Prospectus Exhibition & Sponsorship - UCT Obstetrics and Gynaecology Refresher Course 2019 - UCT OG Refresher Course
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Exhibition & Sponsorship
Prospectus
UCT Obstetrics and Gynaecology
Refresher Course 2019
DoubleTree by Hilton Hotel
Cape Town - Upper Eastside
WELCOME MESSAGE
The Department of Obstetrics and Gynaecology at the University of Cape Town would like to extend a
congenial welcome to delegates on the African continent and across the globe to the 2019 UCT/O&G
Refresher Course. This auspicious event will be hosted on the 28 - 30 November 2019 at the DoubleTree by
Hilton Hotel Cape Town - Upper Eastside. The theme of the meeting is Quality of Life / Burden of Disease:
from Menarche to Menopause and beyond.
The meeting promises to deliver cutting-edge knowledge and advances in the management of common
conditions in critical stages of a woman’s life, commencing with menarche, advancing into the reproductive
years and culminating with the menopause. Leading international and home-grown faculty will deliver
state-of-the-art lectures in their respective fields.
Topics on the programme include: intrauterine growth restriction, infectious diseases in pregnancy,
aneuploidy screening, the role of ultrasound in modern obstetrics, maternal ischaemic heart disease
in pregnancy, diagnosis and management of placental acreta, biomarkers in Gynae cancer, Infertility,
Hormonal therapy, Endometriosis, non-surgical treatment of fibroids, PCOS, vaginal rejuvenation, the role
of vaginal mesh in prolapse surgery and many more.
Additionally, the Department of O&G at UCT will launch its inaugural Skills Upliftment Initiative supported
by the Nina Lipshitz Trust, at the 2019 UCT/O&G Refresher Course. The aim of this initiative is to invest in
the advancement of surgical and procedural skills that will have an impact on the improvement of women’s
health. Revolutionary surgical and sonographic workshops transcending Gynaecological Oncology, Family
Planning, Hysteroscopy, Laparoscopy, Pelvic floor surgery, Cardiotocography, Colposcopy, Gynaecological
and Obstetric Sonography will be addressed by this initiative. This series of workshops will be conducted
two days prior to commencement of the Refresher Course, however the Skills Upliftment Initiative
undertakes to live beyond the congress. The aim of the initiative is to advance surgical skills of not only
in-house trainees but also of doctors working in the periphery through a rural skills development outreach
programme. Watch the space…
Apart from the academic meeting, Cape Town has always enjoyed the status of being one of the leading
tourist destinations in the world. The organising committee encourages delegates to explore the hospitality
of the city including, amongst others, visiting Robben Island, Cape Point, the Waterfront and some of the
finest Wine Estates in the world.
The provisional programme for the Refresher Course and the pre-conference Skills Workshops are available
on the congress website.
The Organising Committee wishes you an outstanding, dynamic, valuable and enjoyable meeting.
Associate Professor Mushi Matjila
(Chair: Organising Committee 2019 UCT/O&G Refresher Course)
Dr Kendall Brouard
(Chair: Academic Programme)
Professor Lynette Denny
(HOD: Dept of Obstetrics and Gynaecology, UCT)
2SPONSORSHIP OPPORTUNITIES
Speaker Sponsorship
Opportunities to sponsor world renowned speakers will be available on a first come first served basis to
interested companies.
Advertising in the Final Programme Book
Inside front cover R12 100
Inside back cover R14 250
Inside page R 8 470
Bottom of the page one liners R 3 630
Audio Visual Equipment R48 400
Sponsor to be acknowledged on the website and on holding slide during breaks
Bag Insert R 8 250
Sponsor to be acknowledged on the website
Breakfast Symposium - 1 hour R19 250
Sponsor to be acknowledged on the website, holding slides and in the programme
Sponsor to supply speaker, branding and catering
Catering
Tea / coffee per day 28 and 29 November 2019 R 9 079
Lunch per day 28 and 29 November 2019 R 9 079
Chairperson’s Dinner R30 250
Sponsor to be acknowledged on the website and on the holding slide
Sponsor can brand the venue
Congress Bags (supplied by the Organisers) R24 200
Sponsor to be acknowledged on the website and on the holding slide
Sponsor’s logo and congress logo to appear on the bag
Information Wall R 8 250
This will be placed in the venue and will display the programme
Sponsor‘s logo to be displayed on the wall
Sponsor to be acknowledged on the website and the holding slide
Lanyards (supplied by the Organisers) R17 500
Sponsor’s logo to appear on the lanyard
Sponsor to be acknowledged on the website and on the holding slide
3SPONSORSHIP OPPORTUNITIES
Pens and Pads (supplied by Sponsor) R 8 250
Sponsor to be acknowledged on the website and on the holding slide
Pre Congress Instructions R 8 250
Distributed electronically 3 weeks before congress
Sponsor’s logo will be prominently displayed on instructions
Registration Desk Branding R30 000
Sponsor’s logo will be displayed on the counters of the desk
Sponsor to be acknowledged on the website and on the holding slide
Venue Branding
Plenary venue 28, 29, and 30 November R30 000
• The sponsor will have exclusive opportunity to brand the plenary venue for
the duration of the congress.
• The sponsor will have naming rights for the plenary venue. The venue will be
referred to as “company” room in the programme book and on the signage
outside the venue.
• The sponsor can display 2 pop banners in the room.
All prices are exclusive of VAT.
Please note that sponsorship opportunities for the Pre-conference Skills Workshops
are not included in this Trade Prospectus
4CONGRESS EXHIBITION
Venue
A trade exhibition in the Piazza area of the hotel.
Exhibition Stand
The cost of the stands is R27 500 (exclusive of VAT)
The stand price includes:
• 2m x 2m shell scheme
• Fascia with company name and stand number
• 1x table and 2 x chairs
• 2 x spotlights behind fascia board
• 1 x plug point
• General exhibition hall security service
• Daily cleaning of the public areas
• Two exhibitor (delegate) registration per 4 square metre stand
• Tea, coffee and a light lunch daily
* There is no discount on the stand cost if the exhibitor does not use the shell scheme
Exhibition Dates
Wednesday 27 November 2019 Custom stand build-up 10h00 – 20h00
Shell scheme dressing 15h00 – 17h00
Thursday 28 November 2019 Exhibition & Conference 08h00 – 17h00
Friday 29 November 2019 Exhibition & Conference 08h00 – 17h00
Saturday 30 November 2019 Exhibition & Conference 08h00 – 12h00
Break down 12h00 –
5CONGRESS FLOORPLAN
6CONGRESS CONTACTS
Professional Congress Organiser
Catherine Taylor
Turners Conferences & Conventions (Pty) Ltd
PO Box 1935, Durban, 4000, South Africa
Telephone: +27 (0) 31 368 8000
Fax: +27 (0) 31 368 6623
Email: catherinet@turnersconferences.co.za
CONGRESS WEBSITE
The official website will be updated on a continuous basis with details of the programme, registration and
social events.
www.uctogrefresher.org.za
7TERMS & CONDITIONS
Exhibition and Sponsorship Policy
• Exhibition stands / sponsorship will only be confirmed once the exhibitor’s online form has been
completed and payment has been received in full.
• Exhibition stand / sponsorship is allocated on a first come first serve basis.
• All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested
to notify the organisers.
• All custom stand builders are required to submit stand designs and plans for sign off by the organisers
and safety officer.
• Terms of Payment.
• 50% deposit invoice will be issued on receipt of booking.
• Final balance invoice will be issued on 1 June 2019.
• All invoices must be settled within 30 days, nonreceipt of payments may result in release of reserved
items.
Cancellation Policy
All cancellations must be made in writing to the Congress Organiser and the following cancellation policy
will be enforced:
• 10% of the contract price if cancellation is received up until 4 months before the start of the Congress
• 50% of the contract price if cancellation is received up until 3 months before the start of the Congress
• 100% of the contract price if cancellation is received less than 2 months before the start ofthe Congress
Exhibition Layout
The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve
the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/
or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the
Organisers.
Liability
The Organisers accept no responsibility for any damages if the sponsored event is not performed because
of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not
reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a
reasonable effort or cost.
Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental
or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other
circumstances that fall within the meaning of the above.
8DoubleTree by Hilton Hotel
Upper Eastside
Cape TownYou can also read
