Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
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Kallista Primary School
Emergency and Critical Incident
Management Plan 2020-2021
72 Monbulk Road, Kallista, VIC, 3791
03 9755 2633 / kallista.ps@education.vic.gov.au
Department of Education and Training
Date Approved: 3/09/2020
Emergency Management Plan: Kallista Primary School - 2020-2021
Printed: 03/09/2020
Page 1
Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.
Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.
All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.
Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
1. Call ‘000’ for life-threatening or time critical emergencies.
2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
3. Seek support from your region/regional Manager, Operations and Emergency Management or
Emergency Management Support Officer if required.
4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
warnings and incidents.
5. Contact your Senior Education Improvement Leader.
6. Check the Department of Education and Training web site for incident updates.
Emergency Management Plan: Kallista Primary School - 2020-2021
Printed: 03/09/2020
Page 2
Distribution List
Name Position Title and Communication Email or Postal Address
Organisation Name Date
0448 284 749 Manager Operations and 04/09/2020 0427 374 563
(Unknown) Emergency martin.eloise.f@edumail.vic.gov.au
Management, NEVR
Regional Office,
DEECD>
Ralph Ross Captain Kallista CFA 04/09/2020 Hand delivered - no email
Officer in Charge Belgrave Police 04/09/2020 belgrave.uni@police.vic.gov.au
Christine Finighan Facilities manager 04/09/2020 finighan.christine.w@edumail.vic.gov.au
Kallista PS
All school staff Kallista Primary School 04/09/2020 finighan.christine.w@edumail.vic.gov.au
christine pera Emergency Management 04/09/2020 0448284749
Support Officer
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 3
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Facility Profile
School Name/Campus Name Kallista Primary School
Address 72 Monbulk Road, Kallista, VIC, 3791
Phone 03 9755 2633
Email kallista.ps@education.vic.gov.au
Fax 037551960
DET Region NORTH-EASTERN VICTORIA
DET Area Outer Eastern Melbourne Area
LGA Yarra Ranges (S)
BOM/Fire District Central District
Is your school on Bushfire Yes
At- Risk Register?
Bushfire At-Risk Register Category 2
Category
Operating Hours School:8.30 to 4.30pm and Out of School Hours Care in
GPRoom (Shelter-In-Place): 7.30am to 9am & 3.30pm to 6pm
Number of Students 146
Number of Staff 20
Number of Buildings 5
Is the School a designated No
Neighborhood Safer Place?
Shelter-In-Place Location The GPROOM- In schoolground, adjacent to oval, on Kallista-
Emerald Road- Driveway, ramp and stairs to access.
Indoors- GPRoom which is Shelter-In-Place Outdoors-
On-site Evacuation Location Upper Basketball Court, or Lower Basketball Court- depending
on situation
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 5Off-site Evacuation Location Grants Picnic Ground or Kallista Mechanics Hall
Typical method used for Compass, SMS, school newsletter, school website and
communications to school Facebook
community
Is this school has other Yes
services or users of the site?
Other Services/Users of Site
Service/User Location Number of Student Emergency Contact Phone Mobile
Name or Visitor
Out of School Indoors- GPRoom 5 to 30 7 to 9am and 3.30 to Liz 97553740 0418580221
Hours care which is Shelter-In- 6pm Chris
Place (Building ID 0418580221
18089)
Building Information Summary
Telephones (landlines)
Location Number
General Office 97552633 handset
School mobile 0418580221
Every classroom handset- goes through
office as above
School mobile 0418580221
Alarms
Description Location Monitoring Number
Company
Fire fill this in only if required
Intrusion Motion sensors DEECD DEECD
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 6Other
Utilities
Description Location Service Location of shutoff
Provider Instructions
Gas / Propane Throughout school -not in 'Origin' Faults-
portables 132461
Water Throughout school 'Yarra Valley Faults-
131722
Electricity Throughout school AGL Faults- 131799
Sprinkler System
Control Valve Location Non operational
Shutoff Instructions Location None
Boiler Room
Location nil
Access fill this in only if required
Emergency Power System
Type Generator
Location In GP room
Provides power to GProom
Shutoff Instructions Location Starts automatically when you turn the three dials to
generator in the switchboard inside the main door.
Building and Site Hazards
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 7Location Number
Additional Profile Information
Additional Info
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 8Emergency Kit Checklist
Checklist Yes / No
Student data and parent contact information (contained in EMP) Yes
Student and staff with additional needs list (contained in EMP) Yes
including any student medications
Staff contact information Yes
Student Release Forms/sign out book Yes
List of staff on the IMT Yes
Traffic/emergency safety vests and tabards Yes
Facility keys Yes
Standard portable First Aid Kit. Refer to First Aid Kits Contents Yes
Checklist
A charged mobile phone and charger/s Yes
Torch with replacement batteries (or wind up torch) Yes
Whistle Yes
Megaphone Yes
Portable battery powered radio Yes
Copy of facility site plan and EMP including evacuation routes Yes
Water Yes
Plastic garbage bags and ties Yes
Toiletry supplies Yes
Sanitary products Yes
Review Emergency kit checked date
Date emergency kit checked 03/09/2020
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 9Next check date 01/10/2021
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 10Drill Schedule
School Term Drill Type Contact Person Schedule Date Actual Date
Term 4 Fire drill Principal 23/10/2019 23/10/2019
Term 4 Fire drill- come inside from Principal 31/10/2019 31/10/2019
recess
Term 1 Evac Drill Principal 05/02/2020 05/02/2020
Term 1 Evac Drill Principal 18/02/2020 18/02/2020
Term 4 Evac Drill to SIP Principal 08/10/2020
Term 4 Fire Drill come in from recess Principal 14/10/2020
Term 4 Evac Drill to SIP Principal 27/10/2020
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 11First Aid Training
Staff Member Training Completed Date Qualified To
Christine Finighan 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Hilary Morris 12 AUGUST 2019 HLTAID004 31/05/2019
Healthguard
Peter Apostolopoulos 12 AUGUST 2019 HLTAID004 31/05/2019
Healthguard
Liz Nia May 2019 31/05/2019
Sonja Winkler 12 AUGUST 2019 HLTAID004 31/05/2019
Healthguard
Georgina Ruzyla 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Mary Smith May 2018 31/05/2019
Greg Malone 12 AUGUST 2019 HLTAID004 31/05/2019
Healthguard
Deborah Alter-Rasche 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Grant Cameron 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Lisa Watson 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Sonja Wittmann 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Kirsten Greenall 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Kylie Eklund 1 Aug 2019 HLTAID001 Healthguard 01/09/2020
Other Training Record
Staff Member Training Type Date
Staff record Anaphylaxis training on table 01/08/2019
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 12Students or Staff with Additional Needs
To ensure adherence to the provisions of the Information Privacy Act 2000 you should
not record personal details here.
Add summary of those with additional needs or medical conditions below, without
including personal details.
Category Number of Staff Number of Students
Mobility issues 0 0
Anaphylaxis 0 3
Diabetes 0 1
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 13Risk Assessment
Identified Hazards Description of Risk Existing Controls Effectiveness of Risk Rating Controls to be implemented Revised Risk Rating
existing controls
Bushfire/Grassfire Probable Causes: Lightning strike; Effective Weekly checks of safety equip are conducted
Arson; Spark ignited by machinery; A bushfire/grassfire is observable or identified via a Consequence during bushfire season. Consequence
Power line failure; Escaped VicEmergency App Alert, emergency service and/or • School liaises with local fire services
Severe Severe
planned burn Probable other advice and within [insert number] km from the regarding preparedness prior to start of
Consequences: Injury; Serious school. Likelihood the Fire Danger Period. Likelihood
injury from smoke inhalation; • If immediate assistance is required phone ‘000’ Possible • WatchZone on VicEmergency App Possible
Stress or psychological injury • Contact Vic Emergency Hotline on 1800 Risk Level • Evacuation drills are conducted in Risk Level
requiring clinical support for 226 226 for information on the fire Terms 1 and 4; conduct Shelter-In-
Extreme Extreme
multiple individuals Fatality and • Report the emergency immediately to the Place drill in Term 1.
or permanent disability from burns. Chief Warden who will convene your • Working bees to clear and clean up
Serious injury from smoke Incident Management Team and in school site occur twice per year.
inhalation. Stress or psychological • EMP is reviewed and socialised with
consultation with emergency services
requiring extensive clinical support staff before fire season.
determine the appropriate response
for multiple individuals • Staff and parents are aware of EMP
• Report the emergency to the Incident and understand their role within it.
Support and Operations Centre (24 hour, Annual facilities bushfire readiness
7 days) on 1800 126 126 review checklist’ is implemented in
• Notify your region and seek advice from October to prepare for the bushfire
your regional Manager, Operations and season
Emergency Management if required • Pre-determined arrangements
• Continue to monitor local conditions (wind implemented as fire danger escalates
changes, size of fire, direction of travel) (in accordance with school’s category
and emergency warnings and advice on the Bushfire at Risk Register)
messages through the VicEmergency
App, TV, battery powered radio tuned to
an emergency broadcaster (local ABC
radio)
• Ensure staff and students do not hinder
emergency services or put themselves at
risk by going near damaged buildings or
trees
• [As appropriate insert any additional
mitigation steps relevant to your facility
that you have identified in your risk
assessment]
• Direct all Media enquiries to DET Media
Unit on 8688 7776
• Contact parents as required
• Staff will remain with children until they
are collected by parents or relocated by
emergency services.
If sheltering-in-place is required, move all
students, staff and visitors to the Shelter in
Place if possible following the identified egress
route:
• Take your emergency kit/first aid kit (including your
student and staff attendance lists and a copy of
your EMP)
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 14• Check that all students, staff and visitors
are accounted for
• Ensure communications with emergency
services is maintained.
• Wait for emergency services to arrive or
provide further information
• Where appropriate, confirm with
emergency service personnel that it is
safe to return to normal operations
• Maintain a record of actions/decisions
undertaken and times
• Check all windows and doors in the
Shelter in Place are closed (but doors
are not locked).
• Turn off Gas
• Staff, wherever possible, will wear full
length clothing in the event they need to
patrol the school for embers
• Confirm fire equipment (including torches,
water, batteries, radio, water, mops,
buckets, school portable phone and
mobile phone are in the Shelter in
Place .
• Any sprinkler system around the school
grounds to be turned on (if this does not
compromise other water based defence
systems).
• If safe to do so, relocate cars and any
other movable combustible objects to
greater than 20m from the Shelter in
Place and the evacuation path between
the Shelter in Place and Onsite
evacuation location or Offsite
evacuation location
• Staff to check that students have their
shoes on and drink bottles with them
• Staff will endeavour to keep students as
calm and hydrated as possible
• Staff will identify and wherever possible
attend to students who show signs of or
are known to be susceptible to smoke. If
possible supply these students with
smoke masks and any medication they
require.
• A nominated person is to monitor the
phones and radios to ensure, as far as
possible, that communication is
maintained.
• Consider notifying parents that staff and
children are sheltering in place in the
Shelter in Place
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Page | 15• Should parents arrive at the school,
parents remain in the Shelter in Place
with their child. Any decision to leave
should only occur on advice and with
direct support from emergency services
• Continually monitor Shelter in Place for
its integrity, immediately identify and
suppress any building ignitions, where
safe to do so.
• If the building’s fire alarm activates then
staff to check if activating due to smoke
or if the building has ignited. If the
building has ignited and is not safe to
extinguish – evacuate to the Onsite
Evacuation Location or
Offsite Evacuation Location via the
defined route
While sheltering at the Onsite evacuation/
assembly area or the Offsite
evacuation location
• Check that all students, staff, visitors and
contractors are accounted for.
• Assemble all staff and students in a tight
group maximising the distance to
potential sources of fire, with the more
vulnerable people towards the centre of
the group.
• Staff to check that children have their
shoes on and drink bottles with them
• Staff will endeavour to keep students as
calm and hydrated as possible
• Administer first aid if required
• Staff will identify and attend to students
who show signs of or are known to be
susceptible to exposure to smoke. Where
possible supply these students with
smoke masks.
• Maintain communication with emergency
services and remain in place until
emergency services or additional support
arrives
• Communicate to all parents once the all
clear has been given.
• Ensure any students, staff or visitors with
medical or other needs are supported.
• Advise the Incident Support and
Operations Centre on 1800 126 126 that
the event is over.
• Determine whether to activate your
parent re-unification process.
• Determine if there is any specific
information students, staff and visitors
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 16need to know (for example parent
reunification process or areas of the
facility to avoid).
• Direct all Media enquiries to DET Media
Unit on 8688 7776
• Print and issue pre-prepared parent
letters and give these to students to take
home.
• Ensure all staff are made aware of
Employee Assistance Program contact
details.
• Seek support from Student Support
Services if required.
• Seek support from your region/regional
Manager, Operations and Emergency
Management as required.
• Undertake operational debrief with staff
and Incident Management Team to
identify any shelter-in-place and
procedural changes that may be required.
• Complete your Post Emergency Record.
Other info--
Liaise with local fire services to determine potential controls
e.g. clearing trees, building safety etc. Ensure Emergency
Management Plan is up-to-date including identification of
shelter-in-place and evacuation points. Check Vic
Emergency App & CFA website, alerts during the bushfire
season. Schedule and practice emergency evacuation drills
on a regular basis. Ensure there is a business continuity
plan in place. School grounds kept tidy, and vegetation
reduced- using funding fom DET in Nov & Dec 2018 to
reduce combustible material. CFA and Parks Vic assisting.
***SCHOOL CLOSURES ON EXTREME DAYS AND CODE
RED DAYS will lessen risk of injury or harm due to bushfire
***Relocation school option activated - Fairhills PS, Manuka
Dve, Ferntree Gully
Building fire Fire in school buildings/grounds Effective
Risk of property damage or • Call 000 for emergency services and seek and Consequence • Call 000 for emergency services and Consequence
property loss. Probable Causes: follow advice. seek and follow advice.
Severe Severe
Inappropriate management of • Activate the fire alarm. • Activate the fire alarm.
stored chemicals such as cleaning • If appropriate, follow the procedure for on-site Likelihood • If appropriate, follow the procedure for Likelihood
fluids; Incident in science evacuation. Unlikely on-site evacuation. Unlikely
laboratory; Exploding gas tank; • Report the emergency immediately to the Chief Risk Level • Report the emergency immediately to Risk Level
Faulty electrical wiring; Faulty Warden who will convene your IMT if necessary. the Chief Warden who will convene
High High
electrical equipment Probable • Extinguish the fire (only if safe to do so). your IMT if necessary.
Consequences: Physical injury to • Evacuate to the GPROOM, or top or lower courts • Extinguish the fire (only if safe to do
staff or students; Stress or if on site, or Grants Picnic Ground or so).
psychological injury requiring Mechanics Hall if off site, closing all doors and • Evacuate to the insert the location of
clinical support for multiple windows. your assembly point/s, closing all
individuals • Check that all areas have been cleared and notify doors and windows.
the Chief Warden. • Check that all areas have been cleared
and notify the Chief Warden.
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 17• Check that all students, staff, visitors and • Check that all students, staff, visitors
contractors are accounted for. and contractors are accounted for.
• Report emergency to the Incident Support and • Report emergency to the Incident
Operations Centre (ISOC) on 1800 126 126. Support and Operations Centre
• Notify your region and seek advice from your (ISOC) on 1800 126 126.
regional Manager, Operations and Emergency • Notify your region and seek advice from
Management if required. your regional Manager, Operations and
• Contact parents as required. Emergency Management if required.
• Direct all Media enquiries to DET Media Unit on • Contact parents as required.
8688 7776 • Direct all Media enquiries to DET Media
8688 7776 Unit on 8688 7776
8688 7776 8688 7776
. 8688 7776
• OTHER INFORMATION- .
Ensure fire services equipment (fire hose reels, fire
extinguishers, fire blankets, hydrants) is tested and tagged
as per Australian Standards. Complete a Workplace
Inspection once per term to check that exit signs and other
emergency equipment is working. Test communication
systems (PA system) on a regular basis. Ensure there is a
fire blanket (tested and tagged to Australian Standards)
available in all kitchen areas. Ensure all electrical equipment
is tested and tagged as per Australian Standards and that
frayed leads, damaged equipment etc are disposed of in an
appropriate manner. Ensure there is a business continuity
plan in place. Fire-extinguishers in place Risky activities
using flame carefully supervised
Severe weather and Probable Causes: Weather pattern Effective Maintenance to roofs/gutters/drains to keep
storms - falling trees Probable Consequences: Physical • Call 000 if emergency services are needed and Consequence clear is scheduled regularly. Consequence
injury to staff or students; Stress or seek and follow advice. • School liaises with SES/local
Severe Severe
psychological injury requiring • Before the storm, store or secure loose items government to identify potential local
clinical support for multiple external to the building, such as outdoor furniture Likelihood risks. Likelihood
individuals; Electrical storm and rubbish bins. Possible • School has a contingency for storage of Possible
causing fire; High winds causing • Secure windows (close curtains and blinds) and Risk Level equipment/materials if necessary. Risk Level
roof to collapse, limbs to fall from external doors. If necessary, tape windows and • On the basis of weather forecast, loose
Extreme Extreme
trees and airborne debris glass entrances. Utilise boards and sandbags if objects in open areas e.g. garbage
shattering windows; Rain required. bins, play equipment are secured
inundation resulting in unsafe • During a severe storm: • Communications are tested quarterly.
electrical wiring/loss of power and o Remain in the building and keep away • Utility shut-off instructions/points are
communications. Risk of roof from windows. known.
down or flooding Risk of injury. o Restrict the use of telephone landlines to • Back up communications and contact
Risk of property damage. emergency calls only, particularly during a lists maintained in case power fails.
thunderstorm. • Condition of large trees regularly
• Report any matter concerning the safety and
wellbeing of students, staff and visitors to the Chief
Warden. On severely windy days, children are brought to
• Disconnect electrical equipment - cover and/or safer play areas during playtime; if even worse,
move this equipment away from windows. they are brought inside to main building and
• Report emergency to the Security Services Unit on GPRoom.
1800 126 126. The classrooms next to forest are also relocated
to main building in this scenario.
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Page | 18• Notify your region and seek advice from your
regional Manager, Operations and Emergency
Management if required.
• Listen to local radio or TV on battery-powered sets
for weather warnings and advice.
Other info--
Ensure roofs/gutters/drains are clear. Liaise with SES/local
government to identify potential risks. Develop contingency
for storage of equipment/materials if necessary. Test
communications Ensure there is a business continuity plan
in place. Complete the Flood risk identification assessment.
***Trees and vegetation being cleared Nov/Dec 2018.
Intruders/personal Probable Causes: Substance Effective Visitors must report to reception and sign in
threat abuse/drug affected; Mental health • Call 000 for emergency services and seek and Consequence using the Visitor Register. Consequence
issues;Custodial/Parent dispute; follow advice. • Visitors are required to wear and
Major Major
Political views; Police operation • Report the emergency immediately to the Chief display visitor pass/badge.
Probable Consequences: Physical Warden. Likelihood • Parents must make an appointment to Likelihood
injury to staff or students; Stress or • Do not do or say anything to the person to Unlikely meet with teachers/principal. Unlikely
psychological injury requiring encourage irrational behaviour. Risk Level • Lockdown/lockout/ evacuation Risk Level
clinical support for multiple • Initiate action to restrict entry to the building if procedures are regularly practiced.
Medium Medium
individuals Physical or possible and confine or isolate the threat from • Values of mutual respect and
psychological injury could occur to building occupants. acceptable parent behaviour policy are
staff, students, visitors or • Determine whether evacuation, lock-down or communicated and regularly reinforced
contractors if threatened or shelter-in-place is required. Do this in consultation e.g. at parent forums and in
physically assaulted by an with the Police where possible. newsletters.
intruder. There is a risk that • Evacuation only should be considered if safe to do • Encourage engagement of parents in
property could be damaged. so. school activities.
• Report emergency to the Incident Support and • In relation to court orders / custody
Operations Centre 1800 126 126. o the school maintains a register
• Notify your region and seek advice from your of current
regional Manager, Operations and Emergency documents/concerns
Management if required. o parents are advised of the
• Contact parents as required. relevant school processes and
• Direct all Media enquiries to DET Media Unit on duty of care to other students
8688 7776 and staff.
• Use EAP to assist staff after event if needed § For parent meetings
where staff feel a
need for support:
§ two staff attend
§ staff use a signal to
obtain support from
another staff member
if required
§ an appropriate room
for meeting selected
e.g. one with two exit
points
Bomb Threat Probable Causes: Known or If a suspicious object is found (or the threat identifies Effective Bomb Threat Checklist located next to each
unknown person with intent or the location of a bomb) Consequence phone. Consequence
harm or cause fear to staff and Immediate response
Severe Severe
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 19students of the school; Prank • Immediately clear and cordon off the area in the Likelihood • Emergency evacuation drills scheduled Likelihood
Probable Consequences: Physical vicinity of the object. Unlikely and practised on a regular basis. Unlikely
injury to staff or students; Stress or • Call 000 for police and seek and follow advice.
psychological injury requiring Risk Level Risk Level
• Report the threat to the Chief Warden/principal
clinical support for multiple who will coordinate the emergency response until High High
individuals. police arrive.
• Report the emergency to the Security Services
Unit on 9603 7999.
• Do not approach, touch, tilt or tamper with the
object.
Evacuation
• Evacuate the school and:
o Ensure students and staff are not directed
past the object
o Alert any other services co-located at the
school site
o Check that all students, staff and visitors
are accounted for
o Restrict all access to the site and ensure
there are no barriers inhibiting access by
police
Communication
• Provide police with details of the situation,
including actions you have taken and intend to
take. Follow any advice provided by police.
• Contact parents when evacuation is complete and
it is safe to do so.
• Notify your regional emergency management
contact and seek advice if necessary.
• Direct all Media enquiries to DET Media Unit on
9637 2871.
• Await "all clear" advice from police before returning
to school buildings to resume normal school
activities.
If a bomb/substance threat is received by telephone
• DO NOT HANG UP
• Keep the person talking for as long as possible and
obtain as much information as possible.
• Without alerting the caller, signal a co-worker to:
o call 000 for police on a separate phone
o notify the Chief Warden/principal
o report emergency to the Security Services
Unit on 9589 6266.
• Fill out the Bomb Threat Checklist and record the
following details while you are on the phone to the
caller (The Bomb Threat Checklist is provided in
the "Related forms" section of your on-line EMP.
The checklist should be located with staff who
normally answer in-coming phone calls):
o gender of caller
o age of caller
o accents and speech impediments
o background noises
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Page | 20o key phrases used
o whether the threat is
automated/taped/recorded.
Ask the caller:
• where exactly is the bomb/substance located?
• what time will the bomb explode/the substance be
released?
• what will make the bomb explode/how will the
substance be released?
• what does the bomb look like?
• what kind of device/substance is it?
• who put the bomb/substance there? Why was it put
there?
• what kind of substance is it (gas, powder, liquid)?
How much is there?
• where are you? Where do you live?
• what is your name? What are your contact details?
• Once the call is finished:
o DO NOT HANG UP - it may be possible
for police to trace the call if the telephone
line is kept open, regardless of whether
the caller hangs up.
o Immediately:
§ inform the Chief
Warden/principal if this has not
yet been done
§ call 000 to report threat to police
if this has not yet been done -
use a different telephone line or
mobile phone
§ o clear and cordon off the area if
the caller identified the location
of the object. Do not approach,
touch, tilt or tamper with the
object.
o implement evacuation and communication
procedures as indicated in section "If a
suspicious object is found" above
o report the emergency to the Security
Services Unit on 9589 6266
o ensure all of the caller information has
been written down and provided to police
on arrival.
As appropriate insert any additional mitigation steps
relevant to your facility that you have identified in your
risk assessment.
If a bomb/substance threat is received by letter
• Place the letter in a clear bag or sleeve and store
in a secure place
• Avoid any further handling of the letter or envelope
• Call 000 for police and seek and follow advice
• Notify the Chief Warden/principal
• If the letter identifies the location of a device,
immediately clear and cordon off the nominated
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Page | 21area. Do not approach, touch, tilt or tamper with
the object.
• Implement evacuation and communication
procedures as indicated in section "If a
suspicious object is found" above.
• Report emergency to the Security Services Unit on
9589 6266.
As appropriate insert any additional mitigation steps
relevant to your facility that you have identified in your
risk assessment.
If a bomb/substance threat is received electronically
e.g. by email
o DO NOT DELETE THE MESSAGE
o Call 000 for police and seek and follow
advice
o Notify the Chief Warden/principal
o If the email identifies the location of a
device, immediately clear and cordon off
the area. Do not approach, touch, tilt or
tamper with the object.
o Implement evacuation and
communication procedures as indicated in
section "If a suspicious object is
found" above.
o Report emergency to the Security
Services Unit on 9589 6266.
If you are at the site of an explosion
o Direct staff to shelter students under
sturdy tables or desks if objects are falling
around you.
o Implement evacuation and
communication procedures as indicated in
section "If a suspicious object is
found" above. Do not retrieve personal
belongings or make phone calls when
evacuating.
o Help others to leave the area. Use stairs
instead of elevators.
o Be aware of weakened floors and
stairways and watch for falling debris.
o Once out of the affected building:
§ Move students away from
windows and glass doors or
other potentially hazardous
areas
§ Use caution to avoid debris that
could be hot or sharp
§ Call 000 for emergency services
and seek and follow advice
§ Report the emergency to the
Security Services Unit on 9589
6266
§ Be aware of any potential
secondary explosions
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Page | 22§ Limit use of phones as
communications systems may
become congested.
• As appropriate insert any additional mitigation
steps relevant to your facility that you have
identified in your risk assessment.
School bus Probable Causes: Bus incident Effective
emergencies (eg. breakdown, fire or flood or • Engage approved Accredited Bus Operators Drivers Consequence Use this procedure for an emergency that arises Consequence
other emergency event) or bus • Buses with seat-belts are used for transporting students involving a government school bus en route.
Severe Severe
accident which occurs: while Controls for bus travel to or from school: The Bus Coordinating Principal will:
school bus enroute to or from • Complies with School Bus Program Emergency Likelihood • Contact emergency services agencies Likelihood
school or; while bus conveying management Operational Guidelines Rare to ascertain local information on status Rare
staff and students for camp • School’s EMP consistent with bus operator’s plan. Risk Level of any notified emergency. Risk Level
excursion or other school activity; • Student Transport Emergency management procedures • Report emergency to the Security
Medium Medium
Motor vehicle accident involving socialised with school and bus operator. Services Unit on 1800 126 126.
pedestrian: occurring inside school • Supervision during bus arrival and departure. • Advise emergency services of the
grounds; around perimeter of • Bus coordinator appointed (bus coordinating schools status and location of bus services and
school; within close proximity of only). seek assistance if required.
the school Probable • Log of bus travel risks. • Notify your region and seek advice from
Consequences: Risk of • School maintains a bus roll to determine who is travelling your regional Manager, Operations and
death/injury to passengers or on the bus each day. Emergency Management if required.
pedestrians; Traffic • School maintains emergency contact records for all • Confirm/provide instruction to driver
disruption/delay/inconvenience students travelling on buses. with regard to destination.
Controls for bus travel during camp or excursion: • Notify client school principals and any
• Staff to follow DET’s work-related driving procedure. other facility with passengers on the
• Bus driver to maintain log book as required. affected service.
• Students supervised and monitored while participating in • Consult to ensure client school
off-site school activities, including bus transport. principals notify parents/guardians of all
• Permission forms for excursions and camps contain affected students of actions taken and
parent/guardian emergency contact details and copy of other relevant information (such as
these kept on school site, with one copy to be taken on where to collect their children).
trip. • Keep an accurate log of all
• Student Activity Locator (SAL) completed. communication in relation to the event.
• Contact details of emergency contacts for students on • Receive confirmation of bus’s arrival at
camp or excursion. destination from driver.
• Risk assessment planning has occurred for all off-site • Where possible keep an accurate
camps and excursions. record of the event.
• First aid kit to accompany excursions and first aid • Direct all Media enquiries to DET Media
qualified staff to attend. Unit on 8688 7776.
• Traffic management plan to manage school • A copy of your schools Student
access/egress at drop off/pick up times. Transport Emergency Management
• Supervision to monitor student compliance with school Plan, that details the emergency
road and bike safety policy. procedures in the event of a
breakdown, accident, bushfire or other
emergency situation, should be
attached in the Additional Information
section at the end of your schools EMP.
Pandemics and Risk of health and possible death Kallista PS will implement all actions in accordance with Effective Sick and ill students and staff discouraged from
communicable (in extreme cases). government directives and in particular DET Operational Consequence being at school Consequence
diseases Guidelines and Safety Plans
Severe Severe
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Page | 23Appendix B of the DET Pandemic Influenza Incident Likelihood • Regular risk infection procedures Likelihood
Response Plan provides details of the key actions Almost Certain outlined at staff meetings by nursing Almost Certain
for schools to implement at each of the preparedness and staff
Risk Level Risk Level
response stages of a pandemic influenza event. • Parents/carers informed of school
Sick and symptomatic students and staff not allowed at Extreme policy regarding sick children in Extreme
school newsletter
Ensure basic hygiene measures are in place and posters Sick and symptomatic students and staff not
are displayed at the beginning of flu season (April) and in allowed at school
the event of any pandemic situation. Ensure basic hygiene measures are in place and
Ensure there is convenient access to water and liquid soap posters are displayed at the beginning of flu
and/or alcohol-based sanitiser season (April) and in the event of any pandemic
Ensure staff and children and community are educated situation.
about covering their cough to prevent the spread of germs. Ensure there is convenient access to water and
Ensure all staff know the operational guidelines in relation to liquid soap and/or alcohol-based sanitiser
physical distancing, operational regulations, sanitisation and Ensure staff and children and community are
hygeine procedures. educated about covering their cough to prevent
Ensure first aid processes and PEP in place and that the spread of germs.
posters are up to instruct the school community Ensure all staff know the operational guidelines
Ensure adequate cleaning in place. in relation to physical distancing, operational
Where there are people on property, drect the flow and regulations, sanitisation and hygeine
movement of foot traffic and minimise gatherings to prevent procedures.
cross infection. Ensure first aid processes and PEP in place and
Use adequate contact tracing measures for all in attendance that posters are up to instruct the school
on property community
Ensure CRTs and vistors are aware of all safety measures Ensure adequate cleaning in place.
and processes Where there are people on property, drect the
flow and movement of foot traffic and minimise
gatherings to prevent cross infection.
Use adequate contact tracing measures for all in
attendance on property
Ensure CRTs and vistors are aware of all safety
measures and processes
Major medical There is a risk to health and First Aid Officer is appointed and training is up-to-date. First Effective
emergency possibly death. Aid Officers are aware of and follow DEECD's First Aid and Consequence If a medical emergency occurs on a Consequence
Infection Control Procedure. Staff are aware of emergency
Severe
school site or on a camp/excursion Severe
procedures. • Call’ 000’ if immediate/life
Likelihood threatening Likelihood
Unlikely • Administer first aid Unlikely
Risk Level • Contact parent/guardian of Risk Level
High
affected student High
• Contact Incident Support and
Operations Centre (ISOC) on
1800 126 126
• Record evidence (if applicable)
• Keep other students away from
the emergency/incident
• Provide support for students who
may have witnessed early stage
of emergency
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 24First aid reviewed and training
updated yearly.
Doctor surgery over road- Kallista
Medical Centre..
Loss of essential The size and health of trees Effective The size and health of trees growing close to
services growing close to power lines are Consequence power lines are regularly checked and pruned or Consequence
regularly checked and pruned or When there is a loss of essential services (power, removed if necessary
Major Major
removed if necessary •Alternative water, communications): • Alternative communication source such
communication source such as • Determine which services are affected and the Likelihood as charged mobile phone/satellite Likelihood
charged mobile phone/satellite extent of the impact. Possible phone are available Unlikely
phone are available •Alternate • Respond to any immediate threat to student Risk Level • Alternate lighting sources, such as a Risk Level
lighting sources, such as a torch or and staff safety and isolate/secure torch or battery operated light are
High Medium
battery operated light are buildings/areas if necessary. contained in the emergency kit
contained in the emergency kit •A • Call 000 if emergency services are required to • A list of emergency phone numbers is
list of emergency phone numbers respond e.g. power lines down in front of located next to all office phones
is located next to all office phones school. • Business continuity plan
•Business continuity plan • Contact the relevant provider/s to report
outage and ascertain when restoration will
occur.
• Consider consequential impacts, e.g. power
outage will impact on phone lines and IT
systems.
• Contact your Senior Education Improvement
Leader or regional Manager, Operations and
Emergency Management for advice and
support if necessary.
• Report the loss of essential services to the
Incident Support & Operations Centre on 1800
126 126.
• Contact parents as required.
• Refer to the school’s Business Continuity
Management Plan if the essential services are
likely extend beyond 24 hours.
We will :
Notify -
School Security Services 1800 126 126
SEIL- number in EMPlan and Prin phone.
Parents to be notified through Flexibuzz/SMS/Facebook
Police if necessary- 000
And our utility providers using contacts on EMPlan.
Seek advice from- email/contact
business.continuity@edumail.vic.gov.au
Principal has mobile data on IPad and own mobile on
Telstra network which works in hills when there's an issue
with landlines and internet phones.
Smoke Probable Causes: Fire at nearby Effective Medical treatment plans for children with pre-
factory/premises; Road accident This procedure may be used if you are not under threat from Consequence existing heart or lung conditions are current and Consequence
involving a vehicle transporting a a fire and are remaining in smoky conditions. accessible i.e. asthma
Severe Severe
hazardous substance; Medical • Medication is kept accessible
bushfire/grassfire; planned burning • Call 000 if anyone is experiencing wheezing, chest Likelihood • Air conditioners allow recirculation of air Likelihood
Probable Consequences: Physical tightness and difficulty breathing. Unlikely • Watch Zone on VicEmergency App Unlikely
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Page | 25injury to staff or students; Stress or • Closely monitor for adverse effects of smoke on Risk Level • EPA AirWatch Risk Level
psychological injury requiring students and staff. High • Follow precautionary health advice on High
clinical support for multiple • Students and staff with existing heart or lung smoky days – i.e. limit outside activity,
individuals Risk of injury from conditions (including asthma) should follow the limit physical activity, consider
smoke inhalation or burns Risk of treatment plan advised by their doctor. rescheduling outdoor events
property damage or property loss • Asthmatics must follow their personal asthma
action plan and keep a reliever or inhaler on hand.
• Notify parents about school conditions and to
ensure they cater for their child’s needs e.g. extra
inhaler.
Activities/Indoors
• Restrict outdoor activities or as appropriate,
cancel, re-schedule or use alternative venues for
any outdoor activities.
• Close windows and doors.
• Switch air conditioners to 're-circulate' or 'reuse air’
(turn it off if it doesn’t have this function)
• Limit prolonged or heavy physical activity relative
to the conditions.
Notification/Information
• As appropriate:
• report the incident to the Incident Support
& Operations Centre (24 hour, 7 days)
1800 126 126
• notify your region and seek advice from
your SEIL or regional Manager,
Operations and Emergency Management
if required
• direct all Media enquiries to DET Media
Unit on 8688 7776.
• For health information about smoke go to:
www.betterhealth.vic.gov.au/bushfiresmoke
or
http://www.betterhealth.vic.gov.au/planned
burns
• For information about planned burns in your area
call 1800 226 226, download the VicEmergency
app. Detailed information about the time, location
and status of planned burns for the next 10 days
can be found at http://www.delwp.vic.gov.au/fire-
and-emergencies/planned-burns-for-the-next-ten-
days
• Tune in to your ABC Radio station and keep
listening for advice and warnings. You can find
your local station on the ABC Radio frequency
finder as well as listen online or via the ABC Radio
app.
other info--
Liaise with local fire services to determine potential controls
e.g. clearing trees, building safety etc. Ensure Emergency
Management Plan is up-to-date including identification of
shelter-in-place and evacuation points. Check Vic
Emergency App & CFA website, alerts during the bushfire
season. Schedule and practice emergency evacuation drills
on a regular basis. Ensure there is a business continuity
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Page | 26plan in place. School grounds kept tidy, and vegetation
reduced- using funding fom DET in Nov & Dec 2018 to
reduce combustible material. CFA and Parks Vic assisting.
***SCHOOL CLOSURES ON EXTREME DAYS AND CODE
RED DAYS will lessen risk of injury or harm due to bushfire
***Relocation school option activated - Fairhills PS, Manuka
Dve, Ferntree Gully
Child Abuse Probable causes: Domestic Acceptable In the event of an incident, disclosure, or
violence; Substance abuse; • Recognise indicators of Child Abuse Consequence suspicion of child abuse, the school will: Consequence
Stress/isolation; Mental health • Child Safe Standards • Follow the Four Critical Actions for
Major Major
problems/intellectual disability; • PROTECT protocol Schools about Responding to Incidents,
Lack of parenting skills Probable • Student Critical Incident Advisory Line
Likelihood Disclosures and Suspicions of Child Likelihood
consequences: Physical and • Student Support Services/Student Welfare Coordinator Possible Abuse hyperlinked at Possible
psychological Risk Level https://www.education.vic.gov.au/ Risk Level
trauma/distress/injury; Documents/about/programs/healt
High High
Depression/apathy; Inability to h/protect/FourCriticalActions_Chil
concentrate; dAbuse.pdf
Emotional/behavioural/learning
• Report the incident internally to the
problems; Eating Disorder
Incident Support and Operations
Centre (ISOC) by calling 1800 126
126. If you require additional advice
and support with managing the
incident, ask to consult with the Incident
Management and Support Unit (IMSU),
available on the same phone number.
This is an abridged version of schools’
obligations which are outlined in more
detail in Identifying and Responding to All
Forms of Abuse in Victorian Schools
hyperlinked at
https://www.education.vic.gov.au/Docum
ents/about/programs/health/protect/Child
SafeStandard5_SchoolsGuide.pdf
For suspected student sexual offending, the
school will:
• Follow the Four Critical Actions for
Schools on Responding to Student
Sexual Offending hyperlinked at
https://www.education.vic.gov.au/
Documents/about/programs/healt
h/protect/FourCriticalActions_SSO.
pdf.
• Report the incident internally to ISOC
by calling 1800 126 126. If you require
additional advice and support with
managing the incident, ask to consult
with the IMSU, available on the same
phone number.
The Four Critical Actions is a summary of
schools’ obligations which are outlined in
greater detail in Identifying and
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Page | 27Responding to Student Sexual Offending
hyperlinked at
https://www.education.vic.gov.au/Docum
ents/about/programs/health/protect/SSO_
Policy.pdf
Information Security Probable Causes: Hacking; Needs Improvement
Malware virus; Unprotected • Privacy (including DET’s Schools’ Privacy Policy) Consequence • Contact your IT specialist Consequence
systems/passwords; Accidental • Privacy, Department provided software technician for advice and support
Major Moderate
Probable consequences: • Privacy (requests for Information about Students) • If you require support from IMTD
Inconvenience Inability to • Acceptable use of ICT Resources
Likelihood contact the Service Desk through Likelihood
access/use computer system; • Staff member manages and reviews school’s privacy Unlikely one of the following mechanisms: Rare
Loss/corruption of files/data; practices Risk Level o Phone 1800 641 943 Risk Level
privacy breach • Regular privacy audit to determine what information the o Email
Medium Low
school collects, how it is used and with whom information servicedesk@edumail.vic.
is shared. gov.au
• Examine data security arrangements o Submit an IT Service
• BYOD usage and guidelines Request through the
• Password protocols for ICT Service Gateway
• If the incident involves sensitive
and/or personal information that
may identify an individual without
their consent
• Phone the privacy help desk on
8688 7967
• Email
privacy@edumail.vic.gov.au
• Consider notifying the Media Unit
on 8688 7776
• If the information security breach
is considered malicious contact
local police
• Offer impacted staff option to
access EAP (as applicable)
• Offer Student Support Services
support to impacted students (as
applicable)
Medical Emergency Probable causes: Acceptable If a medical emergency occurs on a
Accident/misadventure; • Staff trained in first aid Consequence school site or on a camp/excursion Consequence
known/unknown illness Probable • First Aid Kit • Call’ 000’ if immediate/life
Major Major
consequences: Ill health, • Staff observant to signs of illness threatening
recuperation; hospitalization; • Medical history – staff/students
Likelihood • Administer first aid Likelihood
impact on continuity of education; • First Aid and Infection Control Procedure Possible • Contact parent/guardian of Possible
Psychological distress for those • Medication Authority Form and authority to administer Risk Level affected student Risk Level
witnessing incident • Contact Incident Support and
High High
Operations Centre (ISOC) on
1800 126 126
• Record evidence (if applicable)
• Keep other students away from
the emergency/incident
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Page | 28• Provide support for students who
may have witnessed early stage
of emergency
Mental Stress Probable causes: Exposure to Needs Improvement
distressing event; • Student Support Services Consequence • If there is immediate and/or life Consequence
Anxiety/depression; illness • Well-being staff in school threatening concern for an
Major Major
Probable consequences: • SafeMinds individual’s health or wellbeing
Psychological trauma/distress; • Navigator Program
Likelihood contact ‘000’ Likelihood
Attempted suicide; Suicidal • Student Engagement and Inclusion Guidance Possible • Administer first aid (if appropriate) Possible
ideation/self-harm; Interrupted • Building Resilience Framework Risk Level – keep physically and emotionally Risk Level
learning • Victorian Anti-bullying and Mental Heath Initiative safe
High High
• Report the incident to the Incident
Support and Operations Centre
on 1800 126 126
• Consider whether the following
supports are appropriate:
o School’s student
wellbeing officers
o Student Support Services
o Doctors in Secondary
Schools
o Kids Helpline - 1800 55
1800
o Headspace in schools
0458 559 736
o Lifeline - 13 11 14
o Referral to the Navigator
program for wrapround
support for disengaged
learners
o Suicide prevention
resources from Beyond
Blue and/or Headspace
o CAT Team – acute mental
health triage
Missing person - Probable causes; Lost or Acceptable
school or school separated whilst on • School records attendance Consequence • If there is immediate and/or life
camp/excursion camp/excursion; Truancy; • Student engagement policy to promote school
Severe
threatening concern for an
Unknown - i.e. distress Probable attendance and address truancy, which is staged individual’s health or wellbeing
consequences: injury; interrupted • Recess and lunchtime supervision. Likelihood contact ‘000’
education; psychological • Behaviour Support Plans to address individual truancy. Rare • Administer first aid (if appropriate)
trauma/distress • Student Activity Locator to be completed ahead of all Risk Level – keep physically and emotionally
camps (which includes outlining all students to attend
Medium
safe
camp) • Report the incident to the Incident
• List of students to attend camp to be held at school site Support and Operations Centre
and by Teacher in Charge on camp. on 1800 126 126
• School excursion/camp risk assessment • Consider whether the following
supports are appropriate:
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Page | 29o School’s student
wellbeing officers
o Student Support Services
o Doctors in Secondary
Schools
o Kids Helpline - 1800 55
1800
o Headspace in schools
0458 559 736
o Lifeline - 13 11 14
o Referral to the Navigator
program for wrapround
support for disengaged
learners
o Suicide prevention
resources from Beyond
Blue and/or Headspace
o CAT Team – acute mental
health triage
Traumatic Probable causes: Acceptable
Death/Injury/Grief Accident/misadventure; Existing • Student Support Services Consequence Consequence
illness; Sudden medical • Well-being staff in school
Major Severe
emergency Probable • Managing Trauma Guide
Consequences: Distress/anger; • Incident Support and Operations Centre referrals Likelihood Likelihood
Disruption to school operations; • Employee Assistance Program Possible Possible
Disruption to school operations; Risk Level Risk Level
Stress, psychological injury,
High Extreme
impact on well-being requiring
support
Violence, Aggression Probable causes: underlying Site based policies and strategies Acceptable Violence, aggression, harassment, on
and/or harassment abuse or exposure to family • Lunchtime and recess supervision Consequence school site: Consequence
violence; developmental factors • School based security measures e.g. duress alarm, • Intervene only if safe to do so
Severe Severe
Probable Consequences: physical CCTV • Contact ‘000’ if immediate/life
or psychological harm; Disruption • Behavioral Code of Conduct Likelihood threatening and require Likelihood
to learning/continuity of education • School social media strategies to address online Rare police/ambulance attendance Rare
harassment Risk Level • Initiate action to confine or isolate Risk Level
• Requirement for multiple staff to be present at meetings
Medium
the aggressor Medium
or incidents involving aggressive parent or student • Determine whether evacuation,
School pursues specific interventions or referrals as lock-down or Shelter in Place is
required/appropriate: required.
• Trespass order • Administer first aid if required and
• Child Protection referral safe to do so
• Family violence referral • Contact parent/guardian of
Specific supports for students with challenging behaviors and student(s) impacted
interventions: • Report the incident to the Incident
• Referral to Student Support Services (SSS) Support and Operations Centre
• School Wide Positive Behaviour Support strategies (ISOC) on 1800 126 126
(Behaviour Support Plans etc.) • Seek Student Support Services or
• Restraint and Seclusion procedures School Wellbeing Officer support
• Respectful Relationships to develop a behaviour
• Health and Human Services Behaviour Support Services management plan
Emergency Management Plan: Kallista Primary School - 2020- Printed: 03/09/2020
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Page | 30You can also read
