HYBRID CONFERENCE EXHIBITOR & SPONSOR PROSPECTUS - The Canadian ...
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EXHIBITOR &
2022
SPONSOR
PROSPECTUS
HYBRID CONFERENCE
APRIL 23-26, 2022
CALGARY TELUS
CONVENTION CENTRE
CALGARY, AB
WWW.MEDEDCONFERENCE.CA
2022 EXHIBITOR & SPONSOR PROSPECTUS | 1
TABLE OF CONTENTS
WHO WE ARE AND WHAT WE DO 3
ATTENDEE PROFILE 4
ABOUT CALGARY 6
CCME 2022 SCHEDULE 7
SPONSORSHIP OPPORTUNITIES 8
EXHIBIT AT CCME 9
FLOORPLAN 10
COVID PROTOCOLS 11
2022 EXHIBITOR & SPONSOR PROSPECTUS | 2
WHO WE ARE AND 1,500 ATTENDEES
WHAT WE DO
FROM 13 COUNTRIES
The Canadian Conference on Medical Education
(CCME) is the premier medical education 500 SPEAKERS
conference in Canada. Since 2013, it has brought
medical educators together to share ideas and
170 POSTER SESSIONS
collaborate on scholarship across institutions.
It is a forum for medical education excellence
60 ORAL SESSIONS
– the gathering of thousands for scholarly
connections that lead to new research and
30 WORKSHOPS
innovations of education practices.
Each year a different Canadian faculty hosts the
30 EXHIBITORS
conference in partnership with five of Canada’s
leading health organizations – The Association
of Faculties of Medicine of Canada (AFMC), the
Canadian Association for Medical Education SOME OF OUR PREVIOUS EXHIBITORS INCLUDE
(CAME), The College of Family Physicians of
Canada (CFPC), the Medical Council of Canada
(MCC), and The Royal College of Physicians and
Surgeons of Canada (RCPSC).
Given the current global situation, the 2022
Canadian Conference on Medical Education will
be a Hybrid event, taking place Saturday,
April 23 – Tuesday, April 26, 2022, in Calgary
Alberta, with the option to attend virtually.
This new reality opens a world of possibilities
for CCME delegates and provides a unique
opportunity to innovate and broaden the
learning opportunities and connection with the
medical education community around the world.
As sponsor or exhibitor, you can connect with
healthcare leaders and medical educators in
person and virtually!
We look forward to seeing you at #CCME2022
in Calgary, Alberta.
2022 EXHIBITOR & SPONSOR PROSPECTUS | 3
ATTENDEE PROFILE SOCIAL MEDIA
Over 12,000 people in our CCME email database
Each year CCME welcomes over 1,500 attendees
from around the world including Leadership from all Open rates average between 40 to 60%
and average click to open rate is 30%
17 Canadian Medical Faculties. CCME features
8 major sessions with world-renowned medical Each year we receive over 65,000 visits to our
experts. website www.mededconference.ca
When asked in 2020, our attendees noted the 1,018 FOLLOWERS
following top 6 areas of interest they’d like to see
from future exhibitors (ranked in order of interest): 4,660 FOLLOWERS
TECHNOLOGY EQUIPMENT 2021 SO FAR IN NUMBERS
250.8 K 4.8 K
SOFTWARE IMPRESSIONS ENGAGEMENTS
TOURISM DATA ON ABSTRACTS
We receive Our 19.7% of abstracts
over 700 acceptance submissions are
WEALTH MANAGEMENT
abstract rate in international
submissions 2020 was submissions
each year. 70%. (CCME 2021)
LEGAL
INSURANCE
2022 EXHIBITOR & SPONSOR PROSPECTUS | 4
WHAT ATTENDEES SAY ABOUT US?
“I fondly remember my experience at the 2018 meeting; what
was most exciting to see was the engagement from medical
students. Whether presenting the impressive work they were
doing throughout the year or sharing their views, experiences
and ideas during plenary sessions, the Canadian Conference
on Medical Education distinguishes itself as a safe arena
where medical learners can be seen, heard and contribute to
shaping the future of medical education in Canada.”
– Henry Annan, PGY1 Paediatrics, Dalhousie University
“I want to congratulate the organizers and “Excellent conference. One of the best I have been
presenters for presenting a polished, professional, to in the world.”
and innovative CCME this year.” – Raj Rasasingham, MD, FRCP(C), DAPN,
– CCME 2021 Virtual Attendee University of Toronto
“Excellent work “CCME has been a personal long-time favourite event for Canadian Medical
by the organizers Education. It brings together the entire continuum of education from undergrad,
– there were many postgraduate through to continuing professional development and faculty
lessons learned but development as well as the other health professions.
overall, you did a The sessions are varied and diverse and scholarship from learners and faculty always
phenomenal job!” continue to amaze me. Personal highlights include celebrating with the CAME
– CCME 2021 Virtual Certificate of Merit as well as Meredith Marks and Ian Hart award winners, White Coat
Attendee Warm HeArt Art Exhibit and the CAME Mentorship Booth.Of course, the opportunity
to network and learn with other med ed enthusiasts and share ideas is always
invaluable. I am looking forward to the upcoming event in Niagara Falls in 2019.”
– Ming-Ka Chan, MD, MHPE, FRCPC, University of Manitoba
2022 EXHIBITOR & SPONSOR PROSPECTUS | 5
ABOUT CALGARY ABOUT THE CALGARY
TELUS CONVENTION
The 2022 host school will be the University of Calgary. The University
CENTRE
of Calgary is one of Canada’s top comprehensive research universities, The Calgary TELUS Convention
combining the best of university tradition with the city of Calgary’s vibrant Centre (CTCC) is more than a
energy and diversity. The main campus occupies a beautiful setting with a place to meet; it is a place where
view of the Rocky Mountains, covering more than 200 hectares — an area collaboration and meaningful
larger than Calgary’s entire downtown*. relationships begin. Located
*Source: University of Calgary website
in the heart of the city among
Calgary is a city rich with beautiful landscapes, picturesque skylines, choice hotels, restaurants,
and urban vibrancy. From its bustling downtown to character-filled theaters and shops, the Calgary
neighborhoods, Calgary is full of secrets, surprises, and stories — and TELUS Convention Centre is the
Calgarians are eager to share those experiences with the world. community hub where people
come to network, share ideas,
and explore opportunities.
https://calgary-convention.com/
OUR HOTEL PARTNERS
Hyatt Regency Calgary
https://www.hyatt.com/en-US/hotel/
canada/hyatt-regency-calgary/calrc
Calgary Marriott Downtown
Hotel
https://www.marriott.com/hotels/
travel/yycdt
Fairmont Palliser
https://www.fairmont.com/palliser-
calgary
Delta Calgary
https://www.marriott.com/hotels/
travel/yycbv
2022 EXHIBITOR & SPONSOR PROSPECTUS | 6
CCME 2022 SCHEDULE ALL TIMES IN MT – SCHEDULE SUBJECT TO CHANGE
SATURDAY, APRIL 23 MONDAY, APRIL 25
HALL OPEN HIGH TRAFFIC TIMES HALL OPEN HIGH TRAFFIC TIMES
8:00-16:00 EXHIBIT HALL SET UP
7:00-8:30 BREAKFAST - Exhibits
Exhibit
17:30-18:30 Hall WELCOME RECEPTION
Open
9:30-10:00 HEALTH BREAK - Exhibits
Exhibit
11:30-13:00 Hall LUNCH - Exhibits
SUNDAY, APRIL 24 Open
(7:00-17:00)
HALL OPEN HIGH TRAFFIC TIMES
14:00-15:00 HEALTH BREAK - Exhibits
7:00-8:30 BREAKFAST - Exhibits
15:00-21:00 EXHIBIT TEAR DOWN
9:30-10:00 HEALTH BREAK - Exhibits
Exhibit
Hall
Open
11:30-13:00 (7:00-17:00) LUNCH - Exhibits
13:30-15:30 HEALTH BREAK - Exhibits
2022 EXHIBITOR & SPONSOR PROSPECTUS | 7
SPONSORSHIP
OPPORTUNITIES
We invite you to partner with us as a SPONSOR OPPORTUNITIES
INCLUDE
2022 sponsor of CCME. By partnering • Health Break Sponsor
with us, you will connect with key • Coffee Station Sponsor
• Event Experience Sponsor
decision makers, engage with your
(Networking opportunity, Special Event,
target audience, showcase your Charging Station, Registration, Welcome
Reception)
product/innovation, and increase • Lounge Sponsor
brand recognition. • Sanitization Station Sponsor
• Branded Eco-Friendly Gift for Delegates
Sponsorship opportunities are offered
• And more!
at varying price points and can be
Opportunities start at $6,500 CND
customized to align with your goals
All sponsorship levels included logo
and objectives. recognition on our website, throughout
the virtual platform as well as other
marketing opportunities.
To discuss available sponsorship
FOR MORE DETAILS ON EXHIBITS AND packages or if you’d like to customize a
SPONSORSHIPS, PLEASE CONTACT:
sponsorship package, please reach out to
Amanda Avelar, aavelar@afmc.ca for more information.
Conference Assistant,
Canadian Conference on Medical Education
Email: ccme@afmc.ca
2022 EXHIBITOR & SPONSOR PROSPECTUS | 8CCME 2022 – A PREEMINENT
EXHIBITING CHOICE
EXHIBIT AT CCME EXHIBITOR BENEFITS
• 1 complimentary full conference registration
EXHIBIT DATES AND LOCATION: for commercial and not for profit exhibitors.
Saturday, April 23, 2022 to Monday, April 25, 2022 • Access to the full virtual conference.
Calgary TELUS Convention Centre & Virtual Exhibit Hall • Listing in the virtual platform with your logo,
name, description, contact email, attached
The Conference exhibition is a practical adjunct to the documents and video presentations.
professional meetings and educational sessions held during the • Face-to-face time with participants during
conference and provides delegates with the various types of meals, refreshment breaks and welcome
products, services, and information. reception. All food and beverages will be
This year’s conference provides the opportunity to interact both served in the exhibitor hall.
face-to-face and virtually with your target audience and begin • Listing in the CCME APP (Logo, company
to build a lasting relationship or strengthen an existing one. description and website link).
Showcase your organization’s products and services, as well as • Breakfast, lunch, and snacks will be provided
your commitment to medical education, at this premier event in on Sunday and Monday for in person
academic medicine in Canada. exhibitors.
The Conference will draw an estimated 1,500 Hybrid delegates • List of CCME participants who opt in to
including Deans of Canadian medical schools, medical school having their info shared.
faculty, faculty administrators, medical residents and students,
• Comprehensive virtual platform analytics.
and health policy makers.
FOR MORE DETAILS ON EXHIBITS AND SPONSORSHIPS, PLEASE CONTACT:
Amanda Avelar, Conference Assistant,
Canadian Conference on Medical Education
Email: ccme@afmc.ca
2022 EXHIBITOR & SPONSOR PROSPECTUS | 9IN-PERSON & VIRTUAL COMMERCIAL
EXHIBIT BOOTH
FLOORPLAN Fee: $4,000 CND
EXHIBIT HALL E – UPPER LEVEL COST INCLUDES:
In-Person:
FOOD STATION Exhibit space (10’ X 10’)
Wall and side drapery, skirted table and two
FOOD STATION
1 2 3 4 5 6 chairs
Electrical outlets and wi-fi available on-site
12 11 10 9 8 7
One complimentary full conference registration
Listing in the online program and mobile app
EXHIBIT HALL
ENTRANCE
One complimentary exhibit booth only
personnel
25 26 Virtual Platform:
Virtual exhibit booth
Branding opportunities in online exhibit booth
IN-PERSON & VIRTUAL
FOOD STATION
13 14 15 16 17 18
NOT-FOR-PROFIT EXHIBIT BOOTH
24 23 22 21 20 19
Fee: $2,500 CND
COST INCLUDES:
EXHIBITOR/ COFFEE EXHIBITOR/
SPONSOR
LOUNGE
STATION SPONSOR
LOUNGE
In-Person:
Exhibit space (10’ X 10’)
Wall and side drapery, skirted table and two
chairs
Branding opportunities in online exhibit booth
FOR MORE DETAILS ON EXHIBITS AND Electrical outlets and wi-fi available on-site
SPONSORSHIPS, PLEASE CONTACT:
One complimentary full conference registration
Amanda Avelar, Listing in the online program and mobile app
Conference Assistant,
Canadian Conference on Medical Education Virtual Platform:
Email: ccme@afmc.ca Virtual exhibit booth
Branding opportunities in online exhibit booth
2022 EXHIBITOR & SPONSOR PROSPECTUS | 10COVID PROTOCOLS
CCME is excited to host everyone in person again, safely. As frontline representatives in the fight against COVID-19,
CCME and our delegates must go above and beyond to reduce the risk of spreading to those who are vulnerable.
The safety of all attendees is of utmost importance to CCME. We will be monitoring the COVID-19 status and
following guidance from the Public Health Agency of Canada as well as following standards set forth by the venue
and Calgary, AB authorities. We will execute the following best practices to help attendees stay healthy and to
reduce exposure and risk.
CALGARY TELUS CONVENTION CENTRE COVID-19 PROCEDURES
The Calgary TELUS Convention Centre safety procedures can be found on their website.
2022 EXHIBITOR & SPONSOR PROSPECTUS | 11You can also read
