exhibition as may be deemed to be in the best interest of the HBCE, the Exhibitors or the
in writing by the HBCE prior to move-in date.
Exhibition generally. All matters not specifically covered by these terms and regulations
(5) The extent of the curve on either end of a curved module unit cannot extend forward
shall be subject to the decision of the HBCE. All terms of this contract will be enforced by
more than three (3) feet from back wall.
the HBCE. (6) If draping is deemed necessary to conceal unsightly wiring or structural supports, this
The HBCE reserves the right to revise the original and approved floor plan should all shall be done at expense to the Exhibitor.
space not be sold and to relocate assigned and confirmed booth space.
Official Service Contractor
Contract for Space The Official Service Contractor, Gulf Coast Expo, can provide all exhibitor support services:
Application for booth space, accompanied by the required payment and receipt of a product/ freight, storage and handling (in and out), setup and dismantling of exhibits, display unit
service synopsis, constitutes a contract for the assignment of space pending acceptance by rental and booth decorations (carpet, tables, chairs, stools, etc.).
the HBCE. Any Exhibitor failing to occupy space is not relieved of the obligation to pay the All work performed in the exhibit area is under the jurisdiction of the Official Service
full rental price. Contractor, Gulf Coast Expo. It is the responsibility of the Exhibitor to be knowledgeable
Terms of Payment of, and in compliance with, all the requirements in effect. Always refer first to the Exhibi-
To secure exhibit space, Agreements must be submitted with this signed contract and ac- tor Services Manual electronically mailed by Gulf Coast Expo for specific regulations
companied with payment. No application will be processed until the payment is received. regarding (1) exhibit labor and (2) freight handling, to include “hand carry” materials.
Sorry, we do not invoice. Nonofficial Contractors
Cancellation Policy 1. EACs (exhibitor-appointed contractors), used to install and dismantle a display, must
No refunds will be granted for exhibit cancellations. Exhibit cancellations cancels all submit written notification to the HBCE with the name of the contractor, address and
complimentary or discounted registrations. Exhibit personnel canceling on or after the supervisor by April 6, 2021.
opening of the conference forfeit all registration fees. 2. A Certificate of Insurance is to be mailed to the HBCE with a copy to the Official
Contractor (Gulf Coast Expo) prior to April 6, 2021.
Sharing and Subletting
3. The HBCE must approve any nonofficial contractors. All EACs (exhibitor-appointed
NO two (2) companies can share a single booth space equal to 80 sq. ft. A company is
contractors) and unregistered exhibitor personnel “must be badged.” Proof of iden-
defined as the same business or firm and can involve only a single line of business. Ex-
tification and affiliation will be required. Security will escort any person without a
hibitors may not permit nonexhibiting companies’ representatives to work in their booth.
badge from the show floor and to the Official Service Contractor’s Service Desk for
Exhibitors agree not to assign or sublet the whole or any portion of the rented space. show management approval.
Exhibitor Registration Exhibitor Services Manual
ONLY four (4) persons will be permitted admittance badges per each 8’ x 10’ booth space. An Exhibitor Services Manual will be electronically mailed the week of April 6, 2021 by
Each exhibit space comes with two full-conference registrations. Registration for up to two Gulf Coast Expo, the official contractor, to the exhibiting firm’s designated Event Coordina-
additional booth assistants is $325 each. Any additional badges beyond the four allotted tor. The electronic manual will contain all order forms and deadline dates for
must be purchased at the full-conference registration fee of $645 by April 9, 2021. After accessories (tables, chairs, etc.), electrical, telephone, lead retrieval, computer/
April 9, 2021, fee is $745. Note: Due to social distancing guidelines, only two exhibitors al- audiovisual, etc., as well as all shipping and material-handling information and forms.
lowed in exhibit booth at the same time.
All booth personnel must be registered by completing the Exhibit Personnel form on page 7. Shipping
Exhibitor agrees to ship, at its own expense and risk, all property to be exhibited. All
Materials and badges will be distributed by HBCE at registration desk located in the
shipments must be prepaid. Cash-on-delivery shipments cannot be accepted at any time.
lobby of the Sheraton Sand Key Resort.
• Advance warehouse shipments should be scheduled for delivery not later than
No individual will be admitted to the exhibit hall, for any reason, without an admittance
Thursday, May 20, 2021.
badge. Exhibit badges or registrations may not be shared.
• Direct show site shipments will be accepted on Tuesday, May 25, 2021 from
Booth Staff Personnel 8:00 a.m.-2:00 p.m. only. Send care of Gulf Coast Expo. See shipping instructions.
On-Site Registrations—Booth staff registering on site will not be invoiced. Payment of • Do not ship directly to show site under guest or booth name; hotel will not accept
applicable fees is due in full at the time of transaction. materials.
Booth fee includes two (2) complimentary full-conference registrations. Installation
Two additional conference personnel may register at the discounted rate of $325 Sheraton Sand Key Resort
per person. Additional conference registrations must be purchased at the full Tuesday, May 25, 2021—11:00 a.m.-3:00 p.m.
conference rate. 1. All displays and equipment must be in place and crates removed by 3:00 p.m. Tuesday.
Exhibitors canceling booth personnel on or after the opening day of the exhibit hall 2. The HBCE reserves the right, should any rented space remain unoccupied at 3:00
forfeit ALL registration fees. p.m. on Tuesday, May 25, 2021, to rent or occupy said space. This clause shall not
Exhibitor Representatives be construed as affecting the obligation of Exhibitor to pay the full amount of
Each exhibiting organization must name one person as the official on-site the rental fee for space provided. If the display unit is on hand, the HBCE Exhibit
representative to: Manager at 3:00 p.m. on Tuesday, May 25, 2021 reserves the right to:
(1) Authorize and enter into such service contracts necessary for the installation and • Assign labor to set any display that is not in the process of being erected.
removal of exhibits and the provision of services. • Order the removal of all display materials and crates not in the process of being set.
(2) Be present, registered and in the booth on Tuesday, May 25, 2021 by 3:00 p.m. • The charge for labor to complete either of these options will be billed to the
(3) See that the booth is staffed at all times during published open hours of the Exhibition Exhibitor, and the HBCE shall have no liability for such work.
to attendees. Failure to comply will result in the eviction of the organization by the 3. Children are not allowed on the exhibit floor at any time.
HBCE and all service charges billed to and paid by the Exhibitor.
14
Health Benefits Conference & Expo | May 25-27, 2021You can also read
