LANDLORD GUIDE SAXON KINGS - Saxon Kings Estate Agents
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LANDLORD GUIDE SAXON KINGS
PAGE
SAXON KINGS LANDLORD GUIDE
2
Landlord
Checklist
OVERVIEW
Ensure that the A professional
property is well clean is essential
When it comes to letting presented, as to ensure your
good quality Tenants maintain
your property, you want
properties your properties
reassurance from your attract the condition.
agent. Saxon Kings has best Tenants.
extensive experience
in assisting Landlords
with all aspects of the
Gardens will be
letting process. We pride Achieving the
your Tenants
best possible
ourselves on looking after rental income responsibility,
so ensure you
your property as if it were is the aim, so
leave them low
think neutral
our own. maintenance and
when it comes
in seasonal order.
to decoration.
Most of our Landlords opt
for our Full Management
Service with regular
property visits - giving We will require signed Terms and Conditions
you peace of mind that before we can act on your behalf.
we are keeping an eye
on the condition of
your investment. We
All Estate Agents
also have a team of have to comply
qualified, insured and We will need with Anti Money
local contractors who one set of keys Laundering
to market and/ Regulations,
are available should any or manage your so we will
maintenance repairs property. require your
proof of identity
need completing at your and address.
property.PAGE
SAXON KINGS LANDLORD GUIDE
3
Saxon Kings.
Why Choose Us?
PRE-QUALIFIED APPLICANTS
24/7 ONLINE ACCESS
Our team of negotiators pre-qualify
Your own ‘propertyfile’ to
everyone to ensure you always have
enable you to check viewing
the best possible Tenants viewing
feedback, tenancy details and
your property.
financial statements whenever
you want.
ACCOUNTABLE
PROPERTYMARK
Fully compliant
PROTECTED
with the Property
Ombudsman Saxon Kings are an ARLA
and their code of Propertymark Agent with
practice. Client Money Protection,
giving you peace of mind,
your finances are safe.
EFFECTIVE
MARKETING AN EXPERIENCED TEAM
We make sure your
Everyone at Saxon Kings
property gets the
receives regular training, so we
maximum exposure
can inform you of any relevant
through social media
changes in legislation.
and all the major
property portals.
TENANT SUPPORT
Tenants can log-in online at any time to
register for property updates, change
their requirements or book viewings.PAGE
SAXON KINGS LANDLORD GUIDE
4
Landlord Safety
Obligations
EPC
Rating
You are responsible for ensuring that the property is safe, It is a legal requirement to have
and that any goods you provide in the form of appliances a valid Energy Performance
or furnishings comply with current legislations. Certificate with a minimum
We also find that Landlords who provide their Tenants rating of ‘E’ when marketing
with a property in good repair and condition secure your property and a copy must
longer lets. If you wish, we can arrange some, or all of the be made available to any
following on your behalf. prospective Tenants.
Gas Safety
Certificate
The Gas Safety (Installation and Use)
Regulations 1998 state it is a Landlords’
responsibility to maintain every gas
appliance and all gas pipework within their
property. An annual certificate is required to
demonstrate compliance by a qualified Gas Furniture &
Furnishings
Safe engineer, and must be present before
any tenancy commences.
It is important to check that sofas, beds,
bedheads, cushions, pillows and furniture
covers still have relevant fire safety labels.
All furnishings situated at and incorporated
within the letting of your property must
comply with the requirements of the
Furniture and Furnishings (Fire) (Safety)
(Amendments) Regulations 1993.PAGE
SAXON KINGS LANDLORD GUIDE
5
Legionnaires
Safety Check
Landlords have a legal duty to
consider, assess and control
the risks of exposure to
Legionella to their Tenants. In
most residential cases a simple
water test can be carried out.
Smoke & Carbon
Monoxide Alarms
It is a legal requirement to install
a working smoke alarm on
every floor of a rental property.
Portable
Carbon Monoxide alarms must
be installed in any room with a
Appliances solid fuel installation e.g. a wood
burning stove.
The Electrical Equipment (Safety) Regulations
1994 require Landlords to ensure that all electrical
equipment is safe. We would recommend that all
Landlords have at a minimum a Portable Appliance
Test carried out by a qualified and registered
NICEIC electrician. We would also strongly advise
that a visible wiring test is carried out prior to any
tenancy commencing.PAGE
SAXON KINGS LANDLORD GUIDE
6
Lettings Process
Overview
Before going on to the market, we will discuss with you what you are looking to gain from the
process, and how we can deliver to your requirements and time-scales.
Relevant Permission
Prior to any tenancy commencing you should inform your
mortgage provider, freeholder where applicable and also your
insurance company. All of these parties should be informed;
otherwise you could find yourself not being adequately covered
during your tenancy.
Tax on Rental Investments
All rental income arising from property in the UK is subject to tax. UK residents can
complete HMRC Self Assessment tax return to declare this income. Overseas landlords
must be taxed at source, unless their agent has permission from HMRC to pay gross rent to
them. You can view your statements in “propertyfile” at anytime 24/7 online.
Insurance
As a Landlord, you must have buildings and contents insurance in place at all times and
these should be specific to the rental property. Our Landlords can benefit from preferential
rates with certain companies; further details are available from our lettings team.
Referencing and Right to Rent Check
We may use the services of an independent and external company to carry out a credit
check reference on all prospective Tenants; rent guarantee with legal cover may also be
available just ask our lettings team for more details. Where applicable we will also carry
out employment reference checks and approach any previous Landlord. The Landlord is
required by law to check the Immigration status of any prospective Tenant before entering
into a tenancy with them.PAGE
SAXON KINGS LANDLORD GUIDE
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Tenancy Agreement
Keeping up to date with the relevant changes in legislation can be demanding, and so we
ensure all our documents are prepared to fully protect your best interests. Saxon Kings will
then arrange for all parties to sign a tenancy agreement prior to a tenancy commencing
and provide you with a copy.
Tenancy Deposit Scheme
We protect all deposits with one of three Government approved Tenancy Deposit Schemes.
The inventory is one of the most important documents - next to your rental agreement.
Each tenancy will require a full inventory prior to commencement to ensure that the
condition is accurately noted, especially with regards to whether any damage is ‘fair wear
and tear’ or in fact the Tenant is responsible. An inventory is required in all cases now
where any dispute over a deposit is raised.
Deposit Deductions
If we are acting as your managing agent, we put a useful distance between you and your
Tenant whilst negotiations are carried out. Should the proposed deductions not be agreed
between the Landlord (or the managing agent) and the Tenant, then the disputed amount
will be transferred to the deposit protection scheme. Their dispute resolution service will
determine the outcome based on the evidence provided by both Landlord and Tenant.
At the end of a Tenancy
We will endeavour to contact both parties before the
Don’t Forget
end of the tenancy; negotiate a tenancy extension
It is your responsibility to update
as required and prepare necessary paperwork. the local authority and relevant
Alternatively we will be able to re-market the utility providers with your new
property to find replacement Tenants if required. contact details.PAGE
SAXON KINGS LANDLORD GUIDE
8
Terms &
Conditions
1
Parties 2.5 if the property is subject to
This agreement and terms & a mortgage, permission has
conditions; which includes the been obtained from the
terms set out on the Confirmation mortgagee to the letting.
of Instruction and Terms of Business It should be noted that
Form on page 20 (“the Form”) is the mortgagee would usually
made between: have power to terminate
1.1 Saxon Kings, 7 Park Road, the letting if mortgage
payments are not maintained
Kingston upon Thames,
and other requirements
KT2 6BX (herein referred to as
they set are not complied
‘Saxon Kings / we’) and;
with. You should advise us if
1.2 The landlord or, if more than
there is a mortgage in place
one, the landlords named on
so the requisite notice can be
the form, on page 20 (herein
served on the Tenant.
referred to as ‘Landlord/you’).
3
Prior to letting
2
On accepting instructions Unless Saxon Kings are in receipt
We will assume the following: of sufficient funds to do so, and
2.1 any intended letting is have agreed otherwise prior to the
permitted by the terms commencement of the Tenancy,
of your lease you are responsible for ensuring
2.2 any Tenancy is for a period that the property is in good
expiring prior to the condition for letting.
termination of your lease In particular, you will ensure the
2.3 the written permission of your property is professionally cleaned
Landlord, if necessary is and in good repair with all
obtained for sub-letting appliances in working order. It is a
2.4 the written permission from legal requirement to provide any
any joint owner(s) has prospective applicant for a Tenancy
been given with a valid Energy Performance
Certificate (EPC).PAGE
SAXON KINGS LANDLORD GUIDE
9
Terms &
Conditions
The property must also comply with such as ground rent and service
all current legislation regarding the charges. Please note however, that
Gas Safety (Installation and Use) it is normal for the Tenant to take
Regulations 1998, The Smoke & over responsibility for all utilities,
Carbon Monoxide Alarm (England) television, telephone/ broadband
Regulations 2015; Electrical accounts and council tax during a
equipment (Safety) Regulations Tenancy.
1994 in addition to all Furniture
and Furnishings (Fire) (Safety)
5
(Amendment) Regulations 1993. Fees
We will contact you for approval of
The appropriate testing and valid any potential Tenant(s) or agree in
certificates are mandatory prior to advance with you the extent of our
any Tenancy commencing. If we are authority to accept a Tenancy on
not supplied with valid certificates your behalf.
we may instruct contractors to
carry out the relevant testing at Once a Tenant whom we have
a cost to the Landlord. A referral introduced has entered into an
fee may be paid to Saxon Kings agreement, our Letting Service
from any contractor/supplier commission is payable, in full, in
instructed on your behalf, at 10% advance, on commencement of
of the total invoice. Details of such the Tenancy. Our commission
income received by the Agent can is an agreed % of the total rent
be provided to the Landlord on payable for the initial term of the
request. Tenancy, subject to a minimum of
£900 (£750+vat).
‘Rent’ includes any payment to be
4
Rent made by the Tenant for the use of
We will agree with you a rental the property, whether expressed as
price to be quoted for the property. rent premium, or any other form of
Unless specifically agreed otherwise payment and whether paid directly
this will include all payments by the Tenant or obtained by other
for which you are responsible, means such as a deduction fromPAGE
SAXON KINGS LANDLORD GUIDE
10
Terms &
Conditions
the Security Deposit. If we are viewings on the property you will
providing our Management Service be bound by all of its terms.
(which includes rent collection on
your behalf), we will deduct our
6
management fees on a pro-rata Letting Service 8.4%
basis from the rent we collect (7%+VAT)
and pay the balance over to you The services included in our
within 5 working days of receipt of commission are as follows:
cleared funds. Please note that if 6.1 marketing the property
we are providing our Letting and online and via other
Management Service, we reserve advertising mediums
the right to collect our Letting including erecting an
Service fee at the commencement advertising board
of the Tenancy. 6.2 accompanying prospective
Tenants to view the property
Saxon Kings are entitled to retain and receiving offers
interest earned on any money 6.3 confirming the details of any
held on the Landlord’s behalf and offers in writing to both
any commission or referral fees parties including any special
from but not limited to insurance conditions
companies, referencing companies, 6.4 verifying Right to Rent
utility companies, contractors documents; a fee of £60 (£50
and any fees charged to Tenants +vat) will apply for this and
while acting on the Landlord’s all subsequent checks.
behalf. Commission will be due to 6.5 collecting up references, via
Saxon Kings if at anytime a lease a credit referencing company
is signed with a Tenant who has or bank, employer, previous
been introduced to the property Landlord if applicable and/
during the period of our agency or personal reference.
agreement. Should you not sign A company search can be
this agreement prior to instructing undertaken if required and
us to start marketing and accept would be charged separatelyPAGE
SAXON KINGS LANDLORD GUIDE
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Terms &
Conditions
6.6 arrange for both parties to at your request when instructed to
sign a Tenancy Agreement let only will be £150 (£125+vat) per
6.7 prepare a breakdown of costs hour.
for the Tenant(s), and arrange
for payment by the Tenant(s)
7
of the initial rent to the Rent Collection 9.6%
Landlord or Saxon (8%+VAT)
Kings’ account We will collect rent payments on
6.8 collecting any security deposit your behalf as specified in the
paid by the Tenant (subject Tenancy Agreement. Saxon Kings
to the Tenancy Agreement will not be responsible for any late
agreed between both parties) payments made by the Tenant.
6.9 providing guidance on safety
and legal compliance We will transfer funds to your
nominated bank account less
After the initial fixed term we will any Rent Collection fee within 5
charge renewal commission if the working days of receipt of cleared
Tenancy is renewed - whether or funds.
not we are instructed to act for the
Landlord, if the Tenant remains in Should you require a copy of
occupation. Our renewal fee for previously sent statements, these
our Letting Service is reduced by will be charged at £12 (£10+vat) per
2.4% (2+vat) for each subsequent copy. An Income and expenditure
renewal, subject to our minimum report can be prepared at £60
fee. Renewal fees are due in (£50+vat) per report.
advance for the length of any
renewal, extension or holding over The demand of Rent in the absence
of the tenancy. If you wish Saxon of payment which will take the
Kings to conduct any ad-hoc visits form of a series of telephone calls,
or mid tenancy property visits, our emails and letters to the Tenant
charge for this will be £60 (£50+vat). requesting payment. The Rent
Managing any maintenance/ repairs Collection Service does not includePAGE
SAXON KINGS LANDLORD GUIDE
12
Terms &
Conditions
taking legal action against the charges, demands or
Tenant regarding late or non – estimates.
payment of Rent. If the Rent is paid Although we use our best
late or there is non-payment of endeavors and query any
Rent, the Landlord will be notified obvious discrepancies as we
at the earliest possible opportunity. uncover them, we must
The Landlord will still be liable for emphasise that we are
Saxon Kings Commission and Fees entitled to accept and
and agrees to submit payment will pay on your behalf
by bank transfer or cheque upon demands and accounts, which
written demand. appear to be correct at the
time of such payments.
8.3 We will carry out property
8
Management Service 12% visits every six months after
(10%+VAT) the commencement of the
The services included in addition to Tenancy and will continue
our Letting Service are as follows: to do so until the expiration
8.1 We will collect rent payments of the Tenancy, unless
on your behalf as specified in otherwise instructed. It should
the Tenancy Agreement. be appreciated that any such
8.2 We will arrange to pay on visit will be of a cursory nature
your behalf from rent received and will include only apparent
any outgoings such as renewal or obvious defects and will not
of safety certificates, utility amount in any way to a
bills, council tax, service structural or complete survey.
charges, ground rent, Any further property visit by us
insurance premiums etc. that or survey carried out by a
we are made aware of. Saxon qualified surveyor would be by
Kings cannot accept special arrangement and
responsibility for the adequacy subject to an additional fee.
or otherwise of any insurance 8.4 Management includes the
cover, nor can we investigations of defects,
verify service/maintenance which may come to ourPAGE
SAXON KINGS LANDLORD GUIDE
13
Terms &
Conditions
notice, or any defect, which is £350 Saxon Kings will charge
properly brought to our an arrangement fee
attention by the Tenant. equivalent to 10% (+ vat) of
Work costing up to £150 the total works invoice.
for any one item will be dealt Saxon Kings will charge
with as they arise by Saxon the same arrangement fee for
Kings without further works carried out on your
instruction from the behalf which is not classed as
Landlord. Where works are routine maintenance.
likely to exceed £150 as 8.5 We will hold a set of keys at
advised by the relevant our office to be used in the
contractor, we will contact event of any emergencies.
you prior to instructing The Landlord must supply one
works except in the case of set for each Tenant and
an emergency. We will in addition one set for Saxon
endeavor to use any Kings. If you are unable to
contractors that you have supply the necessary keys, we
specifically nominated for will cut additional keys on
repair work at the property your behalf at your expense in
but cannot guarantee to addition to an administration
do so. Where works, repairs, fee of £30 (£25+vat).
replacements or necessary 8.6 Where we are required to
repairs are likely to cost accompany non-Saxon Kings
more than £350 we will contractors, utility companies
wherever practical submit etc. to a Property a charge of
to you proper estimates, £60 (£50+vat) per hour will
the exception being cases be payable by the Landlord.
of an emergency. Upon your 8.7 Where we are required
acceptance of any estimates, to supply/provide and deliver
providing that we are in or collect temporary heaters
receipt of funds, we will to a Property a charge of £60
instruct contractors. For (£50+vat) will be payable by
work arranged which exceeds the Landlord.PAGE
SAXON KINGS LANDLORD GUIDE
14
Terms &
Conditions
9
Terms of Management cover the cost.
Unless otherwise agreed in Our standard management as set
advance, our appointment as out above and detailed in clauses 8
managing agent is for the duration and 9 does not apply when the
of the Tenancy and any subsequent property is vacant. If you wish Saxon
renewal or extension thereof to Kings to conduct a property visit
the same Tenant, subject to three whilst your property is vacant, our
months written notice to terminate, charge for this will be £60 (£50+vat).
in writing from either side.
From the moment of instruction
10
and during the full term of Tenancy Agreement
management, we will hold a We will, unless instructed otherwise
maintenance reserve of £150 draw up a Tenancy Agreement
from the rent received, to enable in accordance with current
us to instruct works to be carried Housing Act legislation and insert
out on the property, both in an any applicable extra clauses as
emergency and in the normal necessary. The fee payable for the
course of management. We reserve preparation and execution of the
the right to reimburse this working new tenancy and all associated
balance out of net rent received administration is £120 (£100+vat).
from the Tenant. Such funds are For familiarising ourselves with the
held in Saxon Kings’ client account Terms of any Tenancy Agreement
and as the balance will fluctuate provided by the Landlord /
no interest is payable. We cannot Landlord’s Solicitor we will charge
service any outgoings exceeding the £60 (£50+vat).
amount held by us on your account.
In particular please note, that in
11
no circumstance will we arrange Insurance
works prior to a letting (whether Your property and contents must
requested by the Landlord or the be comprehensively insured. You
intended Tenant), unless we are must inform your insurers of your
already holding sufficient funds to intention to let the property asPAGE
SAXON KINGS LANDLORD GUIDE
15
Terms &
Conditions
failure to do so may mean rejection custodial scheme which is known
of any future claim. as the Deposit Protection Scheme.
In addition, a further order will
be made requiring you to pay
12
Deposit compensation to the Tenant of an
Unless otherwise instructed, the amount equal to three times the
amount of deposit for each letting Deposit. You will be unable to serve
will be a maximum of 5 weeks rent. a Section 21 notice on your Tenant
until compliance with the above
Where Saxon Kings register the
conditions, and the Court will not
deposit on your behalf a fee
grant you a possession order. Saxon
of £60 (£50 + vat) will be charged
Kings has no liability for any loss
for this service. Where Saxon Kings
suffered if you fail to comply.
hold the deposit on your behalf it
At the end of the tenancy covered
is as stakeholder; no interest will be
by the Tenancy Deposit Scheme:
payable. Saxon Kings is a member
12.1 If there is no dispute Saxon
of an approved Tenancy Deposit
Kings will keep any amounts
Scheme.
agreed as deductions where
expenditure has been
Further details are available on incurred on behalf of the
request. If you decide to hold the Landlord, or repay the whole
Deposit yourself, we will transfer it or the balance of the Deposit
to you within 7 days of receiving according to the conditions of
it. You must then register it with the Tenancy Agreement with
another Tenancy Deposit Protection the Landlord and the Tenant.
Scheme within a further 7 days if Payment of the Deposit will
the tenancy is an Assured Shorthold be made within 10 working
Tenancy. If you fail to do so, the days of written consent from
Tenant can take legal action against both parties.
you in the County Court. The court 12.2 If, after 10 working days
will make an order stating that following notification of
you must pay the Deposit back a dispute to Saxon Kings and
to the Tenant or lodge it with the reasonable attempts havePAGE
SAXON KINGS LANDLORD GUIDE
16
Terms &
Conditions
been made to resolve any fully with the ICE and follow
differences of opinion, there any recommendations
remains a dispute between concerning the method of the
the Landlord and the Tenant resolution of the dispute
over the allocation of the
Deposit it will be submitted
13
to the ICE for adjudication. All Inventories
parties agree to cooperate Should you wish us to arrange on
with any adjudication. your behalf an inventory by an
12.3 The statutory rights of either independent inventory company
you/the Landlord or the prior to keys being released, then
Tenant(s) to take legal action you must advise us on page 20.
against the other party remain We cannot be held responsible for
unaffected. any error or omission on the part of
12.4 It is not compulsory for the the inventory company. The fee for
parties to refer the dispute making the inventory is payable by
to the ICE for adjudication. the Landlord, the fee for checking in
The parties may, if either party and also checking out the inventory
chooses to do seek the is payable by the Landlord. The
decision of the Court. appropriate sums will be charged
However, this process may to meet the inventory company’s
take longer and may incur invoice.
further costs. Judges may, Saxon Kings will release keys to the
because it is a condition of tenant upon commencement of
the Tenancy Agreement the Tenancy (subject to both parties
signed by both parties, refer having signed the Tenancy
the dispute back to the ICE for Agreement and cleared funds
adjudication. If the parties having been received).
do agree that the dispute
should be resolved by the ICE,
they must accept the decision
of the ICE as final and binding.
12.5 Saxon Kings must co-operatePAGE
SAXON KINGS LANDLORD GUIDE
17
Terms &
Conditions
14 15
Deposit Administration Instruction of Solicitors
At the termination of a Tenancy, Should any rent arrears or breaches
subject to the Landlord having of covenant be brought to our
arranged an inventory initially, there attention you will be informed.
will be a check out and schedule Thereafter should legal action be
of condition of the property. Any thought necessary, you will be
missing items or damage which responsible for instructing your own
may have occurred during the solicitor and for any fees or charges
Tenancy will be recorded and pertaining thereto. Saxon Kings
a copy will be sent to both the cannot take legal action on your
Tenant and the Landlord. The behalf, as the Tenancy Agreement is
Landlord and Tenant will endeavor between the Landlord and Tenant,
to mutually agree what amount, not ourselves. Should you wish us to
if any, is to be deducted from the serve a Section 21 or Notice to Quit
security deposit. Saxon Kings shall on your behalf, our charge for this
administrate all paperwork and will be £120 (£100+vat).
liaise with the relevant Tenancy
Deposit Scheme should the
16
Tenancy end in dispute. A fee of Income Tax
£120 (£100+vat) will be charged for If you are a resident in the United
the service. Where we are providing Kingdom during the Tenancy, any
only our Letting Service, we will rental income is treated like any
not become involved in any way other investment income and
in the agreement of deductions you will be taxed. You accept it is
which must be negotiated directly your responsibility to seek advice
between the Landlord and Tenant. through an accountant or tax
In the event of any dispute, Saxon advisor in respect of this.
Kings reserve the right to refer Saxon Kings must comply with
the matter directly to the relevant Sections 971 and 972 Income Tax
Tenancy Deposit Scheme. Act 2007, which is supported by
the Taxation of Income from Land
(Non-residents) Regulations 1995,PAGE
SAXON KINGS LANDLORD GUIDE
18
Terms &
Conditions
SI 1995 No. 2902. The primary legislation. This must be in the
legislation was previously in Section form of photographic identification
42A Income and Corporation Taxes such as a passport or driving
Act 1988. If you are not a resident license in addition to a utility bill or
in the United Kingdom during the bank statement dated within the
Tenancy we can provide you with a previous three months and showing
NRL1 form from HM Revenue and your current address.
Customs. HM Revenue and customs
will contact you with an approval/
19
exemption letter and a copy of this Purchase
must be given to Saxon Kings prior In the event that a sale of the
to a Tenancy commencing. property should arise directly or
Once in receipt of this Saxon Kings indirectly as a result of the letting
are able to send rent direct to you to the Tenant(s), leading to an
with no tax deduction. We cannot exchange of contracts, we will
accept any documentation unless it be entitled to commission on
is from HM Revenue and Customs. the sale at the rate of 1% of the
sale price. This commission will
become payable once the sale has
17
Incorrect Information completed or one month after
In the event that you provide exchange of contracts, whichever
incorrect information to us, which date is sooner.
causes Saxon Kings to suffer loss
or causes legal proceedings to be
20
taken, you agree to reimburse and Sale
compensate Saxon Kings for all In the event that you sell the
losses suffered. property that we have let for you
and the Tenancy is to continue,
then it is in your own interest to
18
Money Laundering ensure that the purchaser agrees
Saxon Kings require proof of to pay the commission due to us
identity and residency from you in respect of the remainder of the
in order to comply with current Tenancy (including any extension),PAGE
SAXON KINGS LANDLORD GUIDE
19
Terms &
Conditions
24
after completion of the sale. If this is Data Protection and GDPR
not done you will be liable to pay it We review our retention periods for
yourself even though you no longer personal data on a regular basis. We
receive the rent. are legally required to hold some
types of information for certain
prescribed periods to fulfil our
21
VAT legal obligations. Saxon Kings will
Value Added Tax will be chargeable continue to store only the personal
on all commission at the prevailing data needed for six years after the
rate. This rate may change from contract has expired to meet any
time to time and the total cost will legal obligations. After six years any
change accordingly. personal data not needed will be
deleted.
Outside of specific legal obligations,
22
Withdrawal Liability we will hold your personal data
In the event of the Landlord on our systems for as long as
withdrawing the property from the is necessary for the relevant
market, after the proposed terms of purposes for which we use it, or
the Tenancy have been confirmed in accordance with any retention
in writing with satisfactory periods set out in any relevant
references you agree to cover all contract you hold with us. Further
Saxon Kings costs incurred up to details on this are available from our
the sum of £600 (£500+vat). lettings team.
23
Variation of terms End of clauses
Any variation of the foregoing Terms
and Conditions will only be valid if
agreed in writing by a Director of
Saxon Kings.Landlord Guide - Saxon Kings Terms & Conditions of Business
To proceed, please confirm your instructions by signing this document with the sections below
completed. You should read carefully to ensure that these terms and conditions are comprehensive
and that you are not entering into any agreement that you may later dispute.
Property address:_ ______________________________ I acknowledge my/our obligations under
the Furniture and Furnishings (Fire)(Safety)
__________________________________(‘the property’)
Regulations 1993, the Gas Safety (Installation
I, _________________________________(declare that: & Use) Regulations 1998, The Smoke & Carbon
I am the sole legal owner of the freehold/
Monoxide Alarm (England) Regulations 2015
leasehold interest in the property
OR and Electrical Equipment (Safety) Regulations
I am the joint owner of the freehold/leasehold 1994. I accept that I have full responsibility for
ensuring that I/we comply fully with their
interest in the property with; ____________________
requirements before and during the letting of
______________ (please print full names) on whose the property.
behalf I am authorised to give these instructions I confirm that there are no major repairs,
to Saxon Kings to make this declaration.
construction or maintenance works which I am
I agree to and accept Saxon Kings’ Terms and aware of due to be carried out, or in need to be
Conditions, clauses 1 to 24 (inclusive) as set out in carried out to the property, or any adjoining
their Landlord Guide and acknowledge receipt of
property which the property forms a part of.
a copy.
The services which I require are: Please provide the bank details to the account
Letting Service you wish your rent and security deposit (if
applicable) to be paid into:
Full Management Service
(to include Letting & Rent Collection Service) Bank name: ___________________________________
Rent Collection Account in the name of: _______________________
I instruct Saxon Kings to prepare and issue a Account Number: ______________________________
tenancy agreement as per clause 10 of their
terms and conditions: YES / NO Sort Code: _____________________________________
I instruct Saxon Kings to protect the Security
Deposit as per clause 12 of their terms I enclose the following documents to comply
and conditions: YES / NO
with the Money Laundering Regulations 2017:
I authorise Saxon Kings to instruct contractors (N.B. You must provide one of the following as
on my behalf to carry out the following: proof of ID for each legal owner).
Energy Performance Certificate
Gas Safety Certificate
Colour copy of valid passport
Electrical Inspection
Smoke & Carbon Monoxide Alarms Colour copy of valid driving license
You must provide one of the following dated
Inventory Preparation
within the past 3 months as proof of your current
Check in & Check out home address for each legal owner:
For tax purposes, I declare that for the duration Council Tax Bill
of the tenancy agreement I shall be:
Utility Bill
Resident in the UK
Bank statement
Non-resident in the UK
Print Name: ___________________________________
I also declare that should my status change during Signed: ____________________Date: _______________
the tenancy, I will notify Saxon Kings immediately.You can also read
