Information Session October -November - QCEC
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
C A P I TA L A P P L I C AT I O N 2 0 2 1 Information Session October – November 2020
AGENDA
Session One – Background information
• Who is QCEC?
• What are the rules that govern grants
• QCEC Capital Groups
• What is the Capital Assistance process?
• Use of grant funds
• How much money is there?
• Q and A session
Session Two – 2020 outcomes and 2021 application process
• 2020 results
• Key dates
• 2021 Capital Assistance Guidelines
• Assessment of projects
• 2020 Feedback
• Overview - 2021 application process
• Application form
• Civil works form
• Q and A session
Session Three – Governance
• Requirements
• QCEC Contacts
• Q and A session
Session One – Background information
What are the rules that we work under
Australian Government
• Education Act 2013
• Capital Grants Program Guidelines –2019
• https://www.education.gov.au/capital-grants-non-government-schools
State Government
• Education (Capital Assistance) Act 1993
• Capital Assistance Scheme Guideline
• https://education.qld.gov.au/about-us/budgets-funding-grants/grants/non-state-school/state-capital-
assistance-scheme
• External infrastructure subsidy scheme
• https://education.qld.gov.au/about-us/budgets-funding-grants/grants/non-state-school/external-
infrastrucure-subsidy-scheme
QCEC
• QCEC 2020 Conditions of Compliance
• QCEC 2021 Capital Assistance Guidelines
• QCEC 2021 – Capital Assistance – An Overview
• QCEC 2021 Capital Assistance Guidelines – Special Assistance Schools
QCEC Capital Groups
Capital Assistance Reference Group Capital Assistance Assessment
Committee
▪ Members include CSA reps from all diocesan ▪ assess applications under the CGP and CAS
offices, QCEC staff members, a catholic according to the criteria set out in the QCEC
independent school rep and a parent rep. Capital Assistance Guidelines
▪ develop QCEC Capital Assistance ▪ score and rank projects
Guidelines, including area allocations and ▪ advise the Commission of assessment
costs outcomes
▪ provide feedback on projects to schools and
Catholic School Authorities on request,
through school visits
▪ assist QCEC Secretariat staff during school
visits in validating application information
▪ conduct cost reviews of applications if
directed by QCEC
What is the Capital Assistance process?
Complete Validation review Assessment
application online at the school presentation
Recommendations Project cost
Projects Ranked
to Commission assessment
Ministerial
Grant offer Go to tender
approval
Use of grant funds New facilities Conversion or refurbishment of existing facilities Extension to existing facilities Boarding facilities New Schools Purchase of furniture and equipment Consultants fees Civil works Local Authority charges (not funded under EIS)
How much money is there?
Capital Funding 2018 2019 2020 2021
Commonwealth 16.6m 16.6m 18.3m $20.0m
State 27.9m 28.1m 29.0m $29.1m
State –
26.6m 27.2m 27.2m $33.0m
Supplementary*
Total $71.1m$71.9m$74.5m $82.1m
*Subject to 2020 State Election PolicySession Two – 2020 Outcomes and 2021
Application2020 Capital round results • 34 Schools applied - $145M total • 13 schools were recommended to the relevant Minister • 2 greenfield site (Cairns secondary and Mackay secondary) • 6 continuation of new schools • 5 existing schools • Total grants (inclusive of EIS) provided $71.6M • Total local contributions $12.1M • Sum of estimated total project costs $83.7M
Capital Funds - New Schools v Established
Schools
$80
$70
$60
$18m
$50
$48m
$40
$34m
$30
$20
$52m
$10 $27m $27m
$-
2018 2019 2020
New Schools Established SchoolsCapital Funding 2018 2019 2020 Brisbane 16.7m 51.7m 16.0m Toowoomba 7.4m 7.5m Rockhampton 11.2m Townsville 22.1m 9.0m 3.5m Cairns 13.9m 2.3m 25.8m RI/PJP 8.8m 4.4m 6.0m
Anticipated New Schools for 2021
School Authority Location Suburb 2021 2021
Archdiocese of Brisbane CEO SUNSHINE COAST CaloundraSth Stage 1 $17m
Diocese of Cairns CES CAIRNS NthBeaches Stage 1 $7m
Edmund Rice Education
LOGAN LoganFLC Stage 1 $4m
Australia
Archdiocese of Brisbane CEO LOCKYER VALLEY Plainland Stage 2 $8m
Archdiocese of Brisbane CEO LOGAN YarrabilbaSec Stage 2 $6m
Archdiocese of Brisbane CEO GOLD COAST Coomera Stage 3 $9m
Archdiocese of Brisbane CEO SUNSHINE COAST BliBli Stage 3 $10m
Archdiocese of Brisbane CEO BEAUDESERT Beaudesert Stage 3 $7m
Diocese of Toowoomba CEO TOOWOOMBA Highfields Stage 3 $4m
Diocese of Rockhampton CEO MACKAY NthMackay Stage 4 $1m
TOTAL $73m2021 key dates for Capital round
• Round opens 26 October 2020
• Final submission date 5.00pm 31 March 2021
• New schools Development Approval 31 March 2021
• School visits April to May 2021
(NB: After the school visit has occurred applications will be released back for further editing)
• Application close for review (FINAL) 21 May 2021
• Capital Assessment Committee 7 to 10 June 2021
• New schools (NSSAB) approvals 30 June 2021
• Capital Reference Group meeting 2 to 5 August 2021
• BGA/CAA recommendations 30 September 2021QCEC Capital Assistance Guidelines - 2021 Key changes....... • All functional area rates based on new construction in Brisbane have been increased on average by 2.78 per cent. • The functional space classification for Engineering now includes cleaner’s stores (capped at 3m²). • Adjustments have been made to enable all schools the ability to seek funding assistance for air conditioning to approved spaces. • Balustrading will now be provided as an extra over for level 2 and above. • Minimal amendments have been made to Ancillary costs. These include: • Provision for air-conditioning; • Inclusion of chilled water to drinking troughs; and • Provision of a PA System to PE Covered court.
QCEC Capital Assistance Guidelines – 2021 (cont.)
Key changes.......
• A revised fee structure for Professional Fees has resulted in the following
amendments:
• A 4-teir project value has been adopted:
• 16.00% for projects below $1,000,000
• 14.00% for projects above $1,000,000 to $2,000,000
• 12.30% for projects between $2,000,000 to $5,000,000
• 10.50% for projects above $5,000,000
• Four additional consultancies have been included in the above percentage
allowance (Safety in Design Reports – Building Works, Building Certifier, Section J
Report and Energy Efficient Reports).
• The guidelines will continue to include ‘Additional fees may be requested (with
substantiated documentation) and considered on a case-by-case basis.’
• Construction Insurance has been expanded to clarify policy requirements.Assessment of Projects
Capital application scoring process
• 6 INDEPENDENT members on the Assessment Committee
• The Assessment Committee considers each project against 3 criteria:
➢Changes in demographics, enrolments and student characteristics
➢Educational planning
➢Infrastructure planning
• The application needs to address and meet each criteria
• Each facet is given a score of 1, 2, or 3
• The project score is the sum of all the facet scores. A higher score has
more merit.
• There is no weighting attached to the different criteria or the different
facets of a criterion
• The project scores can range from 8 to 242020 Feedback
• The Committee is seeking to understand how your proposal will enhance
learning.
• The presentation should articulate the need for the ‘project’ and how this
proposal will address this need such as:
➢ Insufficient teaching spaces or facilities
➢ Quality of facilities
• Videos – If a video is used it should complement the argument for the facilities
and highlight the need for the proposed works. DO NOT including a marketing
video.Video 1 can be accessed here.
Video 2 can be accessed here.2020 Feedback (cont.) • The presentation needs to be supported by drawings which are clear and provide sufficient detail to understand the proposal.
College Master
Plan
2College • With the exit of the Brothers from their Community House there was an
opportunity to demolish this building and provide a new Learning
Master Resource Centre.
Plan • The new Master Plan over the next five years responds to the aging
building and the need to maintain existing facilities, refurbish existing
facilities and redesign new flexible learning areas.
• The Master Plan has been planned around four priorities for the next
five years:
Priority 1 2021 Innovative, purpose built new Learning Resource
Centre
Priority 2 2022 Innovation Centre
Priority 3 2024 Redevelopment of the original library into temporary
general learning areas.
Priority 4 2025 Rebuild of Killian Block
Priority 5 2027 Rebuild of Lacey Block
Priority 6 2029 Rebuild of Nolan Block
This application realises the first priority of the new Master Plan.
282020 Feedback (cont.) • Drawings - Drawings should be legible, avoid using greys and yellows as these colours are hard to see on the screen
2020 Feedback (cont.) • If a school is proposing a "contemporary“ solution, the Committee will seek to understand how a "contemporary" facility will operate and/or how the school proposal is contemporary i.e. what is contemporary in the school's eyes.
Access to Capital Programs Home Page
QCEC Capital
Team send
CSA will login
notification to QCEC will verify CSA notified via
to Capital
CSAs notifying details of the email
Projects and
opening round new project confirmation of
create a new
date & inviting request and new project set
project request
school approve up
from QCEC
authorities to
applyOverview - 2021 application process
• How will it work
• Office Groups feature of Microsoft’s Office
365 platform
• IT Requirements
• If no Microsoft Account, you will need to
create one by logging into microsoft.comProject New project confirmation – email notification
Request email notification confirmation - CSA’sCSAs to set up access request for contributors. CSAs can enter multiple contributor email addresses
Access Request email notification confirmation - Contributor Dear 20-203 You have been granted access to the following QCEC Capital Project application: Project: 21-401 - Youth and Community Learning Centre, TOOWOOMBA Requested By: pauljohnston1984@gmail.com You can access the project folder at https://qcec.sharepoint.com/sites/CapitalProjects Should you require further information or assistance, please do not hesitate to contact the QCEC Capital team. Bernadette Casey | bernadettec@qcec.catholic.edu.au | 07 3316 5818 James Wong | jamesw@qcec.catholic.edu.au | 07 3316 5820 Meg Macaulay | megm@qcec.catholic.edu.au | 07 3316 5832
Adding documents to a project folder •Two options •Upload a document •Drag and drop from deskop straight into the folder •It is strongly recommended all drawings are combined into a full set and uploaded.
Document naming convention
• Format of document name:
YYYYMMDD Document Type Description
20210331 Drawings site plans St Benedict’s Catholic School Shaw
20210406 Email Quote for demolition MacKillop Catholic College Mt Peter
20210531 Report Quantity Surveyor St Anthony’s College Deeragun
20210515 Report site visit notes St Joseph’s Kangaroo PointGuidelines and Resources information All Capital Programs Guidelines and other resource information can be found on the home page of the Capital Projects Portal Guidelines and other resources information can also be located on the QCEC website
2021 Application Stage process timelines • 31 March 2021 applications close (all permissions will be changed from edit to view). Capital team will publish Version 1.0. • April & May school visits (all viewing permissions will be changed back to edit) • 21 May 2021 applications close (all permissions will be changed from edit to view). Capital team will publish Version 2.0. • Capital Assistance Assessment Committee to assess and prioritise early June the projects and recommend to Commission for approval. • Capital Assistance Reference group to provide cost analysis on approved projects in August and provide to the Commission for endorsement. Capital team will publish Version 3.0 Final. • 30 September 2021 recommendations are forwarded to Commonwealth and State for approval and (all project folders will be moved from Capital projects portal to QCEC internal sharepoint site)..
2021 Application
• Please do not cut and paste in your application. • Please do not copy and paste ‘normal’ in your application. • Only copy and paste special. Use the icon with numbers onit.
Session Three – Governance
Governance requirements
• Ministerial approvals - a school must not enter into an agreement with a
contractor until after the Minister has approved the project.
• Acceptance of grant offer
• Pre-tender documents must be sent to QCEC for approval
• Provide QCEC with results of tender
• Variations - can be financial as well as scope changes
• As a result of tender
• Self-funded variations
• Progressive claims
• Capital Assistance claim form
• Practical completion formGovernance requirements (cont.)
• Project Accountant’s Statement
• Openings
• Australian government
• All projects in receipt of grants greater than $100,000
• Installation of plaques
• State government
• All projects in receipt of grants greater than $500,000
• Installation of plaques for projects in receipt of grants greater than $100,000
• Project finalisation
• Project acquittal requirements from each government
• Post occupancy audit• QCEC Contacts • Meg Macaulay – Manager Capital Programs 3316 5832 • James Wong – Executive Officer Capital Programs 3316 5820 • Bernadette Casey – ASO Capital Programs 3316 5818
School Planning • Develop an education brief • Determine the ultimate school size • Enrolment projections • Existing and future physical built environment • Develop a masterplan • Which reflects the progressive enrolment growth • Determine the inter-relationships of facilities • Plan for the whole site, not just one building • Plan for the longer term at least 5 years in advance • Note, site constraints and conditions e.g. physical, council, environmental, national trust and availability of services
You can also read
