Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021

 
Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
Kallista Primary School

       Emergency and Critical Incident
       Management Plan 2020-2021

                      72 Monbulk Road, Kallista, VIC, 3791
                      03 9755 2633 / kallista.ps@education.vic.gov.au

                      Department of Education and Training

                             Date Approved: 3/09/2020

Emergency Management Plan: Kallista Primary School - 2020-2021
Printed: 03/09/2020
Page 1
Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.

Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.

All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.

Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
   1. Call ‘000’ for life-threatening or time critical emergencies.
   2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
   3. Seek support from your region/regional Manager, Operations and Emergency Management or
        Emergency Management Support Officer if required.
   4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
        warnings and incidents.
   5. Contact your Senior Education Improvement Leader.
   6. Check the Department of Education and Training web site for incident updates.

Emergency Management Plan: Kallista Primary School - 2020-2021
Printed: 03/09/2020
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Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
Distribution List
       Name                             Position Title and          Communication   Email or Postal Address
                                        Organisation Name           Date

       0448 284 749                     Manager Operations and      04/09/2020      0427 374 563
       (Unknown)                        Emergency                                   martin.eloise.f@edumail.vic.gov.au
                                        Management, NEVR
                                        Regional Office,
                                        DEECD>

       Ralph Ross                       Captain Kallista CFA        04/09/2020      Hand delivered - no email

       Officer in Charge                Belgrave Police             04/09/2020      belgrave.uni@police.vic.gov.au

       Christine Finighan               Facilities manager          04/09/2020      finighan.christine.w@edumail.vic.gov.au
                                        Kallista PS

       All school staff                 Kallista Primary School     04/09/2020      finighan.christine.w@edumail.vic.gov.au

       christine pera                   Emergency Management        04/09/2020      0448284749
                                        Support Officer

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Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
Emergency Management Plan: Kallista Primary School - 2020-   Printed: 03/09/2020
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Kallista Primary School Emergency and Critical Incident Management Plan 2020-2021
Facility Profile
             School Name/Campus Name                   Kallista Primary School

             Address                                   72 Monbulk Road, Kallista, VIC, 3791

             Phone                                     03 9755 2633

             Email                                     kallista.ps@education.vic.gov.au

             Fax                                       037551960

             DET Region                                NORTH-EASTERN VICTORIA

             DET Area                                  Outer Eastern Melbourne Area

             LGA                                       Yarra Ranges (S)

             BOM/Fire District                         Central District

             Is your school on Bushfire                Yes
             At- Risk Register?

             Bushfire At-Risk Register                 Category 2
             Category

             Operating Hours                           School:8.30 to 4.30pm and Out of School Hours Care in
                                                       GPRoom (Shelter-In-Place): 7.30am to 9am & 3.30pm to 6pm

             Number of Students                        146

             Number of Staff                           20

             Number of Buildings                       5

             Is the School a designated                No
             Neighborhood Safer Place?

             Shelter-In-Place Location                 The GPROOM- In schoolground, adjacent to oval, on Kallista-
                                                       Emerald Road- Driveway, ramp and stairs to access.

                                                       Indoors- GPRoom which is Shelter-In-Place           Outdoors-
             On-site Evacuation Location               Upper Basketball Court, or Lower Basketball Court- depending
                                                       on situation

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Off-site Evacuation Location              Grants Picnic Ground or Kallista Mechanics Hall

             Typical method used for                   Compass, SMS, school newsletter, school website and
             communications to school                  Facebook
             community

             Is this school has other                  Yes
             services or users of the site?

           Other Services/Users of Site
  Service/User        Location                    Number of Student         Emergency Contact        Phone                 Mobile
  Name                                            or Visitor

  Out of School       Indoors- GPRoom             5 to 30                   7 to 9am and 3.30 to     Liz 97553740          0418580221
  Hours care          which is Shelter-In-                                  6pm                      Chris
                      Place (Building ID                                                             0418580221
                      18089)

           Building Information Summary
           Telephones (landlines)
             Location                                                                              Number

             General Office                                                                        97552633 handset

             School mobile                                                                         0418580221

             Every classroom                                                                       handset- goes through
                                                                                                   office as above

             School mobile                                                                         0418580221

           Alarms
             Description                    Location                                 Monitoring           Number
                                                                                     Company

             Fire                           fill this in only if required

             Intrusion                      Motion sensors                           DEECD                DEECD

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Other

           Utilities
             Description                    Location                          Service                 Location of shutoff
                                                                              Provider                Instructions

             Gas / Propane                  Throughout school -not in         'Origin' Faults-
                                            portables                         132461

             Water                          Throughout school                 'Yarra Valley Faults-
                                                                              131722

             Electricity                    Throughout school                 AGL Faults- 131799

           Sprinkler System
             Control Valve Location                      Non operational

             Shutoff Instructions Location               None

           Boiler Room
             Location                                    nil

             Access                                      fill this in only if required

           Emergency Power System
             Type                                        Generator

             Location                                    In GP room

             Provides power to                           GProom

             Shutoff Instructions Location               Starts automatically when you turn the three dials to
                                                         generator in the switchboard inside the main door.

           Building and Site Hazards

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Location                                               Number

           Additional Profile Information
             Additional Info

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Emergency Kit Checklist
       Checklist                                                           Yes / No

       Student data and parent contact information (contained in EMP)      Yes

       Student and staff with additional needs list (contained in EMP)     Yes
       including any student medications

       Staff contact information                                           Yes

       Student Release Forms/sign out book                                 Yes

       List of staff on the IMT                                            Yes

       Traffic/emergency safety vests and tabards                          Yes

       Facility keys                                                       Yes

       Standard portable First Aid Kit. Refer to First Aid Kits Contents   Yes
       Checklist

       A charged mobile phone and charger/s                                Yes

       Torch with replacement batteries (or wind up torch)                 Yes

       Whistle                                                             Yes

       Megaphone                                                           Yes

       Portable battery powered radio                                      Yes

       Copy of facility site plan and EMP including evacuation routes      Yes

       Water                                                               Yes

       Plastic garbage bags and ties                                       Yes

       Toiletry supplies                                                   Yes

       Sanitary products                                                   Yes

           Review Emergency kit checked date

       Date emergency kit checked                                   03/09/2020

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Next check date                                              01/10/2021

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Drill Schedule
  School Term         Drill Type                              Contact Person   Schedule Date   Actual Date

  Term 4              Fire drill                              Principal        23/10/2019      23/10/2019

  Term 4              Fire drill- come inside from            Principal        31/10/2019      31/10/2019
                      recess

  Term 1              Evac Drill                              Principal        05/02/2020      05/02/2020

  Term 1              Evac Drill                              Principal        18/02/2020      18/02/2020

  Term 4              Evac Drill to SIP                       Principal        08/10/2020

  Term 4              Fire Drill come in from recess          Principal        14/10/2020

  Term 4              Evac Drill to SIP                       Principal        27/10/2020

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First Aid Training
       Staff Member                                       Training Completed                 Date Qualified To

       Christine Finighan                                 1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Hilary Morris                                      12 AUGUST 2019 HLTAID004           31/05/2019
                                                          Healthguard

       Peter Apostolopoulos                               12 AUGUST 2019 HLTAID004           31/05/2019
                                                          Healthguard

       Liz Nia                                            May 2019                           31/05/2019

       Sonja Winkler                                      12 AUGUST 2019 HLTAID004           31/05/2019
                                                          Healthguard

       Georgina Ruzyla                                    1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Mary Smith                                         May 2018                           31/05/2019

       Greg Malone                                        12 AUGUST 2019 HLTAID004           31/05/2019
                                                          Healthguard

       Deborah Alter-Rasche                               1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Grant Cameron                                      1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Lisa Watson                                        1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Sonja Wittmann                                     1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Kirsten Greenall                                   1 Aug 2019 HLTAID001 Healthguard   01/09/2020

       Kylie Eklund                                       1 Aug 2019 HLTAID001 Healthguard   01/09/2020

           Other Training Record
       Staff Member                                         Training Type                    Date

       Staff record                                         Anaphylaxis training on table    01/08/2019

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Students or Staff with Additional Needs
           To ensure adherence to the provisions of the Information Privacy Act 2000 you should
           not record personal details here.

           Add summary of those with additional needs or medical conditions below, without
           including personal details.

       Category                                                     Number of Staff   Number of Students

       Mobility issues                                              0                 0

       Anaphylaxis                                                  0                 3

       Diabetes                                                     0                 1

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Risk Assessment
Identified Hazards           Description of Risk                    Existing Controls                                               Effectiveness of    Risk Rating   Controls to be implemented                          Revised Risk Rating
                                                                                                                                    existing controls

Bushfire/Grassfire           Probable Causes: Lightning strike;                                                                     Effective                         Weekly checks of safety equip are conducted
                             Arson; Spark ignited by machinery;     A bushfire/grassfire is observable or identified via a                              Consequence   during bushfire season.                             Consequence
                             Power line failure; Escaped            VicEmergency App Alert, emergency service and/or                                                         • School liaises with local fire services
                                                                                                                                                        Severe                                                            Severe
                             planned burn Probable                  other advice and within [insert number] km from the                                                        regarding preparedness prior to start of
                             Consequences: Injury; Serious          school.                                                                             Likelihood             the Fire Danger Period.                    Likelihood
                             injury from smoke inhalation;                • If immediate assistance is required phone ‘000’                             Possible             • WatchZone on VicEmergency App              Possible
                             Stress or psychological injury               • Contact Vic Emergency Hotline on 1800                                       Risk Level           • Evacuation drills are conducted in         Risk Level
                             requiring clinical support for                 226 226 for information on the fire                                                                Terms 1 and 4; conduct Shelter-In-
                                                                                                                                                        Extreme                                                           Extreme
                             multiple individuals Fatality and            • Report the emergency immediately to the                                                            Place drill in Term 1.
                             or permanent disability from burns.            Chief Warden who will convene your                                                               • Working bees to clear and clean up
                             Serious injury from smoke                      Incident Management Team and in                                                                    school site occur twice per year.
                             inhalation. Stress or psychological                                                                                                             • EMP is reviewed and socialised with
                                                                            consultation with emergency services
                             requiring extensive clinical support                                                                                                              staff before fire season.
                                                                            determine the appropriate response
                             for multiple individuals                                                                                                                        • Staff and parents are aware of EMP
                                                                          • Report the emergency to the Incident                                                               and understand their role within it.
                                                                            Support and Operations Centre (24 hour,                                                            Annual facilities bushfire readiness
                                                                            7 days) on 1800 126 126                                                                            review checklist’ is implemented in
                                                                          • Notify your region and seek advice from                                                            October to prepare for the bushfire
                                                                            your regional Manager, Operations and                                                              season
                                                                            Emergency Management if required                                                                 • Pre-determined arrangements
                                                                          • Continue to monitor local conditions (wind                                                         implemented as fire danger escalates
                                                                            changes, size of fire, direction of travel)                                                        (in accordance with school’s category
                                                                            and emergency warnings and advice                                                                  on the Bushfire at Risk Register)
                                                                            messages through the VicEmergency
                                                                            App, TV, battery powered radio tuned to
                                                                            an emergency broadcaster (local ABC
                                                                            radio)
                                                                          • Ensure staff and students do not hinder
                                                                            emergency services or put themselves at
                                                                            risk by going near damaged buildings or
                                                                            trees
                                                                          • [As appropriate insert any additional
                                                                            mitigation steps relevant to your facility
                                                                            that you have identified in your risk
                                                                            assessment]
                                                                          • Direct all Media enquiries to DET Media
                                                                            Unit on 8688 7776
                                                                          • Contact parents as required
                                                                          • Staff will remain with children until they
                                                                            are collected by parents or relocated by
                                                                            emergency services.
                                                                    If sheltering-in-place is required, move all
                                                                    students, staff and visitors to the Shelter in
                                                                    Place if possible following the identified egress
                                                                    route:
                                                                          • Take your emergency kit/first aid kit (including your
                                                                            student and staff attendance lists and a copy of
                                                                            your EMP)

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• Check that all students, staff and visitors
                                                               are accounted for
                                                             • Ensure communications with emergency
                                                               services is maintained.
                                                             • Wait for emergency services to arrive or
                                                               provide further information
                                                             • Where appropriate, confirm with
                                                               emergency service personnel that it is
                                                               safe to return to normal operations
                                                             • Maintain a record of actions/decisions
                                                               undertaken and times
                                                             • Check all windows and doors in the
                                                               Shelter in Place are closed (but doors
                                                               are not locked).
                                                             • Turn off Gas
                                                             • Staff, wherever possible, will wear full
                                                               length clothing in the event they need to
                                                               patrol the school for embers
                                                             • Confirm fire equipment (including torches,
                                                               water, batteries, radio, water, mops,
                                                               buckets, school portable phone and
                                                               mobile phone are in the Shelter in
                                                               Place .
                                                             • Any sprinkler system around the school
                                                               grounds to be turned on (if this does not
                                                               compromise other water based defence
                                                               systems).
                                                             • If safe to do so, relocate cars and any
                                                               other movable combustible objects to
                                                               greater than 20m from the Shelter in
                                                               Place and the evacuation path between
                                                               the Shelter in Place and Onsite
                                                               evacuation location or Offsite
                                                               evacuation location
                                                             • Staff to check that students have their
                                                               shoes on and drink bottles with them
                                                             • Staff will endeavour to keep students as
                                                               calm and hydrated as possible
                                                             • Staff will identify and wherever possible
                                                               attend to students who show signs of or
                                                               are known to be susceptible to smoke. If
                                                               possible supply these students with
                                                               smoke masks and any medication they
                                                               require.
                                                             • A nominated person is to monitor the
                                                               phones and radios to ensure, as far as
                                                               possible, that communication is
                                                               maintained.
                                                             • Consider notifying parents that staff and
                                                               children are sheltering in place in the
                                                               Shelter in Place

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• Should parents arrive at the school,
                                                                    parents remain in the Shelter in Place
                                                                    with their child. Any decision to leave
                                                                    should only occur on advice and with
                                                                    direct support from emergency services
                                                                  • Continually monitor Shelter in Place for
                                                                    its integrity, immediately identify and
                                                                    suppress any building ignitions, where
                                                                    safe to do so.
                                                                  • If the building’s fire alarm activates then
                                                                    staff to check if activating due to smoke
                                                                    or if the building has ignited. If the
                                                                    building has ignited and is not safe to
                                                                    extinguish – evacuate to the Onsite
                                                                    Evacuation Location or
                                                                    Offsite Evacuation Location via the
                                                                    defined route
                                                             While sheltering at the Onsite evacuation/
                                                             assembly area or the Offsite
                                                             evacuation location
                                                                  • Check that all students, staff, visitors and
                                                                    contractors are accounted for.
                                                                  • Assemble all staff and students in a tight
                                                                    group maximising the distance to
                                                                    potential sources of fire, with the more
                                                                    vulnerable people towards the centre of
                                                                    the group.
                                                                  • Staff to check that children have their
                                                                    shoes on and drink bottles with them
                                                                  • Staff will endeavour to keep students as
                                                                    calm and hydrated as possible
                                                                  • Administer first aid if required
                                                                  • Staff will identify and attend to students
                                                                    who show signs of or are known to be
                                                                    susceptible to exposure to smoke. Where
                                                                    possible supply these students with
                                                                    smoke masks.
                                                                  • Maintain communication with emergency
                                                                    services and remain in place until
                                                                    emergency services or additional support
                                                                    arrives
                                                                  • Communicate to all parents once the all
                                                                    clear has been given.
                                                                  • Ensure any students, staff or visitors with
                                                                    medical or other needs are supported.
                                                                  • Advise the Incident Support and
                                                                    Operations Centre on 1800 126 126 that
                                                                    the event is over.
                                                                  • Determine whether to activate your
                                                                    parent re-unification process.
                                                                  • Determine if there is any specific
                                                                    information students, staff and visitors

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need to know (for example parent
                                                                           reunification process or areas of the
                                                                           facility to avoid).
                                                                       •   Direct all Media enquiries to DET Media
                                                                           Unit on 8688 7776
                                                                       •   Print and issue pre-prepared parent
                                                                           letters and give these to students to take
                                                                           home.
                                                                       •   Ensure all staff are made aware of
                                                                           Employee Assistance Program contact
                                                                           details.
                                                                       •   Seek support from Student Support
                                                                           Services if required.
                                                                       •   Seek support from your region/regional
                                                                           Manager, Operations and Emergency
                                                                           Management as required.
                                                                       •   Undertake operational debrief with staff
                                                                           and Incident Management Team to
                                                                           identify any shelter-in-place and
                                                                           procedural changes that may be required.
                                                                       •   Complete your Post Emergency Record.
                                                                 Other info--
                                                                 Liaise with local fire services to determine potential controls
                                                                 e.g. clearing trees, building safety etc. Ensure Emergency
                                                                 Management Plan is up-to-date including identification of
                                                                 shelter-in-place and evacuation points. Check Vic
                                                                 Emergency App & CFA website, alerts during the bushfire
                                                                 season. Schedule and practice emergency evacuation drills
                                                                 on a regular basis. Ensure there is a business continuity
                                                                 plan in place. School grounds kept tidy, and vegetation
                                                                 reduced- using funding fom DET in Nov & Dec 2018 to
                                                                 reduce combustible material. CFA and Parks Vic assisting.
                                                                 ***SCHOOL CLOSURES ON EXTREME DAYS AND CODE
                                                                 RED DAYS will lessen risk of injury or harm due to bushfire
                                                                 ***Relocation school option activated - Fairhills PS, Manuka
                                                                 Dve, Ferntree Gully

Building fire                Fire in school buildings/grounds                                                                      Effective
                             Risk of property damage or                 • Call 000 for emergency services and seek and                         Consequence   • Call 000 for emergency services and        Consequence
                             property loss. Probable Causes:              follow advice.                                                                       seek and follow advice.
                                                                                                                                               Severe                                                     Severe
                             Inappropriate management of                • Activate the fire alarm.                                                           • Activate the fire alarm.
                             stored chemicals such as cleaning          • If appropriate, follow the procedure for on-site                     Likelihood    • If appropriate, follow the procedure for   Likelihood
                             fluids; Incident in science                  evacuation.                                                          Unlikely        on-site evacuation.                        Unlikely
                             laboratory; Exploding gas tank;            • Report the emergency immediately to the Chief                        Risk Level    • Report the emergency immediately to        Risk Level
                             Faulty electrical wiring; Faulty             Warden who will convene your IMT if necessary.                                       the Chief Warden who will convene
                                                                                                                                               High                                                       High
                             electrical equipment Probable              • Extinguish the fire (only if safe to do so).                                         your IMT if necessary.
                             Consequences: Physical injury to           • Evacuate to the GPROOM, or top or lower courts                                     • Extinguish the fire (only if safe to do
                             staff or students; Stress or                 if on site, or Grants Picnic Ground or                                               so).
                             psychological injury requiring               Mechanics Hall if off site, closing all doors and                                  • Evacuate to the insert the location of
                             clinical support for multiple                windows.                                                                             your assembly point/s, closing all
                             individuals                                • Check that all areas have been cleared and notify                                    doors and windows.
                                                                          the Chief Warden.                                                                  • Check that all areas have been cleared
                                                                                                                                                               and notify the Chief Warden.

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• Check that all students, staff, visitors and                                             • Check that all students, staff, visitors
                                                                               contractors are accounted for.                                                             and contractors are accounted for.
                                                                             • Report emergency to the Incident Support and                                             • Report emergency to the Incident
                                                                               Operations Centre (ISOC) on 1800 126 126.                                                  Support and Operations Centre
                                                                             • Notify your region and seek advice from your                                               (ISOC) on 1800 126 126.
                                                                               regional Manager, Operations and Emergency                                               • Notify your region and seek advice from
                                                                               Management if required.                                                                    your regional Manager, Operations and
                                                                             • Contact parents as required.                                                               Emergency Management if required.
                                                                             • Direct all Media enquiries to DET Media Unit on                                          • Contact parents as required.
                                                                               8688 7776                                                                                • Direct all Media enquiries to DET Media
                                                                               8688 7776                                                                                  Unit on 8688 7776
                                                                               8688 7776                                                                                  8688 7776
                                                                               .                                                                                          8688 7776
                                                                             • OTHER INFORMATION-                                                                         .

                                                                      Ensure fire services equipment (fire hose reels, fire
                                                                      extinguishers, fire blankets, hydrants) is tested and tagged
                                                                      as per Australian Standards. Complete a Workplace
                                                                      Inspection once per term to check that exit signs and other
                                                                      emergency equipment is working. Test communication
                                                                      systems (PA system) on a regular basis. Ensure there is a
                                                                      fire blanket (tested and tagged to Australian Standards)
                                                                      available in all kitchen areas. Ensure all electrical equipment
                                                                      is tested and tagged as per Australian Standards and that
                                                                      frayed leads, damaged equipment etc are disposed of in an
                                                                      appropriate manner. Ensure there is a business continuity
                                                                      plan in place. Fire-extinguishers in place Risky activities
                                                                      using flame carefully supervised

Severe weather and           Probable Causes: Weather pattern                                                                           Effective                 Maintenance to roofs/gutters/drains to keep
storms - falling trees       Probable Consequences: Physical                 • Call 000 if emergency services are needed and                        Consequence   clear is scheduled regularly.                        Consequence
                             injury to staff or students; Stress or            seek and follow advice.                                                                    • School liaises with SES/local
                                                                                                                                                    Severe                                                             Severe
                             psychological injury requiring                  • Before the storm, store or secure loose items                                                government to identify potential local
                             clinical support for multiple                     external to the building, such as outdoor furniture                  Likelihood              risks.                                     Likelihood
                             individuals; Electrical storm                     and rubbish bins.                                                    Possible              • School has a contingency for storage of    Possible
                             causing fire; High winds causing                • Secure windows (close curtains and blinds) and                       Risk Level              equipment/materials if necessary.          Risk Level
                             roof to collapse, limbs to fall from              external doors. If necessary, tape windows and                                             • On the basis of weather forecast, loose
                                                                                                                                                    Extreme                                                            Extreme
                             trees and airborne debris                         glass entrances. Utilise boards and sandbags if                                              objects in open areas e.g. garbage
                             shattering windows; Rain                          required.                                                                                    bins, play equipment are secured
                             inundation resulting in unsafe                  • During a severe storm:                                                                     • Communications are tested quarterly.
                             electrical wiring/loss of power and                      o Remain in the building and keep away                                              • Utility shut-off instructions/points are
                             communications. Risk of roof                                from windows.                                                                      known.
                             down or flooding Risk of injury.                         o Restrict the use of telephone landlines to                                        • Back up communications and contact
                             Risk of property damage.                                    emergency calls only, particularly during a                                        lists maintained in case power fails.
                                                                                         thunderstorm.                                                                    • Condition of large trees regularly
                                                                             • Report any matter concerning the safety and
                                                                               wellbeing of students, staff and visitors to the Chief
                                                                               Warden.                                                                            On severely windy days, children are brought to
                                                                             • Disconnect electrical equipment - cover and/or                                     safer play areas during playtime; if even worse,
                                                                               move this equipment away from windows.                                             they are brought inside to main building and
                                                                             • Report emergency to the Security Services Unit on                                  GPRoom.
                                                                               1800 126 126.                                                                      The classrooms next to forest are also relocated
                                                                                                                                                                  to main building in this scenario.

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• Notify your region and seek advice from your
                                                                                regional Manager, Operations and Emergency
                                                                                Management if required.
                                                                              • Listen to local radio or TV on battery-powered sets
                                                                                for weather warnings and advice.
                                                                      Other info--
                                                                      Ensure roofs/gutters/drains are clear. Liaise with SES/local
                                                                      government to identify potential risks. Develop contingency
                                                                      for storage of equipment/materials if necessary. Test
                                                                      communications Ensure there is a business continuity plan
                                                                      in place. Complete the Flood risk identification assessment.
                                                                      ***Trees and vegetation being cleared Nov/Dec 2018.

Intruders/personal           Probable Causes: Substance                                                                               Effective                 Visitors must report to reception and sign in
threat                       abuse/drug affected; Mental health             • Call 000 for emergency services and seek and                        Consequence   using the Visitor Register.                            Consequence
                             issues;Custodial/Parent dispute;                 follow advice.                                                                           • Visitors are required to wear and
                                                                                                                                                  Major                                                                Major
                             Political views; Police operation              • Report the emergency immediately to the Chief                                               display visitor pass/badge.
                             Probable Consequences: Physical                  Warden.                                                             Likelihood           • Parents must make an appointment to           Likelihood
                             injury to staff or students; Stress or         • Do not do or say anything to the person to                          Unlikely                meet with teachers/principal.                Unlikely
                             psychological injury requiring                   encourage irrational behaviour.                                     Risk Level           • Lockdown/lockout/ evacuation                  Risk Level
                             clinical support for multiple                  • Initiate action to restrict entry to the building if                                        procedures are regularly practiced.
                                                                                                                                                  Medium                                                               Medium
                             individuals Physical or                          possible and confine or isolate the threat from                                          • Values of mutual respect and
                             psychological injury could occur to              building occupants.                                                                         acceptable parent behaviour policy are
                             staff, students, visitors or                   • Determine whether evacuation, lock-down or                                                  communicated and regularly reinforced
                             contractors if threatened or                     shelter-in-place is required. Do this in consultation                                       e.g. at parent forums and in
                             physically assaulted by an                       with the Police where possible.                                                             newsletters.
                             intruder. There is a risk that                 • Evacuation only should be considered if safe to do                                       • Encourage engagement of parents in
                             property could be damaged.                       so.                                                                                         school activities.
                                                                            • Report emergency to the Incident Support and                                             • In relation to court orders / custody
                                                                              Operations Centre 1800 126 126.                                                                    o the school maintains a register
                                                                            • Notify your region and seek advice from your                                                          of current
                                                                              regional Manager, Operations and Emergency                                                            documents/concerns
                                                                              Management if required.                                                                            o parents are advised of the
                                                                            • Contact parents as required.                                                                          relevant school processes and
                                                                            • Direct all Media enquiries to DET Media Unit on                                                       duty of care to other students
                                                                              8688 7776                                                                                             and staff.
                                                                            • Use EAP to assist staff after event if needed                                                                § For parent meetings
                                                                                                                                                                                              where staff feel a
                                                                                                                                                                                              need for support:
                                                                                                                                                                                           § two staff attend
                                                                                                                                                                                           § staff use a signal to
                                                                                                                                                                                              obtain support from
                                                                                                                                                                                              another staff member
                                                                                                                                                                                              if required
                                                                                                                                                                                           § an appropriate room
                                                                                                                                                                                              for meeting selected
                                                                                                                                                                                              e.g. one with two exit
                                                                                                                                                                                              points

Bomb Threat                  Probable Causes: Known or                If a suspicious object is found (or the threat identifies       Effective                 Bomb Threat Checklist located next to each
                             unknown person with intent or            the location of a bomb)                                                     Consequence   phone.                                                 Consequence
                             harm or cause fear to staff and          Immediate response
                                                                                                                                                  Severe                                                               Severe

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students of the school; Prank                 • Immediately clear and cordon off the area in the         Likelihood   • Emergency evacuation drills scheduled   Likelihood
                             Probable Consequences: Physical                  vicinity of the object.                                 Unlikely       and practised on a regular basis.       Unlikely
                             injury to staff or students; Stress or        • Call 000 for police and seek and follow advice.
                             psychological injury requiring                                                                           Risk Level                                             Risk Level
                                                                           • Report the threat to the Chief Warden/principal
                             clinical support for multiple                    who will coordinate the emergency response until        High                                                   High
                             individuals.                                     police arrive.
                                                                           • Report the emergency to the Security Services
                                                                              Unit on 9603 7999.
                                                                           • Do not approach, touch, tilt or tamper with the
                                                                              object.
                                                                      Evacuation
                                                                           • Evacuate the school and:
                                                                                      o Ensure students and staff are not directed
                                                                                         past the object
                                                                                      o Alert any other services co-located at the
                                                                                         school site
                                                                                      o Check that all students, staff and visitors
                                                                                         are accounted for
                                                                                      o Restrict all access to the site and ensure
                                                                                         there are no barriers inhibiting access by
                                                                                         police

                                                                      Communication
                                                                          • Provide police with details of the situation,
                                                                            including actions you have taken and intend to
                                                                            take. Follow any advice provided by police.
                                                                          • Contact parents when evacuation is complete and
                                                                            it is safe to do so.
                                                                          • Notify your regional emergency management
                                                                            contact and seek advice if necessary.
                                                                          • Direct all Media enquiries to DET Media Unit on
                                                                            9637 2871.
                                                                          • Await "all clear" advice from police before returning
                                                                            to school buildings to resume normal school
                                                                            activities.

                                                                      If a bomb/substance threat is received by telephone
                                                                             • DO NOT HANG UP
                                                                             • Keep the person talking for as long as possible and
                                                                               obtain as much information as possible.
                                                                             • Without alerting the caller, signal a co-worker to:
                                                                                       o call 000 for police on a separate phone
                                                                                       o notify the Chief Warden/principal
                                                                                       o report emergency to the Security Services
                                                                                          Unit on 9589 6266.
                                                                             • Fill out the Bomb Threat Checklist and record the
                                                                               following details while you are on the phone to the
                                                                               caller (The Bomb Threat Checklist is provided in
                                                                               the "Related forms" section of your on-line EMP.
                                                                               The checklist should be located with staff who
                                                                               normally answer in-coming phone calls):
                                                                                       o gender of caller
                                                                                       o age of caller
                                                                                       o accents and speech impediments
                                                                                       o background noises

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o key phrases used
                                                                             o whether the threat is
                                                                               automated/taped/recorded.
                                                             Ask the caller:
                                                                    • where exactly is the bomb/substance located?
                                                                    • what time will the bomb explode/the substance be
                                                                      released?
                                                                    • what will make the bomb explode/how will the
                                                                      substance be released?
                                                                    • what does the bomb look like?
                                                                    • what kind of device/substance is it?
                                                                    • who put the bomb/substance there? Why was it put
                                                                      there?
                                                                    • what kind of substance is it (gas, powder, liquid)?
                                                                      How much is there?
                                                                    • where are you? Where do you live?
                                                                    • what is your name? What are your contact details?
                                                                    • Once the call is finished:
                                                                              o DO NOT HANG UP - it may be possible
                                                                                 for police to trace the call if the telephone
                                                                                 line is kept open, regardless of whether
                                                                                 the caller hangs up.
                                                                              o Immediately:
                                                                                         § inform the Chief
                                                                                            Warden/principal if this has not
                                                                                            yet been done
                                                                                         § call 000 to report threat to police
                                                                                            if this has not yet been done -
                                                                                            use a different telephone line or
                                                                                            mobile phone
                                                                                         § o clear and cordon off the area if
                                                                                            the caller identified the location
                                                                                            of the object. Do not approach,
                                                                                            touch, tilt or tamper with the
                                                                                            object.
                                                                              o implement evacuation and communication
                                                                                 procedures as indicated in section "If a
                                                                                 suspicious object is found" above
                                                                              o report the emergency to the Security
                                                                                 Services Unit on 9589 6266
                                                                              o ensure all of the caller information has
                                                                                 been written down and provided to police
                                                                                 on arrival.
                                                             As appropriate insert any additional mitigation steps
                                                             relevant to your facility that you have identified in your
                                                             risk assessment.
                                                             If a bomb/substance threat is received by letter
                                                                    • Place the letter in a clear bag or sleeve and store
                                                                      in a secure place
                                                                    • Avoid any further handling of the letter or envelope
                                                                    • Call 000 for police and seek and follow advice
                                                                    • Notify the Chief Warden/principal
                                                                    • If the letter identifies the location of a device,
                                                                      immediately clear and cordon off the nominated

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area. Do not approach, touch, tilt or tamper with
                                                                      the object.
                                                                    • Implement evacuation and communication
                                                                      procedures as indicated in section "If a
                                                                      suspicious object is found" above.
                                                                    • Report emergency to the Security Services Unit on
                                                                      9589 6266.
                                                             As appropriate insert any additional mitigation steps
                                                             relevant to your facility that you have identified in your
                                                             risk assessment.
                                                             If a bomb/substance threat is received electronically
                                                             e.g. by email
                                                                             o DO NOT DELETE THE MESSAGE
                                                                             o Call 000 for police and seek and follow
                                                                                advice
                                                                             o Notify the Chief Warden/principal
                                                                             o If the email identifies the location of a
                                                                                device, immediately clear and cordon off
                                                                                the area. Do not approach, touch, tilt or
                                                                                tamper with the object.
                                                                             o Implement evacuation and
                                                                                communication procedures as indicated in
                                                                                section "If a suspicious object is
                                                                                found" above.
                                                                             o Report emergency to the Security
                                                                                Services Unit on 9589 6266.
                                                             If you are at the site of an explosion
                                                                             o Direct staff to shelter students under
                                                                                sturdy tables or desks if objects are falling
                                                                                around you.
                                                                             o Implement evacuation and
                                                                                communication procedures as indicated in
                                                                                section "If a suspicious object is
                                                                                found" above. Do not retrieve personal
                                                                                belongings or make phone calls when
                                                                                evacuating.
                                                                             o Help others to leave the area. Use stairs
                                                                                instead of elevators.
                                                                             o Be aware of weakened floors and
                                                                                stairways and watch for falling debris.
                                                                             o Once out of the affected building:
                                                                                       § Move students away from
                                                                                         windows and glass doors or
                                                                                         other potentially hazardous
                                                                                         areas
                                                                                       § Use caution to avoid debris that
                                                                                         could be hot or sharp
                                                                                       § Call 000 for emergency services
                                                                                         and seek and follow advice
                                                                                       § Report the emergency to the
                                                                                         Security Services Unit on 9589
                                                                                         6266
                                                                                       § Be aware of any potential
                                                                                         secondary explosions

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§ Limit use of phones as
                                                                                              communications systems may
                                                                                              become congested.
                                                                          • As appropriate insert any additional mitigation
                                                                            steps relevant to your facility that you have
                                                                            identified in your risk assessment.

School bus                   Probable Causes: Bus incident                                                                               Effective
emergencies                  (eg. breakdown, fire or flood or             • Engage approved Accredited Bus Operators Drivers                         Consequence   Use this procedure for an emergency that arises       Consequence
                             other emergency event) or bus                • Buses with seat-belts are used for transporting students                               involving a government school bus en route.
                                                                                                                                                     Severe                                                              Severe
                             accident which occurs: while          Controls for bus travel to or from school:                                                      The Bus Coordinating Principal will:
                             school bus enroute to or from                • Complies with School Bus Program Emergency                               Likelihood           • Contact emergency services agencies          Likelihood
                             school or; while bus conveying                  management Operational Guidelines                                       Rare                   to ascertain local information on status     Rare
                             staff and students for camp                  • School’s EMP consistent with bus operator’s plan.                        Risk Level             of any notified emergency.                   Risk Level
                             excursion or other school activity;          • Student Transport Emergency management procedures                                             • Report emergency to the Security
                                                                                                                                                     Medium                                                              Medium
                             Motor vehicle accident involving                socialised with school and bus operator.                                                       Services Unit on 1800 126 126.
                             pedestrian: occurring inside school          • Supervision during bus arrival and departure.                                                 • Advise emergency services of the
                             grounds; around perimeter of                 • Bus coordinator appointed (bus coordinating schools                                             status and location of bus services and
                             school; within close proximity of               only).                                                                                         seek assistance if required.
                             the school Probable                          • Log of bus travel risks.                                                                      • Notify your region and seek advice from
                             Consequences: Risk of                        • School maintains a bus roll to determine who is travelling                                      your regional Manager, Operations and
                             death/injury to passengers or                   on the bus each day.                                                                           Emergency Management if required.
                             pedestrians; Traffic                         • School maintains emergency contact records for all                                            • Confirm/provide instruction to driver
                             disruption/delay/inconvenience                  students travelling on buses.                                                                  with regard to destination.
                                                                   Controls for bus travel during camp or excursion:                                                      • Notify client school principals and any
                                                                          • Staff to follow DET’s work-related driving procedure.                                           other facility with passengers on the
                                                                          • Bus driver to maintain log book as required.                                                    affected service.
                                                                          • Students supervised and monitored while participating in                                      • Consult to ensure client school
                                                                             off-site school activities, including bus transport.                                           principals notify parents/guardians of all
                                                                          • Permission forms for excursions and camps contain                                               affected students of actions taken and
                                                                             parent/guardian emergency contact details and copy of                                          other relevant information (such as
                                                                             these kept on school site, with one copy to be taken on                                        where to collect their children).
                                                                             trip.                                                                                        • Keep an accurate log of all
                                                                          • Student Activity Locator (SAL) completed.                                                       communication in relation to the event.
                                                                          • Contact details of emergency contacts for students on                                         • Receive confirmation of bus’s arrival at
                                                                             camp or excursion.                                                                             destination from driver.
                                                                          • Risk assessment planning has occurred for all off-site                                        • Where possible keep an accurate
                                                                             camps and excursions.                                                                          record of the event.
                                                                          • First aid kit to accompany excursions and first aid                                           • Direct all Media enquiries to DET Media
                                                                             qualified staff to attend.                                                                     Unit on 8688 7776.
                                                                          • Traffic management plan to manage school                                                      • A copy of your schools Student
                                                                             access/egress at drop off/pick up times.                                                       Transport Emergency Management
                                                                          • Supervision to monitor student compliance with school                                           Plan, that details the emergency
                                                                             road and bike safety policy.                                                                   procedures in the event of a
                                                                                                                                                                            breakdown, accident, bushfire or other
                                                                                                                                                                            emergency situation, should be
                                                                                                                                                                            attached in the Additional Information
                                                                                                                                                                            section at the end of your schools EMP.

Pandemics and                Risk of health and possible death     Kallista PS will implement all actions in accordance with             Effective                 Sick and ill students and staff discouraged from
communicable                 (in extreme cases).                   government directives and in particular DET Operational                           Consequence   being at school                                       Consequence
diseases                                                           Guidelines and Safety Plans
                                                                                                                                                     Severe                                                              Severe

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Appendix B of the DET Pandemic Influenza Incident                              Likelihood               • Regular risk infection procedures        Likelihood
                                                             Response Plan provides details of the key actions                              Almost Certain             outlined at staff meetings by nursing    Almost Certain
                                                             for schools to implement at each of the preparedness and                                                  staff
                                                                                                                                            Risk Level                                                          Risk Level
                                                             response stages of a pandemic influenza event.                                                          • Parents/carers informed of school
                                                             Sick and symptomatic students and staff not allowed at                         Extreme                    policy regarding sick children in        Extreme
                                                             school                                                                                                    newsletter
                                                             Ensure basic hygiene measures are in place and posters                                          Sick and symptomatic students and staff not
                                                             are displayed at the beginning of flu season (April) and in                                     allowed at school
                                                             the event of any pandemic situation.                                                            Ensure basic hygiene measures are in place and
                                                             Ensure there is convenient access to water and liquid soap                                      posters are displayed at the beginning of flu
                                                             and/or alcohol-based sanitiser                                                                  season (April) and in the event of any pandemic
                                                             Ensure staff and children and community are educated                                            situation.
                                                             about covering their cough to prevent the spread of germs.                                      Ensure there is convenient access to water and
                                                             Ensure all staff know the operational guidelines in relation to                                 liquid soap and/or alcohol-based sanitiser
                                                             physical distancing, operational regulations, sanitisation and                                  Ensure staff and children and community are
                                                             hygeine procedures.                                                                             educated about covering their cough to prevent
                                                             Ensure first aid processes and PEP in place and that                                            the spread of germs.
                                                             posters are up to instruct the school community                                                 Ensure all staff know the operational guidelines
                                                             Ensure adequate cleaning in place.                                                              in relation to physical distancing, operational
                                                             Where there are people on property, drect the flow and                                          regulations, sanitisation and hygeine
                                                             movement of foot traffic and minimise gatherings to prevent                                     procedures.
                                                             cross infection.                                                                                Ensure first aid processes and PEP in place and
                                                             Use adequate contact tracing measures for all in attendance                                     that posters are up to instruct the school
                                                             on property                                                                                     community
                                                             Ensure CRTs and vistors are aware of all safety measures                                        Ensure adequate cleaning in place.
                                                             and processes                                                                                   Where there are people on property, drect the
                                                                                                                                                             flow and movement of foot traffic and minimise
                                                                                                                                                             gatherings to prevent cross infection.
                                                                                                                                                             Use adequate contact tracing measures for all in
                                                                                                                                                             attendance on property
                                                                                                                                                             Ensure CRTs and vistors are aware of all safety
                                                                                                                                                             measures and processes

Major medical                There is a risk to health and   First Aid Officer is appointed and training is up-to-date. First   Effective
emergency                    possibly death.                 Aid Officers are aware of and follow DEECD's First Aid and                     Consequence      If a medical emergency occurs on a                 Consequence
                                                             Infection Control Procedure. Staff are aware of emergency
                                                                                                                                            Severe
                                                                                                                                                             school site or on a camp/excursion                 Severe
                                                             procedures.                                                                                           • Call’ 000’ if immediate/life
                                                                                                                                            Likelihood               threatening                                Likelihood
                                                                                                                                            Unlikely               • Administer first aid                       Unlikely
                                                                                                                                            Risk Level             • Contact parent/guardian of                 Risk Level
                                                                                                                                            High
                                                                                                                                                                     affected student                           High
                                                                                                                                                                   • Contact Incident Support and
                                                                                                                                                                     Operations Centre (ISOC) on
                                                                                                                                                                     1800 126 126
                                                                                                                                                                   • Record evidence (if applicable)
                                                                                                                                                                   • Keep other students away from
                                                                                                                                                                     the emergency/incident
                                                                                                                                                                   • Provide support for students who
                                                                                                                                                                     may have witnessed early stage
                                                                                                                                                                     of emergency

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First aid reviewed and training
                                                                                                                                                             updated yearly.
                                                                                                                                                             Doctor surgery over road- Kallista
                                                                                                                                                             Medical Centre..

Loss of essential            The size and health of trees                                                                          Effective                 The size and health of trees growing close to
services                     growing close to power lines are                                                                                  Consequence   power lines are regularly checked and pruned or        Consequence
                             regularly checked and pruned or             When there is a loss of essential services (power,                                  removed if necessary
                                                                                                                                               Major                                                                Major
                             removed if necessary •Alternative           water, communications):                                                                    • Alternative communication source such
                             communication source such as                       • Determine which services are affected and the                Likelihood             as charged mobile phone/satellite             Likelihood
                             charged mobile phone/satellite                        extent of the impact.                                       Possible               phone are available                           Unlikely
                             phone are available •Alternate                     • Respond to any immediate threat to student                   Risk Level           • Alternate lighting sources, such as a         Risk Level
                             lighting sources, such as a torch or                  and staff safety and isolate/secure                                                torch or battery operated light are
                                                                                                                                               High                                                                 Medium
                             battery operated light are                            buildings/areas if necessary.                                                      contained in the emergency kit
                             contained in the emergency kit •A                  • Call 000 if emergency services are required to                                    • A list of emergency phone numbers is
                             list of emergency phone numbers                       respond e.g. power lines down in front of                                          located next to all office phones
                             is located next to all office phones                  school.                                                                          • Business continuity plan
                             •Business continuity plan                          • Contact the relevant provider/s to report
                                                                                   outage and ascertain when restoration will
                                                                                   occur.
                                                                                • Consider consequential impacts, e.g. power
                                                                                   outage will impact on phone lines and IT
                                                                                   systems.
                                                                                • Contact your Senior Education Improvement
                                                                                   Leader or regional Manager, Operations and
                                                                                   Emergency Management for advice and
                                                                                   support if necessary.
                                                                                • Report the loss of essential services to the
                                                                                   Incident Support & Operations Centre on 1800
                                                                                   126 126.
                                                                                • Contact parents as required.
                                                                                • Refer to the school’s Business Continuity
                                                                                   Management Plan if the essential services are
                                                                                   likely extend beyond 24 hours.
                                                                    We will :
                                                                    Notify -
                                                                    School Security Services 1800 126 126
                                                                    SEIL- number in EMPlan and Prin phone.
                                                                    Parents to be notified through Flexibuzz/SMS/Facebook
                                                                    Police if necessary- 000
                                                                    And our utility providers using contacts on EMPlan.
                                                                    Seek advice from- email/contact
                                                                    business.continuity@edumail.vic.gov.au
                                                                    Principal has mobile data on IPad and own mobile on
                                                                    Telstra network which works in hills when there's an issue
                                                                    with landlines and internet phones.

Smoke                        Probable Causes: Fire at nearby                                                                       Effective                 Medical treatment plans for children with pre-
                             factory/premises; Road accident        This procedure may be used if you are not under threat from                Consequence   existing heart or lung conditions are current and      Consequence
                             involving a vehicle transporting a     a fire and are remaining in smoky conditions.                                            accessible i.e. asthma
                                                                                                                                               Severe                                                               Severe
                             hazardous substance;                   Medical                                                                                         • Medication is kept accessible
                             bushfire/grassfire; planned burning            • Call 000 if anyone is experiencing wheezing, chest               Likelihood           • Air conditioners allow recirculation of air   Likelihood
                             Probable Consequences: Physical                  tightness and difficulty breathing.                              Unlikely             • Watch Zone on VicEmergency App                Unlikely

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injury to staff or students; Stress or          • Closely monitor for adverse effects of smoke on            Risk Level   • EPA AirWatch                                Risk Level
                             psychological injury requiring                    students and staff.                                        High         • Follow precautionary health advice on       High
                             clinical support for multiple                   • Students and staff with existing heart or lung                            smoky days – i.e. limit outside activity,
                             individuals Risk of injury from                   conditions (including asthma) should follow the                           limit physical activity, consider
                             smoke inhalation or burns Risk of                 treatment plan advised by their doctor.                                   rescheduling outdoor events
                             property damage or property loss                • Asthmatics must follow their personal asthma
                                                                               action plan and keep a reliever or inhaler on hand.
                                                                             • Notify parents about school conditions and to
                                                                               ensure they cater for their child’s needs e.g. extra
                                                                               inhaler.
                                                                      Activities/Indoors
                                                                             • Restrict outdoor activities or as appropriate,
                                                                               cancel, re-schedule or use alternative venues for
                                                                               any outdoor activities.
                                                                             • Close windows and doors.
                                                                             • Switch air conditioners to 're-circulate' or 'reuse air’
                                                                               (turn it off if it doesn’t have this function)
                                                                             • Limit prolonged or heavy physical activity relative
                                                                               to the conditions.
                                                                      Notification/Information
                                                                             • As appropriate:
                                                                                        • report the incident to the Incident Support
                                                                                          & Operations Centre (24 hour, 7 days)
                                                                                          1800 126 126
                                                                                        • notify your region and seek advice from
                                                                                          your SEIL or regional Manager,
                                                                                          Operations and Emergency Management
                                                                                          if required
                                                                                        • direct all Media enquiries to DET Media
                                                                                          Unit on 8688 7776.
                                                                             • For health information about smoke go to:
                                                                               www.betterhealth.vic.gov.au/bushfiresmoke
                                                                               or
                                                                               http://www.betterhealth.vic.gov.au/planned
                                                                               burns
                                                                              • For information about planned burns in your area
                                                                                call 1800 226 226, download the VicEmergency
                                                                                app. Detailed information about the time, location
                                                                                and status of planned burns for the next 10 days
                                                                                can be found at http://www.delwp.vic.gov.au/fire-
                                                                                and-emergencies/planned-burns-for-the-next-ten-
                                                                                days
                                                                              • Tune in to your ABC Radio station and keep
                                                                                listening for advice and warnings. You can find
                                                                                your local station on the ABC Radio frequency
                                                                                finder as well as listen online or via the ABC Radio
                                                                                app.
                                                                                other info--
                                                                      Liaise with local fire services to determine potential controls
                                                                      e.g. clearing trees, building safety etc. Ensure Emergency
                                                                      Management Plan is up-to-date including identification of
                                                                      shelter-in-place and evacuation points. Check Vic
                                                                      Emergency App & CFA website, alerts during the bushfire
                                                                      season. Schedule and practice emergency evacuation drills
                                                                      on a regular basis. Ensure there is a business continuity

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plan in place. School grounds kept tidy, and vegetation
                                                                 reduced- using funding fom DET in Nov & Dec 2018 to
                                                                 reduce combustible material. CFA and Parks Vic assisting.
                                                                 ***SCHOOL CLOSURES ON EXTREME DAYS AND CODE
                                                                 RED DAYS will lessen risk of injury or harm due to bushfire
                                                                 ***Relocation school option activated - Fairhills PS, Manuka
                                                                 Dve, Ferntree Gully

Child Abuse                  Probable causes: Domestic                                                                            Acceptable                 In the event of an incident, disclosure, or
                             violence; Substance abuse;                •   Recognise indicators of Child Abuse                                 Consequence   suspicion of child abuse, the school will:           Consequence
                             Stress/isolation; Mental health           •   Child Safe Standards                                                                     • Follow the Four Critical Actions for
                                                                                                                                               Major                                                              Major
                             problems/intellectual disability;         •   PROTECT protocol                                                                           Schools about Responding to Incidents,
                             Lack of parenting skills Probable         •   Student Critical Incident Advisory Line
                                                                                                                                               Likelihood             Disclosures and Suspicions of Child         Likelihood
                             consequences: Physical and                •   Student Support Services/Student Welfare Coordinator                Possible               Abuse hyperlinked at                        Possible
                             psychological                                                                                                     Risk Level             https://www.education.vic.gov.au/           Risk Level
                             trauma/distress/injury;                                                                                                                  Documents/about/programs/healt
                                                                                                                                               High                                                               High
                             Depression/apathy; Inability to                                                                                                          h/protect/FourCriticalActions_Chil
                             concentrate;                                                                                                                             dAbuse.pdf
                             Emotional/behavioural/learning
                                                                                                                                                                   • Report the incident internally to the
                             problems; Eating Disorder
                                                                                                                                                                     Incident Support and Operations
                                                                                                                                                                     Centre (ISOC) by calling 1800 126
                                                                                                                                                                     126. If you require additional advice
                                                                                                                                                                     and support with managing the
                                                                                                                                                                     incident, ask to consult with the Incident
                                                                                                                                                                     Management and Support Unit (IMSU),
                                                                                                                                                                     available on the same phone number.
                                                                                                                                                             This is an abridged version of schools’
                                                                                                                                                             obligations which are outlined in more
                                                                                                                                                             detail in Identifying and Responding to All
                                                                                                                                                             Forms of Abuse in Victorian Schools
                                                                                                                                                             hyperlinked at
                                                                                                                                                             https://www.education.vic.gov.au/Docum
                                                                                                                                                             ents/about/programs/health/protect/Child
                                                                                                                                                             SafeStandard5_SchoolsGuide.pdf
                                                                                                                                                             For suspected student sexual offending, the
                                                                                                                                                             school will:
                                                                                                                                                                   • Follow the Four Critical Actions for
                                                                                                                                                                     Schools on Responding to Student
                                                                                                                                                                     Sexual Offending hyperlinked at
                                                                                                                                                                      https://www.education.vic.gov.au/
                                                                                                                                                                      Documents/about/programs/healt
                                                                                                                                                                      h/protect/FourCriticalActions_SSO.
                                                                                                                                                                      pdf.
                                                                                                                                                                   • Report the incident internally to ISOC
                                                                                                                                                                     by calling 1800 126 126. If you require
                                                                                                                                                                     additional advice and support with
                                                                                                                                                                     managing the incident, ask to consult
                                                                                                                                                                     with the IMSU, available on the same
                                                                                                                                                                     phone number.
                                                                                                                                                             The Four Critical Actions is a summary of
                                                                                                                                                             schools’ obligations which are outlined in
                                                                                                                                                             greater detail in Identifying and

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Responding to Student Sexual Offending
                                                                                                                                                                    hyperlinked at
                                                                                                                                                                    https://www.education.vic.gov.au/Docum
                                                                                                                                                                    ents/about/programs/health/protect/SSO_
                                                                                                                                                                    Policy.pdf

Information Security         Probable Causes: Hacking;                                                                            Needs Improvement
                             Malware virus; Unprotected           • Privacy (including DET’s Schools’ Privacy Policy)                                 Consequence        • Contact your IT specialist             Consequence
                             systems/passwords; Accidental        • Privacy, Department provided software                                                                    technician for advice and support
                                                                                                                                                      Major                                                       Moderate
                             Probable consequences:               • Privacy (requests for Information about Students)                                                    •   If you require support from IMTD
                             Inconvenience Inability to           • Acceptable use of ICT Resources
                                                                                                                                                      Likelihood             contact the Service Desk through     Likelihood
                             access/use computer system;          • Staff member manages and reviews school’s privacy                                 Unlikely               one of the following mechanisms:     Rare
                             Loss/corruption of files/data;           practices                                                                       Risk Level                    o Phone 1800 641 943          Risk Level
                             privacy breach                       • Regular privacy audit to determine what information the                                                         o Email
                                                                                                                                                      Medium                                                      Low
                                                                      school collects, how it is used and with whom information                                                        servicedesk@edumail.vic.
                                                                      is shared.                                                                                                       gov.au
                                                                  • Examine data security arrangements                                                                              o Submit an IT Service
                                                                  • BYOD usage and guidelines                                                                                          Request through the
                                                                  • Password protocols for ICT                                                                                         Service Gateway
                                                                                                                                                                         •   If the incident involves sensitive
                                                                                                                                                                             and/or personal information that
                                                                                                                                                                             may identify an individual without
                                                                                                                                                                             their consent
                                                                                                                                                                         •   Phone the privacy help desk on
                                                                                                                                                                             8688 7967
                                                                                                                                                                         •   Email
                                                                                                                                                                             privacy@edumail.vic.gov.au
                                                                                                                                                                         •   Consider notifying the Media Unit
                                                                                                                                                                             on 8688 7776
                                                                                                                                                                         •   If the information security breach
                                                                                                                                                                             is considered malicious contact
                                                                                                                                                                             local police
                                                                                                                                                                         •   Offer impacted staff option to
                                                                                                                                                                             access EAP (as applicable)
                                                                                                                                                                         •   Offer Student Support Services
                                                                                                                                                                             support to impacted students (as
                                                                                                                                                                             applicable)

Medical Emergency            Probable causes:                                                                                     Acceptable                        If a medical emergency occurs on a
                             Accident/misadventure;               •   Staff trained in first aid                                                      Consequence   school site or on a camp/excursion            Consequence
                             known/unknown illness Probable       •   First Aid Kit                                                                                       • Call’ 000’ if immediate/life
                                                                                                                                                      Major                                                       Major
                             consequences: Ill health,            •   Staff observant to signs of illness                                                                   threatening
                             recuperation; hospitalization;       •   Medical history – staff/students
                                                                                                                                                      Likelihood          • Administer first aid                  Likelihood
                             impact on continuity of education;   •   First Aid and Infection Control Procedure                                       Possible            • Contact parent/guardian of            Possible
                             Psychological distress for those     •   Medication Authority Form and authority to administer                           Risk Level            affected student                      Risk Level
                             witnessing incident                                                                                                                          • Contact Incident Support and
                                                                                                                                                      High                                                        High
                                                                                                                                                                            Operations Centre (ISOC) on
                                                                                                                                                                            1800 126 126
                                                                                                                                                                          • Record evidence (if applicable)
                                                                                                                                                                          • Keep other students away from
                                                                                                                                                                            the emergency/incident

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• Provide support for students who
                                                                                                                                                                   may have witnessed early stage
                                                                                                                                                                   of emergency

Mental Stress                Probable causes: Exposure to                                                                      Needs Improvement
                             distressing event;                  •   Student Support Services                                                      Consequence   • If there is immediate and/or life       Consequence
                             Anxiety/depression; illness         •   Well-being staff in school                                                                    threatening concern for an
                                                                                                                                                   Major                                                   Major
                             Probable consequences:              •   SafeMinds                                                                                     individual’s health or wellbeing
                             Psychological trauma/distress;      •   Navigator Program
                                                                                                                                                   Likelihood      contact ‘000’                           Likelihood
                             Attempted suicide; Suicidal         •   Student Engagement and Inclusion Guidance                                     Possible      • Administer first aid (if appropriate)   Possible
                             ideation/self-harm; Interrupted     •   Building Resilience Framework                                                 Risk Level      – keep physically and emotionally       Risk Level
                             learning                            •   Victorian Anti-bullying and Mental Heath Initiative                                           safe
                                                                                                                                                   High                                                    High
                                                                                                                                                                 • Report the incident to the Incident
                                                                                                                                                                   Support and Operations Centre
                                                                                                                                                                   on 1800 126 126
                                                                                                                                                                 • Consider whether the following
                                                                                                                                                                   supports are appropriate:
                                                                                                                                                                         o School’s student
                                                                                                                                                                           wellbeing officers
                                                                                                                                                                         o Student Support Services
                                                                                                                                                                         o Doctors in Secondary
                                                                                                                                                                           Schools
                                                                                                                                                                         o Kids Helpline - 1800 55
                                                                                                                                                                           1800
                                                                                                                                                                         o Headspace in schools
                                                                                                                                                                           0458 559 736
                                                                                                                                                                         o Lifeline - 13 11 14
                                                                                                                                                                         o Referral to the Navigator
                                                                                                                                                                           program for wrapround
                                                                                                                                                                           support for disengaged
                                                                                                                                                                           learners
                                                                                                                                                                         o Suicide prevention
                                                                                                                                                                           resources from Beyond
                                                                                                                                                                           Blue and/or Headspace
                                                                                                                                                                         o CAT Team – acute mental
                                                                                                                                                                           health triage

Missing person -             Probable causes; Lost or                                                                          Acceptable
school or school             separated whilst on                 • School records attendance                                                       Consequence   • If there is immediate and/or life
camp/excursion               camp/excursion; Truancy;            • Student engagement policy to promote school
                                                                                                                                                   Severe
                                                                                                                                                                   threatening concern for an
                             Unknown - i.e. distress Probable        attendance and address truancy, which is staged                                               individual’s health or wellbeing
                             consequences: injury; interrupted   • Recess and lunchtime supervision.                                               Likelihood      contact ‘000’
                             education; psychological            • Behaviour Support Plans to address individual truancy.                          Rare          • Administer first aid (if appropriate)
                             trauma/distress                     • Student Activity Locator to be completed ahead of all                           Risk Level      – keep physically and emotionally
                                                                     camps (which includes outlining all students to attend
                                                                                                                                                   Medium
                                                                                                                                                                   safe
                                                                     camp)                                                                                       • Report the incident to the Incident
                                                                 • List of students to attend camp to be held at school site                                       Support and Operations Centre
                                                                     and by Teacher in Charge on camp.                                                             on 1800 126 126
                                                                 • School excursion/camp risk assessment                                                         • Consider whether the following
                                                                                                                                                                   supports are appropriate:

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o School’s student
                                                                                                                                                                                   wellbeing officers
                                                                                                                                                                                 o Student Support Services
                                                                                                                                                                                 o Doctors in Secondary
                                                                                                                                                                                   Schools
                                                                                                                                                                                 o Kids Helpline - 1800 55
                                                                                                                                                                                   1800
                                                                                                                                                                                 o Headspace in schools
                                                                                                                                                                                   0458 559 736
                                                                                                                                                                                 o Lifeline - 13 11 14
                                                                                                                                                                                 o Referral to the Navigator
                                                                                                                                                                                   program for wrapround
                                                                                                                                                                                   support for disengaged
                                                                                                                                                                                   learners
                                                                                                                                                                                 o Suicide prevention
                                                                                                                                                                                   resources from Beyond
                                                                                                                                                                                   Blue and/or Headspace
                                                                                                                                                                                 o CAT Team – acute mental
                                                                                                                                                                                   health triage

Traumatic                    Probable causes:                                                                                           Acceptable
Death/Injury/Grief           Accident/misadventure; Existing              •   Student Support Services                                               Consequence                                                   Consequence
                             illness; Sudden medical                      •   Well-being staff in school
                                                                                                                                                     Major                                                         Severe
                             emergency Probable                           •   Managing Trauma Guide
                             Consequences: Distress/anger;                •   Incident Support and Operations Centre referrals                       Likelihood                                                    Likelihood
                             Disruption to school operations;             •   Employee Assistance Program                                            Possible                                                      Possible
                             Disruption to school operations;                                                                                        Risk Level                                                    Risk Level
                             Stress, psychological injury,
                                                                                                                                                     High                                                          Extreme
                             impact on well-being requiring
                             support

Violence, Aggression         Probable causes: underlying           Site based policies and strategies                                   Acceptable                 Violence, aggression, harassment, on
and/or harassment            abuse or exposure to family                  • Lunchtime and recess supervision                                         Consequence   school site:                                    Consequence
                             violence; developmental factors               • School based security measures e.g. duress alarm,                                           • Intervene only if safe to do so
                                                                                                                                                     Severe                                                        Severe
                             Probable Consequences: physical                  CCTV                                                                                       • Contact ‘000’ if immediate/life
                             or psychological harm; Disruption             • Behavioral Code of Conduct                                              Likelihood            threatening and require                 Likelihood
                             to learning/continuity of education           • School social media strategies to address online                        Rare                  police/ambulance attendance             Rare
                                                                              harassment                                                             Risk Level          • Initiate action to confine or isolate   Risk Level
                                                                           • Requirement for multiple staff to be present at meetings
                                                                                                                                                     Medium
                                                                                                                                                                           the aggressor                           Medium
                                                                              or incidents involving aggressive parent or student                                        • Determine whether evacuation,
                                                                   School pursues specific interventions or referrals as                                                   lock-down or Shelter in Place is
                                                                   required/appropriate:                                                                                   required.
                                                                          • Trespass order                                                                               • Administer first aid if required and
                                                                           • Child Protection referral                                                                     safe to do so
                                                                           • Family violence referral                                                                    • Contact parent/guardian of
                                                                   Specific supports for students with challenging behaviors and                                           student(s) impacted
                                                                   interventions:                                                                                        • Report the incident to the Incident
                                                                          • Referral to Student Support Services (SSS)                                                     Support and Operations Centre
                                                                           • School Wide Positive Behaviour Support strategies                                             (ISOC) on 1800 126 126
                                                                              (Behaviour Support Plans etc.)                                                             • Seek Student Support Services or
                                                                           • Restraint and Seclusion procedures                                                            School Wellbeing Officer support
                                                                           • Respectful Relationships                                                                      to develop a behaviour
                                                                           • Health and Human Services Behaviour Support Services                                          management plan

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