International students' guide to Home Office (UKBA) requirements Helping you to protect your visa - www.salford.ac.uk
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International students’ guide to Home Office (UKBA) requirements Helping you to protect your visa www.salford.ac.uk
International students’ guide to Home Office (UKBA) requirements
Welcome to the
University of Salford
This booklet has been created to help you make sure
you are compliant with Home Office (UKBA) rules
and regulations. Please take the time to read all
the content inside and make sure you have a good
understanding of what is required.
We hope you enjoy your time at Salford and if you are ever unsure, please ask for assistance.
See page 18 for contact details.
Checklist Protecting your immigration status 4
Attendance Monitoring 10
Police registration appointments 12
Student visa advice 14
The Batch Scheme 16
Doctorate Extension Scheme 18
Tier 1 Graduate Entepreneur 20
Update us so we can update you 21
Key dates to note in your Diary 22
2 Further details from: Course enquiries service +44 (0)161 295 4545 www.salford.ac.uk/course-finder 3
International students’ guide to Home Office (UKBA) requirements
Checklist
Protecting your
immigration status Student Batch Scheme
The University also offers a “Batch Scheme” for
any students wishing to extend their student visa
Leaving the UK
If you are leaving the UK to complete data
collection or partake in research as part of your
from within the UK. The Student Batch Scheme course and you intend to return you will need to
Action required Tick when complete enables the visa advice team at Student Life to ensure you continue to partake in the University’s
forward student visa applications in groups known attendance monitoring policy. If you are returning
1. Keep the University up-to-date with your immigration status
as ‘batches’ to a dedicated team at the Home to your home country before your programme
2. Make sure your finances are in order Office (UKBA) for processing. The scheme is completion date and have no intention of
3. Make sure you attend and show evidence of engagement operated by part of the Home Office (UKBA)’s returning to the UK, you should email evidence of
Charged Postal Operations Section, which your return to ‘HomeOfficeCompliance@salford.
4. Keep your contact details up to date
processes each batch of applications on our behalf ac.uk and the reason why you are supplying this.
5. Check your student email regularly and returns the passports and documents to
6. Be aware of the Home Office (UKBA) implications should the advisers in Student Life. The adviser will also Evidence can consist of one or all of the following
your circumstances change forward a copy of your new visa to the Student documents:
Administration Directorate to update your student ❚ Flight tickets and boarding passes
record. Students remain responsible for completing ❚ Entry stamps from your home country
Keep the University up to date with their own application forms and gathering the ❚ Entry certificate from your home country.
Important Note: This checklist is not
your immigration status supporting documents for their applications but
intended to be used on its own. You are the visa advisers in Student Life will make a final Deferring, postponing or taking a break from
strongly advised to refer to the relevant Student check before submitting. If you are interested in your studies
Visa applications
Life web pages for comprehensive guidance this scheme, you can contact them via email: If you become ill during your studies, or are unable
The University is required to keep a copy of your
on each of the required items. You should also (studentlife-batch@salford.ac.uk). See more to attend or complete work due to other personal
most recent immigration documents, including
read the Tier 4 Policy Guidance to make sure information on the Batch Scheme on page 16 circumstances, then it might be agreed that you
a valid passport, during your studies here. This
that all of your documents meet the of this brochure. can miss a certain number of classes or
includes information relating to any application
requirements of the Home Office (UKBA). assignments and then continue on your course.
that is outstanding with Home Office (UKBA) and
applies to all international students, not just Refusals
It is also vital that you inform us straight away However, if your break means that you cannot
students applying for leave to remain under Tier 4.
if your most recent application is refused. complete your course as planned within your
You will be required to provide your most recent
The University’s visa advice team may be able to current Tier 4 leave, then you may need to defer
visa to the Student Administration Directorate if
assist and advise you on the next steps that you or postpone your studies. It is really important that
you decide to extend your stay in the United
need to take. The University is required to report you establish how much of your course you can
Kingdom. Please note where an ATAS is required
any refusals back to Home Office (UKBA). If you miss as soon as possible, so you know whether
for your course you will need to apply for a new
are going to make a new application or appeal the you must defer your studies. If the length of your
ATAS should you wish to extend your studies.
Home Office (UKBA)’s decision it is therefore vital absence is unclear at the outset, maintain regular
Any new ATAS will also need to be supplied
that you contact both the Student Life and the contact with your tutor, supervisor, student adviser
to the Student Administration Directorate.
Student Administration Directorates about your or other appropriate staff member, during your
See page 21 for contact details
refusal and provide them with the refusal notice absence, so that you and your institution can make
from Home Office (UKBA). Please do not delay in a decision about whether you will need to defer
contacting a visa advisor if you receive a refusal, your studies. If a decision is made to defer your
as timescales are crucial. studies, then you will need to leave the UK
4 5
International students’ guide to Home Office (UKBA) requirements
immediately. If you will be resuming your studies Make sure you attend and show Keep your contact details up to date Check your student email regularly
more than two months after you have left your engagement Whilst you are studying in the UK on a student visa The University of Salford often sends
course, then your immigration permission may If you have been given a Tier 4 visa it is vital that you are required to maintain both a UK address communications out via email that contain vital
be curtailed and you may need to apply for new you attend your course, as this is the reason you and telephone number. If you move during your information. The University also uses email to
entry clearance in order to return to the UK. If it is have been given permission to be in the UK. stay here you will need to ensure that you update contact students and applicants if we require
not physically possible to leave the UK during your The University is also required by the Home Office your address with us. This can be done by additional information such as a copy of your visa
deferral, even though your Tier 4 leave will be (UKBA) to identify when students they are visiting the student portal: etc. We often contact students that are not
curtailed, speak to your International Student sponsoring under Tier 4 have stopped studying. www.mystudentinfo.salford.ac.uk/admin compliant with Home Office (UKBA) regulations via
Advisor in the Student Life Department, Therefore, the University of Salford will monitor email and therefore failure to reply may affect your
who will need to refer you for specialised your attendance and participation on your course. You will also need to ensure the Home Office immigration status and also any future application
immigration advice. (UKBA) is updated with your most recent contact you may make in the future to study in the UK.
We will explain to you what attendance and details. If the Home Office (UKBA) does not have It is therefore vital that you check your student
Make sure your finances are in order participation is required and how this is recorded. your most recent contact details this may mean email on a regular basis. It is a good idea to check
If your attendance is poor, resulting in you being you will not receive important correspondence your email on a daily basis as some updates may be
Tuition fees withdrawn from your course, then we are required from them. required in a short time frame.
You will need to make sure that you keep your to report this to the Home Office (UKBA).
finances in order whilst you are studying at the Attendance includes: You must also report your change of address to:
University. If you have an agreement to pay your ❚A ttending lessons, lectures, tutorials, seminars or ❚ The police, if you have a Police Registration
tuition fees over a number of months and you meetings with your personal tutor/supervisor Certificate
begin to default, your candidature may be ❚ S ubmitting coursework, or, attending tests or ❚ Your official financial sponsor, if you have one
cancelled. We are required to report any students examinations. ❚ Your home country’s Embassy or High
who have had their candidature cancelled back to Commission, if they require it.
the Home Office (UKBA) within ten working days See page 10 for full details about the University’s
attendance monitoring policy and procedures. For practical purposes, we advise that you also
and the Home Office (UKBA) will then curtail the
inform your bank, your doctor’s surgery, your
related student’s visas.
Note: If you do not comply with the insurance companies and your driving licence
attendance monitoring process you will be issuer (and also, if you own a vehicle in the UK,
Refusals
withdrawn from your programme of study the Driver and Vehicle Licensing Authority/Agency).
If your application to Home Office (UKBA) is
refused you may wish to make a new application and reported to the Home Office (UKBA).
for leave to remain to the Home Office (UKBA). This will result in the curtailment of your
If your application is refused due to funds, you leave to remain in the United Kingdom.
will be asked by the University to supply a bank
statement to show that you have had the correct
level of funding in your bank account for a period
of 28 days before a new CAS number is issued
to you.
6 7
International students’ guide to Home Office (UKBA) requirements
Be aware of Home Office (UKBA) Changing courses
implications should your If you decide to change to a new course you
circumstances change will need to inform the Student Administration
Directorate so we can notify the Home Office
If you are required to repeat (UKBA). Please be aware that you may not be
If you are required to repeat all or part of an allowed to transfer to a new course if you do not
academic year this may have implications on your show signs of progression from the qualification
stay in the United Kingdom, particularly if there you held before coming to the University of
is more than 60 days between academic sessions Salford. Some science-related courses at
(excluding standard holiday periods). If you are not Masters level and above (including Information
required to engage in study for a period of more Security related courses) may require an ATAS
than 60 days you may be required to leave the (Academic Technology Approval Scheme certificate.
UK and re-apply for a Tier 4 visa from your home
country before you are due to return. Completing your studies early
If you complete your course earlier than the course
Repeating parts of your course may have an effect end date originally specified on your CAS then your
on your programme end date and will require you institution may need to inform the Home Office
to apply for a new visa before your current leave to about this. You are advised to check whether this
remain expires. If this is the case, ensure that you has been done as you will need to establish if your
request your CAS number in good time so that you immigration permission is likely to be curtailed.
apply for your new Tier 4 visa before your current
leave to remain expires. Leaving your course and institution
If you decide to leave your course early you must
If you are required to interrupt your studies tell us straight away. If you are returning home or
Many of the rules surrounding interruptions are the going to study at a different institution, you need
same as if you were required to repeat. If you must to let your current institution know so that they
to interrupt your studies for a period of more can notify the Home Office. It will then be clear to
than 60 days, we are required to report your everyone whether or not you are still studying in
circumstances to the Home Office (UKBA) and you the UK. If your new education provider is within
will need to return to your home country to make the UK you will also need to be aware that any Tier
a new Tier 4 application before your interruption is 4 visas issued to you in relation to the University of
due to end. Salford will be curtailed following your withdrawal.
All of the above can be sent to the Home Office
(UKBA) Compliance Team on the following
address: HomeOfficeCompliance@salford.ac.uk
8 9
International students’ guide to Home Office (UKBA) requirements
Attendance monitoring
Background ❚ S tudents completing taught modules can pick
The University of Salford is required to monitor the which teaching event they wish to be monitored
attendance of all Tier 4 students, in line with Home for during that week.
Office (UKBA) regulations. As a Highly Trusted
❚ If you are on a taught postgraduate programme
Sponsor, the University of Salford is committed to
and have officially progressed to the dissertation
meeting all of its duties under its Tier 4 licence.
stage of your studies you must submit an
As such, the following attendance monitoring
attendance monitoring record form to your
procedures have been put in place, which will assist
School office on a monthly basis.
students in protecting their immigration status.
❚ If you are on a research programme you must
The University’s attendance submit a research supervisory record form (RSRF)
monitoring policy to your College office on a monthly basis.
The University expects all international students to
ll forms submitted must include your signature
❚A
comply with its attendance monitoring policy
and the date and must be counter signed and
unless a valid visa for study outside of the Tier
dated by the member of staff taking your
4 route is presented to the Student Information
lecture, tutorial, seminar or supervision session.
Directorate. You are required to do this in order
to comply with the Home Office regulations. ecords of your attendance will be kept on your
❚R
Below is a brief summary of the University’s student file and checked on a regular basis.
attendance monitoring policy:
Full details of the University’s attendance
❚ All students must ensure they attend all monitoring requirements can be found at:
expected contact including lectures, seminars, www.mystudentinfo.salford.ac.uk/page/
tutorials and supervision sessions. attendance_monitoring
❚ If you are on a taught programme and are If you do not comply with the attendance
required to attend the campus you must submit monitoring process, you will be withdrawn from
an attendance monitoring record form (AMRF) to your programme of study and reported to the
your school office on a weekly basis. Home Office. This will result in the curtailment of
your leave to remain in the United Kingdom.
❚ I f you are on a taught programme and are on a
placement outside of the University campus you
must submit an attendance monitoring record
form or weekly time sheet via the placement
co‐ordinator within your school. The form or
timesheet must be signed by both you and a
supervisor at your placement.
10 11International students’ guide to Home Office (UKBA) requirements
Police registration
appointments
Students from the following countries are required When attending police registration for the first
to register with the police on arrival into the time you MUST bring the following items
UK as part of their visa requirements: with you:
Afghanistan, Algeria, Argentina, Armenia, ❚ Passport
Azerbaijan, Bahrain, Belarus, Bolivia, Brazil, China, ❚ Offer letter from the University/CAS letter
Colombia, Cuba, Egypt, Georgia, iran, Iraq, Jordan, ❚ Address confirmation (your term time address)
Kazakhstan, Kyrgyzstan, Kuwait, Lebanon, Libya, ❚ Visa
Moldova, Morocco, North Korea, Oman, Palestine, ❚ 1 passport sized photograph (photo machine
Peru, Qatar, Russia, Saudi Arabia, Sudan, Tajikistan, available in University House)
Tunisia, Turkey, Turkmenistan, United Arab ❚ £34 in cash (please take exact amount)
Emirates, Ukraine, Uzbekistan, Yemen, Israel, Syria.
Your visa will indicate if you are required to register
You must make your appointment within with the police. The same also applies to any adult
seven days of your arrival. dependents that have come to the UK with you.
Due to a large number of students needing to
register, you may not be seen for several weeks. Information you will be asked for at your
This will not affect your immigration status as long appointment:
as you have made an appointment. ❚ Name
❚ Place of birth
Arranging your own appointment ❚ Date of birth
Telephone 0161 856 3320 or ❚ Name and address of educational institution
email: gmp.ivro@gmp.police.uk ❚ Address in home country
Opening hours are Monday – Friday ❚ Address in UK
8.00am – 3.45pm ❚ Email address
❚ Telephone number
Your appointment will take place at the police ❚ Marriage details if applicable
station in Manchester city centre. The address is: ❚ Financial guarantee letter.
Greenheys Police Station, Charles Halle Road
Moss Side, Manchester, M15 6NP.
12 1313International students’ guide to Home Office (UKBA) requirements
Student visa advice
Access essential resources online How to access our service
Our website has information on the following: If you cannot get the information you need
❚ How to obtain your student visa on our web pages, please email us.
❚ Links to news and application forms
❚ Guidance from Home Office and UKCISA In your email, include the following information
❚ Student visa “Quick Query” sessions in addition to your query:
❚ The Batch Scheme. ❚ Your full name and student roll number
❚ The type of visa that you have
www.advice.salford.ac.uk/page/visa ❚ The expiry date of your current visa
❚ A preferred contact telephone number.
Up-to-date information on student visas is also
here: www.ukcisa.org.uk e: studentlife-visas@salford.ac.uk
t: 0161 295 0023
14 15International students’ guide to Home Office (UKBA) requirements
The Batch Scheme
A ‘check and send’ service
for international students
applying for a visa
Student Life’s Visa/Immigration Team can help you
with your Tier 4 application to extend your visa as
well as visas for any dependents you may have.
Why use this service?
❚ S tudent Life will check your completed
application and supporting documents
❚ P ersonal 1-1 support from a member of the
Visa/Immigration Team
❚ Y
our application will be dealt with by a special
section at the Home Office which usually means
it will be processed faster
❚ S tudent Life will post your documents by Special
Delivery to the Home Office
❚ T he Home Office will contact us about any errors
or problems rather than rejecting an application
automatically, so less chance of an invalid
application or visa refusal.
For more details and when you can apply:
e: studentlife-batch@salford.ac.uk
www.advice.salford.ac.uk/page/batch
16 17International students’ guide to Home Office (UKBA) requirements
Doctorate Extension Scheme
Home Office - Doctorate
Extension Scheme
On 06 April 2013 a new twelve month work ❚ M
ust be sponsored by a sponsor that is a
scheme was introduced into Tier 4 for students recognised body or a body in receipt of public
completing a doctorate e.g. PhD in the UK. funding as a higher education institution from
The Doctorate Extension Scheme is designed to the Department of Employment and Learning in
allow PhD graduates a longer period to find work England, the Higher Education Funding Council
with a Tier 2 sponsor, set up a business in the UK for Wales or the Scottish Funding Council and
or gain valuable work experience in their field. that sponsor will be the sponsor awarding the
The application can only be made from within the PhD; and
UK; it cannot be an Entry Clearance application. ❚ M
ust apply a maximum of 60 days before the
Successful applicants will remain under the spon- expected end date of a course leading to the
sorship of the University during the twelve month award of a PhD.
period and therefore candidates must have a
Confirmation of Acceptance for Studies (CAS) from
The Doctorate Extension Scheme is a sponsored
the University of Salford in order to apply under
scheme aimed a top students and HEIs. As the Tier
this scheme. It will be necessary for holders of this
4 sponsor, the University must agree to continue
visa to remain in touch with the University as we
sponsoring the applicant whilst on the scheme.
will have monitoring and reporting duties to fulfil
As such:
for the Home Office. If contact is not maintained
❚ T uition fees must have been paid in full and
and details not updated, Tier 4 sponsorship will be
the applicant must have a satisfactory payment
withdrawn and the visa cancelled.
record;
❚ A
pplicant must be anticipated to complete
Eligibility Requirements:
their PhD within a 4 year timescale;
In order to be able to apply under this scheme:
❚ A
ttendance whilst studying must have been
❚ A
pplicants must have current Tier 4 leave to
100%;
study a PhD or other doctorate level degree at a
❚ A
pplicant must have acted within the
Higher Education Institution (HEI) (this must be
Immigration rules during the period of study.
the University of Salford) in the UK. Must not
have completed their course before 6 April 2013;
For further information please visit our website:
❚ M
ust not have previously been granted leave
www.pg.salford.ac.uk/doc_extension
under the doctoral extension scheme;
❚ M
ust be following a course leading to the award
of a PhD;
18 19International students’ guide to Home Office (UKBA) requirements
Tier 1 Update us so we can
(Graduate Entrepreneur) update you
The Tier 1 (Graduate Entrepreneur) category allows What you need to do
non-European to extend their stay after graduation If you are a Student or Graduate interested in There is an easy way to update your address Useful contacts:
to establish one or more businesses in the UK. the scheme you can email enterprise@salford. and telephone number. Go to the
❚ R
egistration queries
ac.uk with a request for a preliminary interview Administration and Letters section in:
registration@salford.ac.uk
The University of Salford are now able to sponsor and quote “Tier 1 Graduate Entrepreneurship www.mystudentinfo.salford.ac.uk and click
10 students / graduates (of less than 1 year) on a Request”. update your contact details. ❚ T uition fee queries
Tier 1 Graduate Entrepreneur visa. sid-tuitionfees@salford.ac.uk
This website brings together lots of useful
You can see more information on the Home ❚ B
ursary queries
information to guide you through your
Eligibility Requirements: Office website: www.ukba.homeoffice.gov.uk/
student journey. SA-bursaries@salford.ac.uk
To be eligible for this scheme you will be required visas-immigration/working/tier1/graduate-en-
❚ P rogrammes/modules queries
to submit a formal electronic version of business trepreneur/ Amongst other things, you can request a letter
SA-academicmodel@salford.ac.uk
plan which must include, at a minimum: (including council tax exemption) and find out
❚ Executive Summary To find out more information and how to apply how to get a replacement degree certificate ❚ H
ome Office compliance queries
❚ Market Research please e-mail: enterprise@salford.ac.uk or visit or transcript. HomeOfficeCompliance@salford.ac.uk
our website: www.careers.salford.ac.uk/page/ ❚ C
AS queries
❚ Marketing Plan www.mystudentinfo.salford.ac.uk
tier1-visa Salford-Visas@salford.ac.uk
❚ Personal Survival Budget
❚ Cashflow Forecast ❚ G
eneral Finance queries
Income-treasury@salford.ac.uk
❚ Provisional Profit/Loss
❚ S tudent Life
The business plan will be assessed by three suitably advice@salford.ac.uk
qualified enterprise staff. If the business plan is
deemed to have merit, you will be invited to give
a business summary presentation as the final
selection criteria.
This document was created on the 25th July 2013. Please note that the information in this
document was correct at the time of writing and is subject to change. If you are unsure
over any of the content then please check with the University with the appropriate team.
20 21International students’ guide to Home Office (UKBA) requirements
Key Dates to note
in your Diary
Visa expiry date:
Passport expiry Date:
Course completion date:
The date you should make a Batch Appointment (up to 1 Month before your visa expires):
Date you should request your Confirmation of Acceptance to Study number (CAS)
(at least 3 Months before your visa expires):
Date you should be applying for your ATAS certificate (If applicable) (3 Months before you intend to make
your Tier 4 visa application):
How often should you be submitting your Attendance Monitoring forms?
The date my fees are due to be paid:
The date my fees are due to be paid:
The date my fees are due to be paid:
The date my fees are due to be paid:
The date my fees are due to be paid:
We recommend that these dates are put in your Student Diary and/or your mobile phone as a reminder. The above dates are
individual and could be different to other international students. If you are unsure please seek advice from Student Life or the
appropriate department for assistance with this.
22University of Salford Home Office Compliance (UKBA) Team The Crescent M5 4WT, Salford e: HomeOfficeCompliance@salford.ac.uk www.salford.ac.uk
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